A22 - W912EK24Q0030 Forest Inventory Solicitation - Amend 0001.pdf

REQUEST FOR QUOTATION

PLEASE RETURN TO:

US Army Corps of Engineers

US Army Corps of Engineers Forest Inventory Services Blanket Purchase Agreement

W912EK-24-Q-0030

Attn: Jocelyn Rain Email: jocelyn.w.rain@usace.army.mil

PLEASE INCLUDE THE FOLLOWING INFORMATION:

1. Completed solicitation and amendments that may be issued.

2. Required attachments.

3. Follow all instructions in the solicitation.

4. Please fill out all required information and include this cover page with your offer.

5. Include the Solicitation Number on the subject line and submit via email along with the required attachments. It is the responsibility of the offeror to verify that their offer has been received.

FOR ADDITIONAL INFORMATION, CONTACT:

Jocelyn Rain - Phone: 309-794-5709 or Email: jocelyn.w.rain@usace.army.mil

FOREST INVENTORY BPA

AMENDMENT W912EK24Q0030-00001

Amendment 0001 is hereby issued to:

1. Answer questions that were submitted timely for this solicitation. See Q &A table below.

2. Provide clarification on the Technical Factor the Evaluation Factors section of this solicitation. All changes are indicated by yellow highlighting for additions, and strikethrough for deletions.

3. The due date remains unchanged but is clarified in the Instructions to Offerors Submission Instructions to add the due date stated in the SAM.gov combined solicitation/synopsis. The solicitation closing date and time are NOT extended. Offers are still due by 19 June 2024 at 2:00 PM Central Time.

# QUESTIONS AND ANSWERS

Q1 The RFP states that the address of our listed office must fall within a 400-mile radius of the provided

1500 Rock Island Ave address. Is this a fixed, linear radius of 400 miles (a true circle), or based on a fastest route of travel mileage of 400 miles? If it is based on a true radius of 400 miles, we can submit a proposal for this solicitation. If it is based on the shortest possible highway or travel mileage, we cannot submit a proposal.

A1 It is based on travel mileage by vehicle.

Q2 Regarding subfactor 1 Professional experience: Do I give my company's past experiences, my subcontractor's, or both?

A2 Prime offeror and any subcontractor experience may be submitted.

Q3 Regarding subfactor 2 Proof of Boat Registration: Does the boat have to be registered to the name of the forestry company (my subcontractor) or only in the state?

A3 Must provide a boat registered in the state and not necessarily in the company's name.

Q4 Regarding subfactor 3 Geographic Limitation: Do my subcontractors count as a local office? They are in a 400-mile radius of 1500 Rock Island Drive, but my company's office is not.

A4 Per Evaluation Factors, Factor 1, Subfactor 3, it’s the offeror who must meet this criteria. This subfactor says nothing about subcontractors, who are not held responsible directly to the Government. For clarification the word "vendor" in the paragraph is changed to "offeror", and the word "offeror" is added to the subfactor for NO responses. Furthermore, the attestation for this subfactor says, "My company is located".

Forest Inventory Services BPA

W912EK-24-Q-0030

FOREST INVENTORY BPA

SOLICITATION W912EK24Q0030

This solicitation is a 100% small business set aside.

The associated North American Industry Classification System (NAICS) code for this procurement is 115310 with a business size standard $11,500,000.00 in annual receipts.

The deadline to submit offers under this solicitation is 14 June 2024.

QUESTION AND ANSWER

via email

Technical inquiries and questions relating to this solicitation are to be submitted to Jocelyn Rain jocelyn.w.rain@usace.army.mil no later than 05 June 2024. Copy furnish Nicholas Moore, nicholas.m.moore@usace.army.mil.

OVERVIEW

This solicitation is to establish a Blanket Purchase Agreement (BPA) for Forest Inventory services in support of the US Army Corps of Engineers – Rock Island District.

All Master agreements issued under this BPA will last for a period of five years. These master agreements do not constitute any financial obligation on the Government’s part.

Financial obligation occurs at the call order level. See Performance Work Statement for further details on ordering instructions that will result in call order awards based on competition amongst BPA holders (i.e., Master BPA agreement holders).

Minimum and Maximum Number of Awards The Government intends award multiple Master BPAs for Forest Inventory as follows:

• Minimum of 2 BPA Master Agreements

• Maximum of 6 BPA Master Agreements

The number of awards within this range will be determined by the number of responsible and responsive vendors who:

• Respond to this solicitation.

• Are deemed technically acceptable per Evaluation Factors and Methods.

• Are within the lowest price and range of minimum to maximum number of awards. See price factor and evaluation methods for additional details.

• Definitions Responsive: Offerors who follow the instructions of this solicitation will be determined to be responsive.

Responsible: Offerors who meet the requirements in FAR subparagraphs 9.104-1 (a) through (g) will be determined to be responsible.

INSTRUCTIONS TO OFFERORS

This section of the solicitation expands upon FAR provision 52.212-1, which should be read in its entirety. The following documentation is required at time of submission for contracting officer approval to establish of master agreement.

Complete Offeror Representations and Certifications (Clause 52.212-3) in SAM and include in bid only if your company has not previously completed the Representations and Certifications located with your company’s SAM record (https://www.sam.gov).

Submission Instructions: Include the Solicitation Number on the subject line of your email when you submit your bids. Quotes shall be submitted, not later than 19 June 2024 at 2:00 PM Central Time, via email to the following points of contact:

To: jocelyn.w.rain@usace.army.mil CC: nicholas.m.moore@usace.army.mil

Attachments Provide all Attachments required in Evaluation Methods (below) when returning your completed solicitation and amendments, should any be issued. Attachments can be included in a single document with solicitation or as separate files. If attaching as separate files be sure to put company name and CAGE code on each document.

1. Subfactor 1: Professional Experience (as Word or PDF document)

2. Subfactor 2: Proof of Boat Registration

3. Subfactor 3: Geographic Limitation

4. Price Factor: Schedule of Prices

SAM Registration. Contractors must be current in their registration in the System for Award Management (SAM) Database before a Government contract award can be made. Go to https://www.sam.gov/ to complete registration or renew registration if needed.

Required Information. Please complete:

Company Name: ______________________________________________ CAGE Code: _________ Address: ______________________________________________ Taxpayer ID Number: ____________________________ Point of Contact: _________________________________

Email: __________________________________ Phone: ______________________

Offeror Signature. Offeror not required to sign. By submitting its offer, the offeror indicates they have read the solicitation in its entirety and that they want to be considered for award.

https://www.sam.gov/

EVALUATION METHODS AND FACTORS

This is a lowest price technically acceptable source selection. Offers determined to be technically acceptable will then be evaluated based on price. The attached Statement of Work for UMMR HREP Middle Pool 11 is part of the offer to be submitted. Read A22 - Statement of Work - UMRR HREP Middle Pool 11 and provide pricing for this call order schedule below.

Evaluation Factors

Factor 1 - Technical The technical factor consists of the following sub-factors, which are in no order of importance.

You will be evaluated on professional experience for each employee, proof of registration, and geographic location to the Rock Island District. That will be able to ensure the work is completed meeting the requirements in the example task order:

1. Subfactor 1: Professional experience for each employee. Must show that at least two employees have either a forestry degree, are a certified forester, or have 3 years of prior forest inventory experience. When submitting prior forestry inventory experience, offeror shall list forest inventory related work conducted. Prime offeror and any subcontractor experience may be submitted.

2. Subfactor 2: Proof of Boat Registration. The majority of the areas will be in remote areas which are only accessible by boat. Offerors shall provide documentation of a boat that is actively registered with the residing state. Provide a copy of the current boat registration from your residing state. The boat does not necessarily need to be in the offeror’s name.

3. Subfactor 3: Geographic Location: Local to Rock Island District* Offeror’s physical address in SAM.gov or physical address identified below or within its quote must be within a 400-mile radius travel distance by vehicle of the Rock Island District Headquarters at 1500 Rock Island Drive, Rock Island, Illinois, 61201. Any offeror’s physical address from which this contract will be managed, that is not within a 400-mile travel distance of the Rock Island District Headquarters will not pass the required locality criteria and will be deemed unacceptable for this contract. However, if offeror would manage work under call orders from an office that is within this radius, it must provide the address for this office in the form below. Complete Subfactor 3 form below on next page.

Subfactor 3 – Geographic Limitation My company is located within 400 miles of 1500 Rock Island Drive, Rock Island, Illinois, 61201

___ YES ___ NO

If answering NO, provide physical address of the offeror’s local office from which contracts would be managed:

Factor 2 - Price

The contractor is to provide a cost per unit per line item and the total amount of all line items that pertain to the Middle Pool 11 SOW. Cost per unit of plot location shall include all labor, travel, equipment, materials, mobilization, quality control, data delivery, and any other associated costs.

Complete schedule of prices on page 4 and return.

Price Factor – Complete Schedule of Prices below and return with Solicitation:

ITEM DESCRIPTION Qty Unit Amount per Unit Total Amount

Middle Pool 11

0001 Fixed Plot and Prism Plot only 412 Plot $ _______ $ ____________

0002 Fixed Plot, Prism Plot, and Age Plot 102 Plot $ _______ $ ____________

Total Price $ _____________

Evaluation Methods

1. Technical Factor Evaluation: Offers will be evaluated based on the technical factor and determined to be either acceptable or unacceptable. All subfactors must be rated acceptable for overall technical factor rating to be acceptable. The Definitions of these terms are as follows:

a. Acceptable: Offerors who provided at least two employees that either have a forestry degree, are a certified forester, or have forest inventory experience to include forest inventory related work conducted, documentation of a licensed boat, and physical address within a 400 miles radius of USACE – Rock Island District HQ.

b. Unacceptable: Offerors who did not provided at least two employees that either have a forestry degree, are a certified forester, or have forest inventory experience, to include forest inventory related work conducted, documentation of a licensed boat, and physical address within a 400 miles radius.

2. Price Factor Evaluation: All offers found to be technically acceptable will be ranked from lowest to highest based on proposed total price for UMMR HREP Middle Pool 11 project described in Attached Statement of Work. A vendor’s total price must be determined fair and reasonable to be eligible for a BPA award. If a offeror’s price is significantly higher or lower than the Independent Government Estimate (IGE), the Government may evaluate the offeror’s price to be either unrealistic or unreasonable. Similarly, if an offeror’s price is significantly higher or lower than the majority of offers received the Government may find its offer to be unrealistic.

3. Award Decision: BPA awards will be made within the minimum and maximum number of awards stated above. A vendor’s proposal that is determined to be technically acceptable and at a fair and reasonable price will be eligible for BPA award. Awards will be made to vendors from lowest to highest price until the number of awards most advantageous to the Government is achieved.

a. Acceptable: Offerors who provided at least two employees that either have a forestry degree, are a certified forester, or have forest inventory experience to include forest inventory related work conducted, documentation of a licensed boat, and phy...