A22_W912EK18T0018.pdf

REQUEST FOR QUOTATION

PLEASE RETURN TO:

US Army Corps of Engineers

US Army Corps of Engineers East Side Mowing Services at Saylorville Lake

W912EK18T0018

Attn: Troy Robbins 1500 Rock Island Drive Rock Island, Illinois 61201 Email: troy.a.robbins@usace.army.mil

PLEASE INCLUDE THE FOLLOWING INFORMATION:

1. Complete Block 17a on the SF1449 - Enter Name, Address, and Current Phone Number of Person to

Contact Regarding Proposal

2. Complete and sign Blocks 30a, 30b, and 30c on the SF1449

3. Complete Offeror Representations and Certifications (Clause 52.212-3) if your company has not completed the Representations and Certifications located with your company’s SAM record (https://www.sam.gov).

4. Complete and submit the Technical Capabiltiy Statement and Past Performanc Questionnaire per clause

52.212-2.

5. Please fill out the the below information completely and include this cover page with your offer, along with the above items that need to be filled out.

6. Include the Solicitation Number on the outside of your envelope or as subject line if submitting by email pdf format. It is the responsibility of the offeror to verify that their offer has been received and is legible when using a method other than electronic format to submit an offer.

Contractors must be current in their registration in the System for Award Management (SAM) Database before a Government Contract award can be made.https://www.sam.gov/

Please provide: Taxpayer ID Number: ____________________________ CAGE Code (SAM):_______________________________ Point of Contact: _________________________________ Phone & Email: __________________________________

FOR ADDITIONAL INFORMATION, CONTACT:

Troy Robbins - Phone: 309-794-5259 or

Email: troy.a.robbins@usace.army.mil

SEE ADDENDUM

(No Collect Calls)

W912EK18T0018 17-Jan-2018

b. TELEPHONE NUMBER

309-794-5259

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 01 Feb 2018

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912EK9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

TROY A ROBBINS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

96514772998618

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

CONTRACTING DIVISION

US ARMY CORPS OF ENGINEERS

1500 ROCK ISLAND DRIVE

ROCK ISLAND IL 61201

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 966109 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

SAYLORVILLE LAKE PROJECT OFC

CEMVR-OD-S

US ARMY CORPS OF ENGINEERS

5600 NW 78TH AVE

JOHNSTON IA 50131-1941

TEL: 515/276-4656 FAX:

--- --- ---- REF BLOCK 18A)FAX:

TEL: 309-794-5613 (INVOICES SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$7,500,000

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF62

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

SCHEDULE OF PRICES

SCHEDULE OF PRICES (“CLINS”)

Note: This contract will be awarded on a lump sum price basis. The Contractor must bid all items of work and this breakdown of prices is included for estimation and evaluation purposes, for invoice pricing of mowing rounds and for any necessary deductions for services not performed.

CLIN 0001 Base Year Base Year Period of Performance: April 1, 2018 – November 30, 2018 Base Contract Period: April 1, 2018 – March 31, 2019

Description Acreage Quantity Unit Measure Unit Price 0001- Mowing & Trimming Services for Saylorville Lake (see Appendix B)

170.5 16 rounds each $

0002- Special Event Mowing & Trimming (See Section 1.2) no less than .5 acres, no more than 5 acres

5 each $

0003- Unscheduled Mowing & Trimming Services for Saylorville Lake (See Section 1.4, Appendix B)

170.5 3 each $

Total for Base Year (SUM of

CLINS 0001-

0003)

CLIN 0101 Option Year 1 Option Year Period of Performance: April 1, 2019 – November 30, 2019 Option Year I Contract Period: April 1, 2019 – March 31, 2020

Description Acreage Quantity Unit Measure Unit Price 0101- Mowing & Trimming Services for Saylorville Lake (see Appendix B)

170.5 16 rounds each $

0102- Special Event Mowing & Trimming (See Section 1.2) no less than .5 acres, no more than 5 acres

5 each $

0103- Unscheduled Mowing & Trimming Services for Saylorville Lake (See Section 1.4, Appendix B)

170.5 3 each $

Total for Option Year 1 (SUM of

CLINS 0101-

0103)

Grand Total for Base Year and Option Year 1 (SUM of CLINS 0001-0103)

TECHNICAL CAPABILITY STATEMENT

TECHNICAL CAPABILTY STATEMENT

(OFFERORS MUST COMPLETE)

The Offeror SHALL provide sufficient documentation of their technical capability, such as experience of the company and/or the key personnel and crew who will be performing the work, resumes, equipment lists, etc. or other information to enable the Government to determine the company's capability on projects of similar type, size, scope and complexity.

USACE PAST PERFORMANCE

USACE PAST PERFORMANCE QUESTIONNAIRE (PPQ)

(OFFERORS MUST COMPLETE)

AGENCY/COMPANY THAT WORK WAS PERFORMED FOR:_______________________________

POINT OF CONTACT & TELEPHONE NUMBER: __________________________________________

DATES SERVICES PROVIDED: ________________________________________________________

BRIEF DESCRIPTION OF SERVICES PROVIDED: _________________________________________

DATES SERVICES PROVIDED: ________________________________________________________

BRIEF DESCRIPTION OF SERVICES PROVIDED: _________________________________________

DATES SERVICES PROVIDED: ________________________________________________________

BRIEF DESCRIPTION OF SERVICES PROVIDED: _________________________________________

PERFORMANCE WORK STATEMENT

INSTRUCTIONS: NOTICE TO OFFERORS

MOWING AND TRIMMING SERVICES FOR SPECIFIED RECREATION AREAS

SAYLORVILLE LAKE, POLK COUNTY, IOWA

1. REQUIRED SAM REGISTRATION: Prior to submitting an offer, vendors must be actively registered in the System for Award Management (SAM) website. Registration instructions may be obtained, and online registration may be accomplished, at www.sam.gov. By submission of an offer, an offeror acknowledges the requirement to be registered in the SAM database prior to award; during performance; and through final payment of any contract resulting from the solicitation.

2. SCHEDULE OF PRICES (CLINS): Offerors must quote on all items and entire quantities contained in the base period and all options to be considered for award. Quotes received not complying with this requirement will be considered non-responsive and will be rejected.

3. WAGE RATES: Prevailing Wage Rates will apply for any award resulting from this solicitation. See the included Wage Determination, and contract clauses 52.222-41, Service Contract Act of 1965 for details.

LOW PRICE TECHNICALLY ACCEPTABLE PROCUREMENT: This will be a Lowest Price Technically Acceptable (LPTA) acquisition. Award will be made in accordance with FAR Part 52.212-2 “Evaluation – Commercial Items” for evaluation factors and source selection information.

4. DOCUMENTS TO RETURN: In order to be considered responsive, offeror’s must complete and return all of the following:

� Solicitation Cover Sheet, including Taxpayer ID Number, CAGE Code, Point of Contact, Phone Number and Email Address.

� Complete and return first page of solicitation, including offeror’s complete mailing address, telephone number, offeror’s name, title, and signature.

� Complete and return “Schedule of Prices (CLINs)”.

� Technical Capability Statement (see 52.212-2 Evaluation-Commercial Items) � Complete USACE Past Performance Questionnaire (PPQ)

Offerors must complete all fill-ins and assure all return pages are received by the due date and time shown on page one of the solicitation, at the address indicated below. Please mark the envelope with the Solicitation Number and Project Title. Quotes may also be emailed to troy.a.robbins@usace.army.mil.

US ARMY CORPS OF ENGINEERS

CLOCK TOWER BUILDING

Attn: Contracting Division – Troy Robbins 1500 Rock Island Drive

ROCK ISLAND, IL 61204-2004

4. REQUIRED INSURANCE: After award, the Contractor shall furnish proof of all required insurance, and valid driver’s license(s), to the Contracting Officer or his representative, before starting work. This is normally accomplished at the Pre-Work Conference.

5. TELEPHONE NUMBER: Offerors must provide on the first page of this solicitation a telephone number at which they can be contacted for a period of one week following the due date of this solicitation. Quotes from persons who cannot be contacted by telephone during normal office hours (8:00 a.m. through 4:00 p.m., CST) within the one-week period following the closing of this RFQ will be considered non-responsive and will be removed from further consideration.

6. LENGTH OF CONTRACT: Award will be for a base period plus one option period, if exercised by the Government. Exercise of option(s) are at the discretion of the U.S. Army Corps of Engineers, not of the Contractor. The Contractor cannot withdraw from the contract or refuse options of consecutive years at his/her discretion.

7. SITE VISIT: Offerors who wish to request a site visit should contact the Project Office at

(515) 276-4656 to schedule an appointment. The point of contact is Angela Stone, telephone extension #6516, or by email at angela.l.stone@usace.army.mil.

W912EK18T0018

PERFORMANCE WORK STATEMENT FOR MOWING SERVICES

SAYLORVILLE LAKE PROJECT, JOHNSTON IOWA

Section Title 1 Description of Services 2 Performance Measurement 3 Government Provided Items 4 General Information 5 Antiterrorism and Operations Security (OPSEC)

Appendices A. Recreation Area Dates B. Maps C. Quality Assurance Surveillance Plan (QASP) D. Personnel Change Request Form

CONTRACT TERMS. The term Contractor as used herein shall refer to the Contractor and/or all Contractor employees and/or all subcontractors performing the services of this contract. The term Contracting Officer (KO) shall refer to the agency person(s) having authority to enter into, administer, or make any changes to the contract. The Contracting Officer’s Representative (COR) is the on-site technical liaison for the KO. The KO and their designated representatives (COR) are responsible for ensuring performance of all necessary actions for effective contract administration, insuring compliance with contract terms, and safeguarding the interests of the United States in its contractual relationships.

1. DESCRIPTION OF SERVICES. The Contractor shall provide all supervision and labor, materials/supplies, transportation, and equipment to perform mowing and trimming services at Saylorville Lake Project, near Des Moines, Iowa as defined in this Performance Work Statement (PWS). A map of Saylorville Lake can be found at the website:

http://www2.mvr.usace.army.mil/saylorville/ . The solicitation includes a Base Period (1 April 2018 – 31 March 2019), Option Year I (1 April 2019 – 31 March 2020). See contract clause 52.217-8, Option to Extend Services.

1.1 REQUIRED INSURANCE. In accordance with the FAR Clause 52.228-5 titled “Insurance- Work on a Government Installation” the Contractor shall obtain and maintain during the period of performance under this contract the following kinds and minimum amounts of insurance*:

Workmen’s Compensation . . . . . . Coverage complying with applicable State statute** Employer’s Liability . . . . . . . . . . . Minimum $100,000 General Liability/Bodily Injury. . . Minimum $500,000 per occurrence Automobile Liability . . . . . . . . . . . Minimum $200,000 per person $500,000 per occurrence $ 20,000 property per occurrence

* Reference FAR 28.307-2 Liability, subparagraphs (a), (b), and (c).

** Iowa Insurance Division, telephone # (515) 281-5705 Iowa Division of Workers Compensation, telephone # (800) 562-4692

1.2 SAFETY REQUIREMENTS. All work shall be performed in accordance with the Contractor’s Accident Prevention Plan which shall include applicable safety requirements set forth in Corps of Engineers Manual EM 385-1-1 "Safety and Health Requirements Manual", revised 30 November 2015. Available at:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf No on site work shall be performed until the Contractor Accident Prevention Plan and insurance certificate are submitted and approved. This is normally accomplished at the Pre-Work conference.

1.3 PERSONAL APPEARANCE AND CONDUCT

1.3.1 PROFESSIONAL IMAGE. Contractors shall at all times promote a positive, professional image of themselves and the Corps of Engineers. At no time shall Contractors through their personal appearance, actions or demeanor discredit the Government.

1.3.2 ENFORCEMENT OF REGULATIONS. Enforcement of Federal Regulations is the responsibility of the Corps of Engineers personnel and not part of the duties or responsibilities of this contract.

1.3.3 PRESCRIBED DRESS. The Contractor and employees shall remain fully clothed while performing mowing and trimming services and shall be appropriately dressed and well groomed at all times when within public view. The Contractors Accident Prevention Plan shall address appropriate shoes, gloves and other required apparel and equipment.

1.3.4 COOPERATION. Contractor shall at all times cooperate fully with and maintain a courteous, polite and respectful manner with all members of the public, other contractors, volunteers, and Government employees.

1.3.5 PROHIBITED CONDUCT. Contractors shall not consume nor be under the influence of alcohol, drugs or medications (except with doctor prescription) while performing services on the project; nor conduct themselves at any time in a manner unbecoming their position or as so to bring discredit to themselves or the Corps of Engineers.

1.4 PAYMENT PROCEDURES. The Contractor shall submit an invoice within 2 business days following the completion of each mowing round to the COR, Saylorville Lake Administration Office, 5600 NW 78th Avenue, Johnston, Iowa 50131. Payment will be made from the finance and accounting office for the Rock Island District in accordance with contract provisions and the Prompt Payment Act. The Contractor shall include on the invoice, a total of labor hours worked under this contract on the mowing round(s) which will be used for a Contractor Man Hour Accident Exposure Report. A sample invoice will be provided to the contractor at the orientation meeting.

1.2. MAINTAIN IMPROVED GROUNDS.

1.2.1. Mow Improved Grounds. Grass shall be cut on approximately 170.5 acres of improved grounds as indicated in Appendix B. A schedule of mowing rounds will be provided at the pre-work meeting. The schedule is subject to change by the government relative to turf conditions, public use patterns, weather, and other factors. The Contractor will be given a minimum of three calendar days’ notice when schedule changes are required. The Contractor is to arrive on site on the day scheduled with adequate equipment, labor and supervision to perform a complete mowing and trimming of all scheduled areas within four calendar days. The contractor shall notify the Contracting Officer’s Representative (COR) 24 hours in advance prior to the commencement of the mowing round. If weather or turf conditions warrant an extension of time for completion of a mowing round the Contractor shall make a specific request for extension to the COR which is subject to approval. The Contractor shall attempt to minimize work adjacent to occupied campsites and picnic facilities when possible. No on site work will be permitted on Fridays after 2:00PM, Saturdays, Sundays, Federal holidays, or between the hours of 6:00 PM and 8:00 AM unless this restriction is specifically waived by the COR.

The government reserves the right to designate the starting point and sequence of mowing areas if deemed necessary during any mowing round. All mowing and trimming must be performed in such a manner so as to prevent rutting, scalping or tearing of turf or damage to Government facilities or private property. Mower decks will be set between 3 and 5 inches and the Contractor shall set and maintain equipment to closely meet that range. The Government may add or remove vegetation or structures during the mowing period from the mowing area without additional payment to the Contractor. Road shoulder mowing shall be performed by the Contractor to the pavement edge and shall include rocky shoulder areas and trimming as necessary to provide a smooth uniform height of cut (reference Appendix B). Contractor personnel shall properly reposition picnic tables after mowing and trimming under them. Mowers shall be operated so clippings, residue, or gravel from mowing decks are not deposited on roadways, parking lots, sidewalks, campsites, picnic shelter or comfort station/shower building floors and entryways or bike trails. Contractor shall have proper equipment with each mowing crew and shall sweep, use a power blower or otherwise remove material deposited on those areas by their operations within 2 hours of cutting so that all facilities remain fully usable by the public and that the grass and material are not tracked into facilities and do not become a slipping hazard.

1.2.2. Trimming. Grass and weeds shall be trimmed around trees, shrubs, buildings, campsites fences, poles, posts, fire hydrants, parking lot bumper blocks, boulders, and other fixed obstacles.

The Contractor shall trim the borders of flower beds and in and around single or multiple trees and shrub mulched plantings. Trimming height shall match surrounding area grass heights. Re-sprouting woody stumps shall be trimmed to the same height as the stump. Trimming involves all improved grounds as shown in Appendix B. All areas shall be trimmed concurrent with mowing. Damage to trees and shrubs from trimming shall be repaired by the contractor. If a plant should die or become unhealthy due to damage, the contractor will be responsible for replacing the damaged plant with a plant of same size and type. Plant replacement shall occur within 15 days of noticed damage.

Herbicide may be used in place of mechanical trimming by the Contractor to reduce the cost of mechanical trimming. Contractor must provide evidence of properly licensed applicators prior to approval of herbicide use. Names of chemicals to be used and Material Data Safety Sheets must be submitted to and approved by the COR prior to any herbicide use. The amount of hand trimming and all other costs shall be included in the Contractor's bid prices.

1.2.3. Repair Damaged Areas. Areas damaged by contractor vehicles/equipment shall be seeded or sodded to meet the standards of surrounding areas. Other than lawn areas will be repaired to match the surrounding area. (FAR 52.237-2)

1.3 SPECIAL EVENT SERVICES. Upon notification by the COR via a phone call, the contractor shall perform special event mowing and trimming in an area covered under this contract.

The contracting officer will notify the contractor as soon as a special event requirement is known, but no less than 24 hours prior to the event. Special event mowing would be no less than .5 acres and no more than 5 acres.

1.4 UNSCHEDULED MOWING AND TRIMMING. Upon notification by the COR via a phone call, the contractor shall perform unscheduled mowing and trimming in areas covered under this contract. These services would occur before or after the scheduled mowing rounds and is dependent on weather and public use patterns.

2. PERFORMANCE MEASUREMENT. The contractor performance measurements are summarized into performance objectives that relate directly to contract requirements items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. Performance will be measured in accordance with the following table:

Performance Element

Performance Requirement

Surveillance Method Frequency Acceptable Quality Level

Contract Services Contract Services furnished as prescribed in the PWS as applicable.

Inspection by the COR Random inspection of all sampling of contract services.

>95% of services inspected performed timely and without rework required.

Overall Contract Performance

Overall contract performance of sufficient quality to earn a Satisfactory (or higher) rating in the COR’s annual report on contractor performance

Assessment by the COR Annual All service elements rated Satisfactory (or higher) Satisfactory = 95% or above average contract acceptable random sampling

Contractor Self Reporting

Contract Services furnished as prescribed in the PWS as applicable.

Contractor Self Reports Monthly >95% of services reported performed timely and without rework required.

Customer Feedback

Customer complaints reviewed by COR

Inspection by the COR Per Occurrence 100% of valid customer complaints resolved

Invoicing Monthly invoices per contract procedures are timely and accurate.

Review & acceptance of the invoice by COR

Monthly 100% accuracy

Combating Trafficking in Persons

Adherence to FAR clause 52.222-50.

Assessment by COR Random inspection of contract services.

100% Accuracy

3. GOVERNMENT PROVIDED ITEMS.

GOVERNMENT SUPPLIED ITEMS: During the term of this contract the Government will provide only the following supplies, materials, and items as listed for the performance of contract duties and services.

- The Contractor may use dumpsters for disposal of any refuse collected in the mowing operations under this contract.

- Restroom facilities may be used by the Contractor during the recreation season when those facilities are open to the public. When those facilities are closed the contractor must make other provisions for their employees. Reference Appendix A Recreation Area Dates.

4. GENERAL INFORMATION.

4.1. QUALITY CONTROL. The contractor shall develop, submit for contracting officer approval, and maintain a quality control program to ensure mowing services are performed in accordance with the Performance Work Statement. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the contractor shall develop quality control procedures addressing the areas identified in Section 2, Performance Measurement. The contractor shall call the Saylorville Lake Administration office 515-276-4656, 30 minutes prior to leaving an area to inform staff that mowing and trimming are complete in accordance with the Quality Control Plan.

4.2. QUALITY ASSURANCE. The government will periodically evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan in Appendix C.

4.3. HOURS OF OPERATION.

Work is allowed Monday-Thursday, from 8:00AM to 6:00PM and Friday, from 8:00AM to 2:00PM. No on site work will be permitted on Saturdays, Sundays, Federal holidays, or between the hours of 6:00PM and 8:00AM unless this restriction is specifically waived by the COR.

5. ANTITERRORISM (AT) AND OPERATIONS SECURITY (OPSEC):

5.1 ACCESS AND GENERAL PROTECTION POLICY AND PROCEDURES

**NOTE: To protect the privacy of the Contractor, all Contractor employees, and all sub-contractor employees, background checks, OPSEC SOPs, E-verify, and I-9 forms shall be submitted with a coversheet stating the contract number (e.g. W912EK-15-C-XXXX), title of project, and the company's point of contact information, in a sealed envelope/container and mail:

Security Office U.S. Army Corps of Engineers Rock Island District 1500 Rock Island Drive

Rock Island, IL 61201

Security Clause 2(b).

For Access and General Protection Policy and Procedures. All Contractors and sub-contractor employees shall comply with installation and facility access guidelines and rules as stated herein. Contractor workforce must comply with all personal identity verification requirements as directed by Department of Defense, Department of the Army Headquarters, Rock Island District and/or local policy. In addition to the changes otherwise authorized by the Changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in Contractor security matters or processes.

In support of Rock Island District evaluation of personnel authorized for access to federal facilities, the Contractor shall submit background checks that have been conducted by a bonded third party within the last 6 months of Notice to Proceed date and authorize reports to be provided to the Rock Island District Security and Law Enforcement Office by the third party.

The background check will cover, at a minimum, the ten years covering states the employee has lived in, national criminal records check which includes felony and misdemeanor offenses, Department of Motor Vehicles records, and a national sex offender registry check, submitted 14 days prior to accessing the project site.

Identification Badges: The Contractor shall be responsible for furnishing a photo identification badge/card to each employee prior to the employee's work on-site, and for requiring each employee engaged on the work to display identification. At a minimum, the badge shall have the following items shown, the employee’s picture, employee’s name, and company name working for. The badge will be prominently displayed unless restricted for safety concerns, in which case it will be available for immediate display upon request (carried on person).

As employees are added or deleted from the submitted and approved Access Control List (ACL), this information will be reported immediately to the Contracting Officer (KO). Added employees will not be permitted on-site until requirements of this paragraph are completed, submitted, and approved.

Disqualifying factors include, but are not limited to:

(1) Criminal conduct, in particular violent crime and sex offenders;

(2) Habitual use of intoxicating beverages to excess as evidenced by Driving under the influence or public intoxication records; or

(3) Any illegal activity or other disqualification which makes the individual unfit for service (e.g.

drug trafficking or procurement fraud).

In addition to the submitted background checks, supplemental agency checks may be performed at the discretion of the Rock Island District security personnel. The Contractor agrees to cooperate and ensure that Contractor personnel provide any documentation required to complete these checks. Any person lacking proper identification credentials or deemed a security threat may be denied access to the project. Such action in no way relieves the Contractor from performance of the Contract. The Rock Island District retains the right to deny any Contractor and sub-contractor employee from working on a contract awarded by the Rock Island District based on final background investigation results. All information received as a result of a background check will be handled according to Privacy Act regulation.

In the event that an unexpected change in personnel is required, due to sudden absence of a critical path employee, the Contractor shall immediately contact the Contracting Officer to coordinate obtaining written approval from the Security Office for new/additional personnel to be brought on site prior to background check acceptance. Contractor shall submit Personnel Change Request Form and will receive written authorization from the Security Office prior to bringing new personnel on site, and ensure a background check is sent to the Rock Island District Security Office no later than ten days from written notice of approval. The Rock Island District reserves the right to terminate access of the employee upon completion of the Government’s review of the background check and the Contractor shall be notified immediately of any such Government decision.

In the event of an unforeseen change in work site conditions which may require a contract modification, and the contractor is required to immediately add personnel, a Personnel Change Request Form will be submitted to and approved by the Security Office prior to bringing new personnel on site, and ensure a background check is sent to the Rock Island District Security Office no later than ten days from written notice of approval. The Rock Island District reserves the right to terminate access of the employee upon completion of the Government’s review of the background check and the Contractor shall be notified immediately of any such Government decision.

Subcontractor personnel not expected to be on the worksite for more than 15 days may be allowed on site with the following conditions:

1) Employee will be on site a total of 15 days or less, for the duration of the project.

2) Employee is added to the ACL as a short term employee.

3) Employee is escorted while on site. This is defined as being in the line of sight of an identified contractor employee who has a background check on file with the Rock Island District (as noted on the ACL).

4) Each contractor employee can sponsor only five short term employees at a time.

Foreign National employees: Due to a difference in background check procedures for long term foreign national employees, all such employees must provide a photocopy of their passport to the Rock Island District Security Office NLT 30 days prior to arrival on site. Short term foreign national employees (e.g. specialists with a two week period of performance) may work on site with the following conditions:

1) Foreign national employee will be on site a total of 15 days or less, for the duration of the project.

2) Foreign national employee will comply with E-verify requirements E-verify paragraph).

3) Approved and identified contractor employee shall escort the foreign national employee at ALL times while on site.

4) Each contractor employee can sponsor only one short term foreign national at a time.

Personnel Change Request Form Contract #_______________ Date___________ We, _____________________, respectfully request to add/replace (circle one) personnel to the jobsite due to the following situation:

Personnel to be conditionally added to the ACL (escorted by):

Background checks (if required for a long term employee) shall be submitted by close of business on (insert proposed date): ________________

(Insert signature block)

Security Clause 15.

Pre-screen candidates using E-Verify Program. The Contractor must pre-screen Candidates using the E-verify Program website (http://www.uscis.gov/e-verify) to meet the established employment eligibility requirements. The Contractor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. Documentation of company enrollment in E-verify, via a print screen of the company profile within the E-verify system, must be submitted to the Security Office no later than 3 business days after the initial Notice to Proceed.

*When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification must be given/coordinated with the designated Government representative. This Form will be provided to the Security Office after Notice to Proceed is given.

6. APPENDICES.

A. Recreation Area Dates

B. Maps and/or Site Plans

C. Quality Assurance Surveillance Plan (QASP)

D. Personnel Change Request Form

APPENDIX A: Recreation Area Dates

FACILITY SCHEDULE 2018 RECREATION SEASON

SAYLORVILLE LAKE

Number of Sites/ Dates of Site Fee Site Fee Fee Booth CAMPGROUNDS # Reservable* Full Service with Electric Non-electric Telephone # 's Cherry Glen 124 / 121* 15 Apr-14 Oct $20-24 N/A (515) 964-8792 Bob Shetler 69 / 63* 1 May-30 Sep $28-22 N/A 276-0873 Acorn Valley*** 92 / 63* 1 May -14 Oct $14-22 $14 (tents only)276-0429 Prairie Flower 245 / 234** 1 May - 21Oct $18-22 N/A 984-6925

* The National Recreation Reservation Service, NRRS, will allow you to make individual and group camping reservations for U.S. Army Corps of Engineers, U.S. Forest Service and National Park Service sites by calling one, nationwide, toll free number: 877-444-6777 (TDD 877-833-6777). To find out more about the NRRS, or to make your reservations on line, visit the web site www.recreation.gov ** Prairie Flower has 103 sites for individual reservations and 94 sites for groups, (10 group loops of 4 to 14 sites each).

*** No Alcohol Allowed in Acorn Valley Campground. One youth group site is available at Acorn Valley Campground for reservation.

Camping fees - Individual campsites have a colored sticker on their site post to indicate price, please check at the fee booth to determine the exact price. A few premium sites, marked $24 to $26 on site post, have additional site amenities such as sewer and/or water hookups.

Number Special Use Fee PICNIC AREAS of Shelters w/Reservation* Dates Available BEACHES Open Dates Bob Shetler 2 $50/Shelter 1 May - 30 Sep Oak Grove26 May - 3 Sep Cherry Glen 6 $50/Shelter 15 Apr - 7 Oct Sandpiper 26 May - 3 Sep Cottonwood 9 $50/Shelter 15 Apr - 14 Oct Oak Grove 2 $50/Shelter 26 May - 3 Sep Beach fee is $5 Walnut Ridge** 3 $50/Shelter 15 Apr - 7 Oct per vehicle; or purchase Sandpiper 1 $110/Shelter 1 May - 30 Sep a $40 Annual Pass for Lakeview 1 Non-Reservable March - Nov unlimited, nationwide use.

*All shelters are available on a first come basis for free, when not reserved. No Alcohol Allowed at beaches **Eighteen-hole disc golf course located at Walnut Ridge

BOAT RAMPS

Cherry Glen is open all year (limited road maintenance); Lakeview and Sandpiper are open March through November.

Day Use Fees are charged April through October; $5/day or purchase a $40 Annual Pass good for unlimited, nationwide use.

VISITOR CENTER PHONE #'S

Dates Days Hours of Service Administration Office (515) 276-4656 March 1 - March 31 Sat 12pm - 4pm Fax Line 276-2088 Sun 12pm - 4pm Visitor Center 964-0672 Lake Information (recording) 276-0433 April 01 – May 25 M-F 10am - 4pm NRRS Camping and Picnic Shelter Reservations Sat-Sun 12pm - 4pm (877) 444-6777 Toll free

May 26 – Sept 3 Daily 10am - 6pm ADDRESS

SAYLORVILLE LAKE

Sept. 4 – Oct 21 M-F 10am - 4pm 5600 NW 78TH AVE.

Sat-Sun 12am - 4pm JOHNSTON, IA. 50131-1941

October 22 – February 28 ----- Closed ----- Persons with Golden Age or Access Passports or the America the Beautiful Federal Lands and Recreation Senior or Access Passes are entitled to 50% discount on camping and day Use Fees. Discount is not valid on group camping or shelter Use Fees.

WEB ADDRESS: http://www.mvr.usace.army.mil/Missions/Recreation/SaylorvilleLake.aspx

FACILITY SCHEDULE 2019 RECREATION SEASON

SAYLORVILLE LAKE

Number of Sites/ Dates of Site Fee Site Fee Fee Booth CAMPGROUNDS # Reservable* Full Service with Electric Non-electric Telephone # 's Cherry Glen 124 / 121* 15 Apr-20 Oct $20-24 N/A (515) 964-8792 Bob Shetler 69 / 63* 1 May-20 Oct $28-22 N/A 276-0873 Acorn Valley*** 92 / 63* 1 May -20 Oct $14-22 $14 (tents only)276-0429 Prairie Flower 245 / 234** 1 May - 27 Oct $18-22 N/A 984-6925

* The National Recreation Reservation Service, NRRS, will allow you to make individual and group camping reservations for U.S. Army Corps of Engineers, U.S. Forest Service and National Park Service sites by calling one, nationwide, toll free number: 877-444-6777 (TDD 877-833-6777). To find out more about the NRRS, or to make your reservations on line, visit the web site www.recreation.gov ** Prairie Flower has 103 sites for individual reservations and 94 sites for groups, (10 group loops of 4 to 14 sites each).

*** No Alcohol Allowed in Acorn Valley Campground. One youth group site is available at Acorn Valley Campground for reservation.

Camping fees - Individual campsites have a colored sticker on their site post to indicate price, please check at the fee booth to determine the exact price. A few premium sites, marked $24 to $26 on site post, have additional site amenities such as sewer and/or water hookups.

Number Special Use Fee PICNIC AREAS of Shelters w/Reservation* Dates Available BEACHES Open Dates Bob Shetler 2 $50/Shelter 1 May - 30 Sep Oak Grove25 May - 2 Sep Cherry Glen 6 $50/Shelter 15 Apr - 13 Oct Sandpiper25 May - 2 Sep Cottonwood 9 $50/Shelter 15 Apr - 20 Oct Oak Grove 2 $50/Shelter 25 May - 2 Sep Beach fee is $5per vehicle Walnut Ridge** 3 $50/Shelter 15 Apr - 13 Oct or purchase a $40 Annual Sandpiper 1 $110/Shelter 1 May - 30 Sep Pass good for Lakeview 1 Non-Reservable March - Nov unlimited, nationwide use.

*All shelters are available on a first come basis for free, when not reserved. No Alcohol Allowed at Beaches.

**Eighteen-hole disc golf course located at Walnut Ridge

BOAT RAMPS

Cherry Glen is open all year (limited road maintenance); Lakeview and Sandpiper are open March through November.

Day Use Fees are charged April through October; $5/day or purchase a $40 Annual Pass good for unlimited, nationwide use.

VISITOR CENTER PHONE #'S

Dates Days Hours of Service Administration Office (515) 276-4656 March 1 - March 31 Sat 12pm - 4pm Fax Line 276-2088 Sun 12pm - 4pm Visitor Center 964-0672 Lake Information (recording) 276-0433 April 01 – May 26 M-F 10am - 4pm NRRS Camping and Picnic Shelter Reservations Sat-Sun 12pm - 4pm (877) 444-6777 Toll free

May 27 – Sept 3 Daily 10am - 6pm ADDRESS

SAYLORVILLE LAKE

Sept. 4 – Oct 20 M-F 10am - 4pm 5600 NW 78TH AVE.

Sat-Sun 12am - 4pm JOHNSTON, IA. 50131-1941

October 21 – February 28 ----- Closed -----

Persons with Golden Age or Access Passports or the America the Beautiful Federal Lands and Recreation Senior or Access Passes are entitled to 50% discount on camping and free day Use Fees. Discount is not valid on group camping or shelter Use Fees.

WEB ADDRESS: http://www.mvr.usace.army.mil/Missions/Recreation/SaylorvilleLake.aspx

APPENDIX B

MAPS

APPENDIX C: QUALITY ASSURANCE SURVEILLANCE PLAN (QASP): MOWING

QUALITY ASSURANCE SURVEILLANCE PLAN

Purpose: This Quality Assurance Surveillance Plan (QASP) is a Government developed and applied document used to make sure that systematic quality assurance methods are used in the administration of the Performance Based Service Contract (PBSC) standards included in this contract. The intent is to ensure that the contractor performs in accordance with performance metrics set forth in the contract documents, that the Government receives the quality of services called for in the contract, and that the Government only pays for the acceptable level of services received.

1. Critical performance processes and requirements. Critical to the performance of the contract, the contractor shall provide all personnel equipment, tools, materials, supervision, transportation, other items and services necessary to perform as defined in this Performance Work Statement (PWS). The contractor shall provide accurate transaction processing to ensure that material accountability comply with safety and security requirements, in accordance with this PWS. Additionally, the contractor shall be accountable for all auditable documents, establish/maintain effective quality, and perform required within prescribed timeframes. The performance process is the timely, accurate, and thorough completion of all contract requirements.

2. Performance Standards

a. Schedule. The dates for services and the actual accomplishment of the services in accordance with the schedule will be assessed against original dates of services and milestones established for the contract.

b. Service. The services required to be performed will be assessed against the PWS detailed in the contract, for the required content, quality, timeliness, and accuracy.

c. Past Performance. In addition to schedule and services, and cost aspects of performance discussed above, pursuant to FAR 42.15, the Government will assess the contractor’s record of conforming to contract requirements and to standards of good workmanship, the contractor’s adherence to contract schedules including the administrative aspects of performance, the contractor’s history of reasonable and cooperative behavior and commitment to customer satisfaction, and the contractor’s business-like concern for the interest of the customer.

3. Surveillance methods. The primary methods of surveillance used to monitor performance of this contract will include, but not be limited to: random or planned sampling, periodic inspection, Contractor Self Reporting, and validated customer complaints.

a. Random/Scheduled Monitoring. Random and/or scheduled monitoring will be conducted if and when deemed necessary by the COR to ensure compliance with the terms of the contract. Using the attached matrix the COR will determine whether the contractor is in compliance with the terms of the contract.

b. Contractor Self-Reporting. The contractor shall provide as needed status reports that document significant problems/issues and potential resolutions.

c. Customer Feedback. Customer feedback will be obtained from valid customer complaints. Customer complaints, to be considered valid, must set forth clearly and in writing the detailed nature of the complaint; must be signed and must be forwarded to the COR by the contractor. The contractor shall maintain a log of all customer complaints as well as a copy of each complaint in a documentation file. The COR may request to review the log and/or documentation file at any time.

4. Performance Measurement. Performance will be measured in accordance with the following table:

Performance-Based Matrix, Attachment A

Performance Element

Performance Requirement

Surveillance Method Frequency Acceptable Quality Level

Contract Services Contract Services furnished as prescribed in the PWS as applicable.

Inspection by the COR Random inspection of all sampling of contract services.

>95% of services inspected performed timely and without rework required.

Overall Contract Performance

Overall contract performance of sufficient quality to earn a Satisfactory (or higher) rating in the COR’s annual report on contractor performance

Assessment by the COR Annual All service elements rated Satisfactory (or higher) Satisfactory = 95% or above average contract acceptable random sampling

Contractor Self Reporting

Contract Services furnished as prescribed in the PWS as applicable.

Contractor Self Reports Monthly >95% of services reported performed timely and without rework required.

Customer Feedback

Customer complaints reviewed by COR

Inspection by the COR Per Occurrence 100% of valid customer complaints resolved

Invoicing Monthly invoices per contract procedures are timely and accurate.

Review & acceptance of the invoice by COR

Monthly 100% accuracy

Combating Trafficking in Persons

Adherence to FAR clause 52.222-50.

Assessment by COR Random inspection of contract services.

100% Accuracy

Disincentives:

For each item that does not meet acceptable levels, the Government may issue a Contract Discrepancy Report (CDR). CDRs will be forwarded to the Contracting Officer with a copy sent to the contractor. The contractor must reply in writing within 5 days of receipt identifying how future occurrences of the problem will be prevented. Based upon the contractor’s past performance and plan to solve the problem, the Contracting Officer will determine if any further action will be taken.

In accordance with the inspection of services provisions of the contract (52.212-4 (a) Inspection/Acceptance), the contractor will provide quality products in a timely manner since the Government can require the contractor, at no additional cost, to replace or correct work that fails to meet contract requirements.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP): MOWING

Mowing Contract ______________________ Inspection Form Areas: Saylorville East Side Recreation & Administration Areas

MOWING ROUND #_____________ DATE_____________________

INSPECTED BY_____________ _____________

Item Description Deficiency Description

Price Per Acre

Deduction $ Amount

Mowing/Trimming Adequate mowing

/trimming complete as agreed at pre-work mtg

*NW 94th Ave 6.0 Acres

*Cherry Glen Campground

13.0 Acres

*Cherry Glen Picnic Area

18.0 Acres

*Prairie Flower South Campground

32.0 Acres

*Prairie Flower North Campground

28.0 Acres $

*Sandpiper Rec Area

12.0 Acres $

*Oak Grove Rec

3.5 Acres

*VC/Butterfly Garden/OWL Center

6.0 Acres $

*Lakeview Rec Area 9.0 Acres

*Bob Shelter Rec

29.0 Acres

*Admin complex/ Dam/ NW 78th/ Gate

Tower Rd

14.0 Acres

TOTAL

DEDUCTION

ADEQUATE

SAFETY EQUIP/

GEAR BEING

WORN

YES / NO

DAMAGE TO

VEGETATION

DAMAGE TO

GOV’T

PROPERTY

USING

AUTHORIZED

EQUIPMENT

SWEEPING/

BLOWING

COMPLETE ON

SIDEWALKS

APPENDIX D: PERSONNEL CHANGE REQUEST FORM

Personnel Change Request Form Contract #_______________ Date___________

We, _____________________, respectfully request to add/replace (circle one) personnel to the jobsite due to the following situation:

Personnel to be conditionally added to the ACL (escorted by):

Background checks (if required for a long term employee) shall be submitted by close of business on (insert proposed date): ________________

(Insert signature block)

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2016 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-13 System for Award Management Maintenance OCT 2016 52.204-16 Commercial and Government Entity Code Reporting JUL 2016 52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 52.204-22 Alternative Line Item Proposal JAN 2017 52.212-1 Instructions to Offerors--Commercial Items JAN 2017 52.212-4 Contract Terms and Conditions--Commercial Items JAN 2017 52.217-5 Evaluation Of Options JUL 1990 52.223-1 Biobased Product Certification MAY 2012 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts

SEP 2013

52.223-10 Waste Reduction Program MAY 2011 52.223-17 Affirmative Procurement of EPA-Designated Items in Service and Construction Contracts

MAY 2008

52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-- Representation and Certifications.

OCT 2015

52.228-5 Insurance - Work On A Government Installation JAN 1997 52.232-18 Availability Of Funds APR 1984 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.237-1 Site Visit APR 1984 52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.246-1 Contractor Inspection Requirements APR 1984 252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7005 Representation Relating to Compensation of Former DoD Officials

NOV 2011

252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7004 Alt A System for Award Management Alternate A FEB 2014 252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

OCT 2016

252.243-7001 Pricing Of Contract Modifications DEC 1991

CLAUSES INCORPORATED BY FULL TEXT

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

The award will be made to the contractor whose price is the lowest of all offers determined to be technically qualified of performing the required service in accordance with FAR Part 12 Acquisition of Commercial Items. Technically qualified is defined as meeting the minimum requirements in Technical, Past Performance and Price as listed below. No trade-offs are made.