Technical Specifications - W912EE26O0001 - Bridge MATOC.pdf

SCOPE OF WORK

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

TECHNICAL SPECIFICATIONS

PERFORMANCE REQUIREMENTS FOR ARCHITECT-ENGINEERS SERVICE

1) GENERAL. These technical specifications supplement Block 6 of Standard Form

252 and set forth the general requirements for the performance of the various services required under the contract.

a) The Architect-Engineer shall perform all or part of the following engineering and design services as more specifically identified in each Task Order:

i) Obtain necessary permits, licenses, and approvals from all local, State, and Federal authorities as are necessary for the performance of the Architect - Engineer's services. Should it become necessary in the performance of the services for the Architect - Engineer to secure the right of ingress and egress to perform any of the services on properties not owned or controlled by the Government, the Architect - Engineer shall secure the consent of the owner, his representative, or agent, prior to effecting entry on such property. In the event the owner requires the payment of any fee for a license to enter upon and/or use such property, the Architect - Engineer, when so directed by the Contracting Officer, shall pay such fee and obtain a receipt, therefore. The expenditure covering such fees shall constitute a reimbursable item under this contract, and the Architect - Engineer, upon presentation of a voucher therefore, duly supported by proper receipts attached thereto, shall be reimbursed for the full amount thereof.

ii) Utilize pertinent Government designs, drawings, specifications, standards, and other reference data as necessary in the performance of the work.

iii) Prepare, subject to the approval of the Contracting Officer, preliminary studies, sketches, specifications, and layout plans and reports including cost estimates of the proposed project and of all structures, utilities, and appurtenances thereto. Revisions, initiated by the Contracting Officer, to the original scope of work issued in any Task Order and which results in a change and resubmission of such studies, sketches, plans, or reports will because for consideration of an adjustment in the contract price as provided in the "Changes" clause of this contract.

iv) Prosecute the various design services as described hereinafter in Section C, such services being prosecuted to the extent set forth in individual Task Orders to be issued hereunder.

b) The Architect-Engineer shall perform the following construction phase services as more specifically identified in each Task Order:

i) During the project construction period, the Architect - Engineer shall check shop drawings, materials, fixtures, equipment, samples, plant materials, material and color schedules, and other pertinent information submitted by the construction Contractor in accordance with the contract plans and specifications and shall approve or reject such items in accordance with the determination of their conformity to the contract plans and specifications.

ii) During the project construction period, the Architect - Engineer shall perform additional miscellaneous design services pertinent to the on-going construction, as set forth by individual Task Orders.

iii) After the project construction, the Architect - Engineer shall prepare record (As-

Built) drawings from information verified and provided by the Government.

2) ARCHITECT-ENGINEER SERVICES. The Architect-Engineer under each Task Order shall perform the services required to accomplish the intent of such Task Order.

Task Orders may be comprehensive in nature involving the design or analysis of a complete structure or involve a single component or components. Task Orders may not necessarily be related but involve distinctly different aspects of various structures or may be sequential in progressing with the design or analysis of a project. The Architect-Engineer shall perform the services as described in detail by each Task Order and shall include, but not be limited to, the following items:

a) INSPECTIONS AND REPORTS

i) General. The Architect - Engineer shall conduct bridge inspections and prepare reports as required by the Task Order. Requirements for the inspections of civil works bridges are contained in ER 1110-2-111 “Periodic Safety Inspection and Continuing Evaluation of Bridges.” Requirements for the inspections of military bridges are contained in AR 420-1 and the interim Army Execution Strategy. The Architect – Engineer shall prepare a Periodic Inspection Report after all inspections. During the inspection and evaluation of any bridge, which indicates evidence of severe distress or potential failure requiring immediate remedial action, the Government’s Project Manager and the local POC, as identified in the Task Order, shall be immediately informed by a letter report.

Most of the bridges are currently inspected on two-year intervals as required by Federal law.

The Architect - Engineer shall conduct waterfront facility inspections and prepare reports as required by the Task Order. Requirements for the inspections of waterfront facilities are contained in UFC 4-150-07 O&M – Maintenance of Waterfront Facilities, UFC 4-150-08 O&M – Inspection of Mooring Hardware, and Standard Practice Manual for underwater investigations, and ASCE 130 – Waterfront Facilities Inspection and Assessment Manual. The Architect – Engineer shall prepare a Periodic Inspection Report after all inspections. During the inspection and evaluation of any waterfront facility, which indicates evidence of severe distress or potential failure requiring immediate remedial action, the Government’s Project Manager and the local POC, as identified in the Task Order, shall be immediately informed by a letter report. Most of the waterfront facilities are currently inspected on four-year intervals.

Additional bridge and waterfront facility inspections may be required due to unforeseen reasons such as traffic accidents and immediately after major floods, hurricanes and earthquakes. These inspections will be handled under separate task orders, as required. The amount of effort expended on this type of inspection will vary significantly depending upon the extent of bridge and waterfront facility age and urgency of continued operation.

ii) Inspection Team. The inspection team personnel will consist of individuals qualified by experience in the design, construction and operation of the project.

For Civil Works projects the structural engineer in charge of a bridge inspection team shall possess the qualifications as stated in ER 1110-2-111. For Military Projects, the civil or structural engineer in charge of the bridge inspection team shall possess the qualifications of AR 420-1, and the interim Army Execution Strategy. The civil or structural engineer in charge of a waterfront facilities inspection team shall possess the qualifications as stated in AR 420-1 and the interim Army Execution Strategy. The bridge inspection team will be comprised of at least a team leader and one bridge technical specialist. The waterfront facilities inspection team shall be comprised of a team leader qualified for above and below water inspections, and individual (s) having appropriate specialized knowledge based on the nature and type of waterfront facilities being inspected.

iii) Investigations. All field and office work, as required to accomplish specific studies, shall be performed. These investigations may include performing various tests such as destructive testing, non-destructive testing, full-scale load testing, and other testing as appropriate on steel, concrete, or timber structures.

iv) Meetings. Three meetings, which in some cases may be conducted virtually, will be required during each inspection trip. The meetings include:

(1) An initial meeting with the local POC identified in the Task Order prior to any work at the project location.

(2) A safety briefing with range control prior to any work on any training areas or firing ranges.

(3) An exit briefing with the local POC prior to departing the project location.

The inspection must also be coordinated with range control (during planning) so that inspections are not scheduled in areas that are in use by military units or involved in live fire training.

v) Drawings and Sketches. Drawings and sketches shall be prepared as required to present the design details and results of the study and/or inspections. The term “Drawings” shall be used for detail CAD drawings similar to construction/design plans. The term “Sketch” shall be used for basic generic drawings that do not require CAD software to produce. Drawings and sketches shall be prepared as specified in paragraph "DRAWINGS," and any additional requirements contained within each Task Order. All drawings and sketches shall be complete with border lines, title block, etc. and placed using the appropriate levels, colors, line weights and symbols. Units of measure shall be English unless specified in the Task Order.

vi) Quantity and Cost Estimates. Required quantity estimates and estimates of cost shall be prepared for any indicated components or features of the project and for the project as a whole, as specified within each Task Order. Quantity estimates shall be prepared in accordance with paragraph “COST ESTIMATES.”

Computerized estimating software shall be utilized as specified in the Task Order. Estimates shall be based upon current material and labor costs and shall be in sufficient detail as will permit analysis of the adequacy of the estimates.

vii) Reports. Reports when required shall be prepared by the Architect-Engineer for permanent record, reference, and as a basis for needed remedial work. This report should be based on the inspection and evaluation of each selected bridge and/or waterfront facility as to its safety, stability, and structural adequacy. For waterfront inspections include both above water and underwater for a structure, the above water inspection results and underwater inspection results shall be included in a single report with a separate dive safety plan. For bridge inspections that include above water and underwater for a structure separate reports will be required for the structural evaluation, the underwater evaluation, and the dive safety plan.

(1) Executive Summary of all bridge and/or waterfront facility inspections.

(2) Individual inspection reports for each bridge and/or waterfront facility included in the Task Order (including updated Structural Inventory and Appraisal (SI&A) data for bridge inspections).

(3) All drawings, photographs, and sketches required to present and illustrate the details and results of the study and/or inspections. Photographs and a narrative are required for any deficiency rated in Satisfactory Condition (National Bridge Inspection (NBI) Guidelines 6 or lower).

(4) Required estimates of construction costs, including comparative costs for indicated alternate plans and schemes, when requested.

(5) Results, conclusions, and recommendations.

(6) Evidence of Quality Control (QC) performed to final reports.

viii) Photos and Sketches. Color photos are required to portray conditions and changes in conditions of surfaces and structural details. Each deficiency observed, for bridges and/or waterfront facilities, shall have a photo illustrating the problem. Sketches will be required on an as needed basis to facilitate write-ups (written narrative) on complex deficiencies. All photos taken by the Architect-Engineer will be provided in “jpg” format along with the final report.

Appropriate electronic photos at a resolution between 800x600 and 1024x768 pixels will be inserted into the report.

ix) Submission of Studies and Reports. Studies and reports shall be submitted within the schedule required by the Task Order. Unless otherwise required by the Task Order, an electronic copy only of final reports shall be provided with the final submission.

x) Safety Requirements. Below are the safety and training requirements to perform the SPRAT Level III Rope Access and Underwater Inspections.

(1) Rope Access. Provide Society of Professional Rope Access Technicians (SPRAT) Level III technician supervisor services that include providing all required equipment for set up and rigging, performing the setup and rigging, providing safety supervision of all rope access activities, and any other requirements of a SPRAT Level III technician as defined in the "Safe Practices for Rope Access Work" document. All Level III technicians will meet the certification requirements outlined in the "Certification Requirements for Rope Access Work" document.

(2) Underwater Inspection. Provide underwater inspections that satisfy the requirements for a Level I and II (underwater) inspection established in UFC 4-150-07 (Headquarters, Departments of the Army, the Navy, and the Air Force 2001) and the Federal Highway Administration (FHWA).

Prior to the initiation of the project, a Dive Safety Plan with all required certificates must be submitted for approval of the USACE Dive Safety Coordinator or his/her designee.

b) ANALYSES AND DESIGNS

i) General. The Architect-Engineer shall prepare and submit, for all original designs, a basis-of-design showing typical analyses for all parts of the project.

Where applicable, the basis-of-design shall include the planned utilization, relocation, or removal of existing structures. Units of measure for designs shall be English unless specified otherwise in the Task Order.

ii) Computations. Computations shall be prepared and submitted by a professional engineer and/or architect qualified and registered in the specific area being considered, for all original design work accomplished by the Architect- Engineer. Typical analyses for engineering disciplines will include structural, geotechnical, civil, mechanical and electrical features. Calculations shall state all loadings, criteria, factors, assumptions and codes on which the design work is based. In accordance with paragraph “QUALITY CONTROL”, all computations shall be checked, and initialed by the checker, for conformity with the applicable design codes, accuracy and reasonableness. Checks shall be performed by another engineer and/or architect who are independent of the particular project. Checks shall be performed prior to any submissions for review by the Government.

iii) Preliminary Designs and Plans. The Architect-Engineer shall prepare preliminary designs based upon the project criteria and instructions.

Preliminary designs will be required for all features of the project when specified in the Task Order. Preliminary designs are defined as drawings indicating the layouts and arrangements of all structures and components including location, plan, cross-sections, elevations, profiles, existing conditions, details and other appropriate items pertaining to the design of the feature of work. All required controlling dimensions shall be clearly indicated. Units of measure shall be English unless specified differently in the Task Order. At areas where survey control has been established, tie-in to such control shall be indicated. The degree (percentage) of completeness of such preliminary designs shall be as specified in the Task Order.

iv) Final Designs and Plans. The Architect-Engineer shall prepare final detail designs of a project, complete with all component parts and appurtenances. The final designs shall be based upon the project criteria and the approved preliminary design. The final designs shall be within the approved preliminary (control) estimate or within the target construction cost; or initiated within the target construction cost and completed within the approved preliminary cost estimate, as applicable to the project involved. The Architect-Engineer shall obtain any and all permits that require endorsement of the design before construction, for example permits for sewage treatment plants, water treatment plants, sand mounds, etc.

v) Final Design Analyses. The Architect-Engineer shall submit design analyses computations for all original designs. These design analyses shall be comprised of all criteria, loads, factors, assumptions, and codes used in the final design, diagrams and charts developed in connection with designs, and computations made thereon. Design computations shall be prepared and submitted by a professional engineer and/or architect qualified and registered in the specific area being considered, for original designs accomplished by the Architect- Engineer. All computations shall be checked, and initialed by the checker, for conformity with the applicable design codes, accuracy and reasonableness by another engineer and/or architect who are independent of the particular project.

Checks shall be performed prior to submission of the design analysis for review by the Government. The units of measure for final designs shall be English unless specified otherwise in the Task Order.

vi) Submission of Analyses and Designs. Analyses and designs shall be submitted within the schedule required by the Task Order. Studies and reports shall be submitted within the schedule required by the Task Order. Unless otherwise required by the Task Order, an electronic copy only of final reports shall be provided with the final submission.

c) DRAWINGS

i) General. All drawings shall be prepared on specified software or compatible application and of the current version in operation by the U.S. Army Engineer Research and Development Center at the time of contract award, and may be defined further by a particular Task Order. Drawing standards shall conform to the current edition of Technical Report CADD-96, Tri-Service CADD/GIS Technology Center, EMG (Engineering Microcomputer Graphics), Procedural Guide for MEDS (Modular Engineering and Design System). Additional instructions concerning CADD requirements or standards shall be discussed and reviewed prior to issuance of each Task Order involving the use of CADD Systems.

ii) Units of Measure. The units of measure for drawings shall be English unless specified differently in the Task Order.

iii) Drawing Sizes. Drawings shall be prepared in a size as specified in the Task Order.

iv) Drawing Titles and Numbers. Drawing titles may be either furnished by the

Government or coordinated with the Project Engineer. Drawing numbers shall be furnished by the Government in Appendices at the end of Task Orders, or during the progress of the work. The Architect-Engineer shall place these numbers within the appropriate position in the title block of each drawing.

v) File Names. The computer file name and each drawing file name shall be specified in the respective drawing title block. The CADD files shall follow the ERDC file naming convention specified in the Task Order.

vi) Drawings. The Architect-Engineer shall prepare and submit drawings for use within reports, preliminary designs, or in the contract for construction of the project. All drawings shall be prepared using the specified software or compatible Computer Aided Drafting and Design System. Drawings shall be complete with border lines, title block, etc. and placed using the appropriate levels, colors, line weights and symbols as described in the appropriate standards. Review drawings shall be of a percentage of completeness as required in the Task Orders (i.e. 50%, 75%, 100%, etc.). Final drawings shall be based on approved designs and layouts and shall be developed on sheets with a working surface as specified in the Task Orders. The drawing scales shall be specified in the Task Order. The coordinates or ties to base lines shall be shown on the drawings. Contract drawings shall be prepared for the entire project designed under the contract and shall provide for the solicitation of bids and award of construction contracts in accordance with the provisions of the contract specifications. A cell library, containing any cells used in files which are not included in the standard cell libraries, shall be furnished. This cell library, upon completion of the particular Task Order, shall become the property of the Government.

vii) Submission of Drawings. Drawings shall be submitted as design files (.DGN and .DWG) using PC based drawing file format. The Architect-Engineer shall provide the specified compatible drawing files on electronic format (compact disk, DoDSAFE transfer). Check prints will be required during the prosecution of the work, with the number of such prints being the minimum required for the proper coordination and supervision of the work. Drawings shall be submitted within the schedule required by the Task Order. Unless otherwise required by the Task Order, an electronic copy of only the final drawings shall be provided with the final submission. All reproduction of completed (FINAL) drawings for bidding and construction purposes will be by the Government.

d) SPECIFICATIONS

i) General. The Architect-Engineer shall prepare and submit specifications for all original designs as required by the Task Order. Units of measure for designs shall be English unless specified otherwise in the Task Order. Corps of Engineers Guide Specifications (CEGS, CWGS, or CEAGS) shall be utilized to an extent practicable. Available guide specifications will be furnished by the Government with each Task Order upon request, and where available. Where Guide Specifications do not exist for a particular feature of work, new specifications shall be developed by the Architect-Engineer in accordance with the format and guidance contained in CEGS 01010, "CEGS Organization Guidance" and CEGS 01020, "CESS Template". Specifications shall be prepared in accordance with FAR Part 10, EFARS Part 10, and ER 1110-2-1200. Materials shall be specified to conform to ASTM or other appropriate industry standards to the fullest practicable extent. Since Government procurement regulations restrict, in general, the use of the words "similar and equal" to a particular product or trade name in the specifications, every effort shall be made to describe properly in the specifications, supplemented by drawing details where applicable, the physical, chemical, or performance characteristics of materials, products, or construction methods in such manner as to ensure full and open competition. The requirement for furnishing of a label or certification for a specified product shall be referred to a nationally recognized testing organization, such as Underwriters Laboratories, Inc. or Factory Mutual Engineering and Research. The use of a manufacturer's description of a particular commercial article shall not be used in the drafting of a specification. Specifications shall be prepared in either outline form or as complete detailed contract technical specifications as specified by the Task Order.

ii) Outline Specifications. When required by the Task Order, the Architect-

Engineer shall prepare outline specifications covering all contemplated materials and equipment, construction procedures, processes, storage areas, and criteria to be incorporated in the project. The Construction Specification Institute (CSI) format will be used when preparing outline specifications.

Outline specifications shall be coordinated with the requirements for Preliminary Design Drawings, and shall present as a minimum the following information:

(1) Description of each of the structures involved.

(2) All data required for preliminary engineering and architectural analysis of the project that is not shown on the preliminary drawings or included in the basis-of-design.

(3) A list of any options to be incorporated in the project design.

iii) Contract Technical Specifications. Technical specifications shall be developed to conform to and to supplement the detailed contract drawings. The Architect- Engineer shall prepare complete detailed technical specifications for the construction contract phase of the entire project, as required. All specifications shall follow the CSI format. NO other style or formatting will be acceptable.

The units of measure for incorporation into specification language shall be English unless specified differently in the Task Order. The technical specifications shall delineate requirements for construction, and the kind and quality of materials. It should be noted that specifications take preference over the drawings in contract administration. All phases and requirements of construction shall be delineated clearly in the specifications by the Architect- Engineer. The specifications shall be prepared to convey a clear understanding of the nature of the work, materials to be furnished, and the work to be done under the construction contract. The specifications shall clearly indicate all submittal requirements and testing to be performed. Technical specifications shall be prepared with SPECSINTACT EDITOR (Current Edition).

SpecsIntact is a software product of the National Aeronautics and Space Administration (NASA), and is developed and maintained under the Joint Base Operations and Support Contract (J-BOSC) at the Kennedy Space

Center. SpecsIntact is available free of charge from http://specsintact.ksc.nasa.gov. The Architect-Engineer will be required to use SpecsIntact independently without Government direction.

The Architect-Engineer shall prepare a complete Submittal Register, ENG Form 4288, listing all submittals required by the technical specifications.

Computer data entry and report generation software for ENG Form 4288 will be furnished to the Architect-Engineer with the Task Order, upon request.

Technical specifications shall be accompanied by a list of the items (Price Schedule) on which bids are to be obtained, together with an accurate estimate of the quantity of each item. Detailed quantity computations (based on the final drawings and specifications approved by the Contracting Officer) shall be furnished separately, in an indexed volume, suitably prepared for reference and permanent record.

iv) Submission of Specifications. Specifications shall be submitted in accordance with the Task Order. Specifications shall be furnished for preliminary review submissions as required by the Task Order. Upon completion of the review, the Contracting Officer will forward the review comments to the Architect- Engineer, who will incorporate them into the final version of the specifications.

Unless otherwise required by the Task Order, a complete copy on CD, DVD of DoDSAFE file transfer shall be furnished to the Contracting Officer.

e) QUANTITY ESTIMATES

i) General. When required, the Architect-Engineer shall prepare comprehensive quantity estimates for the design. All quantity take-offs shall be prepared in a manner that is clearly legible, indicating the calculations involved in determining the quantity and any assumptions the estimator has made in determining the quantity. Back-up or supporting sheets showing breakdowns for all quantities of all materials contained within the design drawings and/or specifications shall be included. The following information shall be included at the top of each quantity take-off sheet: 1) Project Name; 2) Drawing(s) No.;

3) Bid Item, Quantity and Unit of Measure; and 4) Date of Estimate, Name and Signature of Quantity Estimator, and Initials of Checker.

ii) Submission of Quantity Estimates. Quantity estimates shall be submitted within the schedule required by the Task Order. Quantity estimates shall be submitted within the schedule required by the Task Order. Unless otherwise required by the Task Order, an electronic copy of final quantity estimates shall be provided.

f) COST ESTIMATES

i) General. The Architect - Engineer shall prepare cost estimates for the designs as specified in the Task Order. Cost estimates may take the form of a preliminary cost estimate, final cost estimate, or Government estimate, as required by the Task Order. In general, cost estimates shall be based on drawings completed to the percentage established in the Task Order and other designated data. All cost estimates shall be accurate and realistic, site specific, reflect current prices and shall show the date of the price level. Cost estimates shall be composed of major items of construction, as approved by the Contracting Officer.

ii) Preliminary Cost Estimates (Current Working Estimate). Preliminary cost estimates shall be based on drawings completed to the percentage established in the Task Order and other designated data. The estimates shall be accurate and realistic, site specific, reflect current prices and shall show the date of the price level. Computer estimating software may be used, however, is not mandatory for preliminary cost estimates. Preliminary cost estimates shall be neatly and clearly presented. Handwritten estimates will not be accepted. The preliminary cost estimates shall be composed of major items of construction, as approved by the Contracting Officer. Each major item shall be further broken down into component units of labor, equipment, materials, overhead and profit, with the quantity and cost of each unit shown. Units of measure for quantities and pricing shall be English unless specified differently in the Task Order.

Lump sum amounts for major features of the work will not be accepted.

Preliminary cost estimates shall present separate costs for each line item, broken down into costs for individual bridges, buildings, waterfront structures, and components thereof, etc., as directed by the Contracting Officer.

iii) Final Cost Estimates. Final cost estimates shall be based upon the completed contract drawings and specifications. The estimates shall be accurate and realistic, reflecting current prices and shall show the date of price level.

Computer estimating software shall be used for all final cost estimates. Final cost estimates shall be neatly and clearly presented. Final cost estimates shall be composed of major items of construction, as approved by the Contracting Officer. Each major item shall be further broken down into component units of labor, equipment, materials, overhead and profit, with the quantity and cost of each unit shown. Units of measure for quantities and pricing shall be English unless specified differently in the Task Order. Lump sum amounts for major items will not be accepted. Current cost estimates shall present separate costs for each line item, broken down into costs for individual bridges, buildings, waterfront structures, and components thereof, etc, as directed by the Contracting Officer. An estimated schedule of construction work, expressed in calendar days showing sequencing of activities, shall also be furnished.

iv) Government Cost Estimates. Government estimates shall be MCACES generated cost estimates. Government cost estimates shall be prepared in accordance with the appropriate sections of ER 1110-2-1302, Civil Works Cost Engineering Regulation, Appendix D, and EM 385-1-1, Safety and

Health Requirements Manual. In addition to ER 1110-2-1302, the following requirements will apply:

(1) Wage Rates. The wage determination(s) to be used in preparing all

Government cost estimates will be provided by the Government. All pertinent wage rates and fringe benefits found in the wage determination(s) shall be used. The total wage rate calculation shall also include the basic overhead which will be composed of unemployment insurance, FICA, workman’s compensation, etc. The Government will provide the appropriate rates to be used for each labor category.

(2) Prime Contractor’s Overhead. A generic itemized listing of overhead is contained in the MCACES Project Template. The Architect-Engineer shall edit this itemized overhead to fit the specific project. Items not applicable to the project shall be deleted and new items shall be added by the Architect-Engineer as required to meet project specifications. Home office costs are typically included in Government estimates as an average experienced percentage rate of the expected contract amount. It is important to understand that home office costs are not standard and fixed.

The amount of home office overhead is computed by multiplying the selected percentage by the sum of the total direct cost.

(3) Subcontractor’s Overhead. A subcontractor’s overhead usually bears a fairly stable relationship to the subcontractor’s portion of the work and can be estimated on a percentage basis. However, detailing of subcontractor’s overhead costs will be required for those projects where subcontracted work has unique requirements or where the cost of impact of the subcontracted items is 25% or more of the project direct cost.

(4) Bond. Class B bonds shall be used for all Government cost estimates, unless otherwise specified in the Task Order.

(5) Materials. The Architect-Engineer shall submit price quotations on any specialty items and on all other large dollar items in the Government cost estimate as part of the estimate backup. Each quotation shall include the name of the manufacturer and the date, name, address, and phone number of the company supplying the quote as well as the name of the company representative who supplied the quote and the time range for which the quote remains valid. This is to be included in the “Notes” of the MCACES estimate. Tax and delivery charges are also to be included.

(6) Prime Contractor’s Work. Each Bid item shall be subdivided into construction items of work. Each item of work shall be subdivided into PLANT, LABOR, MATERIALS AND SUPPLIES, required to complete this task. The “Notes” for this task must include the assumed productivity for this crew, on what the material costs were based and any other assumptions the estimator may have made. The general “Project Notes” should include the overall assumptions made by the estimator. This should include but is not limited to location of a lay down area, type of prime contractor, access to the site, and typical work schedule.

(7) Subcontractor’s Work. The Architect-Engineer shall prepare estimates for subcontractor work using the same methodology and degree of detail as outlined for the Prime Contractor. The cost of subcontracted work is the amount charged by the subcontractor for the work performed and second tier subcontracts as well as charges for overhead and profit. The Government will furnish information to the Architect - Engineer, for preparation of the Government Cost Estimate. After the Architect- Engineer has signed and returned the proprietary software agreement, the following will be supplied.

(a) MCACES Software (Only if necessary due to incompatible versions)

(b) MCACES “Users Manual” and “Advanced Options”

(c) Equipment Database

(d) ER 1110-2-1302

(e) EM 383-1-1

(f) Wage Determination(s)

(g) PT & I Rates

All items supplied above must be returned to ERDC within 30 days of completion of the Task Order.

v) Submission of Cost Estimates. In general, preliminary, final and Government cost estimates shall be submitted concurrently with the associated preliminary drawings and other associated data. Unless otherwise specified in the Task Order, two (2) copies of any preliminary or final cost estimate shall be submitted. Unless otherwise specified in the Task Order, one (1) hard paper copy of the Government Cost Estimates shall be submitted. One (1) copy of any “final submission” of a cost estimate shall be provided on CD or DVD.

Hard copies of Government Cost Estimates shall be transmitted to the Contracting Officer in envelopes stamped "FOR OFFICIAL USE ONLY" as furnished by the Government.

3) COORDINATION AND PROSECUTION OF WORK.

a) During the prosecution of each Task Order, the Architect-Engineer shall keep in close liaison with the Project Engineer (designated by the Contracting Officer), who will coordinate the work with the Using Service and other agencies. All requests made by the Using Service and other agencies shall be referred to the Project Engineer for action by the Contracting Officer.

b) All work shall be in accordance with the Scopes of Work, engineering instructions, directives, guide specifications, drawings, technical manuals, and other instructions furnished to the Architect-Engineer by the Contracting Officer.

c) The design of each project shall be economical with necessary consideration being given to the efficient utilization of materials consistent with the design criteria.

d) Where not expressly specified, drawing scales shall be approved by the Contracting Officer.

e) The units of measure to be utilized for reports, computations, drawings, specifications, quantity and pricing shall be English unless specified differently in the Task Order.

f) All engineering manuals, CADD standards, guide specifications, and other data furnished by the Government, as required for performance of specific Task Orders, shall be returned to the Contracting Officer no later than 30 calendar days following acceptance of the services provided for that Task Order.

g) After the Government has reviewed the submissions of the inspection reports, contract documents including drawings, specifications, quantities and cost estimates, the Architect-Engineer shall make any corrections thereto, as may be necessary resulting from the discovery of errors or omissions.

h) The Architect-Engineer shall make visits to the site(s) of work as necessary to accomplish the required services under specific Task Orders, except as may be otherwise specifically provided in the specific Task Order. In such cases, per diem and travel reimbursement shall not exceed those found in the current Department of Defense Joint Travel Regulations (JTR’s).

i) The Architect-Engineer's fee shall include the cost of all engineering, special studies, consultant services, and laboratory work required to accomplish the services to be performed under the Task Orders, except as may be otherwise specified in the Task Orders.

j) A target construction cost, when set forth in a Task Order, will be the amount of funds estimated for the construction of the project involved.

i) Every effort is to be exerted (by the A/E) to develop an innovative and economical design within the project criteria and instructions so that the project may be constructed within the target cost.

ii) If, during the execution of the Task Order, it is determined that the project cannot be designed such that it may be constructed within the target construction cost or approved preliminary cost estimates, the Contracting Officer shall be so advised, and the Architect-Engineer will be instructed as to the action to be taken.

iii) The Architect-Engineer may be required to maintain an on-going construction cost estimate which is updated on a periodic basis as set forth in specific Task Orders.

iv) Estimates of construction costs shall be prepared in accordance with proposed bidding schedules, unless otherwise directed by the Task Order.

v) The Architect-Engineer shall advise the Contracting Officer of any discrepancies, ambiguities, and lack of clarity noted in Scopes of Work, plans and specifications furnished for use in connection with the project.

vi) All bridges, buildings and waterfront structures to be designed under this contract shall be tied-in, as directed by the Contracting Officer, to the coordinate system or to the base lines established at the sites of work.

vii) The time required by the Government to review submissions made by the

Architect-Engineer under this contract will vary with the workload in ERDC at any given time. The review periods will be established in the completion schedules set forth in each Task Order. The review periods will represent the maximum anticipated periods required. Every effort will be made to accomplish the reviews within shorter periods.

viii) The Architect-Engineer shall be aware that all computations, analyses, drawings, specifications, quantities and cost estimates, and other items provided under any Task Order are the property of the Government. As Government property these documents shall not be released or the contents divulged to any party without the express written permission of the Contracting Officer.

ix) All contract drawings shall be sealed by a Registered Architect or Registered

Professional Engineer when required in the Task Order. All design computations shall be prepared under the direct supervision of a Registered Architect or Registered Professional Engineer.

x) The Architect-Engineer shall maintain a safe working environment for all in-office work. A separate written Safety Plan shall be formulated for any Task

Orders requiring field work. A copy of the Architect-Engineer's Safety Plan shall be furnished to the Government upon request. The Architect-Engineer shall provide a design and all related contract documents that satisfies the requirements of all applicable Design and Safety Manuals Codes. Refer to the Corps of Engineer's EM 385-1-1, March 15, 2024, "Safety and Health Requirements Manual" for safety and accident prevention requirements.

xi) The general procedural guide for assignment of work and performance of work under this contract is as follows:

(1) Each proposed task order will be discussed by the contractor’s (Architect-

Engineer) and the Contracting Officer’s Project Manager as necessary to develop a mutual understanding of:

(a) Type of work to be done.

(b) Personnel to be utilized.

(c) Data available.

(d) End result expected by the Contracting Officer.

(e) Methods to be used by the contractor.

(f) Completion date required by the Contracting Officer.

(g) The contractor shall submit to the Contracting Officer within ten (10) business days of date of request for proposal a list of the personnel needed, an estimate of time required by each of these personnel for performance of the work, and an itemized list of materials and travel.

The Contractor shall at the same time submit a quotation for the work, including the time for its completion. The lump-sum price proposal shall be based on the unit prices stated in the contract schedule.

(h) The Contracting Officer shall issue a task order setting forth the completion date and a lump-sum price for the work.

(2) Upon mutual agreement of the lump-sum price of the submitted proposal, a task order for each assignment will be issued in writing by the Contracting Officer and will include a description of services to be performed, personnel to be utilized, funding citation, and results expected by the Contacting Officer, and required completion date.

(3) During the prosecution of the work, the contractor shall provide adequate professional supervision to assure accuracy, quality, completeness, and progress of the work. Prior to issuance of the first task order under this contract, the A-E shall furnish his quality management plan for review and approval by the Contracting Officer. The final submission requirements under each task order shall be signed by a principal in the firm certifying that the deliverables have been checked for completeness and correctness as required by this paragraph.

(4) The contractor shall continually review work in progress to determine the probability of meeting completion dates and shall furnish timely notification to the Contracting Officer’s Project Manager when original time estimates are found to be in error, and when established completion dates cannot be met.

(5) Upon receipt of a task order, the contractor shall organize his work forces and assign personnel to the work and furnish all plant, materials and equipment necessary to complete the assignment in accordance with the task order and the approved plans.

xii) Payment will be made in accordance with Contract Clause entitled

PAYMENT.

xiii) The general procedural guide for billing estimate and payment request submittal under this contract is as follows:

(1) The A-E shall submit a monthly billing estimate for each open task order by the 15th of each month. This estimate will provide the expected amount to be incurred through the end of that month to allow the government to record the amount of liability for goods or services incurred or earned but not yet paid. A template to follow in submitting this information can be found in Section J.

(2) A payment request shall be submitted on the attached ENG Form 93 (see

Section J), no later than the 10th business day of the following month.

Therefore, the coverage period for all payment requests (box #9 on the ENG Form 93) will be from the 1st of the month through the end of the month, regardless of when a Task Order may have been issued. Each payment request must have one original signature of the individual signing the contract.

(3) Payment will be made as the A-E's invoice is received for all services satisfactorily performed and in accordance with Contract Clause entitled

PAYMENT.

(4) All billing estimates and payment requests should be emailed, in PDF form, to MVKAEcoordinator@usace.army.mil.

xiv) Final payment for each task order will not be processed until Contract Clause, "PAYMENTS UNDER FIXED PRICE ARCHITECT-ENGINEER

CONTRACTS," is complied with by the A-E and ENG Form 93 is signed and dated by an authorized agent of the A-E and returned to the Government.

xv) The A-E shall acquire permission from the Contracting Officer or Contracting

Officer's representative in writing prior to releasing any data, analyses, results, conclusions, or computations relative to any work performed under this contract.

4) QUALITY CONTROL. The Architect-Engineer shall maintain an active and effective Quality Control organization as described in the Quality Control Plan submitted with the SF 255. The Architect-Engineer shall certify in writing at the completion of each Task Order that the work has been reviewed by the Quality Control organization. This organization shall be subject to review by the Government at any time during the contract. The Architect-Engineer shall prepare a project specific Quality Control Plan for each Task Order which details the review, checking, and design verification procedures to be implemented. A copy of this plan shall be furnished to the Government for approval prior to the first required submission as part as their bridge file. Copies of all internal quality control documentation and quality control certifications shall be submitted to the Government. In addition to traditional quality control checks, the Architect-Engineer shall submit a certification with the 100% submission package that the reports, designs, drawings, specifications and other required documents have been technically reviewed by a team composed of their staff which are not members of the design and/or inspection team. This independent review team shall be composed of one individual from each specialty discipline which pertains to the work (i.e. civil, structural, electrical, etc.). The technical review team may be composed of one individual provided the features of work do not require multi-disciplinary participation. The Architect-Engineer shall identify the composition of their proposed technical review team within their project specific Quality Control Plan.

5) SECURITY REQUIREMENTS.

a) General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

b) Antiterrorism (AT) Level I training: All contract personnel requiring routine access to Army installations, facilities, and controlled access areas, or requiring network access shall complete initial and annual refresher AT Level I awareness training. Online AT Level I awareness training is available at https://jko.jten.mil/courses/AT-level1/launch.html (website subject to change).

c) Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the…