Performance Work Statement.docx

PERFORMANCE WORK STATEMENT

PORTABLE LATRINES RENTALS AND RELATED SERVICES

LOWER GRANITE LOCK AND DAM

POMEROY, WA 99347

CLARKSTON, WA 99403

1. SECTION 1: GENERAL INFORMATION

1.1. DESCRIPTION / INTENT: Unless otherwise stated, the Contractor shall supply all labor, equipment, and materials necessary for portable latrine rental and related pumping services. The contractor is responsible for set up and removal of all equipment. All portable latrines shall have a rental price which includes servicing as defined by this Performance Work Statement (PWS), inclusive. Services may be required on holidays during heavy visitation, emergencies, or for other reasons as determined by the Contracting Officer’s Representative (COR). The COR will notify the Contractor of actual work requirements. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.2. KNOWN REQUIREMENT(S) (DATE CERTAIN): The following sites are considered “date certain” for portable latrines, and latrines are to be placed for a set specified period (including service month(s) and specific sites as indicated).

1.3. TEMPORARY PORTABLE LATRINES (AS NEEDED): Temporary latrines will be requested “as needed” when additional latrines are required at different locations (3.1.1). Rental of portable latrines shall include delivery to site, setup for operation, servicing of latrines (2.2.2.1, 2.2.3, and 2.2.4), and removal as specified by the Government. The below sites will require a standard unit and/or a handicap (ADA) unit on an as-needed basis.

Lower Granite Esplanade

Lower Granite North Shore Tailrace Area

Wawawai Landing (includes Granite Point)

Offield Landing (includes South Shore Forebay)

Asotin Slough

Blyton Landing

Chestnut Beach (includes Nave’s Pit)

Evans Pond

Golf Course Pond

Greenbelt Ramp

Hells Gate HMU

Lewiston Levee Parkway (Confluence and Clearwater)

Lower Granite NRM Office

Nisqually John Landing

Swallows Park

Illia Dunes Recreation Area

Illia Landing

Lambi Creek

Little Goose Esplanade

Little Goose North Shore Tailrace Area

Little Goose South Shore Area

Little Goose Landing

Penawawa HMU

Rice Bar HMU

Willow Landing

Riparia Park

Texas Rapids

Tucannon HMU

1.4. SEPTIC HOLDING TANKS (AS NEEDED): Septic holding tank pumping is required on an as-needed basis. The COR will contact the vendor not later than three (3) calendar days, when possible, prior to the needed service.

2. SECTION 2: SPECIFIC TASKS

2.1. GENERAL REQUIREMENTS

2.1.1. VEHICLES AND EQUIPMENT: All vehicles and equipment shall be equipped and operated in compliance with all applicable State laws governing safety, pollution control, licensing, and operation. Waste tanks shall be recharged with enough chemical to ensure an odorless unit.

2.1.2. DISPOSAL OF WASTE MATERIALS: The Contractor must remove all waste incidental to the delivery of this contract from the site and legally and ethically dispose of it to bring no direct or indirect liability onto the Government. The Contractor must have the capability to remove garbage/or trash deposited in septic holding tanks and portable latrines. Upon completion of all services, the Contractor shall remove all parts, debris, trash, waste, or any other materials resulting from work under this contract at their expense. The Contractor shall supply and dispose of all chemicals or substances used in the sanitary treatment of sewage/septic waste. If any waste material is released to the environment, including ground, air or water, the Contractor will remove, transport, and properly dispose of the material and restore the area to its original condition. Collected waste shall be treated and disposed of in compliance with all applicable Federal, State, and Local laws, ordinances, and regulations.

2.1.3. SPILLAGE ON ROADS: The Contractor shall take extreme care to prevent any spillage of the waste tank contents. In the event a spillage does occur, the Contractor shall thoroughly clean the entire area contaminated by the spill, in accordance with Occupational Safety and Health Administration (OSHA), and current Federal, State and Local laws, ordinances, and regulations.

2.1.4. DISPOSAL OF CLEANING WATER: At no time shall the Contractor dispose of wastewater by dumping it on the ground anywhere within the contract area. Cleaning water shall be properly managed and disposed as waste materials.

2.1.5. CLEANING SCHEDULE: The Contractor shall provide a written, monthly schedule (to include dates and approximate times) for the cleaning of all “date certain” portable latrines to the Contracting Officer’s Representative (COR) fifteen (15) calendar days following contract award. A service log must be maintained recording the last date and time of service.

2.2. PORTABLE LATRINES

2.2.1. SPECIFICATIONS: Portable latrines shall be waterproof, fiberglass or polyethylene construction, with a minimum holding tank capacity of fifty gallons, single seat capacity with one urinal, and tight-fitting, self- closing doors that contain inside locking capability. Each unit shall be equipped with a three-roll toilet paper dispenser or single jumbo toilet paper dispenser. Each unit shall have a hand sanitizer dispenser installed inside the unit that will be filled with alcohol-free antiseptic foam/gel that is rated to kill at least 99% of germs, to include E. Coli, Salmonella, and Coronavirus. Handicap units shall be Americans with Disabilities Act (ADA) compliant to include wheelchair access and equipped with grab bars. Contractor shall anchor all permanent portable chemical latrines to prevent blowing over during heavy winds.

2.2.2. PORTABLE LATRINE CLEANING AND RESUPPLY: All “date certain” portable latrines (1.3) shall be serviced a minimum of two (2) times a week for the duration of use. Services shall include the complete removal of all waste, debris, and other contaminants from waste tanks, seats, doors, floors, and other exposed interior and exterior surfaces, to include washing, sweeping, dusting, mopping, and applying a commercial grade cleaner and disinfectant to interior surfaces. The Contractor shall upright overturned portable toilet units no later than one working day after notification. Overturned units shall be pumped, cleaned, and re-supplied as needed. Within 24-hours of a major rain event or high winds, the contractor shall check to ensure units have not been damaged or blown over. Any unit not upright shall be placed upright, and appropriate spill measures initiated. Contractor supplied items shall include, but are not limited to two-ply toilet paper, hand gel, and deodorant blocks in urinals (2.2.1).

2.2.2.1. TEMPORARY UNITS: The portable toilet unit shall be a standard size or handicap unit with a toilet and urinal (2.2.1). The COR will contact the Contractor within 48 hours to coordinate the number of portable toilet units needed, duration of the rental and where the units will be placed. All units must always be in good condition and fully operational. Units leased for 7 days or longer shall be cleaned and resupplied twice weekly. Intervals between cleanings shall not exceed four (4) calendar days, and the units shall be cleaned and resupplied on the same day each week. Units leased between 3-6 days shall be cleaned once during the rental period: approximately halfway through the lease period (second day of 3-day lease, third day of 5-day lease, etc.).

2.2.3. MAINTENANCE AND REPAIR SERVICES: The Contractor shall be responsible for all repairs of portable latrines and hardware associated with it. All repairs should be completed within 72 hours after it is reported by the Government or noticed by the Contractor/Contractor employee. The contractor shall provide maintenance and repair services to portable units, to include furnishing replacement parts as needed. Replacement parts shall include but are not limited to doors, door handles, door latches, door hinges, door springs, toilet paper dispensers, toilet seats, vent screens, vent pipes, tanks, and urinals. If the unit must be removed for repairs, contractor shall provide a replacement unit at the time it removes the unit needing repairs.

2.2.4. VANDALISM: The Contractor shall be responsible for repair or replacement of Contractor-provided materials and equipment which are stolen or damaged. Portable latrines will be used in a public recreation facility and the Contractor must allow for units to sustain normal wear and tear that does not affect the life and functionality of the units when the Contractor picks up the unit(s). The Government shall not be responsible for repairing damages to the units including minor cosmetic dents and scratches. The contractor is responsible for protection from vandalism of contractor-owned equipment.

2.3. SEPTIC HOLDING TANKS

2.3.1. When pumping, if there is a heavy concentration of solids on the bottom of the septic holding tank; apply water to break up and dilute the solids and then pump diluted waste down again. Contractor shall add 50 gal of fresh water, supplied by the Contractor, after pumping. The contractor shall ensure all pumped waste is contained and that the immediate area around the transfer outlet is free from any pumped waste. The Contractor, at their expense, will clean up any sewage or trash spilled or smeared outside during the pumping operation and shall properly wash the spill area.

2.3.1.1. OFFICE/PROJECT BUILDINGS: There is one (1) 3,000-gallon capacity holding tank located at the Intern’s Office, adjacent to the Navigational Lock at Lower Granite Lock & Dam, and one (1) 12,000-gallon capacity powerhouse drain field septic tank downstream of the Dam. The solid’s holding tank is on the upstream side.

2.3.1.2. ILLIA HOUSING: There is one (1) 8,000-gallon capacity holding tank and one (1) secondary 2,500-gallon capacity holding tank located at Illia Housing.

3. SECTION 3: CONTRACT ADMINISTRATION AND QUALITY ASSURANCE

3.1. GENERAL / HOURS OF OPERATION – PERIOD OF PERFORMANCE

3.1.1. LOCATION OF PERFORMANCE: The work performed under this contract will be performed within the Lower Granite Lock and Dam, Pomeroy, WA 99347, its Natural Resource Management office, Clarkston, WA 99403, and USACE fee-owned areas in association with the developed recreation areas along the Lower Snake River.

3.1.2. PERIOD OF PERFOMANCE: The period of performance shall be for one (1) base period and four (4) twelve (12)-month option periods. “As-needed” service requests are most expected March through October, however, may be requested at any time. The Government makes no guarantee as the total amount of services to be required and reserves the right to require no “as-needed” services during a performance period.

3.1.3. HOURS OF OPERATION: Normal Hours of Operation. The Government’s normal hours of operation are 7:00 am to 4:00 pm Monday through Friday exclusive of Federal Holidays. The Contractor’s normal hours of operation should parallel the Government’s. The Contractor must be available outside of normal hours of operation in the event of an emergency.

3.2. CONTRACT ADMINISTRATION

3.2.1. LICENSES AND PERMITS: The contractor, without additional expense to the Government, is responsible for obtaining all necessary licenses and permits and for complying with any applicable Federal, State, and local laws, codes, and regulations in connection with the performance of work.

3.2.2. CONTRACTOR PERSONNEL: The Government is authorized to restrict the employment under this contract of any contractor employee, or prospective contractor employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission and its population.

3.2.3. APPEARANCE: Contractor personnel shall present a neat appearance and be easily recognizable in conjunction with this contract. This may be accomplished through the wear of distinctive clothing, overcoats, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that it identifies personnel easily and quickly for reasons of safety and personal protection.

3.2.4. CONFLICT OF INTEREST: The Contractor shall not employ any person who is an employee of the United States Government, or the Department of Defense (DOD), either military or civilian, if such employment would create a conflict of interest, or be contrary to the policies contained in the DOD Joint Ethics Regulation, DOD 5500. 7-R.

3.2.5. PERSONAL PROTECTIVE EQUIPMENT (PPE): The Contractor shall ensure that all personnel are trained to the level of expertise required for proper performance of the task at hand, and use of safety equipment. Personal Protective Equipment (PPE) shall be provided by the Contractor and must be appropriate to the task to include, but are not limited to, a hard hat and safety shoes/boots.

3.2.6. CONTRACT MANAGER (CM): The contractor shall provide a Contract Manager (CM) who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

3.2.7. ENVIRONMENTAL PROTECTION: The Contractor shall minimize environmental pollution and damage that may occur as the result of service contractor operations. The environmental resources within the contract work area boundaries and those affected outside the limits of permanent work shall be protected during the entire duration of this contract. Any delays resulting from failure to comply with environmental laws and regulations shall be the Contractor's responsibility. The Contractor shall be responsible for any fines or penalties levied by any environmental or regulatory authority resulting from its action or inaction (but not resulting from the actions or inactions of a third-party or the Government). The Contractor shall defend, indemnify, and hold the Government harmless for any damage, expense, loss, fines, or other liability connected with the waste, including but not limited to adverse effects on the environment.

3.2.8. PROTECTION OF GOVERNMENT FACILITIES: The Contractor will be responsible for restoring any Government facilities and property damaged because of Contractor operations, to include natural features. Reasonable care will be used to avoid damage to existing structures, equipment, facilities, and vegetation in the areas serviced. Any damage will be repaired, or the items replaced at no cost to the Government.

3.3. QUALITY CONTROL / QUALITY ASSURANCE:

3.3.1. QUALITY ASSURANCE: The contract service requirements are summarized in Performance Objectives, outlined in the Quality Assurance Surveillance Plan (QASP), that relate directly to mission essential items. The Government will evaluate the contractor’s performance through periodic inspections and receipt of customer complaints or the public. Work is considered acceptable when the contracted services meet the standards illustrated in this PWS. The Government may require re-performance of nonconforming services at no increase in contract price. Payments for services will be made according to these requirements. Any additional cost, for the corrective action, will be the responsibility of the contractor. If re-performance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services.

3.3.2. CONTRACTOR’S QUALITY CONTROL PLAN (QCP): A QCP is to be delivered within fifteen (15) calendar days after contract award, and must implement procedures to identify, prevent, and ensure non-recurrence of defective services. At a minimum, the QCP shall identify: (1) an inspection system covering all work tasks stated in the contract to include description of accountability procedures for equipment; (2) corrective action procedures for deficiencies and measures to prevent recurrence. The corrective actions will address the deficiency and actions taken to prevent future deficiencies. Additional inspection(s) are not considered to be a corrective action.

3.3.3. PERIODIC PROGRESS MEETINGS: The Contractor agrees to attend any post award conference convened in accordance with FAR Subpart 42.5, either in-person or virtually. The Contracting Officer (KO), COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the Contractor's performance. At these meetings, the KO will apprise the Contractor of how the Government views the Contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

4. SECTION 4: SAFETY AND SECURITY

4.1. OSHA AND STATE OF WASHINGTON SAFETY STANDARDS

4.1.1. SAFETY REQUIREMENTS: The contractor must comply with the latest online version of the U.S. Army Corps of Engineers Safety and Health Requirements Manual and all applicable Federal, State, and local safety codes and practices. It is the contractor's responsibility to ensure public safety during the entire duration of the contract. Necessary signs, barriers, warning devices, etc. must be maintained by the contractor at the contractor's expense. Contractor employees must comply with the minimum working attire and PPE requirements as stated in the U.S. Army Corps of Engineers Safety and Health Requirements (Safety Manual EM 385-1-1). The Contractor shall bear sole responsibility of taking all appropriate actions necessary to prevent accidents, injuries to individuals and damage to property in and around the work area. The Government shall assume no liability or responsibility for the Contractor’s compliance or non-compliance with such responsibilities.

4.1.2. ACTIVITY HAZARD ANALYSIS (AHA): The contractor shall develop an Activity Hazard Analysis (EM 385-1-1 Section 01.A.13) identifying potential safety and health hazards and controls for such hazards. The Activity Hazard Analysis shall be provided to the Government for approval. The contractor is expected to take a vital interest in safety hazards and educate their employees to work and plan their work safely, and comply with all pertinent provisions of the Federal, State, and local regulations.

4.1.3. ACCIDENT PREVENTION PLAN (APP): The Contractor shall prepare and maintain an APP in accordance with EM 385 1-1, Section 01.A.11 and Appendix A, Paragraph 11, and must include accident reporting procedures as part of the overall prevention and safety plan.

4.1.4. PROTECTION FROM COMMUNICABLE DISEASES: The Contractor shall be responsible for all information and protective devices necessary for employees to work in and around jobs requiring cleaning and/or removal of human wastes or body fluids. Typical protection will be approved rubber gloves, disposable coveralls, etc. It will be the Contractor's responsibility to assure that all employees follow proper hygienic, disposal and cleanliness practices.

4.1.5. REPORTING: The Contractor shall notify the COR immediately, but not later than 24 hours, of damage to private or Government property and/or injury to any person during the execution of this contract. If the COR is not immediately available, the on-duty Powerhouse Operator shall be notified. Local emergency services shall be contacted, as necessary.

4.2. GENERAL SECURITY REQUIREMENTS AND GUIDANCE: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor” and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed). Contract personnel are critical to the overall security and safety of U.S. Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering any federal installation or Operating Project area. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (RAM), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures – this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies and procedures. Contractor personnel are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while in the delivery of this contract.

4.2.1. Physical Security and Access Control Requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the U.S. shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB). Contractor personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the COR, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government- owned property shall comply with local key and lock control procedures.

4.2.2. Suspicious Activity Reporting (iWatch, Corps Watch, See Something, Say Something) Training: All contract and subcontractor personnel shall receive initial and annual refresher training on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the COR, security representative or law enforcement entity.

4.2.3. Hazardous Energy Control Program (HECP): Contractor and subcontractor employees requesting unescorted access to the Operating Project shall complete Walla Walla District HECP training. Any working or non-working personnel, vendors and visitors that will be entering an area in which Safe Clearance procedures are being utilized shall take Awareness level training. All costs for this training shall be considered incidental to the work, and therefore, no additional payment will be made. Training is an annual requirement and will expire one year from the completion date. Training is provided by Vivid Learning Systems and is available online at https://hecp.vividlms.com/. Cost for the training is displayed on the home page. Submit the training completion certification(s) to the COR.

4.2.4. Escorting in classified and/or sensitive areas: In accordance with the applicable regulations, all contract personnel who do not possess the appropriate security clearance or access privileges will be escorted in areas where they may be exposed to classified information or operations, sensitive information or activities, or restricted areas.

4.2.5. Pre-screen Candidates Using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program (http://www.uscis.gov/e-verify) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

APPENDIX A: TERMS AND DEFINITIONS

Contractor: A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime Contractor.

Contractor Employee: Prime contractors, their employees, and subcontractors at all tiers (including third country national and local national personnel) supporting the U.S. Government under such contracts. They are also referred to as “contractor personnel.”

Contracting Officer (KO): A person with authority to enter, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The KO is the only individual who can legally bind the Government.

Contracting Officer's Representative (COR): An employee of the U.S. Government appointed by the Contracting Officer to administer the contract. The COR has authority to provide technical direction to the Contractor if that direction is within the scope of the contract, does not constitute a change, and has no funding implications. The COR is not authorized to change or to waive any terms of the contract.

Defective Service: A service output, including deliverables of a required service, that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable: An item, physical task, or work product that is required, including but not limited to meeting minutes, reports, spreadsheets, and inventories.

Federal Acquisition Regulation (FAR): The Federal Acquisition Regulation (FAR), 48 CFR Chapter 1, is the principal set of rules in the Federal Acquisition Regulation System. The FAR System governs the "acquisition process" by which the federal government purchases (acquires) goods and services.

Performance Work Statement (PWS): Addresses the quality of work in terms of desired outcome and accurately reflects the actual U.S. Government’s minimum requirement, including performance standards.

Quality Assurance (QA): The Government's procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

Quality Assurance Surveillance Plan (QASP): A plan for measuring contractor performance to ensure the U.S. Government receives the quality of services called for under the contract as identified in the Performance Work Statement (PWS).

Unit of Measure: Standard unit or system of units by means of which a quantity is accounted for and expressed.

Workday: The number of hours per day the Contractor provides services in accordance with the contract.

Work Week: Generally, Monday through Friday unless otherwise agreed upon between Contractor and the Government.

APPENDIX B: LOCATION MAPS