J A15P0051.pdf

JUSTIFICATION AND APPROVAL

FOR OTHER THAN FULL AND OPEN COMPETITION

1. Agency/Contracting Activity:

Requestor: U.S. Army Corps of Engineers (USACE), Rock Island District, Project Engineering Section, Clock Tower Building, P.O. Box 2004, Rock Island, IL 61204.

Contracting Office: U.S. Army Corps of Engineers, Rock Island District, Contracting Division, Clock Tower Building, P.O. Box 2004, Rock Island, IL 61204, POC: Justine Womboldt, Contract Specialist at (309)794-5488.

2. Description of Action:

Nature: New Requirement Follow-on Requirement Mod to Existing Purchase Order/Contract Number

Pricing: Firm-Fixed Price Time & Materials Cost

For Hybrid Contracts, list percentage of each type of pricing:

Firm Fixed Price: __100%__

Time & Materials: ________ Cost: ________

Funds: Operations and Maintenance, Army (OMA) Other Funds: USACE O&M

Fiscal Year of Funds: FY15

Name of Proposed Contractor(s): Pentair Pump Group, Inc.

Street Address: 3601 Fairbanks Avenue City, State, Zip: Kansas City, KS, 66106 Phone: 800-648-7867

3. Description of Services or Supplies:

Big Creek Pump Station Facility, Saylorville Lake, Polk City, Polk County, Iowa.

The total estimated value of the proposed action is: $175,000.00.

Services requested for this contract shall include repairing/re-assembling Pump #1, Pump #2 and re-assembly of Electric Motor #3 as outlined below.

Pump #1 repairs/re-assembly shall be as follows:

a. The Contractor shall utilize existing Pump #1 enclosing tubes, column pipe, pedestal, bowl, lineshaft couplings, and stage one and two propellers from Pump

#1.

b. The Contractor shall weld repair and finish machine all register fits on the column pipe and motor pedestal.

c. The Contractor shall dynamically balance stage one and stage two propellers from

Pump #1.

d. The Contractor shall machine and install replacement components for:

The bowl assembly, line, and motor drive shafting; steady, lineshaft, tube tension, and bowl bearings; furnish new lip seals, packing, and “o” –rings;

as well as furnish new re-routed grease delivery lines to include an automatic lubricator.

e. The Contractor shall completely assemble the pump and deliver it to the Big

Creek Pump Station Facility at Saylorville Lake. Upon delivery of the pump, the Contractor shall utilize the Government provided crane and operator to install the repaired pump.

f. Field Operating Test: The pumping unit shall be run under operating conditions to determine whether it has been properly reinstalled and is operating satisfactorily.

The pumping unit shall be operated at full rated speed for a period of one (1) hour. Operating tests shall be performed in the presence of the Contracting Officer Representative (COR).

Pump #2 repairs/re-assembly shall be as follows:

a. The Contractor shall utilize existing Pump #2 enclosing tubes, column pipe, pedestal, bowl, lineshaft couplings, and stage one propellers from Pumps #2 and #3.

b. The Contractor shall weld repair and finish machine all register fits on the column pipe and motor pedestal.

c. The Contractor shall dynamically balance the stage one propellers from Pumps #2 and #3.

d. The Contractor shall machine and install replacement components for:

The bowl assembly, line, and motor drive shafting; steady bearing, lineshaft, tube tension, and bowl bearings; and furnish new lip seals, packing, and “o” –rings; as well as furnish new re-routed grease delivery lines to include an automatic lubricator.

e. The Contractor shall completely assemble the pump and deliver it to the Big

Creek Pump Station Facility. Upon delivery of the pump, the Contractor shall utilize the Government provided crane and operator to install repaired pump.

f. Field Operating Test: The pumping unit shall run under operating conditions to determine whether it has been properly reinstalled and is operating satisfactorily.

The pumping unit shall be operated at full rated speed for a period of one (1) hour. Operating tests shall be performed in the presence of the Contracting Officer Representative (COR).

Electric Motor #3 re-assembly shall be as follows:

a. The Contractor shall steam clean and oven cure the stator and rotor.

b. The Contractor shall balance the rotor.

c. The Contractor shall replace the motor bearings.

d. The Contractor shall recoat the housing with standard U.S. motor paint. Paint color shall be similar to existing.

e. The Contractor shall assemble and test operate, checking electrical and vibration data to be provided to the Government COR upon return of the motor, after storage.

Pump #1, #2, #3 and Motor #3 are all currently located at Pentair’s repair facility in Kansas City, KS. As outlined above, Pumps #1 and #2 shall be repaired, reassembled, and then installed at the Big Creek Pump Station Facility at Saylorville Lake. Pump #3 and Electric Motor #3 will remain in storage at Pentair’s repair facility for a period of up to 30 days from delivery of Pumps #1 and #2.

4. Authority: Identify the statutory authority, FAR title and FAR citation permitting other than full and open competition. It may be one of the following most commonly used citations, but other exceptions may apply per FAR 6.3.

Actions other than simplified acquisition procedures (select one):

FAR 6.302-1: Only one responsible source and no other supplies or services will satisfy agency requirements, 10 USC 2304(c)(1)

FAR 6.302-2: Unusual and compelling urgency, 10 USC 2304(c)(2)

FAR 6.302-5: Authorized or Required by Statute, 10 USC 2304(c)(5)

Other: FAR 13.106 (b)(1)(i)

5. Reasons for Authority Cited:

The Saylorville Lake Project was authorized under Flood Control Act of 1958.

Saylorville Lake is a USACE constructed flood control reservoir, located on the Des Moines River in central Iowa, just ten miles north of the city of Des Moines as shown on Exhibit 1. This 26,000 acre project fulfills a truly multipurpose role providing flood control, recreation opportunities, environmental stewardship, water supply and downstream low flow augmentation for water quality. The lake offers camping, picnicking, biking, boating, fishing, hunting and wildlife viewing in an urban landscape. The annual estimated visitation to Saylorville Lake is 1.4 million.

Since placed in operation in 1977, it is estimated that by reducing the flows of the Des Moines River below the lake, the reservoir has prevented approximately $188,878,916 (not indexed for 2014 price levels) in additional flood damages.

The City of Des Moines, the State Capitol of Iowa, and several other cities comprising the largest metropolitan area in Iowa sit directly downstream of this dam. The Des Moines metro consists of over 500,000 people and continues to grow. Catastrophic failure of major components of the Saylorville Reservoir would result in loss of life and the economic loss of greater than $500M due to being immediately upstream from this large metropolitan area.

The Saylorville Lake Project is comprised of several features including the dam itself and the Big Creek Remedial Works. The Big Creek Remedial Works was specifically designed and built to protect Polk City. The Big Creek Remedial Works feature is located entirely in Polk County, Iowa, approximately nine miles upstream from Des Moines, Iowa. The three main features associated with the Big Creek Remedial Works are: 1) a Diversion Dam, 2) a Terminal Dam/Diversion Channel, and 3) the Barrier Dam (which includes the pumping station and its ponding area). Big Creek Lake was established by the Diversion Dam and Diversion Channel.

Big Creek Lake is 60 ft deep, a surface area of 885 acres, and is 3.5 miles long.

The Big Creek Remedial Works provides immediate flood protection to Polk City. Polk City is a community of approximately 5,000 people with city limits of 4.5 square miles. It is one of several rapidly growing communities adjacent to the Saylorville Reservoir. Significant urbanization and land use change in the 17 square mile Big Creek watershed has increased flow frequency, rate and volume of water entering Big Creek Lake and the Barrier Dam ponding area.

Water from the Barrier Dam ponding area must then be pumped into Saylorville Lake or it backs up into Polk City.

Inadequate pumping at the Big Creek Barrier Dam ponding area floods sewage lagoons, potable water wells, utility infrastructure, city and private property in Polk City and USACE pumping station. In 2010 during a flash flood in the watershed, flooding occurred due to insufficient time to contract temporary supplemental pumping and inadequate pumping capacity at the Big Creek pumping station. Coincidently with this event, USACE was in the process of awarding a contract to upgrade the pumping capacity of this station. That construction contract was awarded in July of 2010 to provide pumps of larger capacity to this station, but even with the increased capacity auxiliary pumping beyond what the station can provide would still be required for events that occurred in 2008 and 2010. Those three new pumps have been installed, but have each failed after they ran for approximately 30 days in each of the last two summers. All three pumps in the station have been removed to be inspected to determine necessary repairs. The timely repair of all three pumps is critical as USACE needs to re-establish pumping capabilities before April 2015 that historically begins flood season. These repairs will help mitigate the risk of the flooding to Polk City facilities and the potential for incurring temporary pumping costs.

USACE has a flowage easement with Polk City that allows for the Big Creek Barrier Dam ponding area to store water to an elevation of 850 feet (EL850). This easement allows USACE to pond water up to that elevation, but not in excess of it. Any water stored above that elevation violates our flowage easement exposing the Rock Island District to the liability of legal action from residence and municipal entities of Polk City as well as significant media attention. The top of the Polk City’s sewage lagoon berms are at EL848.6. Flood water above this elevation inundates those lagoons and spills sewage into the watershed of municipal water supply lake.

Since all three pumps have been removed from the pump station for inspection, the Rock Island District is currently exploring options for temporary supplemental pumping. USACE has deployed temporary pumping at this station before (in 2004, 2008 and 2010) and those costs averaged approximately $250,000 per month. Should these two pumps not be repaired by April 2015, temporary pumping to supplement the two inoperable pumps could be installed, but would be extremely expensive and inadequate. Supplemental pumping alone will not be able to provide the needed capacity should the pumping station’s pumps not be repaired at the beginning of the 2015 flood season. If the ponding area rises too high, the entire pump station is inundated and there is no way to evacuate the water to protect Polk City. Large flood events at Big Creek occurred in both 2008 and 2010 where the District deployed additional temporary pumps to supplement the performance of the pumping station. The Rock Island District has a good historic understanding of those supplemental pumping costs and their capabilities. After the Rock Island District’s review, it is determined that supplemental pumping alone will not offset the loss of three pumps to control Big Creek Barrier Dam ponding water elevations in the spring of 2015 resulting from historically trended snow melt and rains.

The urgency for this procurement is driven by the critical role that this pumping station plays in the flood risk management mission of the Saylorville Lake Project, specifically for pumping high water from the Barrier Dam ponding area in the Big Creek Valley. The city of Polk City greatly depends on USACE’s ability to operate and maintain this pump station for the protection of their infrastructure and citizens.

The Rock Island District performed a hydraulic analysis in October 2014. The analysis showed the Big Creek Barrier Dam ponding area water elevations reaching in excess of 852. This scenario is based on a flood event equivalent to that of 2010 occurring with our current pumping station conditions (all three pumps are not operational and temporary pumps, which equal the capacity of one permanent pump, are installed). This level of flooding would result in damages to USACE’s pump station and to Polk City as described below and shown on Exhibit 2:

1. The sanitary sewer equalization area would be inundated with flood waters. This equalization area works on gravity. Once inundated there would be no further access to the pumping stations, with flooding over the manholes with inflation into the system. Once the flood waters recede, the area would be impossible to clean up without pumping them out and then cleaning. Heavy equipment would be needed once the waters were removed. The Rock Island District is unsure if the State would allow the waters to be pumped back into the Barrier Dam Basin once they were in contact with the sanitary sewer. Cost for this clean-up in the area is estimated at $250,000.

2. Flooding of homes through the backup of sewer into the system and backing up through the equalization ponds. The heavy rain of 2010 resulted in the pumps not handling the inflows to the ponding area resulting in 60 homes being notified of the possible flooding of the sewer system.

As the flood waters rise, so does the number of basements with sewer backing up into them. It is difficult to quantify the cost in this event, but it could be in excess of $3,000 to $4,000 per basement to clean and sanitize. Add in the destruction of finished basements it could quickly come to a cost of $10,000 per flooded basement.

3. Another likely event would be the inundation of the drinking water well field where Polk City gets 50% of its drinking water. This well field is adjacent to the water plant. Should these items be involved in a flooding situation to the point the waters enter into the fresh water system, Polk City would be without potable water. The wells are at EL 850 that is within two feet after the flood waters enter the equalization area. The water plant sits six feet higher than the well field.

Cost to clean a contaminated well and to replace the electrical in each well would run $75,000 per well or for the three wells $225,000 for the field.

4. Two lift stations for the sewage treatment facility would also be endangered at this flood height. The first lift station pumps sewage to the second lift station which in turn pumps that same sewage to a gravity system for processing. Should the lift stations become in-operable, the entire community would be without sanitary sewer. Before operations could once again start, the total repair of the two lift stations would need to take place, at a cost of approximately $1.5M per station or $3.0M total.

5. Access to hospitals becomes limited with routes out of Polk City to the north. The only ways out would be Polk City Drive to the South, Mile Long Bridge to the West, (if open) and Broadway to the Northwest.

6. Access to USACE operated pump station becomes inaccessible at EL 850 and the pump station is flooded at EL 854. If the pump station were to flood, USACE would lose millions of dollars worth of equipment including pumps, motors, pump building, and electrical building which houses all the electrical controls. Failure to maintain an operational pump station to meet USACE’s flood risk management mission could have serious economic, public health and political impacts.

6. Efforts to Obtain Competition: Based on information provided in paragraph five above, and paragraph eight below, competition for this action is not feasible. The urgency of this procurement is driven by the critical role that this pumping station plays in the flood risk management mission of the Saylorville Lake Project, specifically for pumping high water from the Barrier Dam ponding area in the Big Creek Valley. Pentair Pump Group, Inc. has over 200 years of combined expertise and is the closest manufacturer (only three hours away in Kansas

City) with the facilities and personnel capable of performing the work for this procurement. The capabilities of Electric Pump and Iowa Pump Works (local Des Moines repair shops) do not include expertise or service facilities to accommodate this sized unit or type of pump. These two companies specialize in different types of pumps and do not have the capability to manufacture parts for these pumps nor to perform a fully assembled testing of the pumps.

Additionally, the pumps are currently disassembled at Pentair’s facility in Kansas City after undergoing inspection. It would not be reasonable and an extremely inefficient use of funds to re-assemble and transport the pumps and electric motor to another facility for inspection and repair.

7. Actions to Increase Competition: This procurement is for the immediate needs at the Big Creek Barrier Dam Pump Station to restore pumping capability prior to April 2015, which historically is the beginning of the spring flood season. There is a limited number of pump manufacturers with the capability to perform the necessary repairs in the timeframe that is required to avoid spring/summer flood season.

8. Market Research: Pentair has designed, fabricated and installed pumps for numerous USACE facilities including the New Orleans District West Closure Complex project. They regularly manufacture and deliver these types of systems to a variety of both public and private entities. They have executed pump stations across the Rock Island District over the last 20 years on more than 20 contracts. The pumping repairs require urgent and immediate action. Pentair has superior knowledge and experience at the Big Creek Barrier Dam Pump Station with these types of pumps as they conducted rehabilitation work at this station in 1998 as well as repair work to pumps at this station in 2004 and 2008. Pentair will be able to make the necessary repairs based on their knowledge, in-house capabilities and the history with these types of pumps. Other pump manufactures with capabilities similar to Pentair’s have facilities in Texas, Ohio, and Florida.

Pentair’s previous knowledge and experience at the site will contribute to the expeditious re-establishment of pumping capabilities at the site to minimize the risk for flooding and expensive supplemental temporary pumping.

9. Procurement History:

Previous Purchase Order(s) or Contract(s): Yes No

Purchase order or contract number:

Was action competed? Yes No If action was not competed, state the cited authority, summarize rationale, and describe the actions that were supposed to be taken to increase competition and the results thereof:

Technical Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Title:_________________________ Signature/Date:

Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Fair and Reasonable Cost Determination: I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based on an independent Government estimate that will be provided.

Title:_________________________ Signature/Date:

Reviews:

Legal Counsel: I have reviewed this justification and find it legally sufficient.

Deputy District Commander:

Deputy For Small Business:

Contracting Officer’s Approval: I hereby certify that this justification is accurate and complete to the best of my knowledge and belief. Based on the foregoing, I approve this sole source justification subject to availability of funds, and provided that the services and supplies herein described have otherwise been authorized for acquisition.

SIGNATURE/DATE:

NAME: Brunson E. Grothus TITLE: Contracting Officer