W912EK-16-T-0039.pdf

REQUEST FOR QUOTATION

PLEASE RETURN TO:

US Army Corps of Engineers

US Army Corps of Engineers W912EK- 16-T-0039 Clarks Ferry and Shady Creek Mowing & Trimming

Attn: Troy Robbins 1500 Rock Island Drive Rock Island, Illinois 61201 Email: Troy.a.robbins@usace.army.mil

PLEASE INCLUDE THE FOLLOWING INFORMATION:

1. Complete numbers 1-4 below. Include this cover page with your offer, along with the below items that need to be filled out.

2. Complete Block 17a on the SF1449 - Enter Name, Address, and Current Phone Number of Person to Contact Regarding Proposal.

3. Complete and sign Blocks 30a, 30b, and 30c on the SF1449.

4. Complete and submit the the Schedule of Prices (“CLINS”), Technical Capability Statement, and USACE Past Performance Questionnaire.

5. Complete Offeror Representations and Certifications (Clause 52.212-3) if your company has not completed the Representations and Certifications located with your company’s SAM record (https://www.sam.gov).

6. Technical questions must be submitted via email to Troy Robbins at the address below. See

MVR.02 within the solicitation for further instructions.

Contractors must be current in their registration in the System for Award Management (SAM) Database before a Government Contract award can be made.https://www.sam.gov/

Please provide: 1. Taxpayer ID Number: ____________________________

2. CAGE Code (SAM):_______________________________

3. Point of Contact: _________________________________

4. Phone & Email: __________________________________

FOR ADDITIONAL INFORMATION, CONTACT:

Troy Robbins Phone: 309-794-5259 or Email: Troy.a.robbins@usace.army.mil

SEE ADDENDUM

(No Collect Calls)

W912EK-16-T-0039 29-Mar-2016

b. TELEPHONE NUMBER

309-794-5259

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 12 Apr 2016

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912EK9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

TROY A ROBBINS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

96514753423760

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

WOMEN-OWNED SMALL

BUSINESS (WOSB)

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

CONTRACTING DIVISION

US ARMY CORPS OF ENGINEERS

1500 ROCK ISLAND DRIVE

ROCK ISLAND IL 61201

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 965147 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

MISSISSIPPI RIVER PROJECT OFFICE

CEMVR-OD-M

US ARMY CORPS OF ENGINEERS

25549 182ND ST

PO BOX 534

PLEASANT VALLEY IA 52767-0534

TEL: FAX:

--- --- ---- REF BLOCK 18A)FAX:

TEL: 309-794-5613 (INVOICES SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

SIZE STANDARD:

$7.5 Million

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF123

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912EK-16-T-0039

Section SF 1449 - CONTINUATION SHEET

PERFORMANCE WORK STATEMENT

MOWING AND TRIMMING SERVICES FOR:

MISSISSIPPI RIVER PROJECT

U.S. ARMY CORPS OF ENGINEERS

CLARK’S FERRY & SHADY CREEK RECREATION AREAS

1. OFFER SCHEDULE OF PRICES (CLINS): Offers must quote on all items and entire quantities contained in the base period and all option periods in order to be considered for award. Offers which do not complying with this requirement will be considered non-responsive and will be not be considered for award.

Award will be made to the lowest priced technically acceptable quote. Please refer to clause 52.212-2 for quote evaluation factors and technical requirements.

2. DOCUMENTS TO RETURN: In order to be considered responsive, offeror’s must complete and return all of the following:

� Solicitation Cover Sheet, including Taxpayer ID Number, CAGE Code, Point of

Contact, Phone Number and Email Address.

� First page of solicitation, including offeror’s complete mailing address, telephone number, offeror’s name, title, CAGE code and signature.

� Offer Schedule (CLINs) � Submit information requested in FAR Clause 52.212-2.

� Technical Capability Statement � Complete USACE Past Performance Questionnaire (PPQ)

Offeror’s must complete all fill-ins and assure all return pages are received by the due date and time shown on page 1 of the solicitation, at the address indicated below. Completed quotation packages may be returned via e-mail or mail.

If emailed, send to troy.a.robbins@usace.army.mil, Subject: OFFER – CLARK’S FERRY

AND SHADY CREEK MOWING AND TRIMMING W912EK-16-T-0039

If mailed, please mark the envelope “Proposal for W912EK-16-T-0039” and send to:

CONTRACTING DIVISION

US ARMY CORPS OF ENGINEERS

CLOCK TOWER BUILDING

Attn: W912EK-16-T-0039

PO BOX 2004

ROCK ISLAND, IL 61204-2004

3. PREVIOUS DOLLAR AMOUNTS: The previous contract was awarded for the following amounts. NOTE: Quantities and locations may have changed from previous contracts. This information is provided for reference only.

W912EK-13-C-0023 Clarks Ferry Mowing and Trimming Base Period (8 April – 27 September 2013): $6,625.00 Option Period I (7 April – 26 September 2014): $6,625.00 Option Period II (6 April – 25 September 2015): $6,625.00

W912EK-13-C-0028 Shady Creek Mowing and Trimming Base Period (8 April – 27 September 2013): $8,125.00 Option Period I (7 April – 26 September 2014): $8,125.00 Option Period II (6 April – 25 September 2015): $8,125.00

4. SITE VISIT: Offerors may request a site visit. To do so, contact Doug Vogel at the Muscatine Ranger Field Office at 563-260-1705 or via email at douglas.r.vogel@usace.army.mil to schedule an appointment.

5. WAGE RATES: Prevailing Wage Rates will apply to the award resulting from this solicitation for offers. See the included Wage Determination, and contract clauses 52.222-41, Service Contract Act of 1965 for details.

OFFER SCHEDULE (“CLINS”)

The quantities indicated are estimates only. The contractor will be paid on the basis of actual work performed.

BASE YEAR: 2016

ITEM # SUPPLIES/SERVICES QUANTITY UNIT UNIT

PRICE

AMOUNT

Maintenance of Improved Grounds

0001A Clark’s Ferry Mowing 22 Weeks

0001B Clark’s Ferry Trimming 22 Weeks

0002A Shady Creek Mowing 22 Weeks

0002B Shady Creek Trimming 22 Weeks

Maintenance of Semi‐Improved Grounds

0002C Shady Creek Semi‐Improved Grounds 5 Months

Total Amount for BASE PERIOD

Mow Shady Creek Semi‐Improved Grounds: May, June, July, August, and September

Period of Performance: 25 April, 2016 – April 23, 2017

Period of Service: 2016 Recreation Season, 25 April 2016 through September 23, 2016 (22 weeks).

OPTION PERIOD I: 2017

PRICE

AMOUNT

Maintenance of Improved Grounds

0101A Clark’s Ferry Mowing 22 Weeks

0101B Clark’s Ferry Trimming 22 Weeks

0102A Shady Creek Mowing 22 Weeks

0102B Shady Creek Trimming 22 Weeks

Maintenance of Semi‐Improved Grounds

0102C Shady Creek Semi‐Improved Grounds 5 Months

Total Amount for OPTION PERIOD I

Period of Performance: 24 April 2017 – April 22, 2018

Period of Service: 2017 Recreation Season, 24 April 2017 through September 22, 2017 (22 weeks).

OPTION PERIOD II: 2018

PRICE

AMOUNT

Maintenance of Improved Grounds

0201A Clark’s Ferry Mowing 22 Weeks

0201B Clark’s Ferry Trimming 22 Weeks

0202A Shady Creek Mowing 22 Weeks

0202B Shady Creek Trimming 22 Weeks

Maintenance of Semi‐Improved Grounds

0202C Shady Creek Semi‐Improved Grounds 5 Months

Total Amount for OPTION PERIOD II

Period of Performance: 23 April 2018 – September 21, 2018

Contract Period: 2018 Recreation Season, 23 April 2018 through September 21, 2018 (22 weeks).

TECHNICAL CAPABILTY STATEMENT

(OFFERORS MUST COMPLETE)

The Offeror SHALL provide sufficient documentation of their technical capability, such as experience of the company and/or the key personnel and crew who will be performing the work, resumes, equipment lists, etc. or other information to enable the Government to determine the company's capability on projects of similar type, size, scope and complexity.

USACE PAST PERFORMANCE QUESTIONNAIRE (PPQ)

(OFFERORS MUST COMPLETE)

AGENCY/COMPANY THAT WORK WAS PERFORMED FOR:_______________________________

POINT OF CONTACT & TELEPHONE NUMBER: __________________________________________

DATES SERVICES PROVIDED: ________________________________________________________

BRIEF DESCRIPTION OF SERVICES PROVIDED: _________________________________________

DATES SERVICES PROVIDED: ________________________________________________________

BRIEF DESCRIPTION OF SERVICES PROVIDED: _________________________________________

DATES SERVICES PROVIDED: ________________________________________________________

BRIEF DESCRIPTION OF SERVICES PROVIDED: _________________________________________

PERFORMANCE WORK STATEMENT FOR MOWING AND TRIMMING SERVICES

MISSISSIPPI RIVER PROJECT

SECTION TITLE

C-1 GENERAL

C-2 GOVERNMENT PROPERTY, UTILITIES AND SUPPLIES

C-3 CONTRACTOR FURNISHED ITEMS

C-4 MAINTAIN GROUNDS

C-5 QUALITY CONTROL

C-6 ANTITERRORISM (AT) AND OPERATIONS SECURITY (OPSEC)

C-7 SUSTAINABILITY

TECHNICAL EXHIBITS

TE-1 QUALITY ASSURANCE SURVEILLANCE PLAN

APPENDICES.

A. SCHEDULE OF SERVICES

B. MAPS

1. SHADY CREEK MOWING BOUNDARIES MAP

2. CLARK’S FERRY MOWING BOUNDARIES MAP

3. CLARK’S FERRY & SHADY CREEK OVERVIEW LOCATIONS MAP

PERFORMANCE WORK STATEMENT FOR MOWING AND TRIMMING SERVICES

MISSISSIPPI RIVER PROJECT

C-1 GENERAL

C.1.1. CONTRACT TERMS:

The term Contractor as used herein shall refer to the Contractor and/or all Contractor employees and/or all subcontractors performing the services of this contract. The term Contracting Officer (KO) shall refer to the agency person(s) having authority to enter into, administer, make any change to this work statement or prices, and terminate contracts and make related determinations and findings. Contracting Officer’s Representative (COR) is an individual authorized by the KO to enforce the terms and conditions of the contract on-site. The COR is not authorized to made any changes to the contract. The Contracting Officer and their designated representatives are responsible for ensuring performance of all necessary actions for effective contract administration, insuring compliance with contract terms, and safeguarding the interests of the United States in its contractual relationships.

C.1.2. DESCRIPTION OF SERVICES:

The Contractor shall provide all supervision and labor, materials/supplies, transportation, and equipment to perform mowing and trimming services at Clark’s Ferry and Shady Creek Recreation Areas in Muscatine County, Iowa as defined in this Performance Work Statement

(PWS).

The Contract Periods are listed below:

2016 Base Year, 25 April, 2016 through April 23, 2017 2017 Option Period I, 24 April, 2017 through April 22, 2018 2018 Option Period II, 23 April, 2018 through September 21, 2018

The Periods of Performance are listed below:

2016 Base Year, 25 April 2016 through September 23, 2016 (22 weeks).

2017 Option Period I, 24 April 2017 through September 22, 2017 (22 weeks).

2018 Option Period II, 23 April 2018 through September 21, 2018 (22 weeks).

C.1.3. INSURANCE REQUIREMENT:

C.1.3.1 REQUIRED INSURANCE: In accordance with the FAR Clause 52.228-5 titled “Insurance-Work on a Government Installation” the Contractor shall obtain and maintain during the period of performance under this contract the following kinds and minimum amounts of insurance*:

Workmen’s Compensation . . . . . . Coverage complying with applicable State statute** Employer’s Liability . . . . . . . . . . . Minimum $100,000 General Liability/Bodily Injury. . . Minimum $500,000 per occurrence Automobile Liability . . . . . . . . . . . Minimum $200,000 per person $500,000 per occurrence $ 20,000 property per occurrence

* Reference FAR 28.307-2 Liability, subparagraphs (a), (b), and (c).

** Iowa Insurance Division, telephone # (515) 281-5705

Iowa Division of Workers Compensation, telephone # (800) 562-4692

C.1.4. PRE-WORK ORIENTATION:

After award, but prior to commencement of work, the Contracting Officer’s Representative (COR) will contact the Contractor to arrange a mutually agreeable time and date to meet to review the work requirements. The Contractor shall also submit a current copy at this meeting of the following items:

C.1.4.1. Certificate of Insurance: The Contractor shall submit a “Certificate of Insurance” with thirty (30) day cancellation clause as proof of insurance coverage.

C.1.4.2. Letter Designating On-the-Job Supervisor(s): The name and phone number of the person designated by the Contractor as responsible for inspecting work performed and compliance with contract provisions;

C.1.4.3. Contractor’s Quality Control Plan and Inspector: The quality control program is in place to assure the requirements of the contract are provided as specified in Section C.5

C.1.4.4. Safety Plan: The Contractor shall prepare a written Safety Plan, IAW EM 385-1-1, and submit it to the COR at the pre-work conference. The safety plan shall include at a minimum the following: analysis of job hazards, policy and procedures to minimize hazards, required employee safety equipment, and emergency contacts.

Additional meetings with the contractor may be held as necessary. Meetings shall be scheduled to take place at the field office as necessary to ensure strict compliance with the terms of the contract and to coordinate work schedules in compliance with the contract specifications.

C.1.5. DOCUMENTS AND CORRESPONDENCE:

After award, all documents and related correspondence shall be routed through the Contracting Officer’s Representative (COR) located at the Muscatine Ranger Field Office.

C.1.6. SAFETY REQUIREMENTS:

All work shall be performed in accordance with the Contractor’s Accident Prevention Plan which shall include applicable safety requirements set forth in Corps of Engineers Manual EM 385-1-1 "Safety and Health Requirements Manual", revised 30 November 2015. Available at:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf No on site work shall be performed until the Contractor Accident Prevention Plan and insurance certificate are submitted and approved. This is normally accomplished at the Pre-Work conference.

C.1.7. INSPECTION.

The Contractor shall inspect all work performed by employees prior to submittal of invoice to ensure that all work has been performed as described in the Scope.

C.1.7.1 The work will be performed in accordance with contract specifications and is subject to inspection to insure compliance with the terms of the contract and the Quality Assurance Surveillance Plan (QASP).

C.1.7.2 The COR shall be notified by the contractor within 30 minutes prior to leaving an area upon completion of each work item. Any work not meeting the specifications contained within the PWS shall be corrected within two (2) business days at the expense of the Contractor.

C.1.8. PERSONAL APPEARANCE AND CONDUCT

C.1.8.1 PROFESSIONAL IMAGE: Contractors shall at all times promote a positive, professional image of themselves and the Corps of Engineers. Tact, diplomacy and courtesy shall be exercised whenever dealing with the public. At no time shall Contractors through their personal appearance, actions or demeanor discredit themselves nor the Government.

C.1.8.2 ENFORCEMENT OF REGULATIONS: Enforcement of Federal Regulations is the responsibility of the Corps of Engineers personnel and not part of the duties or responsibilities of this contract.

C.1.8.3 PRESCRIBED DRESS: The Contractor and employees shall remain fully clothed while performing mowing and trimming services and shall be appropriately dressed and well groomed at all times when within public view. The Contractors Accident Prevention Plan shall address appropriate shoes, gloves and other required apparel and equipment.

C.1.8.4 COOPERATION: Volunteers may be utilized in this park. Contractors shall not consider any volunteer his/her employee and shall fully cooperate with other contractors and volunteers. Volunteers receive instruction from a Government representative. Contractor shall not direct any volunteer to perform any task or to perform any part of the Contractor’s duties.

C.1.8.5 PROHIBITED CONDUCT: Contractors shall not consume nor be under the influence of alcohol, drugs or medications (except with doctor prescription) while performing services on the project; nor conduct themselves at any time in a manner unbecoming their position or as so to bring discredit to themselves or the Corps of Engineers.

C.1.9. PAYMENT PROCEDURES:

C.1.9.1 MONTHLY INVOICE: The contractor shall submit an emailed monthly invoice following the completion of weekly mowing rounds for that current month to the appointed COR. . Payment will be made from the finance and accounting office for the Rock Island District in accordance with contract terms and conditions as well as the Prompt Payment Act. A sample invoice will be provided to the contractor at the orientation meeting

C.1.9.2 CLOSING OF AREAS: The Government may suspend contracts at any time due to unforeseen circumstances requiring the closure of a park or its major facilities, such as:

storm damage, floods, drought, infrastructure failure, safety hazards, and/or reasons of National Security or Federal Government shutdown.

C.2. GOVERNMENT PROPERTY, UTILITIES AND SUPPLIES:

C.2.1 USE OF GOVERNMENT PROPERTY, UTILITIES AND SUPPLIES:

During the term of this contract the Government will furnish the gate key and traffic counter box key where contractor daily log sheets will be placed. The Contractor shall not duplicate keys, shall be accountable and return all keys to the appointed COR before final payment.

The contractor may use dumpsters for disposal of any refuse collected in the mowing operations under this contract. Restroom facilities may be used by the contractor during the recreation season when those facilities are open to the general public. When those facilities are closed the contractor must make other arrangements for their employees.

Reference Appendix A Recreation Area Dates.

C.3. CONTRACTOR FURNISHED ITEMS: EQUIPMENT AND OTHER

QUALIFICATIONS NECESSARY UNDER THIS CONTRACT

C.3.1 Mowing machinery shall include a n y e q u i p m e n t n e c e s s a r y t o appropriately perform the work required by the specifications in a safe and efficient manner.

C.3.2 Tractors shall be of suitable size and type for intended use and must comply with Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, dated 15 September 2008, or current copy. Mowers must provide a smooth and even cut.

C.3.3 The Contractor shall be responsible to provide all equipment needed to fulfill requirements of the contract. Equipment breakdowns do not relieve the contractor of the responsibility to complete work task order on time.

C.3.4 Equipment may not be stored overnight at the recreation areas.

C.4. MAINTAIN GROUNDS

C.4.1. MOW IMPROVED GROUNDS: Grass shall be cut on approximately 15 acres of improved mowing grounds at Shady Creek Recreation Area and less than 1 acre of semi-improved grounds at Shady Creek Recreation Area as indicated in Appendix B.

Grass shall be cut on approximately 8 acres of improved mowing grounds at Clark’s Ferry Recreation Area as indicated in Appendix B. Contractor shall maintain the growth of grass height on improved grounds between 2.5 and 4 inches. Contractor personnel shall properly reposition picnic tables after mowing under them. Mowers shall be operated so clippings, residue, or gravel from mowing decks are not deposited on roadways, parking lots, sidewalks, campsites, picnic shelter or comfort station/shower building floors and entryways. Contractor shall have proper equipment to remove material deposited on those areas by their operations within 2 hours of cutting so that all facilities remain fully usable by the public and to not create a slipping hazard.

The designated improved mowing grounds at Shady Creek and Clark’s Ferry shall be mowed and trimmed weekly, on Monday – Thursday between the hours of 7:00 a.m. and 8:00 p.m., as well as, Friday between 7:00 a.m. and 12:00 p.m. Mowing and trimming is not permitted on Friday after 12:00 p.m., Saturdays, Sundays, and Federal Holidays, unless alternate hours are agreed upon in advance between the COR and Contractor, and at no additional cost to the Government. A list of Federal Holidays can be found at https://www.opm.gov/policy-data-oversight/snow-dismissal-procedures/federal-holidays/

C.4.2. MOW SEMI-IMPROVED GROUNDS:

The designated semi-improved mowing grounds at Shady Creek shall be mowed and trimmed during the months of May, June, July, August and September on Monday – Thursday between the hours of 7:00 a.m. and 8:00 p.m., as well as, Friday between 7:00 a.m. and 12:00 p.m. Mowing and trimming is not permitted on Friday after 12:00 p.m., Saturdays, Sundays, and Federal Holidays, unless alternate hours are agreed upon in advance between the COR and Contractor, and at no additional cost to the Government.

Contractor shall maintain the growth of grass height on semi-improved grounds between 4 and 8 inches

C.4.3. LAWN DEBRIS REMOVAL: All natural debris such as sticks, tree limbs, branches, rocks and other debris not suitable for mowers to pass over without damage to the mower or potential danger of discharged debris shall be removed from areas prior to mowing and disposed of at an approved location as designated by the COR. The Contractor is not responsible for removal of debris too large to remove by hand. If debris is too large to move by hand, the Contractor shall notify the COR immediately to arrange for the removal to be performed by the Government. Any litter or trash shall also be removed from areas prior to mowing or trimming and disposed of in nearest trash dumpster or receptacle.

C.4.4. TRIMMING: Grass and weeds shall be trimmed around trees, shrubs, buildings, campsites fences, poles, posts, fire hydrants, parking lot bumper blocks, boulders, and other fixed obstacles. The Contractor shall trim the borders of flower beds and in and around single or multiple trees and shrub mulched plantings. Trimming height shall match surrounding area grass heights. Re-sprouting woody stumps shall be trimmed to the same height as the stump. Contractor personnel shall properly reposition picnic tables after trimming under them. Trimmers shall be operated so clippings, residue, or gravel is not deposited on roadways, parking lots, sidewalks, campsites, picnic shelter or comfort station/shower building floors and entryways. Contractor shall have proper equipment to remove material deposited on those areas by their operations within 2 hours of cutting so that all facilities remain fully usable by the public and to not create a slipping hazard. Trimming involves all improved grounds as shown in Appendix B. All areas shall be trimmed concurrent with mowing.

C.4.5. TREES/SHRUBS: Extreme care shall be exercised when mowing and trimming around trees, bushes, shrubs, buildings, and other objects to insure that equipment does not damage existing vegetation. All costs of repair or replacement in size, kind and type resulting from damage by the Contractor's equipment shall be the responsibility of the Contractor, in accordance with FAR Clause 52.237-2

C.4.6. WET CONDITIONS: Mowing operations shall not be performed when the ground is so wet that mowing would cause rutting or would otherwise disturb existing turf; or when grass is so wet it will not cut. Mowers shall be operated in such a manner as to protect against the sod being torn by the wheels on turns.

C.4.7. CUT APPEARANCE: All mowers (large and small) shall be compatible with each other in mowing height and appearance of cut grass. After mowing, areas serviced under this contract shall present a neat, well-cared-for, and evenly mowed appearance;

free from ruts, scalping, or any un-mowed strips or streaks.

C.5. QUALITY CONTROL:

5.1. QUALITY CONTROL. The contractor shall develop and maintain an acceptable quality control program to ensure mowing services are performed in accordance with the Performance Work Statement. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the contractor shall develop quality control procedures.

5.2. QUALITY ASSURANCE. The government will periodically evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan in Appendix C.

5.3. GOVERNMENT REMEDIES. The contracting officer shall follow FAR 52.212.4, Contract Terms and Conditions-Commercial Items (May 2015), for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

C.6. ANTITERRORISM (AT) AND OPERATIONS SECURITY (OPSEC)

Access and General Protection Policy and Procedures

Per ENG FORM 6055, September 2014, the Contractor must comply with the following Operational Security Requirements.

All Contractor and subcontractor employees to comply with installation and facility access guidelines and rules as stated herein. Contractor workforce must comply with all personal identity verification requirements as directed by Department of Defense (DoD), Department of the Army Headquarters, Rock Island District, and/or local policy. In addition to the changes otherwise authorized by the CHANGES clause of this Contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in Contractor security matters or processes.

In support of Rock Island District evaluation of personnel authorized for access to federal facilities, the Contractor to submit background checks that have been conducted by a bonded third party within the last 6 months of the Notice to Proceed date and authorize reports to be mailed to the Rock Island District Security and Law Enforcement Office by the third party, see paragraph SUBMITTALS for address and other requirements. The background check will cover, at a minimum, the last 10 years covering the states the employee had/has lived in, national crime records check which includes felony and misdemeanor offenses, Department of Motor Vehicles (DMV) records, and a national sex offender registry check, submitted 14 days prior to accessing the project site.

Identification Badges: The Contractor to be responsible for furnishing a photo identification badge/card to each employee prior to the employee's work on-site, and for requiring each employee engaged on the work to display identification. At a minimum, the badge to have the following items shown, the employee's picture, employee's name, and company name working for. The badge will be prominently displayed unless restricted for safety concerns, in which case it will be available for immediate display upon request (carried on person).

As employees are added or deleted from the submitted and approved Access Control List (ACL), this information will be reported immediately to the Contracting Officer. Added employees will not be permitted on-site until requirements of this paragraph are completed, submitted, and approved.

Disqualifying factors include, but are not limited to:

a. Criminal conducts, in particular, violent crime and sex offenders;

b. Habitual use of intoxicating beverages to excess as evidenced by Driving Under the Influence (DUI) or public intoxication records; or

c. Any illegal activity or other disqualification which makes the individual unfit for service (e.g., drug trafficking or procurement fraud).

In addition to the submitted background checks, supplemental agency checks may be performed at the discretion of the Rock Island District security personnel. The Contractor agrees to cooperate and ensure that Contractor employees provide any documentation required to complete these checks. Any employee lacking proper identification credentials or deemed a security threat may be denied access to the project. Such action in no way relieves the Contractor from performance of the contract. The Rock Island District retains the right to deny any Contractor and sub-contractor employee(s) from working on this Contract awarded by the Rock Island District based on final background investigation results. All information received as a result of a background check will be handled according to Privacy Act regulation.

In the event that an unexpected change in personnel is required, due to sudden absence of a critical path employee, the Contractor to immediately contact the Contracting Officer to coordinate obtaining written approval from the Security and Law Enforcement Office for new/additional personnel to be brought on-site prior to background check acceptance. The Contractor to submit ATTACHMENT A - Personnel Change Request Form and will receive written authorization from the Security and Law Enforcement Office prior to bringing new personnel on-site, and will ensure a background check is sent to the Rock Island District Security and Law Enforcement Office no later than 10 days from written notice of approval. The Rock Island District reserves the right to terminate access of the employee upon completion of the Government's review of the background check and the Contractor to be notified immediately of any such Government decision.

In the event of an unforeseen change in work site conditions, which may require a Contract Modification, and the Contractor has to immediately add employees, the Contractor to submit ATTACHMENT A - Personnel Change Request Form and will receive written approval from the Security and Law Enforcement Office prior to bringing new personnel on-site, and ensure a background check is sent to the Rock Island District Security and Law Enforcement Office no later than ten (10) days from written notice of approval. The Rock Island District reserves the right to terminate access of the employee upon completion of the Government's review of the background check and the Contractor to be notified immediately of any such Government decision.

Contractor, Contractor employees, and subcontractor employees not expected to be on the worksite for more than 15 days may be allowed on-site with the following conditions:

a. Employee will be on site a total of 15 days or less, for the duration of the project.

b. Employee is added to the ACL as a short term employee.

c. Employee is escorted while on-site. This is defined as being in the line of sight of an identified Contractor employee who has a background check on file with the Rock Island District (as noted on the ACL).

d. Each Contractor employee can sponsor only up to five short term employees at a time.

Foreign National Employees: Due to a difference in background check procedures for long term foreign national employees, all such employees must provide a photocopy of their passport to the Rock Island District Security and Law Enforcement Office no later than 30 days prior to arrival on-site. Short term foreign national employees (e.g. specialists with a two week period of performance) may work on site with the following conditions:

a. Foreign national employee will be on-site a total of 15 days or less, for the duration of the project.

b. Foreign national employee will comply with E-Verify requirements (see paragraph "E-Verify Program").

c. Approved and identified Contractor employee to escort the foreign national employee AT ALL TIMES while on-site.

d. Each Contractor employee can sponsor only one short term foreign national at a time.

For all projects located at the Clock Tower and Annex Buildings, all personnel will receive an identification badge or pass for access to either building. This must be accomplished prior to start of work and will be coordinated with the Contractor, Contracting Officer, and Security and Law Enforcement Office.

Personnel Change Request Form

Contract #_______________ Date___________

We, _____________________, respectfully request to add/replace (circle one) personnel to the jobsite due to the following situation:

Personnel to be conditionally added to the ACL (escorted by):

Background checks (if required for a long term employee) shall be submitted by close of business on (insert proposed date): ________________

(Insert signature block)

E-Verify Program

The Contractor must pre-screen candidates using the E-Verify Program website (http://www.uscis.gov/e-verify) to meet the established employment eligibility requirements.

The Contractor must ensure that the candidate has two valid forms of Government-issued identification prior to enrollment to ensure the correct information is entered into the E-Verify system. Documentation of company enrollment in E-Verify, via a print screen of the company profile within the E-Verify system, must be submitted to the Security and Law Enforcement Office no later than 3 business days after receiving the Notice to Proceed.

*When Contracts are with individuals, the individuals will be required to complete a Form I-9;

Employment Eligibility Verification must be given/coordinated with the Contracting Officer's Representative. This Form will be provided to the Security and Law Enforcement Office after Notice to Proceed is received.

C.7 SUSTAINABILITY

Grounds keeping/Landscaping

The contractor shall meet the recycled content requirements set forth by EPA. The link is provided. The list is periodically updated; reviewers should check EPA’s website (http://www3.epa.gov/epawaste/conserve/tools/cpg/products/) for updates.

The contractor shall ensure contain recycled-content (e.g., tree trimming equipment, supplies, etc) for all contractor-furnished supplies.

The contractor shall meet the BioPreferred Program requirements set forth by USDA.

The following list is current as of 1 Jan 2016. The list is periodically updated, so reviewers should check USDA’s website (http://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml) for updates.

The contractor shall use biobased products for equipment maintenance

The contractor shall assure that all deliverables be printed double sided on paper that contains post-consumer fiber.

The contractor shall us low or no toxic or hazardous chemicals

The contractor shall use energy efficient equipment. The list is periodically updated, so reviewers should check DOE’s website (http://energy.gov/eere/femp/find-product-categories-covered-efficiency-programs) for updates.

TE‐1

QUALITY ASSURANCE SURVEILLANCE PLAN

Purpose: This Quality Assurance Surveillance Plan (QASP) is a Government developed and applied document used to make sure that systematic quality assurance methods are used in the administration of the Performance Based Service Contract (PBSC) standards included in this contract. The intent is to ensure that the contractor performs in accordance with performance metrics set forth in the contract documents, that the Government receives the quality of services called for in the contract, and that the Government only pays for the acceptable level of services received.

1. Critical performance processes and requirements. Critical to the performance of the contract, the contractor shall provide all personnel equipment, tools, materials, supervision, transportation, other items and services necessary to perform as defined in this Performance Work Statement (PWS). The contractor shall provide accurate transaction processing to ensure that material accountability comply with safety and security requirements, in accordance with this PWS. Additionally, the contractor shall be accountable for all auditable documents, establish/maintain effective quality, and perform required within prescribed timeframes. The performance process is the timely, accurate, and thorough completion of all contract requirements.

2. Performance Standards

a. Schedule. The dates for services and the actual accomplishment of the services in accordance with the schedule will be assessed against original dates of services and milestones established for the contract.

b. Service. The services required to be performed will be assessed against the PWS detailed in the contract, for the required content, quality, timeliness, and accuracy.

c. Past Performance. In addition to schedule and services, and cost aspects of performance discussed above, pursuant to FAR 42.15, the Government will assess the contractor’s record of conforming to contract requirements and to standards of good workmanship, the contractor’s adherence to contract schedules including the administrative aspects of performance, the contractor’s history of reasonable and cooperative behavior and commitment to customer satisfaction, and the contractor’s business‐like concern for the interest of the customer.

3. Surveillance methods. The primary methods of surveillance used to monitor performance of this contract will include, but not be limited to: random or planned sampling, periodic inspection, Contractor Self Reporting, and validated customer complaints.

a. Random/Scheduled Monitoring. Random and/or scheduled monitoring will be conducted if and when deemed necessary by the COR to ensure compliance with the terms of the contract.

Using the attached matrix the COR will determine whether the contractor is in compliance with the terms of the contract.

b. Contractor Self‐Reporting. The contractor shall provide as needed status reports that document significant problems/issues and potential resolutions.

c. Customer Feedback. Customer feedback will be obtained from valid customer complaints.

Customer complaints, to be considered valid, must set forth clearly and in writing the detailed nature of the complaint; must be signed and must be forwarded to the COR by the contractor.

The contractor shall maintain a log of all customer complaints as well as a copy of each complaint in a documentation file. The COR may request to review the log and/or documentation file at any time.

4. Performance Measurement. Performance will be measured in accordance with the following table:

Performance‐Based Matrix, Attachment A

Performance Element

Performance Requirement

Surveillance Method Frequency Acceptable Quality Level

Contract Services Contract Services furnished as prescribed in the PWS as applicable.

Inspection by the COR Random inspection of all sampling of contract services.

>95% of services inspected performed timely and without rework required.

Overall Contract Performance

Overall contract performance of sufficient quality to earn a Satisfactory (or higher) rating in the COR’s annual report on contractor performance

Assessment by the COR Annual All service elements rated Satisfactory (or higher) Satisfactory = 95% or above average contract acceptable random sampling

Contractor Self Reporting

Contract Services furnished as prescribed in the PWS as applicable.

Contractor Self Reports Monthly >95% of services reported performed timely and without rework required.

Customer Feedback

Customer complaints reviewed by COR

Inspection by the COR Per Occurrence 100% of valid customer complaints resolved

Invoicing Monthly invoices per contract procedures are timely and accurate.

Review & acceptance of the invoice by COR

Monthly 100% accuracy

Combating Trafficking in

Persons

Adherence to FAR clause 52.222‐50.

Assessment by COR Random inspection of contract services.

100% Accuracy

Disincentives:

For each item that does not meet acceptable levels, the Government may issue a Contract Discrepancy Report (CDR). CDRs will be forwarded to the Contracting Officer with a copy sent to the contractor. The contractor must reply in writing within 5 days of receipt identifying how future occurrences of the problem will be prevented. Based upon the contractor’s past performance and plan to solve the problem, the Contracting Officer will determine if any further action will be taken.

In accordance with the inspection of services provisions of the contract (52.212‐4 (a) Inspection/Acceptance), the contractor will provide quality products in a timely manner since the Government can require the contractor, at no additional cost, to replace or correct work that fails to meet contract requirements.

Appendix A: Schedule of Services

Clark’s Ferry & Shady Creek Recreation Areas Mowing & Trimming

Schedule of Services

Dates of Service Mowing and Trimming Number of Weeks

April 25‐30, 2016 1

May 1‐31, 2016 4

June 1‐30, 2016 4

July 1‐31, 2016 5

August 1‐31, 2016 4

September 1‐23, 2016 4

TOTAL 22

Dates of Service Mowing and Trimming Number of Weeks

April 24‐30, 2017 1

May 1‐31, 2017 4

June 1‐30, 2017 5

July 1‐31, 2017 4

August 1‐31, 2017 4

September 1‐22, 2017 4

Dates of Service Mowing and Trimming Number of Weeks

April 23‐30, 2018 1

May 15‐31, 2018 4

June 1‐30, 2018 5

July 1‐31, 2018 4

August 1‐31, 2018 5

September 1‐21, 2018 3

APPENDIX B: MAPS

CLAUSES INCORPORATED BY FULL TEXT

MVR.02

QUESTION AND ANSWER WEBSITE

Questions must be submitted via email to the following individuals:

troy.a.robbins@usace.army.mil

Subject: QUESTION! W912EK-16-T-0039 – Clarks Ferry and Shady Creek Mowing & Trimming

The ability to submit questions is available to industry up to seven (7) days prior to the Closing (or Response) Date established by the solicitation/amendment.

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011)

(a) Definitions. As used in this clause--

Postconsumer fiber means—

(1) Paper, paperboard, and fibrous materials from retail stores, office buildings, homes, and so forth, after they have passed through their end-usage as a consumer item, including: used corrugated boxes; old newspapers; old magazines; mixed waste paper; tabulating cards; and used cordage; or

(2) All paper, paperboard, and fibrous materials that enter and are collected from municipal solid waste; but not

(3) Fiber derived from printers' over-runs, converters' scrap, and over-issue publications.

(b) The Contractor is required to submit paper documents, such as offers, letters, or reports that are printed or copied double-sided on paper containing at least 30 percent postconsumer fiber, whenever practicable, when not using electronic commerce methods to submit information or data to the Government.

(End of clause)

CLAUSES INCORPORATED BY FULL TEXT

52.204-7 SYSTEM FOR AWARD MANAGEMENT (JULY 2013)

(a) Definitions. As used in this provision--

Data Universal Numbering System (DUNS) number means the 9-digit number assigned by Dun and Bradstreet, Inc.

(D&B) to identify unique business entities.

Data Universal Numbering System +4 (DUNS+4) number means the DUNS number assigned by D&B plus a 4-character suffix that may be assigned by a business concern. (D&B has no affiliation with this 4-character suffix.)

This 4-character suffix may be assigned at the discretion of the business concern to establish additional System for Award Management records for identifying alternative Electronic Funds Transfer (EFT) accounts (see the FAR at Subpart 32.11) for the same parent concern.

Registered in the System for Award Management SAM database means that--

(1) The offeror has entered all mandatory information, including the DUNS number or the DUNS+4 number, the Contractor and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see Subpart 4.14) into the SAM database;

(2) The offeror has completed the Core, Assertions, and Representations and Certifications, and Points of Contact sections of the registration in the SAM database;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The offeror will be required to provide consent for TIN validation to the Government as a part of the SAM registration process; and

(4) The Government has marked the record ``Active''.

(b)(1) By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

(2) The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS +4” followed by the DUNS or DUNS +4 number that identifies the offeror's name and address exactly as stated in the offer. The DUNS number will be used by the Contracting Officer to verify that the offeror is registered in the SAM database.

(c) If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one.

(1) An offeror may obtain a DUNS number--

(i) Via the Internet at http://fedgov.dnb.com/webform or if the offeror does not have internet access, it may call Dun and Bradstreet at 1-866-705-5711 if located within the United States; or

(ii) If located outside the United States, by contacting the local Dun and Bradstreet office. The offeror should indicate that it is an offeror for a U.S. Government contract when contacting the local Dun and Bradstreet office.

(2) The offeror should be prepared to provide the following information:

(i) Company legal business.

(ii) Tradestyle, doing business, or other name by which your entity is commonly recognized.

(iii) Company Physical Street Address, City, State, and Zip Code.

(iv) Company Mailing Address, City, State and Zip Code (if separate from physical).

(v) Company Telephone Number.

(vi) Date the company was started.

(vii) Number of employees at your location.

(viii) Chief executive officer/key manager.

(ix) Line of business (industry).

(x) Company Headquarters name and address (reporting relationship within your entity).

(d) If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror.

(e) Processing time, which normally takes 48 hours, should be taken into consideration when registering. Offerors who are not registered should consider applying for registration immediately upon receipt of this solicitation.

(f) Offerors may obtain information on registration at https://www.acquisition.gov.

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011)

(a) The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24, and Federal Information Processing Standards Publication (FIPS PUB) Number 201.

(b) The Contractor shall account for all forms of Government-provided identification issued to the Contractor employees in connection with performance under this contract. The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government:

(1) When no longer needed for contract performance.

(2) Upon completion of the Contractor employee's employment.

(3) Upon contract completion or termination.

(c) The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements.

(d) The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts when the subcontractor`s employees are required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system. It shall be the responsibility of the prime Contractor to return such identification to the issuing agency in accordance with the terms set forth in paragraph (b) of this section, unless otherwise approved in writing by the Contracting Officer.

(End of Clause)

52.204-10 REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER SUBCONTRACT AWARDS

(OCT 2015)

(a) Definitions. As used in this clause:

Executive means officers, managing partners, or any other…