W912EE24Q0055 Combined Synopsis-Solicitation New Janitorial Services.pdf

JANITORIAL SERVICES FOR THE REPAIR AND SUPPLY BASE

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

Solicitation Number W912EE-24-Q-0055 is being issued as a request for quote (RFQ) with the intent to issue one Firm-Fixed Price Contract. The solicitation document and incorporated provision and clauses are those in effect through Federal Acquisition Circular 2005-95. This solicitation is being issued under Full and Open Competition. The NAICS code for this procurement is 561720 – Janitorial Service; with a size standard of $22,000,000.00. This procurement is being conducted in accordance with regulations at FAR Part 12 – Acquisition of

Commercial Items and FAR Part 13 – Simplified Acquisition Procedures.

The U.S. Army Corps of Engineers, Vicksburg District, requires janitorial Services for the

Repair and Supply Base in accordance with the attached specifications. All work must be completed in accordance with the performance work statement that was prepared for this requirement.

All Offerors shall submit a quote with content as specified herein. Quotes submitted without the specified content may be determined non-responsive and removed from further consideration.

Offers are encouraged to review all clauses that are incorporated into this solicitation.

**SPECIAL ATTENTION SHOULD BE FOCUSED ON FAR 52.212-2 EVALUATION –

COMMERCIAL PRODUCTS, AS THIS CLAUSE OUTLINES THE EVALUATION

FACTORS FOR THIS REQUIREMENT. **

The government intends to make one award for one firm fixed price contract. Offers for less than the required delivery will not be accepted. The Government intends to award without discussions while reserving the right to hold discussions if determined advantageous to the

Government. Offerors are encouraged to provide their best proposed pricing in their initial offer.

Notes to Offerors:

BIDDING SCHEDULE MUST BE RETURNED WITH YOUR QUOTE.

Quotes shall be submitted electronically via email, to the following:

Judy.M.Huell@usace.army.mil

Dustin.G.Cannada@usace.army.mil

Richard.B.Hester@usace.army.mil

For information concerning this solicitation, contact Judy Huell or Dustin Cannada at the above email. All technical questions must be submitted using the ProjNet system (see Section L).

• You are responsible for reading all information contained in this solicitation and all attachments if any posted with it.

• Offerors should check the SAM.gov web site often for modifications to this solicitation.

• Offerors are responsible for ensuring their quotes arrive timely.

mailto:Judy.M.Huell@usace.army.mil

B4CTSJMH

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B4CTSJMH

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TECHNICAL INQUIRIES AND QUESTIONS

Technical inquiries and questions relating to this solicitation are to be submitted via Bidder

Inquiry in ProjNet at (https://www.projnet.org). Offerors are encouraged to submit questions early in the advertisement process, in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary. Any questions submitted within the 72 hours window of the solicitation closing date are not guaranteed a response will be provided. To submit and review inquiry items, prospective vendors will need to use the Bidder

Inquiry Key presented below and follow the instructions listed below the key for access.

The Solicitation Number is: W912EE24Q0055, Janitorial Services

The Bidder/Offeror Inquiry Key is: QQHDKQ-G28GNT

Specific Instructions for ProjNet Bid Inquiry Access:

1. From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.

2. Identify the Agency. This should be marked as USACE.

3. Key. Enter the Bidder Inquiry Key listed above.

4. Email. Enter the email address you would like to use for communication.

5. Click Continue. A page will then open saying that a user account was not found and will ask you to create one using the provided form.

6. Enter your First Name, Last Name, Company, City, State, Phone, Email, Secret Question, Secret Answer, and Time Zone. Make sure to remember your Secret Question and Answer as they will be used from this point on to access the ProjNet system.

7. Click Add User. Once this is completed you are now registered within ProjNet and are currently logged into the system.

Bidders/Offerors are requested to review the specification in its entirety, review the Bidder

Inquiry System for answers to questions prior to submission of a new inquiry. The call center operates weekdays from 8AM to 5PM U.S. Central Time Zone (Chicago). The telephone number for the Call Center is 800-428-HEL https://www.projnet.org/

SEE ADDENDUM

(No Collect Calls)

W912EE24Q0055 09-Sep-2024

b. TELEPHONE NUMBER

601-631-5829

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 24 Sep 2024

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912EE9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JUDY M HUELL

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

VICKSBURG CONTRACTING OFFICE

4155 CLAY ST

VICKSBURG MS 39183-3435

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W807PM 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

PR W2R9 ENDIST VICKSBURG

SEE SCHEDULE

4155 CLAY ST

VICKSBURG MS 39180-3435

TEL: FAX:

601-631-7261FAX:

TEL: 601-631- SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$22,000,000

NAICS:

561720

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF75

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912EE24Q0055

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Base Year

FFP

23 October 2024 to 22 October 2025 furnish all labor, materials, equipment, and supplies to perform janitorial services in accordance with the attached PWS.

FOB: Destination

PSC CD: S216

NET AMT

First Option Year

FFP

23 October 2025 to 22 October 2026 furnish all labor, materials, equipment, and supplies to perform janitorial services in accordance with the attached PWS.

Second Option Year

FFP

23 October 2026 to 22 October 2027 furnish all labor, materials, equipment, and supplies to perform janitorial services in accordance with the attached PWS.

Third Option Year

FFP

23 October 2027 to 22 October 2028 furnish all labor, materials, equipment, and supplies to perform janitorial services in accordance with the attached PWS.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Fourth Option Year

FFP

23 October 2028 to 22 October 2029 furnish all labor, materials, equipment, and supplies to perform janitorial services in accordance with the attached PWS.

FOB: Destination

PSC CD: S216

GRAND TOTAL (Calculate Items 0001 thru 0005) _____________________________

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

Janitorial Services for the Repair and Supply Base

1. Work To Be Done. The work to be done under these specifications consists of furnishing all labor, materials, equipment, supplies except for those furnished by the government to perform janitorial services for the designated areas of the buildings listed in the schedule, which are located on the REPAIR & SUPPLY BASE, U.S. ARMY ENGINEERS DISTRICT, VICKSBURG, 2449 HAINING ROAD, Vicksburg, MS.

1.1 The services to be furnished include sweeping, mopping, scrubbing, waxing and polishing floors;

washing windows; dusting the walls, ceiling and woodwork; dusting and cleaning installed light fixtures, exposed fans and ducts in finished spaces; hardware, venetian blinds, furniture and similar equipment; cleaning and servicing washrooms, toilets and bathrooms; emptying wastebaskets; vacuuming and shampooing carpet and shampooing;

changing light bulbs; and other miscellaneous services as requested by the building managers as specified herein.

2. Worksite . The areas to be serviced are Building No. 1 (Administration Building), Building No. 2, Building No 3, (Carpentry Shop and Plant Unit office area), and fitness room in Building No. 2. Building No. 4 (Tractor Shop), Building No 5 (Engineering Building).

2.1. Building No 1. The work shall include approximately 5,589 square feet of office and workshop space, 696 square feet lunchroom, two male restrooms, one female restroom and two private restrooms, approximately 1000 square feet of corridors, 27 windows.

2.2. Building No. 2. The work shall include approximately 1,440 square feet of office space 4 restrooms, one restroom with shower and a 792 square foot fitness center.

2.3. Building No 3. The work shall include approximately 1,600 square feet of office space and three restrooms in ULA area and three restrooms, and one kitchenette area located in the Harbor Training area in the north end of the building and 1,500 square feet of office space on the west side of the Harbor Training area.

2.4. Building No. 4. The work shall include approximately 2,114 square feet of office space one private restroom, and two men restroom.

2.5. Building No. 5. The work required in this building is limited to one approximately 8 foot by 12-foot restroom.

3. Inspection of Worksite by Bidders. Bidders are encouraged to inspect the worksites. Inspection of the worksites may be obtained by contacting the Facility Manager Ronnie Mackey phone 601-631-7012 or Carl Smith phone 601- 631-7881 between the 8:00 a.m. and 3:30 p.m. Monday thru Friday except holidays.

4. Government Furnished Materials. The Government will furnish the following janitorial materials for use in this contract.

a. Paper towels

b. Toilet paper

c. Soap for Dispenser’s

d. Deodorant, (for toilet bowls and urinals)

e. Trash cans liners

f. Large garbage bags for collecting trash.

g. Napkins for the dispenser in break room

h. Light bulbs

5. Performance Time. The work specified herein except for stripping and waxing shall be accomplished between the hours of 7:00 a.m. and 15:30 p.m. Monday, Tuesday, Thursday, and Friday of each week during the contract period except for Engineer's Day; July 4, 2025; and May 27, Sep 2, Oct 14,and Nov 11,and 28 2025. All stripping and waxing shall be done after 4:30 weekdays or on weekends as agreed upon by the contractor and building manager.

6. Work To Be Done for Janitorial Services

6.1. General. Work to be done in the offices and work areas.

6.1.1. Work to be done every visit.

a. Empty wastebaskets and containers and clean if necessary.

b. Sweep and/or dust mop floors.

c. Sweep all throw rugs.

d. Clean and disinfect drinking fountains.

e. Sweep entrances, including steps.

f. Wet mop and scrub floor in lunchroom.

g. Clean and disinfect restrooms.

(1) Waterclosets

(2) Urinals

(3) Sinks and washbowls

h. Clean mirrors

i. Fill dispensers (all)

j. Replace bulbs as needed.

k. Vacuuming all office areas

6.1.2. Work to be done every Tuesday and Thursday.

a. Damp mops floors.

b. Dust as necessary.

6.1.3. Work to be done each Friday.

a. Sweep out fitness room Building 2.

b. Empty trash can in fitness room.

c. Dust all furniture and fitness equipment.

d. Buff all corridors lunchroom and break areas...

6.1.4. Work to be done twice every month.

a. Clean and disinfect walls in restrooms.

b. Clean and disinfect patricians in restrooms.

c. Clean 2” Mini blind

d. Wash and clean all windows inside and out.

6.1.3. Work to be done once every 3 months.

a. Strip, wax, and seal all corridors, lunchroom, break area and restroom floors.

6.1.4. The contractor shall provide the workers to move furniture and shampoo carpet in all the office areas once every 3 months as required by the building manager. This work shall be done after 4:30 on a weekday or on weekends as agreed upon by the contractor and building manager.

6.2. Floor Cleaning and Preservation

6.2.1. Sweeping. Floors shall be swept clean so that no dust streaks are left, and no dust remains where dirt is picked up with the dustpan. No dirt or dust shall be left in corners, behind unit heaters, or under furniture, behind doors, or on stair treads and risers. Sweeping shall be done with hairbrushes and cotton sweeping mops in such a manner that a minimum of dust is raised. Straw brooms may be used only in sweeping exterior surfaces. All furniture and other equipment shall not be disfigured or damaged by being struck with the sweeping brush or mop in the process of moving furniture and equipment.

6.2.2. Damp-mopping. Floors shall be damp-mopped or wet-mopped, if necessary, with string type mops, to remove dirt and stains that cannot be removed by sweeping. Neutral soap solutions shall be used in wet mopping as agents to remove the dirt. Floors shall be mopped dry to prevent any standing water from being absorbed by flooring material or seeping into seams of floor coverings. Mop water splashed on the baseboard, doors, furniture, and equipment shall be removed immediately.

6.2.3. Spot-mopping. Spot mopping shall include the removal of stains caused by spillage on small areas of floor surfaces and where windows or doors have been left open so that rain, snow, or sleet blows in. Spot mopping shall be performed in the same manner as described in 6.2.2.

6.2.4. Scrubbing. Scrubbing with a neutral soap solution, rather than damp or wet mopping, shall be resorted to when a floor cannot be cleaned by mopping. Water or scrubbing solution shall not be allowed to stand on floors longer than necessary to complete the cleaning job, at which time dirty water shall be picked up and the floor shall be rinsed until clean and free of soap solution and then dried.

6.2.5. Waxing. A water emulsion, no-slip type wax similar or equal shall be applied to the clean, dry floor surface with lambs’ wool applicators or cotton mops. The application of excessive amounts of wax shall be avoided, and a build-up of wax shall not be permitted. Sufficient wax shall be used to fully protect the floor surface and present a neat, will-kept appearance.

6.2.6. Buffing. Wax shall be thoroughly dry before buffing. A buffing machine shall be used, and buffing shall be only enough to harden the wax and bring the surface to desired uniform luster. Woodwork, baseboards, and furniture shall not be marred or discolored by the buffing equipment or material used. Wax shall not be applied to floor nearer than 6 inches to baseboards or non-movable fixtures; brushes will carry enough wax to protect the 6-inch-wide area.

6.3. Restrooms.

6.3.1. General. Cleaning of the restrooms shall include sweeping and mopping (or scrubbing as necessary) of floors, cleaning of mirrors, cleaning of nickel and chrome hardware, and cleaning of fixtures. Walls and stall partitions shall be cleaned at specified intervals, with spot cleaning as necessary each time the fixtures are cleaned.

Water closets, urinals, and wash bowls shall be scrubbed with soap and water to remove all rust, odors, and stains and sterilized with an antiseptic solution. Quality of cleaning shall be such that unpleasant odors are eliminated.

Urinals and water closets shall be provided with government furnished block type deodorant cakes. Each lavatory shall be provided with a bar of government furnished hand soap. Sanitary receptacles in the women’s restroom shall be cleaned and washed. The contractor shall provide enough government furnished paper towels, toilet tissue and soap in each restroom to prevent their depletion between cleanup periods.

6.4. Water Fountains. All water fountains shall be scrubbed with soapy water to remove any stains, rust, or scale and then sterilized with an antiseptic solution.

6.5. Glass. All glass and furniture surfaces shall be cleaned with a glass cleaner.

7. Contractors Employees.

7.1. The contractor must take appropriate steps to ensure that his employees are in good physical condition and have no medical problems that would interfere with their duties. All employees must be free from any communicable disease.

7.2. Each employee shall be a citizen of the United States of America, or an alien who has been lawfully admitted for permanent residence as evidenced by alien Registration Receipt Card, Form I-151, or who presents other evidence from the Immigration and Naturalization Service that employment will not affect his immigration status.

7.3. Each employee must be at least twenty-one (21) years of age or older. Age requirements may be waived for veterans of military service who are honorably discharged upon completion of at least two years of service. No individual who has been dishonorably discharged from any military service will be allowed to perform on this contract.

7.4. A comprehensive pre-employment check of each person proposed for employment on this contract will be accomplished. This check shall be conducted to determine suitability for the employment based on such factors as qualifications for the job, integrity and personal habits, and past criminal behavior. The contractor, at no expense to the government shall complete these checks, and a certificate attesting to the completion of the checks will be furnished to the contracting Officer, prior to the employee commencing work. When these pre-employment checks develop information-indicating unsuitability of an individual for employment, he/she will not be employed under this contract. At a minimum, the following checks will be performed on each prospective employee:

a. Local and State Police checks for past criminal violations and any outstanding warrants or subpoenas for any violation.

b. Local credit check that would indicate some sorts of comprehensive credit problem of a recurring nature.

c. Checks with former employers and/or interviews with former supervisors.

d. Certified copies of DD form 214 shall be obtained on ALL veterans of Military Service and placed on file as part of the pre-employment checks of each employee.

7.5. A detailed roster of contract employees will be provided to the Contracting Officer and a copy of that roster will be provided to the Security Guards located at the entrance to the Repair & Supply Base. Prior to entry into the Repair & Supply Base, the individual's name must be on the roster, or the person will be denied entry.

7.6. Contractor employees will not be allowed entry to the subsistence area, the radio communication center and the communication repair facility without a government employee being present in these areas or near enough to the area so that the government employee can supervise the contractor’s employees while they are working in these areas.

7.7. Contractor employees will not be permitted to use government property with exception of the telephone in case of emergency.

7.8. Contract employees will not be permitted to loiter in the hallways, offices, restrooms, lobbies, or other areas of the Repair & Supply Base. They will not interfere with government employees doing their duties.

7.9. Contractor’s employees will be escorted off the work site and not allowed re-entry for violation of any of the following:

a. Smoking inside of a government building.

b. Possessing and/or using illegal drugs or intoxication from any alcohol product at any time while in the performance of this contract.

c. The use of profane, vulgar, or indecent language to such extent that it offends, distracts, or otherwise interferes with the duties of the government employees or other contract workers.

d. Harassing, intimidating, coercing, threatening, assaulting, or making obscene gestures, insubordination or abusive attitude towards any government employee or contract worker.

e. Possession of any weapon, whether it is a firearm or knife, (other than a legal pocketknife).

This includes the discharge of such weapons or producing such weapons in any manner considered to be threatening against any human within the Repair and Supply Base.

8. Storage Space. The contractor will be allowed to store equipment and supplies in a janitorial closet in Building No. 1 The contractor shall always keep the storage space clean with equipment and supplies arranged in a neat and orderly manner. The government will not be responsible in any way for damage by fire, theft, accident, or otherwise to the contractor's supplies or equipment or to contractor's employee’s personal belongings.

9. The contractor must provide a supervisor and any necessary personnel necessary to perform the work required in the time allotted. The supervisor can do work in addition to supervising other employees and performing inspection duties necessary to assure that all required work in accomplished. The supervisor shall accompany the building manager or his representative in inspecting the work for compliance with these specifications.

10. Safety

10.1. All sweeping compounds, dust cloths, and mop treating materials, floor oils and floor treatment materials (exclusive of waxes) shall be products that are free of any spontaneous heating tendency. Listing of these products as free of this tendency by the Underwriter’s Laboratory, Inc., or other similar qualified nationally recognized testing organization, shall be considered as meeting these requirements.

10.2. The Contractor shall not store combustible supplies, including but not limited to rags and paper, near possible sources of ignition, such as, but not limited to high-wattage lamp bulbs. The Contractor shall consider contaminated buckets, mops, cloths, and brushes as potentially subject to spontaneous heating and shall not store such items in buildings except in those areas specifically designated for this purpose.

10.3. The Contractor shall store soap powder in a cool, dry location, used wiping cloths in covered metal containers. He shall require his employees to collect contents of ashtrays in metal containers separate from regular collection containers.

10.4. All work required herein should be accomplished in accordance with the requirements of all applicable sections of the latest U. S. Army Corps of Engineers manual EM 385-1-1, except that the Contractor will not be required to have a first aid attendant on duty. A formal safety plan is not required under these specifications.

11. Storage Space. The only space available to the contractor for storage of equipment and supplies is the space designated for that purpose by the building manager. The Contractor shall always keep the storage space clean with the equipment and supplies arranged in a neat and orderly manner. The government will not be responsible in any way for damage occasioned by fire, theft, accident, or otherwise to the Contractor's supplies, materials, or equipment kept in the building or the Contractor's employees' personal belongings brought to the building.

12. Inspection. The Contractor's supervisor shall be responsible for the inspection of all work to ensure the services and supplies required under this contract are performed in accordance with the requirements of these specifications. Inspections will be made by the Building Manager or his representative. The contractor shall correct any deficiencies found that day. Inspections will be made in the presence of the Contractor's supervisor.

13. Failure to perform. A failure to correct any of the deficiencies found during the inspection each visit of any of the work required in item 0001 will result in a deduction of pay in the amount of the monthly rate of item 0001 divided by the number of scheduled visits in the month. Failure to perform any of the work required in items

0002, 0003 and 0004 shall result in no payment for these items.

14. Quality Control/Quality Assurance

14.1. Quality Control (QC).The Contractor shall ensure service is performed in accordance with this PWS.

The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QC program is how he assures himself his work complies with the requirement of the contract. As a minimum, the Contractor shall develop QC procedures addressing the areas identified within this

PWS.

14.2. Quality Assurance. The Government will evaluate the contractor's performance under this contract in accordance with the quality assurance surveillance plan. This plan is primarily focused on what the government must do to ensure the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rates.

14.3. Government Remedies. The Contracting Officer shall follow Federal Acquisition Requirement (FAR) 52.212-4, "Contract Terms and Conditions-Commercial Items" for a contractor's failure to perform satisfactory services or failure to correct non-conforming services.

15. Government Point of Contact

15.1 The Government's Point of Contact (POC) will act as the Contracting Officer's representative for technical matters, providing technical direction and discussion as necessary with respect to the Performance Work Statement, and monitoring the progress and quality of contractor performance. The POC is not a Contracting Officer and does not have authority to take any action, either directly or indirectly, that would change the pricing, quantity, quality, place of performance, delivery schedule, or any other terms and conditions of the order, or to direct the accomplishment of effort which goes beyond the scope of the Performance Work Statement.

15.2. It is emphasized that only a Contracting Officer has the authority to modify the terms of the contract, therefore, in no event will any understanding, agreement, modification, change order, or other matter between the contractor and any other person deviating from the terms of the basic contract be binding on the Government.

The Government's POC will be as follows:

To be Determined (TBD)

16. Performance Period. The base year performance period shall be October 23, 2024, through October 22, 2025. This time is approximate and may be adjusted based on actual award date.

17. Security Requirements.

All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

All contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks or background investigation and to meet installation/facility access requirements to be accomplished by installation Provost.

Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

All new contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites: https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html; or it can be provided by the RA OPSEC Officer in presentation form which will be documented via memorandum.

All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award." *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 0005 Destination Government Destination Government

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 23-OCT-2024 TO

22-OCT-2025

N/A PR W2R9 ENDIST VICKSBURG

SEE SCHEDULE

4155 CLAY ST

VICKSBURG MS 39180-3435

W807PM

0002 POP 23-OCT-2025 TO

22-OCT-2026

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 23-OCT-2026 TO

22-OCT-2027

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 23-OCT-2027 TO

22-OCT-2028

N/A (SAME AS PREVIOUS LOCATION)

0005 POP 23-OCT-2028 TO

22-OCT-2029

N/A (SAME AS PREVIOUS LOCATION)

Section G - Contract Administration Data

GENERAL INFORMATION

Authority for Change or Modification

“Only a warranted Contracting Officer (either a Procuring Contracting Office (PCO), or an Administrative Contracting Office (ACO)), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of the contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.”

1. Electronic Funds Transfer Information

“All vendor direct deposit and Electronic Funds Transfer (EFT) information must be entered/maintained in the System for Award Management (SAM) located at www.SAM.gov.

UFC Form 23, previously required for direct deposits/EFT payments by the Vicksburg District (MVK) is obsolete. To receive direct deposits/EFT payments, routing and banking information must be entered and maintained in SAM. Failure to update/maintain this information in SAM will result in vendors receiving payments via Treasury checks distributed by U.S. mail. The below links are provided for your information.

How do I update the banking information on my Sam.gov entity registration?

https://www.fsd.gov/gsafsd_sp?id=gsafsd_kb_articles&sys_id=003e5979dbe1259494439f95f39 619cd

What is an Electronic Funds Transfer (EFT) indicator and how do I create one?

https://www.fsd.gov/gsafsd_sp?id=gsafsd_kb_articles&sys_id=83629ecadb69e99494439f95f396

If you have further questions, please visit the Federal Service Desk (FSD) at www.FSD.gov.”

2. Veterans Employment Emphasis for U.S. Army Corps of Engineers Contracts

“In addition to complying with the requirements outlined in FAR Part 22.13, FAR Provision 52.222-38, FAR Clause 52.222-35, FAR Clause 52.222-37, DFARS

222.13 and Department of Labor regulations, U.S. Army Corps of Engineers (USACE) contractors and subcontractors at all tiers are encouraged to promote the training and employment of U.S. veterans while performing under a USACE contract.

While no set-aside, evaluation preference, or incentive applies to the solicitation or performance under the resultant contract, USACE contractors are encouraged to seek out highly qualified veterans to perform services under this contract. The following resources are available to assist USACE contractors in their outreach efforts:

- U.S. Department of Labor Veterans’ Employment and Training Service (VETS):

https://www.dol.gov/vets/

- Federal Veteran Employment Information: https://www.fedshirevets.gov/

- Veterans Opportunity to Work (VOW) Program: https://www.benefits.va.gov/vow/

- U.S. Army Warrior Transition Command Employment Index:

https://wct.army.mil/modules/employers/index.html

- Hiring Our Heroes: https://www.uschamberfoundation.org/hiring-our-heroes “

3. INVOICE INSTRUCTIONS:

(1) A PROPER INVOICE MUST BE SUBMITTED IN ACCORDANCE WITH FAR 52.212-

4(g)

(2) SUBMIT INVOICE VIA EMAIL TO:

CEFC-B4invoices@usace.army.mil CEMVK-Invoices-Billings@usace.army.mil Amber.H.Reynolds@usace.army.mil

TO AVOID DELAY IN PAYMENT A COPY MUST ALSO BE SENT TO THE TECHNICAL

POC AT:

TBD

(3) IF MORE THAN ONE INVOICE IS REQUIRED, THE CONTRACTOR’S FINAL

INVOICE SHALL BE SUBMITTED WITHIN 45 DAYS AFTER THE FINAL PERIOD OF

PERFORMANCE DATE SPECIFIED IN THE CONTRACT. THE INVOICE MUST BE

CLEARLY MARKED “FINAL” AND SUBMITTED AS OUTLINED ABOVE.

CONTRACTOR POINT OF CONTACT:

TBD

GOVERNMENT TECHNICAL POINT OF CONTACT:

TBD

GOVERNMENT CONTRACTING POINT OF CONTACT:

Judy Huell

PHONE: 601-631-5829

EMAIL: Judy.M.Huell@usace.army.mil

4. Special Contract Requirements:

1.) FAR provision 52.229-11 and FAR clause 52.229-12

FAR provision 52.229-11 and FAR clause 52.229-12 are included in this solicitation. This provision and clause concern the imposition of a 2 percent Federal excise tax withholding on any resultant contract award or payment request. This rule applies to Federal Government contracts for goods or services that are awarded to foreign persons

– such as foreign contractors. It implements the Department of the Treasury’s final regulations published in the Federal Register at 81 FR 55133 on August 18, 2016, under section 5000C of the Internal Revenue Code relating to the 2 percent tax on payments made by the U.S. Government to foreign persons pursuant to certain contracts.

Pursuant to the FAR 52.229-3 Federal, State, and Local Taxes, taxes imposed under 26 U.S.C. 5000 C may not be included in the contract price or reimbursed.

Exemptions from this excise tax must be claimed by an Offeror when it submits, with its offer, a U.S. Department of Treasury Internal Revenue Service (IRS) Form W-14, Certificate of Foreign Contracting Party Receiving Federal Procurement Payments, available via the internet at www.irs.gov/W14. If not submitted with the offer, exemptions will not be applied to any resulting contract and the Government will withhold a full 2 percent on each contract payment. Failure to submit an IRS Form W-14 with each payment request will also result in an automatic withholding of 2 percent from the payment request.

When filling out the IRS Form W-14 the following information may be used to complete Part I, Lines 6 and 7.

Line 6 Solicitation/Contract/reference number: W912EE24Q0055 Line 7 Name and address of the acquiring agency: US Army Corps of Engineers

Vicksburg District Contracting Office 4155 Clay Street Vicksburg, MS 39183-3435

Any exemption claimed and self-certified is subject to audit by the IRS. Any disputes concerning this tax are adjudicated by the IRS because the Section 5000C tax is a tax matter not a contract issue.

Offerors are encouraged to seek guidance from their own tax professionals for advice concerning the provision, clause, and exclusions exclusion/submission of IRS Form W-14. Additional information is also available at:

Notwithstanding the above, the USACE does not have a means of withholding this excise tax at this time. As a result, contractors are expected to comply with the instructions above and to properly complete and return the W-14 at proposal submission, and with each pay application. The amount due for each withholding will be confirmed by USACE, BUT WILL NOT BE WITHHELD. It is the contractor’s responsibility to set aside, or remit to the IRS, the amount confirmed by USACE. Whether the contractor sets the money aside for future payment to the IRS, or makes payment to the IRS, is the contractor’s discretion, based on its analysis of the regulations regarding the excise tax. In the event that USACE is able to withhold during contract performance, it will notify the contractor and make such a withholding (including any catch up withholdings); no advance notice is required to the contractor prior to the withholding. Under no circumstances is USACE liable for any tax not paid by the contractor. The contractor is liable for the tax, to the extent required by law, regardless of whether USACE makes a withholding.

FAR 29.204 expressly states that “[a]gencies merely withhold the tax (section 5000C tax) for the Internal Revenue Service (IRS). All substantive issues regarding the underlying section 5000C tax, e.g., the imposition of, and exemption from the tax, are matters under the jurisdiction of the IRS.” Therefore, we cannot help you determine how the tax law applies to you. We strongly recommend that you contact the IRS and/or a tax professional should you have any questions of this nature. To be clear, this information does not constitute tax advice or a representation of your tax liability. Furnishing this information does not create liability for the USACE for any Federal, state, or local taxes applicable to the above-referenced contract or any other contract.

Submission requirements for W912EE24Q0055:

Executed FAR Provision 52.229-11.

Completed IRS Form W-14, Certificate of Foreign Contracting Party Receiving Federal Procurement Payments, if applicable.

LOS SOLICITATION INFORMATION

Reference Limitations on Subcontracting FAR 52.219-14. This procurement is Set-aside 100% under NACIS Code 561720 for small businesses. The awardee of this contract shall comply with all requirements up to and including the following:

Services (except construction): Contractor will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract.

Supplies (other than procurement from a nonmanufacturer of such supplies): Contractor will not pay more than 50 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both supplies and services, the 50 percent limitation shall apply only to the supply portion of the contract.

General construction: Contractor will not pay more than 85 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 85 percent subcontract amount that cannot be exceeded.

Construction by special trade contractors: Contractor will not pay more than 75 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 75 percent subcontract amount that cannot be exceeded.

Upon the Contracting Officer’s request, the Contractor shall submit a report to the Contracting Officer documenting compliance with FAR 52.2l9-l4. If the Contractor is using Similarly Situated Entities, it must be clearly identifiable in the submitted reports. If the required percentage is not being met the Contractor shall also include, with the semiannual report, a plan to meet the required percentage before the contract end date.

Instructions for Calculation of the Cost of Contract Performance Incurred for Personnel in Accordance with 'Limitations on Subcontracting' (FAR 52.219-14):

Clearly describe the Work to be Performed by Prime Personnel and/or Similarly Situated Entities:

Show Calculation of the Cost of Contract Performance Incurred for Personnel:

1. Total cost of contract = $

2. Total cost of performance by Prime and it’s similarly saturated entities = $

3. Percentage of Contract Performance Incurred by Prime Personnel and/or Similarly Situated Entities = (Line 1 / Line 2) X 100 = %

52.219-14 LIMITATIONS ON SUBCONTRACTING (OCT 2022)

(a) This clause does not apply to the unrestricted portion of a partial set-aside.

(b) Definition. Similarly situated entity, as used in this clause, means a first-tier subcontractor, including an independent contractor, that--

(1) Has the same small business program status as that which qualified the prime contractor for the award (e.g., for a small business set-aside contract, any small business concern, without regard to its socioeconomic status); and

(2) Is considered small for the size standard under the North American Industry Classification System (NAICS) code the prime contractor assigned to the subcontract.

(c) Applicability. This clause applies only to--

(1) Contracts that have been set aside for any of the small business concerns identified in 19.000(a)(3);

(2) Part or parts of a multiple-award contract that have been set aside for any of the small business concerns identified in 19.000(a)(3);

(3) Contracts that have been awarded on a sole-source basis in accordance with subparts 19.8, 19.13, 19.14, and 19.15;

(4) Orders expected to exceed the simplified acquisition threshold and that are--

(i) Set aside for small business concerns under multiple-award contracts, as described in 8.405-5 and 16.505(b)(2)(i)(F); or

(ii) Issued directly to small business concerns under multiple-award contracts as described in 19.504(c)(1)(ii);

(5) Orders, regardless of dollar value, that are--

(i) Set aside in accordance with subparts 19.8, 19.13, 19.14, or 19.15 under multiple-award contracts, as described in 8.405-5 and 16.505(b)(2)(i)(F); or

(ii) Issued directly to concerns that qualify for the programs described in subparts 19.8, 19.13, 19.14, or 19.15 under multiple-award contracts, as described in 19.504(c)(1)(ii); and

(6) Contracts using the HUBZone price evaluation preference to award to a HUBZone small business concern unless the concern waived the evaluation preference.

(d) Independent contractors. An independent contractor shall be considered a subcontractor.

(e) Limitations on subcontracting. By submission of an offer and execution of a contract, the Contractor agrees that in performance of a contract assigned a North American Industry Classification System (NAICS) code for--

(1) Services (except construction), it will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract;

(2) Supplies (other than procurement from a nonmanufacturer of such supplies), it will not pay more than 50 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both supplies and services, the 50 percent limitation shall apply only to the supply portion of the contract;

(3) General construction, it will not pay more than 85 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 85 percent subcontract amount that cannot be exceeded; or

(4) Construction by special trade contractors, it will not pay more than 75 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 75 percent subcontract amount that cannot be exceeded.

(f) The Contractor shall comply with the limitations on subcontracting as follows:

(1) For contracts, in accordance with paragraphs (c)(1), (2), (3) and (6) of this clause--

[Contracting Officer check as appropriate.]

___ By the end of the base term of the contract and then by the end of each subsequent option period; or

___ By the end of the performance period for each order issued under the contract.

(2) For orders, in accordance with paragraphs (c)(4) and (5) of this clause, by the end of the performance period for the order.

(g) A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph

(e) of this clause will be performed by the aggregate of the joint venture participants.

(1) In a joint venture comprised of a small business protege and its mentor approved by the Small Business Administration, the small business protege shall perform at least 40 percent of the work performed by the joint venture. Work performed by the small business protege in the joint venture must be more than administrative functions.

(2) In an 8(a) joint venture, the 8(a) participant(s) shall perform at least 40 percent of the work performed by the joint venture.