Solicitation - W912EF26QA069 DWA Turbine Guide Bearing Pumps .pdf

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect 8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

calls)

1.

2.

3.

4.

5.

6.

Solicitation/Contract Form Continuation

DWA - Turbine Guide Bearing PumpsInstrument Name:

Product Service Code : 4320

INSTRUCTIONS TO OFFERORS

BIDDER INQUIRY

Bidder/Offeror Solicitation Questions.

All inquiries regarding this solicitation are to be submitted via Bidder Inquiry. Telephone and email inquiries will not be accepted. Bidder Inquiry is a website that allows bidders to post questions regarding the solicitation and view all questions by other bidders and responses by USACE. Bidder Inquiry can be accessed through ProjNet at (https://www.projnet.org)

To submit and review inquiry items, prospective vendors will need to use the Bidder Inquiry Key presented below and follow the instructions listed below the key for access. A prospective vendor who submits a comment/question will receive an acknowledgement of the comment/question via email. Another email to the same address will notify the prospective vendor once the reply is available for viewing.

TIMING OF BIDDER INQUIRIES

Bidders are encouraged to submit their bidder inquiries promptly. The Government will make every effort to answer all bidder inquiries; however, the closer to the solicitation due date an inquiry is received, the less likely it is that a timely response can be provided.

The Bidder Inquiry Key is: BWUZA4-GQUF3H

Specific Instructions for ProjNet Bid Inquiry Access.

From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.

Identify the Agency. This should be marked as USACE.

Key. Enter the Bidder Inquiry Key listed above.

Email. Enter the email address you would like to use for communication.

Click Continue. A page will then open saying that a user account was not found and will ask you to create one using the provided form.

Enter your First Name, Last Name, Company, City, State, Phone, Email, Secret Question, Secret Answer, and Time Zone. Make sure to remember your Secret Question and Answer as they will be use from this point on to access the ProjNet system.

W912EF26QA069

https://www.projnet.org

7.

2.

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1.

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Click Add User. Once this is completed you are now registered within ProjNet and are currently logged into the system.

Instructions for Entering Questions.

After you are logged in click on the "post new inquiry", it is on the left side of the window under the Word "Submit".

This is the window where you will enter your questions.

Comment Classification: Click on the down arrow to the right of the words "Please select from below", select "Public".

Discipline: This is where you select who this question should be directed to. Example, if the question is about an electrical drawing or specification select: "Electrical" from the pull-down list.

Sheet. Enter the sheet number of the drawing you are asking about.

Detail. Enter the detail name of the detail shown on the drawing that you are asking about.

Specification. Enter the Specification number and paragraph number.

File. Use this if you are going to attach a pdf file.

Question. Enter your question here.

Specific Instructions for Future ProjNet Bid Inquiry Access.

For future access to ProjNet, you will not be provided any type of password. You will utilize your Secret Question and Secret Answer to log in.

From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.

Identify the Agency. This should be marked as USACE.

Key. Enter the Bidder Inquiry Key listed above.

Email. Enter the email address you used to register previously in ProjNet.

Click Continue. A page will then open asking you to enter the answer to your Secret Question.

Enter your Secret Answer and click Login. Once this is completed you are now logged into the system.

For questions about the ProjNet Bidder Inquiry, please contact the Call Center help desk at ProjNet: Public User, (833) 389-1097 or (217) 367-3273, which operates from 8AM to 5PM (Central US time zone). Bidder inquiry help questions can also be emailed to the helpdesk at:

staff@projnet.info

Offerors are cautioned to clearly print prices for all line items. Be especially careful placing decimal points, as a mistake in your offer may render it unresponsive. Your quote must be valid for 30 calendar days after the due date specified for receipt of quotations. Please include shipping costs in the quoted price of each item.

W912EF26QA069

mailto:staff@projnet.info mailto:staff@projnet.info

Registration at www.sam.gov is required. If not registered, please do so. Step-by-step help information on how to register is detailed on the website, along with frequently asked questions (FAQs). Lack of registration in the SAM database may make an offeror ineligible for award.

Effective 29 April 2018, the notarized letter process is now mandatory on all CURRENT registrants at SAM who have a requirement to update data on their SAM record. The notarized letter is mandatory and is required for the GSA Federal Service Desk (FSD, https://www.fsd.gov) to activate the entity's registration. Both Federal Assistance entities and all non-Federal entities must mail the original, signed copy of the notarized letter to the Federal Service Desk. Failure to do so within 30 days of activation may result in the registration no longer being active. Mail the completed, signed, notarized letter to:

FEDERAL SERVICE DESK

ATTN: SAM.GOV REGISTRATION PROCESSING

460 INDUSTRIAL BLVD

LONDON, KY 40741-7285

UNITED STATES OF AMERICA

In accordance with FAR 52.229-3 Federal, State, and Local Taxes, and per Title 4 of the US Code 104-107, the Government is exempt from paying local and state taxes. Exempt Tax Identification Number 91- 0828090.

General Contract Information.

Delivery Date:

Offeror's Name (Printed):

Offeror's Contact Telephone No.:

Offeror's Email Address:

Federal Tax Identification No.:

CAGE Code:

Unique Entity ID:

Is your company registered on-line in SAM (www.sam.gov)? YES NO

To ensure receipt of your quote, please send to the attention of Nathan Bruce at:

Email: nathan.i.bruce@usace.army.mil

ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS - COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

W912EF26QA069

https://www.fsd.gov mailto:nathan.i.bruce@usace.army.mil

2.

3.

4.

5.

Submission of Price Quote - Contractor shall submit the following in 1 copy.

Signed and dated Standard Form 1449 (Solicitation/ Contract/ Order for Commercial Items).

Signed and dated Standard Form 30, if applicable, for any Amendments to the Solicitation.

Completed schedule (pricing information) for all line items listed in the solicitation/ amendments.

Completed "General Contract Information" section above.

Descriptive Materials: The Offeror shall submit a Technical Volume that provides a comprehensive narrative and supporting evidence demonstrating its approach to meeting all requirements identified in PWS Section 4.0. This volume must include detailed descriptive materials, such as brochures, technical illustrations, engineering drawings, and data sheets, which clearly define the physical and functional characteristics of the proposed seals.

BASIS FOR AWARD

The Government will award one contract resulting from this solicitation in accordance with the o the responsible Revolutionary Federal Acquisition Regulation Overhaul (RFO) Subpart 12.2 t offeror meeting or exceeding all solicitation requirements and representing the best value based on price.

*** END OF NARRATIVE ***

W912EF26QA069

Continuation of Supplies or Services and Prices/Costs

Additional Information/Notes

Item Supplies/Service Quantity Unit Unit Price

Amount

0001 Unit 1 & 2 Pumps - AC (with associated adapting components) Age: New Product Service Code: 4320 Claimant Program Code: C9E Pricing Arrangement: Firm Fixed Price

3 Each

0002 Unit 1 & 2 Pumps - DC (with associated adapting components) Age: New Product Service Code: 4320 Claimant Program Code: C9E Pricing Arrangement: Firm Fixed Price

2 Each

0003 Unit 3 Pumps - AC (with associated adapting components) Age: New Product Service Code: 4320 Claimant Program Code: C9E Pricing Arrangement: Firm Fixed Price

2 Each

0004 Unit 3 Pump - DC (with associated adapting components) Age: New Product Service Code: 4320 Claimant Program Code: C9E Pricing Arrangement: Firm Fixed Price

1 Each

Continuation of Description

TECHNICAL SPECIFICATIONS

1) SCOPE

The following specification pertains to the supply of five (5) pumps for main units 1 and 2, and three (3) pumps for main unit 3. The Contractor must deliver all components listed above to Dworshak Dam and Reservoir (Dworshak Project), Ahsahka, Idaho.

2) GENERAL REQUIREMENTS

The pump assemblies must be equipped with the salient requirements listed herein. Any items not identified in this specification that are required for operation of all attachments must be provided by the Contractor as part of their bid.

The pump assemblies must be fully capable, equipped as described in the salient requirements below, and ready for all intended uses upon delivery and assembly.

The pump assemblies must not be modified to meet the functional and performance requirements of this specification, other than the addition of optional items. If any modifications are required to the structures as shown to meet the functional purposes of this contract, the Contractor is to immediately notify the Contracting Officer (KO).

The pump assemblies must be constructed of all new materials exhibiting no excessive corrosion. No used or returned components will be accepted as a part of this fabrication.

All pumps provided under this contract must be of the same make.

Contractor is not required to supply any motors. Pumps will be coupled to existing AC and DC motors by Government personnel.

3) UNIT 1 & 2 THREE-SCREW POSITIVE DISPLACEMENT ROTARY PUMP - AC (CLIN 0001)

The Contractor must supply three (3) three-screw positive displacement pumps.

3.1) Three-Screw Positive Displacement Pump Performance and Materials Requirements.

The pumps' flow rate must be 9 gallons per minute at 75 PSI with 95F, Mobile DTE Heavy Medium ISO Grade 68.

The pumps must be three-screw positive displacement rotary type with a 1.5" NPT inlet and a 1" NPT Outlet.

The pumps must be equipped with mechanical seals capable of sustainable operation at the rated motor RPM along with the type of fluid, pressure and temperature noted above.

The power rotor must be constructed of alloy steel and the idle rotors constructed of pearlitic gray iron.

All bearings must be ball bearings that are permanently greased.

The pump casing must be constructed of cast iron.

The pumps must be C-Faced, equipped with an adaptor for connection to the motor shown in Figure 1 below. The adaptor should require no fabrication and should allow a bolt on assembly from the motor to the pump. The contractors must supply two (2) adaptors for this motor/pump combo.

The Contractor must supply two (2) jaw-style coupling, rated for the capacity of the motor, to couple the motor to the pump. The Contractor must deliver the jaw-style coupling in a manner that allows immediate coupling of the motor to the pump with no fabrication or material removal processes necessary.

Coupling and rotating components must be shielded with an OSHA approved guard and may be integral with the adaptor.

4) UNIT 1 & 2 THREE-SCREW POSITIVE DISPLACEMENT ROTARY PUMP - DC (CLIN 0002)

The Contractor must supply two (2) three-screw positive displacement pumps.

4.1) Three-Screw Positive Displacement Pump Performance and Materials Requirements.

The pumps' flow rate must be 9 gallons per minute at 75 PSI with 95F, Mobile DTE Heavy Medium ISO Grade 68.

The pumps must be three-screw positive displacement rotary type pumps with a 1.5" NPT inlet and a 1" NPT Outlet.

The pumps must be equipped with mechanical seals capable of sustainable operation at the rated motor RPM along with the type of fluid, pressure and temperature noted above.

The power rotor must be constructed of allow steel and the idle rotors constructed of pearlitic gray iron.

All bearings must be ball bearings that are permanently greased.

The pump casing must be constructed of cast iron.

The pumps must be C-Faced, equipped with an adaptor for connection to the motor shown in Figure 2 below. The adaptor should require no fabrication and should allow a bolt on assembly from the motor to the pump. The contractors must supply two (2) adaptors for this motor/pump combo.

The Contractor must supply two (2) jaw-style coupling, rated for the capacity of the motor, to couple the motor to the pump. The Contractor must deliver the jaw-style coupling in a manner that allows immediate coupling of the motor to the pump with no fabrication or material removal processes necessary.

Coupling and rotating components must be shielded with an OSHA approved guard and may be integral with the adaptor.

5) UNIT 3 THREE-SCREW POSITIVE DISPLACEMENT ROTARY PUMP - AC (CLIN 0003)

The Contractor must supply two (2) three-screw positive displacement pumps.

5.1) Three-Screw Positive Displacement Pump Performance and Materials Requirements.

The pumps' flow rate must be 24 gallons per minute at 75 PSI with 95F, Mobile DTE Heavy Medium ISO Grade 68.

The pumps must be three-screw positive displacement rotary type pumps with a 2" NPT inlet and a 1.5" NPT Outlet.

The pumps must be equipped with mechanical seals capable of sustainable operation at the rated motor RPM along with the type of fluid, pressure and temperature noted above.

The power rotor must be constructed of allow steel and the idle rotors constructed of pearlitic gray iron.

All bearings must be ball bearings that are permanently greased.

The pump casing must be constructed of cast iron.

The pumps must be C-Faced, equipped with an adaptor for connection to the motor shown in Figure 3 below. The adaptor should require no fabrication and should allow a bolt on assembly from the motor to the pump. The contractors must supply one (1) adaptor for this motor/pump combo.

The contract must supply one (1) jaw-style coupling, rated for the capacity of the motor, to couple the motor to the pump. The Contractor must deliver the jaw-style coupling in a manner that allows immediate coupling of the motor to the pump with no fabrication or material removal processes necessary.

Coupling and rotating components must be shielded with an OSHA approved guard and may be integral with the adaptor.

6) UNIT 3 THREE-SCREW POSITIVE DISPLACEMENT ROTARY PUMP - DC (CLIN 0004)

The Contractor must supply one (1) three-screw positive displacement pump.

6.1) Three-Screw Positive Displacement Pump Performance and Materials Requirements.

The pumps' flow rate must be 24 gallons per minute at 75 PSI with 95F, Mobile DTE Heavy Medium ISO Grade 68.

The pumps must be three-screw positive displacement rotary type pumps with a 2" NPT inlet and a 1.5" NPT Outlet.

The pumps must be equipped with mechanical seals capable of sustainable operation at the rated motor RPM along with the type of fluid, pressure and temperature noted above.

The power rotor must be constructed of allow steel and the idle rotors constructed of pearlitic gray iron.

All bearings must be ball bearings that are permanently greased.

The pump casing must be constructed of cast iron.

The pumps must be C-Faced, equipped with an adaptor for connection to the motor shown in Figure 4 below. The adaptor should require no fabrication and should allow a bolt on assembly from the motor to the pump. The contractors must supply one (1) adaptor for this motor/pump combo.

The contract must supply one (1) jaw-style coupling, rated for the capacity of the motor, to couple the motor to the pump. The Contractor must deliver the jaw-style coupling in a manner that allows immediate coupling of the motor to the pump with no fabrication or material removal processes necessary.

Coupling and rotating components must be shielded with an OSHA approved guard and may be integral with the adaptor

7) WARRANTY

All components supplied under this contract must be covered by a minimum one-year warranty on all parts, labor, and workmanship from factory defects. All warranty work will be done without delivery or shipment fees (including travel or on-site work). All parts and components covered by a manufacturer's warranty greater than one (1) year must prevail.

8) SUBMITTALS

8.1) Pre-Award Submittals

The offeror must submit the following items for Government approval in the timeframes listed below after the award of contract:

8.1.1) Shop Drawings

The Contractor must provide drawings of the screw pumps, c-face adaptors, and jaw-style couplers. The drawings must include all pertinent dimensions that clearly demonstrate the products size and fitment.

8.1.2) Catalog Cut Sheets and Performance Information

The Contractor must provide cut sheets and performance information clearly demonstrating compliance with the above stated qualifications for acceptance in sections 3.0 through 7.0. Failure to demonstrate all above listed items will result in the bid not being considered technically acceptable.

9) SHIPMENT & DELIVERY

All items must be delivered FOB to Dworshak Dam on or before June 15th, 2026. The Contractor must be responsible for packing and shipping the components in a manner that will ensure undamaged and complete arrival to Dworshak Dam. Deliveries must only be conducted during normal Dworshak Project business hours, Monday-Thursday 7:30 a.m. - 4:30 p.m., excluding federal holidays. Notify the Government of delivery seven (7) days prior to shipment by providing the date & estimated time of arrival.

All shipments must be delivered to:

USACE - Dworshak Project

Attn: Contract Performance Specialist

1428 Northfork Drive

Ahsahka, ID 83520

*** END OF NARRATIVE ***

Requirements DWA Turbine Guide Bearing Pumps

Continuation of Inspection and Acceptance

Overall Contract Inspection/Acceptance Locations

0001 Acceptance Location

Acceptance Destination Instructions: All items shall be delivered FOB within FOUR (4) WEEKS of award.

DoDAAC: 960201 CountryCode: USA

ARMY CORPS OF ENGINEERS CIVIL WORKS

DWORSHAK PROJECT OFFICE, PO BOX 48

AHSAHKA, ID 83520-0048

UNITED STATES

0002 Acceptance Location

Acceptance Destination Instructions: All items shall be delivered FOB within FOUR (4) WEEKS of award.

DoDAAC: 960201 CountryCode: USA

ARMY CORPS OF ENGINEERS CIVIL WORKS

DWORSHAK PROJECT OFFICE, PO BOX 48

AHSAHKA, ID 83520-0048

UNITED STATES

0003 Acceptance Location

Acceptance Destination Instructions: All items shall be delivered FOB within FOUR (4) WEEKS of award.

DoDAAC: 960201 CountryCode: USA

ARMY CORPS OF ENGINEERS CIVIL WORKS

DWORSHAK PROJECT OFFICE, PO BOX 48

AHSAHKA, ID 83520-0048

UNITED STATES

0004 Acceptance Location

Acceptance Destination Instructions: All items shall be delivered FOB within FOUR (4) WEEKS of award.

DoDAAC: 960201 CountryCode: USA

ARMY CORPS OF ENGINEERS CIVIL WORKS

DWORSHAK PROJECT OFFICE, PO BOX 48

AHSAHKA, ID 83520-0048

UNITED STATES

Continuation of Deliveries or Performance

0001 Delivery Schedule From date of lead time event to delivery 4 Weeks

Date of Award 3 EachQuantity

Address and POC Ship To DoDAAC: 960201 CountryCode: USA

ARMY CORPS OF ENGINEERS CIVIL WORKS

DWORSHAK PROJECT OFFICE, PO BOX 48 AHSAHKA, ID 83520-0048 UNITED

STATES

Special Handling/Notes FoB Details

Party to Pay Transportation Cost: Contractor

Point Type: Destination

0002 Delivery Schedule From date of lead time event to delivery 4 Weeks

Date of Award 2 EachQuantity

Address and POC Ship To DoDAAC: 960201 CountryCode: USA

ARMY CORPS OF ENGINEERS CIVIL WORKS

DWORSHAK PROJECT OFFICE, PO BOX 48 AHSAHKA, ID 83520-0048 UNITED

STATES

Special Handling/Notes FoB Details

Party to Pay Transportation Cost: Contractor

Point Type: Destination

0003 Delivery Schedule From date of lead time event to delivery 4 Weeks

Date of Award 2 EachQuantity

Address and POC Ship To DoDAAC: 960201 CountryCode: USA

ARMY CORPS OF ENGINEERS CIVIL WORKS

DWORSHAK PROJECT OFFICE, PO BOX 48 AHSAHKA, ID 83520-0048 UNITED

STATES

Special Handling/Notes FoB Details

Party to Pay Transportation Cost: Contractor

Point Type: Destination

0004 Delivery Schedule From date of lead time event to delivery 4 Weeks

Date of Award 1 EachQuantity

Address and POC Ship To DoDAAC: 960201 CountryCode: USA

ARMY CORPS OF ENGINEERS CIVIL WORKS

DWORSHAK PROJECT OFFICE, PO BOX 48 AHSAHKA, ID 83520-0048 UNITED

STATES

Special Handling/Notes FoB Details

Party to Pay Transportation Cost: Contractor

Point Type: Destination

Contract Clauses

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements.

2017-01

52.204-13 System for Award Management- Maintenance. (Deviation 2026- O0038)

2026-02

52.212-4 Terms and Conditions- Commercial Products and Commercial Services. (Deviation 2026-O0038)

2026-02

52.219-6 Notice of Total Small Business Set-Aside. (Deviation 2026- O0038)

2026-02

52.219-13 Notice of Set-Aside of Orders. 2020-03

52.222-19 Child Labor-Cooperation with Authorities and Remedies.

(Deviation 2026-O0038)

2026-03

52.222-36 Equal Opportunity for Workers with Disabilities. (Deviation 2026- O0038)

2026-02

52.222-50 Combating Trafficking in Persons. (Deviation 2026-O0038)

2026-02

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While

2024-05

Driving.

52.229-12 Tax on Certain Foreign Procurements. (Deviation 2026- O0038)

2021-02

52.232-33 Payment by Electronic Funds Transfer-System for Award Management.

2018-10

52.232-40 Providing Accelerated Payments to Small Business Subcontractors.

2023-03

52.233-3 Protest after Award. (Deviation 2026-O0038)

2026-02

52.233-4 Applicable Law for Breach of Contract Claim. (Deviation 2026- O0038)

2026-02

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

252.203-7000 Requirements Relating to Compensation of Former DoD Officials.

2011-09

252.203-7002 Requirement to Inform Employees of Whistleblower Rights.

2022-12

252.203-7003 Agency Office of the Inspector General.

2019-08

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting.

2024-05

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

2023-01

252.223-7008 Prohibition of Hexavalent Chromium.

2023-01

252.225-7001 Buy American and Balance of Payments Program.

2024-02

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime.

2023-01

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports.

2018-12

252.232-7010 Levies on Contract Payments. 2006-12

252.244-7000 Subcontracts for Commercial Products or Commercial Services.

2023-11

252.247-7023 Transportation of Supplies by Sea.

2024-10

FAR Clauses Incorporated by Full Text

Date

Alternate Deviation

Variation Effective Date

52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns. (Deviation 2026-O0038)

Notice of Price Evaluation preference for HUBZone Small Business Concerns (Feb 2026) (Deviation 2026-O0038)

(a) Evaluation preference.

(1) Offers will be evaluated by adding a factor of 10 percent to the price of all offers, except-

(i) Offers from HUBZone small business concerns that have not waived the evaluation preference; and

(ii) Otherwise successful offers from small business concerns.

(b) Waiver of evaluation preference. A HUBZone small business concern may choose to waive the evaluation preference. If the concern waives the preference, the factor will be added to its offer for evaluation purposes.

[ ] Offeror chooses to waive the evaluation preference.

(c) Joint venture. A HUBZone joint venture agrees that, in the performance of the contract, at least 40 percent of the aggregate work performed by the joint venture shall be completed by the HUBZone small business parties to the joint venture. Work performed by the HUBZone small business parties to the joint venture must be more than administrative functions.

(End of provision)

52.219-28 Postaward Small Business Program Rerepresentation.

(Deviation 2026-O0038)

2026-02

Postaward Small Business Program Rerepresentation (Feb 2026) (Deviation 2026-O0038)

(a) Definitions. As used in this clause-

Long-term contract means a contract of more than five years in duration, including options.

However, the term does not include contracts that exceed five years in duration because the period of performance has been extended for a cumulative period not to exceed six months under the clause at 52.217-8, Option to Extend Services, or other appropriate authority.

Small business concern-

(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in its field of operation, and qualified as a small business under the criteria in 13 CFR part 121 and the size standard in paragraph (c) of this clause.

(2) Affiliates, as used in this definition, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13 CFR 121.103.

(b) If the Contractor represented that it was a small business concern, a small disadvantaged business concern, or a joint venture that was any of the small business concerns identified in 19.000(a)(3) prior to award of this contract, the Contractor shall rerepresent its size and socioeconomic status according to paragraph (e) of this clause or, if applicable, paragraph (g) of this clause, upon occurrence of any of the following:

(1) Within 30 days after execution of a novation agreement or within 30 days after modification of the contract to include this clause, if the novation agreement was executed prior to inclusion of this clause in the contract.

(2) Within 30 days after a merger or acquisition that does not require a novation or within 30 days after modification of the contract to include this clause, if the merger or acquisition occurred prior to inclusion of this clause in the contract.

(3) For long-term contracts-

(i) Within 60 to 120 days prior to the end of the fifth year of the contract; and

(ii) Within 60 to 120 days prior to the date specified in the contract for exercising any option thereafter.

(c) The Contractor shall rerepresent its size status in accordance with the size standard in effect at the time of this rerepresentation that corresponds to the North American Industry Classification System (NAICS) code(s) assigned to this contract. The small business size standard corresponding to this NAICS code(s) can be found at https://www.sba.gov/document /support--table-size-standards.

(d) The small business size standard for a Contractor providing an end item that it does not manufacture, process, or produce itself, for a contract other than a construction or service contract, is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition-

(1) Was set aside for small business and has a value above the simplified acquisition threshold;

(2) Used the HUBZone price evaluation preference regardless of dollar value, unless the Contractor waived the price evaluation preference; or

(3) Was an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(e) Except as provided in paragraph (g) of this clause, the Contractor shall make the representation(s) required by paragraph (b) of this clause by validating or updating all its representations in the Representations and Certifications section of the System for Award Management (SAM) and its other data in SAM, as necessary, to ensure that they reflect the Contractor's current status. The Contractor shall notify the contracting officer in writing within the timeframes specified in paragraph (b) of this clause, that the data have been validated or updated, and provide the date of the validation or update.

(f) If the Contractor represented that it was other than a small business concern prior to award of this contract, the Contractor may, but is not required to, take the actions required by paragraphs (e) or (g) of this clause.

(g) If the Contractor does not have representations and certifications in SAM, or does not have a representation in SAM for the NAICS code applicable to this contract, the Contractor is required to complete the following rerepresentation and submit it to the contracting office, along with the contract number and the date on which the rerepresentation was completed:

(1) The Contractor represents that it [ ] is, [ ] is not a small business concern under ____NAICS Code assigned to ____contract number.

(2) [Complete only if the Contractor represented itself as a small business concern in paragraph (g)(1) of this clause.] The Contractor represents that it [ ] is, [ ] is not, a small disadvantaged business concern as defined in 13 CFR 124.1001.

(3) Women-owned small business (WOSB) joint venture eligible under the WOSB Program. The Contractor represents that it [ ] is, [ ] is not a joint venture that complies with the requirements of 13 CFR 127.506(a) through (c). [____The Contractor shall enter the name and unique entity identifier of each party to the joint venture: __.]

(4) Economically disadvantaged women-owned small business (EDWOSB) joint venture. The Contractor represents that it [ ] is, [ ] is not a joint venture that complies with the requirements of 13 CFR 127.506(a) through (c). [____The Contractor shall enter the name and unique entity identifier of each party to the joint venture: __ .]

(5) Service-disabled veteran-owned small business (SDVOSB) joint venture eligible under the SDVOSB Program. The Contractor represents that it [ ] is, [ ] is not an SDVOSB joint venture eligible under the SDVOSB Program that complies with the requirements of 13 CFR 128.402.

[____The Contractor shall enter the name and unique entity identifier of each party to the joint venture: __.]

(6) HUBZone joint venture eligible under the HUBZone Program.[ Complete only if the offeror is a HUBZone small business concern. ] The offeror represents, as part of its offer, that It [ ] is, [ ] is not a HUBZone joint venture that complies with the requirements of 13 CFR 126.616(a) through (c). [____The Contractor shall enter the name and unique entity identifier of each party to the joint venture: .] Each HUBZone small business concern participating in the HUBZone joint venture must be certified as a HUBZone concern. [____Contractor to sign and date and insert authorized signer's name and title.]

(End of clause)

DFARS Clauses Incorporated by Full Text

Date

Alternate Deviation

Variation Effective Date

252.211-7003 Item Unique Identification and Valuation.

2023-01

ITEM UNIQUE IDENTIFICATION AND VALUATION (JAN 2023)

"Automatic identification device" means a device, such as a reader or interrogator, used to retrieve data encoded on machine-readable media.

"Concatenated unique item identifier" means-

(1) For items that are serialized within the enterprise identifier, the linking together of the unique identifier data elements in order of the issuing agency code, enterprise identifier, and unique serial number within the enterprise identifier; or

(2) For items that are serialized within the original part, lot, or batch number, the linking together of the unique identifier data elements in order of the issuing agency code; enterprise identifier; original part, lot, or batch number; and serial number within the original part, lot, or batch number.

"Data matrix" means a two-dimensional matrix symbology, which is made up of square or, in some cases, round modules arranged within a perimeter finder pattern and uses the Error Checking and Correction 200 (ECC200) specification found within International Standards Organization (ISO)/International Electrotechnical Commission (IEC) 16022.

"Data qualifier" means a specified character (or string of characters) that immediately precedes a data field that defines the general category or intended use of the data that follows.

"DoD recognized unique identification equivalent" means a unique identification method that is in commercial use and has been recognized by DoD. All DoD recognized unique identification equivalents are listed at https://www.acq.osd.mil/asda/dpc/ce/ds/unique-id.html.

"DoD item unique identification" means a system of marking items delivered to DoD with unique item identifiers that have machine-readable data elements to distinguish an item from all other like and unlike items. For items that are serialized within the enterprise identifier, the unique item identifier shall include the data elements of the enterprise identifier and a unique serial number. For items that are serialized within the part, lot, or batch number within the enterprise identifier, the unique item identifier shall include the data elements of the enterprise identifier; the original part, lot, or batch number; and the serial number.

" Enterprise " means the entity (e.g., a manufacturer or vendor) responsible for assigning unique item identifiers to items.

" Enterprise identifier" means a code that is uniquely assigned to an enterprise by an issuing agency.

"Government's unit acquisition cost" means-

(1) For fixed-price type line, subline, or exhibit line items, the unit price identified in the contract at the time of delivery;

(2) For cost-type or undefinitized line, subline, or exhibit line items, the Contractor's estimated fully burdened unit cost to the Government at the time of delivery; and

(3) For items produced under a time-and-materials contract, the Contractor's estimated fully burdened unit cost to the Government at the time of delivery.

"Issuing agency" means an organization responsible for assigning a globally unique identifier to an enterprise, as indicated in the Register of Issuing Agency Codes for ISO/IEC 15459, located at http://www.aimglobal.org/?Reg_Authority15459.

"Issuing agency code" means a code that designates the registration (or controlling) authority for the enterprise identifier.

"Item" means a single hardware article or a single unit formed by a grouping of subassemblies, components, or constituent parts.

" Lot or batch number" means an identifying number assigned by the enterprise to a designated group of items, usually referred to as either a lot or a batch, all of which were manufactured under identical conditions.

"Machine-readable" means an automatic identification technology media, such as bar codes, contact memory buttons, radio frequency identification, or optical memory cards.

"Original part number" means a combination of numbers or letters assigned by the enterprise at item creation to a class of items with the same form, fit, function, and interface.

"Parent item" means the item assembly, intermediate component, or subassembly that has an embedded item with a unique item identifier or DoD recognized unique identification equivalent.

"Serial number within the enterprise identifier" means a combination of numbers, letters, or symbols assigned by the enterprise to an item that provides for the differentiation of that item from any other like and unlike item and is never used again within the enterprise.

"Serial number within the part, lot, or batch number" means a combination of numbers or letters assigned by the enterprise to an item that provides for the differentiation of that item from any other like item within a part, lot, or batch number assignment.

"Serialization within the enterprise identifier" means each item produced is assigned a serial number that is unique among all the tangible items produced by the enterprise and is never used again. The enterprise is responsible for ensuring unique serialization within the enterprise identifier.

"Serialization within the part, lot, or batch number" means each item of a particular part, lot, or batch number is assigned a unique serial number within that part, lot, or batch number assignment. The enterprise is responsible for ensuring unique serialization within the part, lot, or batch number within the enterprise identifier.

"Type designation" means a combination of letters and numerals assigned by the Government to a major end item, assembly or subassembly, as appropriate, to provide a convenient means of differentiating between items having the same basic name and to indicate modifications and changes thereto.

"Unique item identifier" means a set of data elements marked on items that is globally unique and unambiguous. The term includes a concatenated unique item identifier or a DoD recognized unique identification equivalent.

"Unique item identifier type" means a designator to indicate which method of uniquely identifying a part has been used. The current list of accepted unique item identifier types is maintained at https://www.acq.osd.mil/asda/dpc/ce/ds/unique-id.html.

(b) The Contractor shall deliver all items under a contract line, subline, or exhibit line item.

(c) Unique item identifier.

(1) The Contractor shall provide a unique item identifier for the following:

(i) Delivered items for which the Government's unit acquisition cost is $5,000 or more, except for the following line items:

Contract Line, Subline, or

Exhibit Line Item Number Item Description

(ii) Items for which the Government's unit acquisition cost is less than $5,000 that are identified in the Schedule or the following table:

Contract Line, Subline, or

Exhibit Line Item Number Item Description

(If items are identified in the Schedule, insert "See Schedule in this table.)

(iii) Subassemblies, components, and parts embedded within delivered items, items with warranty requirements, DoD serially managed reparables and DoD serially managed nonreparables as specified in Attachment Number ____.

(iv) Any item of special tooling or special test equipment as defined in FAR 2.101 that have been designated for preservation and storage for a Major Defense Acquisition Program as specified in Attachment Number ____.

(v) Any item not included in (i), (ii), (iii), or (iv) for which the contractor creates and marks a unique item identifier for traceability.

(2) The unique item identifier assignment and its component data element combination shall not be duplicated on any other item marked or registered in the DoD Item Unique Identification Registry by the contractor.

(3) The unique item identifier component data elements shall be marked on an item using two dimensional data matrix symbology that complies with ISO/IEC International Standard 16022, Information technology - International symbology specification - Data matrix; ECC200 data matrix specification.

(4) Data syntax and semantics of unique item identifiers. The Contractor shall ensure that-

(i) The data elements (except issuing agency code) of the unique item identifier are encoded within the data matrix symbol that is marked on the item using one of the following three types of data qualifiers, as determined by the Contractor:

(A) Application Identifiers (AIs) (Format Indicator 05 of ISO/IEC International Standard 15434), in accordance with ISO/IEC International Standard 15418, Information Technology - EAN/UCC Application Identifiers and Fact Data Identifiers and Maintenance and ANSI MH 10.8.2 Data Identifier and Application Identifier Standard.

(B) Data Identifiers (DIs) (Format Indicator 06 of ISO/IEC International Standard 15434), in accordance with ISO/IEC International Standard 15418, Information Technology - EAN/UCC Application Identifiers and Fact Data Identifiers and Maintenance and ANSI MH 10.8.2 Data Identifier and Application Identifier Standard.

(C) Text Element Identifiers (TEIs) (Format Indicator 12 of ISO/IEC International Standard 15434), in accordance with the Air Transport Association Common Support Data Dictionary;

and

(ii) The encoded data elements of the unique item identifier conform to the transfer structure, syntax, and coding of messages and data formats specified for Format Indicators 05, 06, and 12 in ISO/IEC International Standard 15434, Information Technology - Transfer Syntax for High Capacity Automatic Data Capture Media.

(5) Unique item identifier.

(i) The Contractor shall-

(A) Determine whether to-

(1) Serialize within the enterprise identifier;

(2) Serialize within the part, lot, or batch number; or

(3) Use a DoD recognized unique identification equivalent (e.g. Vehicle Identification Number);

and

(B) Place the data elements of the unique item identifier (enterprise identifier; serial number;

DoD recognized unique identification equivalent; and for serialization within the part, lot, or batch number only: original part, lot, or batch number) on items requiring marking by paragraph (c)(1) of this clause, based on the criteria provided in MIL-STD-130, Identification Marking of U.

S. Military Property, latest version;

(C) Label shipments, storage containers and packages that contain uniquely identified items in accordance with the requirements of MIL-STD-129, Military Marking for Shipment and Storage, latest version; and

(D) Verify that the marks on items and labels on shipments, storage containers, and packages are machine readable and conform to the applicable standards. The contractor shall use an automatic identification technology device for this verification that has been programmed to the requirements of Appendix A, MIL-STD-130, latest version.

(ii) The issuing agency code-

(A) Shall not be placed on the item; and

(B) Shall be derived from the data qualifier for the enterprise identifier.

(d) For each item that requires item unique identification under paragraph (c)(1)(i), (ii), or (iv) of this clause or when item unique identification is provided under paragraph (c)(1)(v), in addition to the information provided as part of the Material Inspection and Receiving Report specified elsewhere in this contract, the Contractor shall report at the time of delivery, as part of the Material Inspection and Receiving Report, the following information:

(1) Unique item identifier.

(2) Unique item identifier type.

(3) Issuing agency code (if concatenated unique item identifier is used).

(4) Enterprise identifier (if concatenated unique item identifier is used).

(5) Original part number (if there is serialization within the original part number).

(6) Lot or batch number (if there is serialization within the lot or batch number).

(7) Current part number (optional and only if not the same as the original part number).

(8) Current part number effective date (optional and only if current part number is used).

(9) Serial number (if concatenated unique item identifier is used).

(10) Government's unit acquisition cost.

(11) Unit of measure.

(12) Type designation of the item as specified in the contract schedule, if any.

(13) Whether the item is an item of Special Tooling or Special Test Equipment.

(14) Whether the item is covered by a warranty.

(e) For embedded subassemblies, components, and parts that require DoD item unique identification under paragraph (c)(1)(iii) of this clause or when item unique identification is provided under paragraph (c)(1)(v), the Contractor shall report as part of the Material Inspection and Receiving Report specified elsewhere in this contract, the following information:

(1) Unique item identifier of the parent item under paragraph (c)(1) of this clause that contains the embedded subassembly, component, or part.

(2) Unique item identifier of the embedded subassembly, component, or part.

(3) Unique item identifier type.**

(4) Issuing agency code (if concatenated unique item identifier is used).**

(5) Enterprise identifier (if concatenated unique item identifier is used).**

(6) Original part number (if there is serialization within the original part number).**

(7) Lot or batch number (if there is serialization within the lot or batch number).**

(8) Current part number (optional and only if not the same as the original part number).**

(9) Current part number effective date (optional and only if current part number is used).**

(10) Serial number (if concatenated unique item identifier is used).**

(11) Description.

** Once per item.

(f) The Contractor shall submit the information required by paragraphs (d) and (e) of this clause as follows:

(1) End items shall be reported using the receiving report capability in Wide Area WorkFlow (WAWF) in accordance with the clause at 252.232-7003. If WAWF is not required by this contract, and the contractor is not using WAWF, follow the procedures at http://dodprocurementtoolbox.com/site/uidregistry/.

(2) Embedded items shall be reported by one of the following methods-

(i) Use of the embedded items capability in WAWF;

(ii) Direct data submission to the IUID Registry following the procedures and formats at http://dodprocurementtoolbox.com/site/uidregistry/; or

(iii) Via WAWF as a deliverable attachment for exhibit line item number (fill in) ____, Unique Item Identifier Report for Embedded Items, Contract Data Requirements List, DD Form 1423.

(g) Subcontracts. If the Contractor acquires by subcontract, any item(s) for which item unique identification is required in accordance with paragraph (c)(1) of this clause, the Contractor shall include this clause, including this paragraph (g), in the applicable subcontract(s), including subcontracts for commercial products or commercial services.

252.232-7006 Wide Area WorkFlow Payment Instructions.

2023-01

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall-

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web- Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(Contractin…