Charbonneau Park Statement-of-Work.docx

Statement of Work (SOW) for the Charbonneau Park Septic Tank Maintenance

1.0 General

1.1 Background

This acquisition seeks to fulfill the critical need for maintenance and inspection of the septic systems at Charbonneau Park, ensuring adherence to health standards and safeguarding the safety and enjoyment of park visitors. The requirement for this service stems from a lack of recent maintenance, underscoring the necessity for prompt action to mitigate potential environmental risks.

Key stakeholders in this acquisition include Charbonneau Park Management, tasked with the upkeep of park facilities and visitor safety; the Washington State Department of Health, which enforces compliance with waste management health standards; and park visitors, who depend on a clean and safe environment for recreational activities like camping and boating.

The septic tanks at Charbonneau Park have not been adequately serviced for an extended period, raising concerns about their integrity and functionality. To ensure compliance with the effluent waste strength levels mandated by the Washington State Department of Health, it is crucial to fully pump out the contents and inspect these tanks.

The acquisition involves septic tank pumping services for two septic tanks located at Charbonneau Park RV campgrounds. One tank has a capacity of 3,000 gallons and the other 6,000 gallons. The contractor will be responsible for pumping out the contents of both tanks, conducting a visual inspection, and providing a camera inspection to assess their interior conditions.

1.2 Objective

The objective of this initiative is to conduct a one-time maintenance and inspection of the septic tanks at Charbonneau Park campgrounds. This will involve pumping the tanks, carrying out visual inspections, and performing camera assessments to assess the integrity and functionality of the tanks. Completing this work will improve visitor safety and enjoyment, aligning with the agency’s mission to maintain a clean and safe recreational environment while mitigating potential environmental hazards.

1.3 Scope of Work

The contractor must provide all resources necessary to accomplish the tasks and deliverables outlined in this SOW. The contractor will be responsible for pumping and inspecting two septic tanks at Charbonneau Park RV campgrounds: one with a capacity of 3,000 gallons and the other with a capacity of 6,000 gallons. This includes removing the contents of both tanks to the maximum extent practicable, conducting a visual inspection, and performing a camera assessment of their interior conditions to ensure compliance with health standards and maintain the integrity of the septic system.

1.4 Period of Performance

This contract is for a one-time service, and there are no options for renewal or extension. The specific timeline for the completion of all tasks and deliverables will be defined in the final agreement.

1.5 Place of Performance

The work for this contract will take place entirely on site at Charbonneau Park campgrounds. All maintenance and inspection activities for the septic tanks will be conducted at this location. There are no restrictions regarding the performance days, as work may be scheduled based on contractor availability and park management coordination. However, contractors must adhere to any safety regulations and guidelines set forth by park management during the performance of their duties. Legal and security considerations, such as compliance with relevant local health and safety regulations, will apply.

1.6 Applicable Documents

No specific technical specifications or standards apply to this procurement beyond general safety guidelines set by Charbonneau Park management. Contractors must follow all relevant local health and safety regulations during the maintenance and inspection of the septic tanks. While no additional documents are required, contractors should adhere to industry best practices and any instructions from park management.

2.0 Specific Requirements/Tasks

2.1 Septic Tank Pumping

2.1.1 Pumping 3,000-gallon Tank: contractor remove the contents of the septic tank to maximum extent practicable.

2.1.2 Pumping 6,000-gallon Tank contractor remove the contents of the septic tank to maximum extent practicable.

2.2 Visual and Camera Inspections

2.2.1 Inspection 3,000-gallon Tank: The contractor shall conduct a visual inspection of the 3,000-gallon septic tank to identify any damage, leaks, or wear. This will be followed by a camera assessment to evaluate the tank's interior conditions. The contractor will document findings and provide a report to park management, including recommendations for any necessary repairs.

2.2.2 Inspection 6,000-gallon Tank: The contractor shall conduct a visual inspection of the 6,000-gallon septic tank to identify any damage, leaks, or wear. This will be followed by a camera assessment to evaluate the tank's interior conditions. The contractor will document findings and provide a report to park management, including recommendations for any necessary repairs.

3.0 Delivery or Deliverables

Timely submission of these deliverables is essential for the successful completion of the contract. All reports must be prepared according to the specifications outlined in this SOW.

The contractor is required to provide the following deliverables as part of the contract:

3.1 Septic Tank Pumping Report: A detailed report on the pumping of the 3,000-gallon and 6,000-gallon tank, including the volume of waste removed and recommendations for follow-up maintenance. This report is due within 48 hours of the completion of pumping and must be submitted in PDF format to Charbonneau Park management.

3.2 Inspection Report: A report documenting the findings from the visual and camera inspections of the 3,000-gallon and 6,000-gallon tanks. This report is also due within 48 hours of the inspection and must be submitted in PDF format to Charbonneau Park management.

4.0 Meetings

4.1 Day of Service: Inform the government of the day of service, so the park can be opened and tank accessible. COR will be on site to monitor work performed.

5.0 Required Travel and Other Direct Costs (ODCs)

The principal place of performance is Charbonneau Park. Accordingly, reimbursable travel and per diem for the contractor’s employees performing work on a regular basis at this place of performance is not authorized. Any changes to this must be approved in advance by the contracting officer.

6.0 Government Furnished Property/Equipment/Information

This section is not applicable to this contract, as there are no government-furnished property (GFP), government-furnished equipment (GFE), or government-furnished information (GFI) to be provided to the awardee. The contractor is responsible for supplying all necessary materials and equipment to perform the required tasks. The contractor will perform all tasks independently, without reliance on government-provided resources.