A22.W912EK19T0033.pdf

REQUEST FOR QUOTATION

PLEASE RETURN TO:

US Army Corps of Engineers

US Army Corps of Engineers Saylorville Tree Maintenance

W912EK19T0033

Attn: Anne Fleischman 1500 Rock Island Drive Rock Island, Illinois 61201 Email: anne.m.fleischman@usace.army.mil

PLEASE INCLUDE THE FOLLOWING INFORMATION:

1. Complete Block 17a on the SF1449 - Enter Name, Address, and Current Phone Number of Person to

Contact Regarding Proposal

2. Complete and sign Blocks 30a, 30b, and 30c on the SF1449

3. Complete Offeror Representations and Certifications (Clause 52.212-3) if your company has not completed the Representations and Certifications located with your company’s SAM record (https://www.sam.gov).

4. Complete and submit the SF1449, Bid Schedule, Technical Cababilities Statement and the Past

Performance Questionair (PPQ).

5. Please fill out the the information below completely and include this cover page with your offer, along with the above items that need to be filled out.

6. Include the Solicitation Number on the outside of your envelope, cover sheet, or as subject line if submitting by email pdf format. It is the responsibility of the offeror to verify that their offer has been received and is legible when using a method other than electronic format to submit an offer.

7. Technical questions must be submitted directly to the Contract Specialist listed above.

Contractors must be current in their registration in the System for Award Management (SAM) Database before a Government Contract award can be made.https://www.sam.gov/

Please provide: CAGE Code (SAM):_____________________________________ Point of Contact: _________________________________ Phone & Email: __________________________________

FOR ADDITIONAL INFORMATION, CONTACT:

Anne Fleischman - Phone: 309-794-5519 or Email: anne.m.fleischman@usace.army.mil

SEE ADDENDUM

(No Collect Calls)

W912EK19T0033 01-Mar-2019

b. TELEPHONE NUMBER 8. OFFER DUE DATE/LOCAL TIME

02:00 PM 14 Mar 2019

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912EK9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

96514790238548

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

CONTRACTING DIVISION

US ARMY CORPS OF ENGINEERS

1500 ROCK ISLAND DRIVE

ROCK ISLAND IL 61201

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 966109 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

SAYLORVILLE LAKE PROJECT OFC

CEMVR-OD-S

US ARMY CORPS OF ENGINEERS

5600 NW 78TH AVE

JOHNSTON IA 50131-1941

TEL: 515/276-4656 FAX:

--- --- ---- REF BLOCK 18A)FAX:

TEL: 309-794-5613 (INVOICES SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$7,500,000

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

BID SCHEDULE, CAPABILITY, PPQ

SAYLORVILLE LAKE

TREE MAINTENANCE INDEFINITE QUANTITIES

BID SCHEDULE

Ordering Period No. 1 June 1, 2019 THROUGH May 31, 2020 Task No. Description Quantity Unit Amount TM001 Pruning (branches transported to local disposal site) 1 Per Tree $ TM002 Pruning (removed from site) 1 Per Tree $ TM003 High limb pruning (branches transported to local disposal site) 1 Per Tree $

TM004 High limb pruning (removed from site) 1 Per Tree $ TM005 Felling trees & shrubs up to 10" DBH (removed from site) 1 Per Tree $

TM006 Felling trees & shrubs 10" to 30" DBH (removed from site) 1 Per Tree $

TM007 Felling trees & shrubs >30" DBH (removed from site) 1 Per Tree $

TM008 Felling trees & shrubs up to 10" DBH (transported to local disposal site)

1 Per Tree $

TM009 Felling trees & shrubs 10" to 30" DBH (transported to local disposal site)

1 Per Tree $

TM010 Felling trees & shrubs >30" DBH (transported to local disposal site)

1 Per Tree $

TM011 Stump Grinding with chip removal 1 Per Hour $ TM012 Chipping branches up to 6” diameter w/ on-site disposal 1 Per Hour $

TM013 Chipping branches up to 6” diameter (transported to local disposal site)

1 Per Hour $

TM014 Professional Consulting 1 Per Hour $ TMEM Emergency Work 1 Per Hour $

Total Base Year

Ordering Period No. 2 June 1, 2020 THROUGH May 31, 2021

TM101 Pruning (branches transported to local disposal site) 1 Per Tree $ TM102 Pruning (removed from site) 1 Per Tree $ TM103 High limb pruning (branches transported to local disposal site) 1 Per Tree $

TM104 High limb pruning (removed from site) 1 Per Tree $ TM105 Felling trees & shrubs up to 10" DBH (removed from site) 1 Per Tree $

TM106 Felling trees & shrubs 10" to 30" DBH (removed from site) 1 Per Tree $

TM107 Felling trees & shrubs >30" DBH (removed from site) 1 Per Tree $

TM108 Felling trees & shrubs up to 10" DBH (transported to local disposal site)

1 Per Tree $

TM109 Felling trees & shrubs 10" to 30" DBH (transported to local disposal site)

1 Per Tree $

TM110 Felling trees & shrubs >30" DBH (transported to local disposal site)

1 Per Tree $

TM111 Stump Grinding with chip removal 1 Per Hour $ TM112 Chipping branches up to 6” diameter w/ on-site disposal 1 Per Hour $

TM113 Chipping branches up to 6” diameter (transported to local disposal site)

1 Per Hour $

TM114 Professional Consulting 1 Per Hour $ TMEM1 Emergency Work 1 Per Hour $

Total Option Year 1

Ordering Period No. 3 June 1, 2021 THROUGH May 31, 2022

TM201 Pruning (branches transported to local disposal site) 1 Per Tree $ TM202 Pruning (removed from site) 1 Per Tree $ TM203 High limb pruning (branches transported to local disposal site) 1 Per Tree $

TM204 High limb pruning (removed from site) 1 Per Tree $ TM205 Felling trees & shrubs up to 10" DBH (removed from site) 1 Per Tree $

TM206 Felling trees & shrubs 10" to 30" DBH (removed from site) 1 Per Tree $

TM207 Felling trees & shrubs >30" DBH (removed from site) 1 Per Tree $

TM208 Felling trees & shrubs up to 10" DBH (transported to local disposal site)

1 Per Tree $

TM209 Felling trees & shrubs 10" to 30" DBH (transported to local disposal site)

1 Per Tree $

TM210 Felling trees & shrubs >30" DBH (transported to local disposal site)

1 Per Tree $

TM211 Stump Grinding with chip removal 1 Per Hour $ TM212 Chipping branches up to 6” diameter w/ on-site disposal 1 Per Hour $

TM213 Chipping branches up to 6” diameter (transported to local disposal site)

1 Per Hour $

TM214 Professional Consulting 1 Per Hour $ TMEM2 Emergency Work 1 Per Hour $

Total Option Year 2

Grand Total, Base plus Options $

TECHNICAL CAPABILTY STATEMENT

(OFFERORS MUST COMPLETE)

The Offeror SHALL provide sufficient documentation of their technical capability, such as experience of the company and/or the key personnel and crew who will be performing the work, resumes, equipment lists, etc. or other information to enable the Government to determine the company's capability on projects of similar type, size, scope and complexity.

USACE PAST PERFORMANCE QUESTIONNAIRE (PPQ)

(OFFERORS MUST COMPLETE)

AGENCY/COMPANY THAT WORK WAS PERFORMED FOR:

POINT OF CONTACT & TELEPHONE NUMBER: ____________________________________

DATES SERVICES PROVIDED: __________________________________________________

BRIEF DESCRIPTION OF SERVICES PROVIDED:

AGENCY/COMPANY THAT WORK WAS PERFORMED FOR:

POINT OF CONTACT & TELEPHONE NUMBER: ____________________________________

DATES SERVICES PROVIDED: __________________________________________________

BRIEF DESCRIPTION OF SERVICES PROVIDED:

AGENCY/COMPANY THAT WORK WAS PERFORMED FOR:

POINT OF CONTACT & TELEPHONE NUMBER: ____________________________________

DATES SERVICES PROVIDED: __________________________________________________

BRIEF DESCRIPTION OF SERVICES PROVIDED:

PWS

SAYLORVILLE LAKE

PART I - INSTRUCTIONS & NOTICE TO OFFERORS

1. REQUIRED SAM REGISTRATION:

Prior to submitting an offer, offerors must be actively registered in the System for Award Management (SAM) website. Registration instructions may be obtained, and online registration may be accomplished, at www.sam.gov.

2. SCOPE OF WORK:

The Scope of Work is described with the solicitation. Offerors should understand the services requested and then bid an appropriate amount on the Schedule of Prices/CLINS.

3. SCHEDULE OF PRICES (CLINS):

Offerors must quote on all items and entire quantities contained in the basic period and all options to be considered for award. Offers received not complying with this requirement will be considered non-responsive and will be rejected.

4. WAGE RATES:

Prevailing Wage Rates will apply for any award resulting from this solicitation. See the included Wage Determination, and contract clauses 52.222-41, Service Contract Act of 1965 for details.

5. LOW PRICE TECHNICALLY ACCEPTABLE PROCUREMENT:

This will be a Lowest Price Technically Acceptable (LPTA) acquisition. See contract clause FAR 52.212-2 “Evaluation – Commercial Items” for evaluation factors and source selection information.

6. DOCUMENTS TO RETURN:

In order to be considered responsive, offerors shall complete and return all of the following:

□ Solicitation Cover Sheet, including CAGE Code, Point of Contact, Phone Number and Email Address

□ First page of solicitation, including offeror’s complete mailing address, telephone number, offeror’s name, title, and signature.

□ Schedule of Prices (CLINS)

□ USACE Past Performance Questionnaire (PPQ)

□ Technical Capability Statement (see 52.212-2 Evaluation-Commercial Items)

Offerors must complete all fill-ins and assure all return pages are received by the due date and time shown on page one of the solicitation, at the address indicated below. Please mark the envelope with the Solicitation Number and Project Title. Quotes may also be mailed to anne.m.fleischman@usace.army.mil

US ARMY CORPS OF ENGINEERS

CLOCK TOWER BUILDING

P.O. BOX 2004

Attn: Contracting Division – Anne Fleischman

ROCK ISLAND, IL 61204-2004

7. TELEPHONE NUMBER:

Offerors must provide on the first page of this solicitation a telephone number at which they can be contacted for a period of one week following the due date of this solicitation. Quotes from persons who cannot be contacted by telephone during normal office hours (8:00 a.m. through 4:00 p.m., CST) within the one-week period following closing of this RFQ will be considered non-responsive and will be removed from further consideration.

8. LENGTH OF CONTRACT:

Performance of the Tree Maintenance IDIQ with options (if exercised) will be from 01 June 2019 (or date of award if later) to 31 May 2022.

9. GENERAL:

1. The Contractor shall provide all equipment, supplies (unless specified otherwise), labor, and supervision necessary to perform the work described herein at various locations throughout Saylorville Lake managed area.

2. Each work item shall be performed according to the specifications described herein and in the delivery order.

3. The Contractor must have an ISA Certified Arborist on-site while work is being performed.

10. WORK LOCATIONS:

1. Work sites are widely scattered and vary in topography, vegetative cover, and access for equipment. Several work sites may be contained within the same delivery order, providing for efficiency and economy of scale. However, travel time between sites should also be considered and bid accordingly. Include mobilization in bid price. Actual delivery work order may include multiple sites with same vicinity.

2. General location sites are indicated on the Saylorville Lake Area Map. All delivery orders shall include fieldwork site locations with accompanying maps and description of each area.

11. SPECIAL INSTRUCTIONS:

1. Thoroughly read the Scope of Work, attached herein of the request for quotation. Your bid should be based on the requirements of the job and what it will take to successfully complete the job.

2. Bids should be quoted on the Bid Schedule. Bidders should refer to Scope of Work for a description of work to be performed and quantities identified on Bid Schedule when quoting a bid.

3. The breakdown of unit price is included for evaluation, for invoicing prices for each service, and may be used in determining deductions for deficiencies in accordance with the contract clause.

12. EVALUATION OF OPTIONS:

1. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirements.

2. Evaluation of options will not obligate the Government to exercise the option (s).

3. The Government may reject an offer as non-responsive if it is materially unbalanced as to prices for the basic requirement and option quantities. An offer is unbalanced when it is based on prices significantly less than cost for some work and prices which are significantly overstated for other work.

13. ANTITERRORISM (AT) AND OPERATIONS SECURITY (OPSEC)

1. ACCESS AND GENERAL PROTECTION POLICY AND PROCEDURES

**NOTE: To protect the privacy of the Contractor, all Contractor employees, and all sub-contractor employees, background checks, OPSEC SOPs, E-verify, and I-9 forms shall be submitted with a coversheet stating the contract number (e.g. W912EK-19-C-XXXX), title of project, and the company's point of contact information, in a sealed envelope/container and mail:

Security Office U.S. Army Corps of Engineers Rock Island District 1500 Rock Island Drive Rock Island, IL 61201

Security Clause 1.

AT Level 1 Training. All Contractor and sub-contractor employees requiring access to non-public or private Government property must complete Anti-Terrorism (AT) Level 1 Training within 30 calendar days after notice to proceed date. AT Level 1 Training is available at the following website: https://jkodirect.jten.mil/Atlas2/faces/page/login/Login.seam. The required training is under the heading “JS-US007-14: Level 1 Antiterrorism Awareness Training.” Contractor employees who have a Common Access Card (CAC) may log in with their CAC. Contractor employees without a CAC shall log into the “Non-CAC users” link and need to complete the training all at once, as no record of training shall be maintained aside from the certificate that is printed upon completion. All AT Level 1 Training certificates must be submitted to the Contracting Officer within 5 calendar days of completion.

Security Clause 2(b).

For Access and General Protection Policy and Procedures. All Contractors and sub-contractor employees shall comply with installation and facility access guidelines and rules as https://jkodirect.jten.mil/Atlas2/faces/page/login/Login.seam stated herein. Contractor workforce must comply with all personal identity verification requirements as directed by Department of Defense, Department of the Army Headquarters, Rock Island District and/or local policy. In addition to the changes otherwise authorized by the Changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in Contractor security matters or processes.

In support of Rock Island District evaluation of personnel authorized for access to federal facilities, the Contractor shall submit background checks that have been conducted by a bonded third party within the last 6 months of Notice to Proceed date and authorize reports to be provided to the Rock Island District Security and Law Enforcement Office by the third party. The background check will cover, at a minimum, the ten years covering states the employee has lived in, national criminal records check which includes felony and misdemeanor offenses, Department of Motor Vehicles records, and a national sex offender registry check, submitted 14 days prior to accessing the project site.

Identification Badges: The Contractor shall be responsible for furnishing a photo identification badge/card to each employee prior to the employee's work on-site, and for requiring each employee engaged on the work to display identification. At a minimum, the badge shall have the following items shown, the employee’s picture, employee’s name, and company name working for. The badge will be prominently displayed unless restricted for safety concerns, in which case it will be available for immediate display upon request (carried on person).As employees are added or deleted from the submitted and approved Access Control List (ACL), this information will be reported immediately to the Contracting Officer (KO). Added employees will not be permitted on-site until requirements of this paragraph are completed, submitted, and approved.

Disqualifying factors include, but are not limited to:

1. Criminal conduct, in particular violent crime and sex offenders;

2. Habitual use of intoxicating beverages to excess as evidenced by Driving under the influence or public intoxication records; or

3. Any illegal activity or other disqualification which makes the individual unfit for service

(e.g. drug trafficking or procurement fraud).

In addition to the submitted background checks, supplemental agency checks may be performed at the discretion of the Rock Island District security personnel. The Contractor agrees to cooperate and ensure that Contractor personnel provide any documentation required to complete these checks. Any person lacking proper identification credentials or deemed a security threat may be denied access to the project. Such action in no way relieves the Contractor from performance of the Contract. The Rock Island District retains the right to deny any Contractor and sub-contractor employee from working on a contract awarded by the Rock Island District based on final background investigation results. All information received as a result of a background check will be handled according to Privacy Act regulation.

In the event that an unexpected change in personnel is required, due to sudden absence of a critical path employee, the Contractor shall immediately contact the Contracting Officer to coordinate obtaining written approval from the Security Office for new/additional personnel to be brought on site prior to background check acceptance. Contractor shall submit Personnel Change Request Form and will receive written authorization from the Security Office prior to bringing new personnel on site, and ensure a background check is sent to the Rock Island District Security Office no later than ten days from written notice of approval. The Rock Island District reserves the right to terminate access of the employee upon completion of the Government’s review of the background check and the Contractor shall be notified immediately of any such Government decision.

In the event of an unforeseen change in work site conditions which may require a contract modification, and the contractor is required to immediately add personnel, a Personnel Change

Request Form will be submitted to and approved by the Security Office prior to bringing new personnel on site, and ensure a background check is sent to the Rock Island District Security Office no later than ten days from written notice of approval. The Rock Island District reserves the right to terminate access of the employee upon completion of the Government’s review of the background check and the Contractor shall be notified immediately of any such Government decision.

Subcontractor personnel not expected to be on the worksite for more than 15 days may be allowed on site with the following conditions:

1. Employee will be on site a total of 15 days or less, for the duration of the project.

2. Employee is added to the ACL as a short term employee.

3. Employee is escorted while on site. This is defined as being in the line of sight of an identified contractor employee who has a background check on file with the Rock Island District (as noted on the ACL).

4. Each contractor employee can sponsor only five short term employees at a time.

Foreign National employees: Due to a difference in background check procedures for long term foreign national employees, all such employees must provide a photocopy of their passport to the Rock Island District Security Office NLT 30 days prior to arrival on site. Short term foreign national employees (e.g. specialists with a two week period of performance) may work on site with the following conditions:

1. Foreign national employee will be on site a total of 15 days or less, for the duration of the project.

2. Foreign national employee will comply with E-verify requirements E-verify paragraph).

3. Approved and identified contractor employee shall escort the foreign national employee at ALL times while on site.

4. Each contractor employee can sponsor only one short term foreign national at a time.

Personnel Change Request Form

Contract #_______________ Date___________

We, _____________________, respectfully request to add/replace (circle one) personnel to the jobsite due to the following situation:

Personnel to be conditionally added to the ACL (escorted by):

Background checks (if required for a long term employee) shall be submitted by close of business on (insert proposed date): ________________

(Insert signature block)

Security Clause 15.

Pre-screen candidates using E-Verify Program. The Contractor must pre-screen Candidates using the E-verify Program website (http://www.uscis.gov/e-verify) to meet the established employment eligibility requirements. The Contractor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. Documentation of company enrollment in E-verify, via a print screen of the company profile within the E-verify system, must be submitted to the Security Office no later than 3 business days after the initial Notice to Proceed.

*When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification must be given/coordinated with the designated Government representative. This Form will be provided to the Security Office after Notice to Proceed is given.

SAYLORVILLE LAKE

PART II - PERFORMANCE WORK STATEMENT

1. PRE-WORK CONFERENCE

1. After award, but prior to commencement of work, the Contractor shall contact the COR to arrange a mutually agreeable time to meet at the Saylorville Lake Office for purposes of discussing and developing a mutual understanding of the requirements and details of work. The contractor shall also be prepared to submit a current copy and discuss at this meeting the following items:

Insurance Certificate Letter designating On-the-Job Supervisor Written Accident Prevention Plan (APP) Environmental Protection Plan Licensed Arborist Certification CPR and First Aid Certificate

2. Prior to the start of each delivery order under the above contract, the contractor shall contact the Saylorville Lake Office to arrange a mutually agreeable time to discuss the specifications of each delivery item with the COR.

2. SUPERVISION OF WORK

1. The contractor shall give personal supervision to the work or have a competent foreman or superintendent, with authority to act and satisfactory to the COR, on the job at all times while work is being performed. The Contractor shall furnish the COR the names of all persons so designated. The contractor shall have a licensed Arborist on site and shall supply the employee(s) name and certification to the COR prior to performing on site work.

3. REPORT OF WORK PERFORMED

1. The Contractor shall submit weekly the Contractor’s Weekly Log (attached as Appendix A) of all work performed.

2. 2.0 Work shall be performed within the hours of 7:00am and 4:00pm Monday through Friday unless otherwise directed by the COR.

4. INSPECTION

1. The work shall be performed in accordance with contract specifications and/or directed by the COR, and is subject to inspection by appointed inspectors to insure compliance with the terms of the contract.

2. The COR shall be notified within one business day upon completion of each work item.

The Contractor, at no additional cost to the Government, shall correct any deficiencies noted in the inspection within five days of notification by the COR.

3. If repeated inspections of a work item (3 or more) are required due to contractor’s failure to perform to contract specifications, a re-inspection fee of $40 per inspection may be deducted from contractor payment as well as other contract administrative actions.

5. PAYMENT PROCEDURES

1. Payment for services performed under this contract will be made after satisfactory performance of work described in work delivery order and upon receipt of invoice.

Invoices shall be submitted to the Saylorville Lake Office, 5600 NW 78th Ave, Johnston, IA 50131. The Contractor shall submit an original invoice upon completion of work delivery order. Each invoice shall contain the following information:

Contractor’s name & address as it appears on the contract Contract number Task Order number Item Number of work completed Description of work completed Quantity of work completed Unit Unit prices Extended totals Original Signature

2. Delivery order minimum will be $2,000 in accordance with clause 52.216-19, titled “Ordering Limitation.”

3. Delivery order maximum will be $250,000;

6. SAFETY

1. All work shall be performed in accordance with safety requirements set forth in Corps of Engineer’s Safety and Health Requirements Manual, EM 385-1-1, dated 30 November 2014, or current copy, a reference copy is available at the Saylorville Lake Office, 5600 NW 78th Ave, Johnston, IA 50131. After award the COR will provide a copy of the Safety and Health Manual to the Contractor. The safety manual is also available at http://publications.usace.army.mil/publications/eng-manuals/EM_385-1- 1_languages/EM_385-1-1_English_2008/toc.html

2. The Contractor shall prepare a written Accident Prevention Plan (APP) and submit it to the COR at the pre-work conference as specified in Part II Section A. The APP shall include at a minimum the following: signature sheet, background information, statement of safety & health policy, responsibilities & lines of authority, subcontractors & suppliers, training, safety & health inspection, accident reporting, emergency plans, and risk management process (AHA-activity hazard analysis).

3. Contractor shall be familiar with ANSI Z133-2012, Safety Requirements for Arboricultural Operations – Safety Requirements can be referenced in APP submittal.

7. DELIVERY ORDERS

1. Delivery orders are necessary to accomplish the work required under this contract will be issued by the Contracting Officer. Delivery orders are written by the Saylorville Lake COR, approved by the Contracting Officer and sent to the Contractor by the Contracting Officer.

2. A map of the delivery order location will be attached to the delivery order. That map will highlight the location of where work shall be done.

3. The delivery order will contain but not limited to the following information:

Date of order http://publications.usace.army.mil/publications/eng-manuals/EM_385-1-1_languages/EM_385-1-1_English_2008/toc.html http://publications.usace.army.mil/publications/eng-manuals/EM_385-1-1_languages/EM_385-1-1_English_2008/toc.html

Contract number and order number For services, Contract Item Number and Description, Quantity, and Unit Price Delivery or performance schedule Place of delivery or performance

4. Each delivery order shall have specific quantities with a maximum time allowable time frame.

5. The contractor shall have ten calendar days after issuance of a delivery order to begin

8. OPTION TO EXTEND THE TERM OF THE CONTRACT

1. The Government may extend the term of this contract by written notice to the Contractor within 30 days prior to the expiration of the contract; provided the government shall give the Contractor a preliminary written notice of its intent to extend at least 60 days before to the contract expires.

2. If the first option is exercised, it will be effective immediately following the initial contract period.

9. TIME EXTENSIONS FOR UNUSUALLY SEVERE WEATHER

1. If adverse weather is experienced and delays work due to unsafe or unworkable conditions, then extensions can be given by the COR to allow safe performance of the

2. The unusually severe weather must actually prohibit the Contractor from performing the work in order to receive a time extension.

10. TASK DESCRIPTIONS

1. Pruning (branches transported to local disposal site)

Including but not limited to the removal of dead, dying, or diseased branches, raising branches, and structural pruning less than 15ft from the ground. Branches are to be transported to a COR designated local disposal site on US Army Corps of Engineers (USACE) property within 3 miles of cutting location.

2. Pruning (removed from site) raising branches, and structural pruning less than 15ft from the ground. Branches are to be removed from USACE property and disposed of at a location of Contractor’s discretion.

3. High limb pruning (branches transported to local disposal site) raising branches, crown thinning, and structural pruning greater than 15ft from the ground. Branches are to be transported to a COR designated local disposal site on USACE property within 3 miles of cutting location.

4. High limb pruning (removed from site) raising branches, crown thinning, and structural pruning greater than 15ft from the ground. Branches are to be removed from USACE property and disposed of at a location of Contractor’s discretion.

5. Felling trees & shrubs up to 10" DBH (removed from site)

Including removal of trees and shrubs up to 10” Diameter at Breast Height (DBH). Trees and shrubs are to be removed from USACE property and disposed of at a location of Contractor’s discretion.

6. Felling trees & shrubs 10" to 30" DBH (removed from site)

Including removal of trees and shrubs 10” to 30” DBH. Trees and shrubs are to be removed from USACE property and disposed of at a location of Contractor’s discretion.

7. Felling trees & shrubs >30" DBH (removed from site)

Including removal of trees and shrubs greater than 30” DBH. Trees and shrubs are to be removed from USACE property and disposed of at a location of Contractor’s discretion.

8. Felling trees & shrubs up to 10" DBH (transported to local disposal site)

Including removal of trees and shrubs up to 10” Diameter at Breast Height (DBH). Trees and shrubs are to be transported to a COR designated local disposal site on USACE property within 3 miles of cutting location.

9. Felling trees & shrubs 10" to 30" DBH (transported to local disposal site)

Including removal of trees and shrubs 10” to 30” DBH. Trees and shrubs are to be transported to a COR designated local disposal site on USACE property within 3 miles of cutting location.

10. Felling trees & shrubs >30" DBH (transported to local disposal site)

Including removal of trees and shrubs greater than 30” DBH. Trees and shrubs are to be transported to a COR designated local disposal site on USACE property within 3 miles of cutting location.

11. Stump Grinding with chip removal

Including grinding of tree and shrub stumps. Stumps will be ground below grade and Contractor will remove all chips from the area. Chips will be disposed of at a COR designated location on USACE property within 3 miles of chipping location.

12. Chipping branches up to 6” diameter with on-site disposal

Including but not limited to chipping of previously cut branches and limbs up to 6” diameter. Branches and limbs will be placed by USACE staff in close proximity to roads or trails. Chips will be disposed of on site with COR coordination.

13. Chipping branches up to 6” diameter (transported to local disposal site)

Including but not limited to chipping of previously cut branches and limbs up to 6” diameter. Branches and limbs will be placed by USACE staff in close proximity to roads or trails. Chips will be disposed of at a COR designated location on USACE property within 3 miles of cutting location.

14. Professional Consulting

Professional Consulting includes performing tree inventories and tree risk assessments.

Tree inventory will include collection of data using a handheld GPS and data recorder which will facilitate the display and analysis of tree data. At a minimum, the following information will be collected for each tree: Site conditions, Location, Species, DBH, Risk Rating, and Maintenance needs.

Tree risk assessments will include Level 1 and Level 2 tree risk assessments performed by an ISA Tree Risk Assessment Qualified personnel.

All tree inventories and tree risk assessments will take place in high use recreation areas including campgrounds and trails. All professional consulting shall be clarified by the COR at the pre-work conference.

15. Emergency Work

Including but not limited to any tree work necessary to correct problems caused by failures or deficiencies which constitute an immediate danger to health hazard or a threat to property. Emergency work could include lightning strikes, storm damage, ice, disease, etc. Emergency work will be initiated by notice (phone call or other means) from the COR or a designated representative. The contractor will have 48 hours to fix the issues after being contacted by the COR.

11. EQUIPMENT, QUALIFICATIONS, AND SPECIAL CONSIDERATIONS

1. Tree maintenance will primarily occur within campgrounds and other recreation areas.

Additionally, tree work will occur along roadways, maintained trails, and access points.

2. Use of a scissor-lift or bucket truck will be needed for some delivery orders. Most high tree trimming will be on campsites, along roadways, or in recreation areas. “High limb pruning” is classified as any pruning that is greater than 15 feet from the ground and cannot be safely reached by pole saw.

3. Tree pruning will be done with chainsaws or properly sharpened hand tools for clean cuts in accordance with ANSI Z133-2012 Safety Requirements for Arboricultural Operations.

Felling of trees shall be done by chainsaw in accordance to ANSI Z133-2012 Safety Requirements for Arboricultural Operations.

4. The contractor shall use proper pruning methods. Pruning cuts must be made with clean, sharp, non-powered hand tools, or with small chain saw in consultation with COR, to minimize damage to the trees. Pruning operations will be performed in accordance with ANSI A300 Part 1- 2017 Pruning. The Contractor shall have proper pruning techniques clarified with the COR at the pre-work conference. Pruning operations must comply with Corps of Engineer’s Safety and Health Requirements Manual, EM 385-1-1, dated 30 November 2014, or current copy.

5. No pruning of oak trees will be permitted from March 1 to October 31 unless specifically ordered.

6. The Contractor shall clean the grounds and dispose of all debris, twigs, leaves, branches, chips, etc. unless directed in delivery order to leave on ground. The grounds shall be cleaned before the end of each workday unless otherwise stated. Disposal shall be outlined in the delivery order.

7. Contractor must use extreme caution when felling trees in campgrounds and recreational areas. If needed, contractor shall barricade/tape off work area to keep public away during felling. When cutting on trails, the contractor will be responsible for posting signage and closing the trail during time of work. Contractor shall be required to have “spotters” observing each direction from the trees being cut or pruned to be sure that members of the public maintain a safe distance. Contractor shall make every effort to protect adjacent standing landscape trees and facilities when felling in all campgrounds and recreation areas.

8. In order to minimize damage to the Neal Smith Recreation Trail, the COR may limit the vehicles/equipment allowed onto the trail for cutting/pruning/felling. COR will discuss vehicle/equipment options with the contractor at the time of the Delivery Order execution.

Any work done adjacent to the Neal Smith Trail shall have signage posted by contractor stating “work ahead.”

9. All cut trees and shrubs will be cut as flush with ground as possible, unless directed otherwise in delivery order.

10. Trees and shrubs with a fork or clump of stems below 4.5 feet will be added together to get the diameter. Trees and shrubs with a fork or clump of stems above 4.5 feet will be listed as the individual stem DBH.

11. To protect potential roost or maternity sites for Indiana bat, cutting of large shagbark hickory trees or large standing dead deciduous trees with loose but attached bark will not be permitted between April 1 and October 1. Exceptions may be made by the COR depending upon habitat, or risk to public safety.

12. Stump grinding done in recreation areas and campgrounds will be in accordance with ANSI Z133-2017 Safety Requirements for Arboricultural Operations. Machines powering heavy-duty grinders must have high pressure hydraulic systems and impact resistant windows for the protection of the operator. Equipment must be equipped and maintained with deflection plates, safety chains or other manufacturer approved devices on the discharge ports.

13. Campsite pruning will be limited to Monday-Thursday (during the recreation season) to take advantage of lighter public use. Coordination may be made in advance with the COR to close certain campsites to perform the delivery order.

14. Tree risk assessment procedures should conform to ANSI A300 (Part 9)-2017 Tree Risk Assessment a. Tree Failure.

15. You must have the means or ability to obtain the means (including equipment) required to fulfill the contract. Equipment breakdowns do not relieve the contractor of the responsibility to complete work delivery order on time.

16. All chainsaws and pruning equipment must be in good working order and should give clean cuts to all trees and branches with no bark tearing. Chainsaws shall not leak oil or gas and must be used with sharp chains.

17. If at any point a delivery order requires the contractor to drive equipment on roadways or trails, the contractor must use flashing lights so he/she is clearly visible to the public using the recreation area. Contractor shall comply with all state laws in transporting heavy equipment.

18. All equipment must be maintained and equipped according to the manufacturer recommendations.

19. The Contractor shall have the equipment, training, and ability to safely trim high branches (up to 30ft in campgrounds and recreation areas) as well as remove large standing trees.

20. The Contractor shall supply the COR with a list (to include brand names) of all supplies and materials to be used on-the-job which are required to be furnished by the Contractor.

This list shall include the manufacturer's instructions for using any chemical materials, along with OSHA Material Safety Data Sheets (Form OSHA-20) or OMB form No. 44- R1387 for all materials.

21. The Contractor shall have an ISA Certified Arborist on site while work is being performed.

12. RESTITUTION FOR DAMAGES

1. Irreversible tree damage occurring during pruning or felling of adjacent non-target trees will result in damages being withheld.

2. A tree deemed to be irreversibly damaged (determined by the COR) will be flush cut at the contractor’s expense. The tree’s value will then be determined by measuring the stumps cross sectional surface area in square inches. Fifty dollars per square inch will be deducted from the contract cost. These deductions will occur in the current scheduled delivery order.

3. Sample formula:

3” diameter white oak tree irreversibly damaged.

Pi × r² Pi = 3.14 R = 1.5

3.14 × (1.5×1.5) = 7.065

Damages assessed to the contractor for tree loss of 3” white oak $50 × 7 = $350

Tree species is not taken into account. This formula will apply to all trees planted or wild growing within the confines of a managed area be that a park, trail, campground, or any area deemed “maintained” by the COR.

4. Any damage caused to government property including but not limited to: buildings, roads, fences, signs, and other structures will result in damages being withheld. In certain instances contractor may repair damages to the satisfaction of the COR.

APPENDIX B: SAYLORVILLE LAKE AREA MAP

QASP

SAYLORVILLE LAKE TREE MAINTENANCE

QUALITY ASSURANCE SURVEILLANCE PLAN

Purpose: This Quality Assurance Surveillance Plan (QASP) is a Government developed and applied document used to make sure that systematic quality assurance methods are used in the administration of the Performance Based Service Contract (PBSC) standards included in this contract. The intent is to ensure that the contractor performs in accordance with performance metrics set forth in the contract documents, that the Government receives the quality of services called for in the contract, and that the Government only pays for the acceptable level of services received.

1. Critical performance processes and requirements. Critical to the performance of the contract, the contractor shall provide all personnel equipment, tools, materials, supervision, transportation, other items and services necessary to perform as defined in this Performance Work Statement (PWS). The contractor shall provide accurate transaction processing to ensure that material accountability comply with safety and security requirements, in accordance with this PWS. Additionally, the contractor shall be accountable for all auditable documents, establish/maintain effective quality, and perform required within prescribed timeframes. The performance process is the timely, accurate, and thorough completion of all contract requirements.

2. Performance Standards

a. Schedule. The dates for services and the actual accomplishment of the services in accordance with the schedule will be assessed against original dates of services and milestones established for the contract.

b. Service. The services required to be performed will be assessed against the PWS detailed in the contract, for the required content, quality, timeliness, and accuracy.

c. Past Performance. In addition to schedule and services, and cost aspects of performance discussed above, pursuant to FAR 42.15, the Government will assess the contractor’s record of conforming to contract requirements and to standards of good workmanship, the contractor’s adherence to contract schedules including the administrative aspects of performance, the contractor’s history of reasonable and cooperative behavior and commitment to customer satisfaction, and the contractor’s business-like concern for the interest of the customer.

3. Surveillance methods. The primary methods of surveillance used to monitor performance of this contract will include, but not be limited to: random or planned sampling, periodic inspection, Contractor Self Reporting, and validated customer complaints.

a. Random/Scheduled Monitoring. Random and/or scheduled monitoring will be conducted if and when deemed necessary by the COR to ensure compliance with the terms of the contract. Using the attached matrix the COR will determine whether the contractor is in compliance with the terms of the contract.

b. Contractor Self-Reporting. The contractor shall provide as needed status reports that document significant problems/issues and potential resolutions.

c. Customer Feedback. Customer feedback will be obtained from valid customer complaints. Customer complaints, to be considered valid, must set forth clearly and in writing the detailed nature of the complaint; must be signed and must be forwarded to the COR by the contractor. The contractor shall maintain a log of all customer complaints as well as a copy of each complaint in a documentation file. The COR may request to review the log and/or documentation file at any time.

4. Performance Measurement. Performance will be measured in accordance with the following table:

Performance-Based Matrix, Attachment A

Performance

Element Performance Requirement

Surveillance Method Frequency Acceptable Quality Level

Contract Services Contract Services furnished as prescribed in the PWS as applicable.

Inspection by the COR Random inspection of all sampling of contract services.

>95% of services inspected performed timely and without rework required.

Overall Contract Performance

Overall contract performance of sufficient quality to earn a Satisfactory (or higher) rating in the COR’s annual report on contractor performance

Assessment by the COR Annual All service elements rated Satisfactory (or higher) Satisfactory = 95% or above average contract acceptable random sampling

Contractor Self Reporting

Contract Services furnished as prescribed in the PWS as applicable.

Contractor Self Reports Monthly >95% of services reported performed timely and without rework required.

Customer Feedback

Customer complaints reviewed by COR

Inspection by the COR Per Occurrence 100% of valid customer complaints resolved

Invoicing Monthly invoices per contract procedures are timely and accurate.

Review & acceptance of the invoice by COR

Monthly 100% accuracy

Incentives/Disincentives:

For each item that does not meet acceptable levels, the Government may issue a Contract Discrepancy Report (CDR). CDRs will be forwarded to the Contracting Officer with a copy sent to the contractor. The contractor must reply in writing within 5 days of receipt identifying how future occurrences of the problem will be prevented. Based upon the contractor’s past performance and plan to solve the problem, the Contracting Officer will determine if any further action will be taken.

In accordance with the inspection of services provisions of the contract (52.212-4 (a) Inspection/Acceptance), the contractor will provide quality products in a timely manner since the Government can require the contractor, at no additional cost, to replace or correct work that fails to meet contract requirements.

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2018 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting JUL 2016 52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 52.204-22 Alternative Line Item Proposal JAN 2017 52.209-2 Prohibition on Contracting with Inverted Domestic

Corporations--Representation

NOV 2015

52.212-1 Instructions to Offerors--Commercial Items OCT 2018 52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018 52.217-5 Evaluation Of Options JUL 1990 52.223-10 Waste Reduction Program MAY 2011 52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-- Representation and Certifications.

AUG 2018

52.228-5 Insurance - Work On A Government Installation JAN 1997 52.232-18 Availability Of Funds APR 1984 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.237-1 Site Visit APR 1984 52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.246-1 Contractor Inspection Requirements APR 1984 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7003 Agency Office of the Inspector General DEC 2012 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

OCT 2016

252.243-7001 Pricing Of Contract Modifications DEC 1991

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

The award will be made to the contractor whose price is the lowest of all offers determined to be technically qualified of performing the required service in accordance with FAR…