W912EE26QA026 Solicitation Front End Instructions.pdf

Aerial Herbicide Spraying - Arkabutla

This is a solicitation for commercial items prepared in accordance with the format in RFO Part

12, as supplemented with additional information included in this notice.

Solicitation Number W912EE26QA026 is being issued as a request for quote (RFQ) with the intent to issue one Firm-Fixed Price Contract. This solicitation is being issued under a 100%

Small Business Set Aside. The NAICS code for this procurement is 115112 - Soil

Preparation, Planting, and Cultivating; with a size standard of $9,500,000.00. This procurement is being conducted in accordance with regulations at RFO Part 12 - Acquisition of Commercial Products and Commercial Services.

The U.S. Army Corps of Engineers, Vicksburg District, Arkabutla Lake Project Office has a requirement for a contractor to perform aerial spraying for herbicide for the control and eradication of unwanted, woody aquatic vegetation. Woody Aquatic vegetation includes

Water Elm, Button Bush, Black Willow and other aquatic woody species. All work must be completed in accordance with the statement of work that was prepared for this requirement.

All Offerors shall submit a quote with content as specified herein. Quotes submitted without the specified content may be determined unsuccessful and removed from further consideration.

Offers are encouraged to review all clauses that are incorporated into this solicitation.

****SPECIAL ATTENTION SHOULD BE FOCUSED ON RFO 52.212-2

EVALUATION – COMMERCIAL PRODUCTS, AS THIS CLAUSE OUTLINES THE

EVALUATION FACTORS AND BASIS FOR AWARD FOR THIS REQUIREMENT.

The government intends to make one award for one firm fixed price contract. Offers for less than the required delivery will not be accepted. The Government intends to award without discussions while reserving the right to hold discussions if determined advantageous to the

Government. Offerors are encouraged to provide their best proposed pricing in their initial offer.

Notes to Offerors:

BIDDING SCHEDULE MUST BE RETURNED WITH YOUR QUOTE.

Quotes shall be submitted electronically via email, to: Judy.M.Huell@usace.army.mil and

Dustin.G.Cannada@usace.army.mil. For information concerning this solicitation, contact Judy

Huell at the above email or by phone at 601-631-5829.

• You are responsible for reading all information contained in this solicitation and all attachments if any posted with it.

• Offerors should check the SAM.gov web site often for modifications to this solicitation.

mailto:Judy.M.Huell@usace.army.mil

• Offerors are responsible for ensuring their quotes arrive timely.

TECHNICAL INQUIRIES AND QUESTIONS

Technical inquiries and questions relating to this solicitation are to be submitted via Bidder

Inquiry in ProjNet at (https://www.projnet.org). Offerors are encouraged to submit questions early in the advertisement process, in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary. Any questions submitted within the 72 hours window of the solicitation closing date are not guaranteed a response will be provided. To submit and review inquiry items, prospective vendors will need to use the Bidder Inquiry Key presented below and follow the instructions listed below the key for access.

The Solicitation Number is: W912EE26QA026, Aerial Herbicide Spraying - Arkabutla

The Bidder/Offeror Inquiry Key is: QVYW7B-S8ACU7

Specific Instructions for ProjNet Bid Inquiry Access:

1. From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.

2. Identify the Agency. This should be marked as USACE.

3. Key. Enter the Bidder Inquiry Key listed above.

4. Email. Enter the email address you would like to use for communication.

5. Click Continue. A page will then open saying that a user account was not found and will ask you to create one using the provided form.

6. Enter your First Name, Last Name, Company, City, State, Phone, Email, Secret Question, Secret Answer, and Time Zone. Make sure to remember your Secret Question and Answer as they will be used from this point on to access the ProjNet system.

7. Click Add User. Once this is completed you are now registered within ProjNet and are currently logged into the system.

Bidders/Offerors are requested to review the specification in its entirety, review the Bidder

Inquiry System for answers to questions prior to submission of a new inquiry. The call center operates weekdays from 8AM to 5PM U.S. Central Time Zone (Chicago). The telephone number for the Call Center is 800-428-HELP.

https://www.projnet.org/

Evaluation - Commercial Products and Commercial Services

FAR Provisions Incorporated by Full Text

Number Title Effective Date

Alternate Deviation

Variation Effective Date

52.212-2 Evaluation-Commercial Products and Commercial Services.

(Deviation 2026-O0038)

2026-02

Evaluation-Commercial Products and Commercial Services (Feb 2026) (Deviation 2026-O0038)

The Government will award a contract to the lowest priced quote that conforms to the requirement of the solicitation. Proposals will be evaluated for conformance. In order for an

Offeror to be considered for award, the proposal must receive an "Successful" rating. A proposal receiving a rating of "Unsuccessful" will not be eligible for award.

FACTOR 1 CAPABILITY (SUCCESSFUL/UNSUCCESSFUL)

Offerors shall be evaluated on an (successful/unsuccessful) basis.

To be determined successful, the contractor shall submit the following documentation:

1) Offeror shall provide a detailed schedule outlining that work will begin on or after 1 August 2026 and be completed by 30 September 2026.

2) The offeror shall provide documentation that all Federal Aviation Administration (FAA) Requirements and State of Mississippi Licensing requirements are met. (Licenses, certificates, etc.)

3) The contractor shall provide a detailed plan addressing their experience and understanding of the requirement and their planned approach to achieve the goals described in the scope of work. Offers that merely offer to provide services as described in the SOW will not

. receive further consideration for award and will be determined unsuccessful The contractor shall provide documentation demonstrating that they have current aircraft certification, functional GPS swath-guidance systems, and specialized drift-reduction nozzle equipment.

The plan shall demonstrate that the offeror has current aircraft certification, functional GPS swath-guidance systems, and specialized drift-reduction nozzle equipment. The offeror shall provide proven methodologies to prevent spray drift onto non-target areas and water bodies, including specific plans for buffer zones, droplet size management, and weather-restriction protocols.

FACTOR 2 PAST PERFORMANCE (SATISFACTORY/UNSATISFACTORY)

To demonstrate past performance, the Offeror provide the following documentation:

1) Provide evidence of satisfactory performance on two (2) past or current contracts of a similar type, size, scope, and complexity, performed within the last five (5) years. This work shall provide evidence of successfully completing at least two (2) outline in the SOW or equivalent to the required service.

The Offeror is cautioned that while the government may consider data from other sources, the burden of demonstrating satisfactory past performance rests with the Offeror.

Satisfactory past performance is defined as completion of the required work in accordance with the terms and conditions of the applicable contract. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror will be evaluated as neutral on past performance, providing the offeror supplies a certified statement with their offer that no past performance information is available. For the purposes of this evaluation, neutral past performance is equal to satisfactory past performance.

Offerors shall provide contracts that are relevant and recent.

Relevant:

Relevant contracts are similar requirements that demonstrate a record of providing services similar to those required in this Solicitation to commercial/industrial clients and/or federal, state, municipal government agency clients. Past performance submittals shall include the point of contact name, telephone number, and email address for each contract included in the past performance submission.

Recent:

Contracts that are recent are defined as those that have been completed within the last five (5) years of the solicitation issue date. Offerors are cautioned to select relevant contracts for review that accurately reflect the Offeror's past performance capabilities. Please note that if the Offeror chooses to provide more than two (2) contracts, the government will evaluate only the first TWO

(2) contracts submitted under this evaluation factor. Any additional contracts submitted beyond the TWO (2) requested will NOT be evaluated. Offerors shall include relevant past performance history.

NOTE: Past Performance shall be contracts held by the prime offeror or major subcontractors.

A major Subcontractor is defined as a Subcontractor responsible for 25% of more of the performance required.

The government's approach to evaluating past performance is to check the references provided by the contractor to verify past performance as well as data obtained from other sources available i.e. government database, past contract files, etc. The offeror is cautioned that while the government will consider data from other sources, the burden of demonstrating past performance rests with the offeror.

FACTOR 3 PRICE

The total quoted price will be determined by a summation of the quoted pricing of each line item listed in section B of this solicitation. Quotes will be examined to determine the extent to which quoted prices are comparable with the government estimates, previous procurement history, and a determination made of Price Reasonableness.

NOTE: All quotes must be valid for 60 days.

(End of provision)