Draft Performance Work Statement.pdf

DRAFT PERFORMANCE WORK STATEMENT

Background. The U.S. Army Corps of Engineers (USACE) Vicksburg District has the continued responsibility for the operation and maintenance of the Corps resources and interest in the

Mississippi Delta within the state of Mississippi. The scope of this contract encompasses a broad variety of operations, maintenance, repair, inspection, reconstruction, and rehabilitation of project facilities, water control structures, and other features managed by the U.S. Army Corps of Engineers, Vicksburg District Greenwood Area Office. The activities identified in the following subparagraphs represent requirements that are performed in whole or in part by the

Contractor. However, the following descriptions do not preclude the possibility of other work requirements for needs which are currently unknown. Many of the types of operations, maintenance, and repair activities that are included in the scope of this contract include but are not limited to: Major Mechanical and Electrical Pumping Plant Repairs, Drainage Structure

Repairs, Flood Gate Repairs, Levee Slide Repairs, Channel Bank Stabilization, Weir Repairs, Repair of Grade Control Structures, alterations, remodeling, unplanned & unscheduled maintenance, roof repairs, janitorial services, HVAC repair maintenance, security equipment maintenance, mechanical and electrical maintenance repairs and replacements; sheet metal repair, glass and glazing repair, masonry repair, sewer cleaning, septic tank pump-out, mowing, trimming and weeding services; tree trimming and removal due to breaks; erosion and slide repair, breach repair, crown repair, levee raising/flood fighting, levee reconstruction/repair to include sodding, seeding, liming, fertilization.

C.1. SCOPE. The Contractor shall furnish all labor, equipment, fuel, supplies, transportation, supervision, and management to inspect, operate, maintain, repair, and rehabilitate flood control environmental, and other miscellaneous facilities and features managed by the U.S. Army Corps of Engineers, Vicksburg District, Greenwood Area Office (See Paragraph C.5.1. for General

Locations of Work). Inclusive in this scope are emergency operations that may arise in this area.

C.2. TYPE OF CONTRACT. This contract is a Cost-Plus-Fixed-Fee with some Firm-Fixed-

Price line items. Requirements are described in terms of results. Contractors are encouraged to propose cost-effective methods, plans, and resources that will increase efficiency and maximize performance. The Federal Acquisition Regulation (FAR 16.306) defines cost-plus-fixed-fee contracts as a cost-reimbursement contract that provides for payment to the contractor of a negotiated fee that is fixed at the inception of the contract. The fixed fee does not vary with actual cost but may be adjusted as a result of changes in the work to be performed under the contract. As indicated in Section B, the total fee is a function of the estimated contract amount.

The amount of the fixed fee is entered by the contractor as a percent of the estimated cost, and is restricted as shown in Section B.

C.3. ESTIMATED CONTRACT AMOUNT. The estimated contract amount is the Contractor's estimate, as contained in his/her successful offer, of all costs anticipated in the execution of the contract requirements excepting the costs of materials, supplies, and services purchased by the

Contractor for the Government in accordance with the paragraph entitled, "Government-

Requested Purchases of Equipment, Materials, Supplies, and Services for the Government" by

DRAFT

PERFORMANCE WORK STATEMENT

the Contractor under this contract. The estimated contract amount shall contain all cost elements, but it shall be exclusive fee and costs reimbursed by the Government for materials, supplies, and services identified in the paragraph entitled, "Government-Requested Procurement of Equipment, Materials, Supplies, and Services for the Government-General".

C.4. CONTRACT PERIOD. This is a one-year contract containing a Government option to extend it in one-year increments for up to an additional four years and six months, if needed.

C.5. SCOPE OF WORK. The activities identified in the following subparagraphs represent requirements that may be performed in whole or in part by the Contractor. However, the following descriptions do not preclude the possibility of other work requirements by the U.S.

Army Corps of Engineers.

C.5.1. GENERAL LOCATIONS OF WORK. The Corps' facilities and features included in this scope of work are located in the following Mississippi counties:

Warren LeFlore Carroll Panola Holmes

Sharkey Grenada Washington Tunica Calhoun

Issaquena Sunflower Bolivar Tate Quitman

Yazoo Yalobusha Tallahatchie DeSoto

Lafayette Coahoma Marshall Humphreys

Additional information relating to facilities and features within the work locations are shown in

Section J (Attachment #1).

C.5.2. TYPES OF STRUCTURES AND WORKS. The types of structures and features included but not limited to the scope of this contract are listed below:

Flood Water Pumping Plants Gravity Drainage Structures

Levees and Dams Siphons

Weirs Culverts

Dikes and Flow Deflectors Buildings

Stone, Metal, and Concrete Utility Systems

Erosion Control Works Roads

Drift Deflectors Bridges

Stilling Basins Boat Ramps

Channels, Canals, and Ditches Signs

Grounds and Vegetation Riser-pipe Grade Control Structures

Safety Equipment and Facilities Flood Water Retarding Structures

Portable Pumps Box Culvert Grade Control Structures

Mud Boxes River & Stream Banks

Box Culvert Grade Control Structures Wells and Pumps

C.5.3. LISTING OF STRUCTURES AND WORKS EXISTING AT TIME OF CONTRACT

AWARD. At Section J (Attachment 1), to this contract is a listing of structures and features included within the contract scope. Additional structures and features of the same general type and in the same geographical area as described above may be added to this contract by the

Contracting Officer upon provision of written notification to the Contractor. Any proposed adjustment to the estimated contract amount or fixed fees as a result of additions or deletions of structures or features will be subject to the provisions of the Special Contract Requirement entitled, "Changes-Cost Reimbursement - Alternate II" in section I.

C.5.4. LISTING OF ANTICIPATED TYPES OF SERVICE AND WORK. The types of service and work to be anticipated under the scope of this contract are listed below. This information is provided for information purposes only and shall not limit the Government from requiring other unlisted services.

Facility Typical Types of Work

Buildings Alterations, Remodeling, Repair, Preventative Maintenance, and

Construction including Re-Roofing; Roof Repair; Painting;

Janitorial Services; HVAC Preventative Maintenance, Repair, and

Replacement; Landscape Maintenance; Security Equipment

Maintenance; Mechanical & Electrical Maintenance and Repairs;

Foundation and Structural Repairs; Plumbing Maintenance, Repairs, and Replacements; Sheet Metal Repair; Glass & Glazing

Repair, Masonry Repair; Sewer Cleaning, Septic Tank Pump-Out;

Mowing, Trimming, and Weeding Service; and Tree and Shrub

Trimming and Planting Service.

Highways, Streets, Roadways, Construction; Grading; Marking;

Parking Areas, Sidewalks, Patching; Resurfacing; Sweeping;

Bridges, and Ramps and Sign Erection, Repair, & Replacement.

Levees Erosion and Slide Repair, Breach Repair, Crown Repair, Mowing, Weed Control, Levee Raising/Flood Fighting, Levee

Construction/Reconstruction, Sodding, Seeding, Liming, Fertilization, and Control Burning.

Gravity Drainage Structures Stream Gage Monitoring; Gate Operation; Mechanical &Electrical

Preventative Maintenance, Repairs, and Replacements; Structural

Preventative Maintenance, & Repairs; Drift and Sediment

Removal; Dewatering, Cleaning, & Inspection; Welding; Sand

Blasting and Painting, Equipment Rigging & Lifting; and Steam

Cleaning.

Pumping Plants Stream Gage Monitoring; Gate Operation; Pump Operation;

Mechanical & Electrical Preventative Maintenance, Repairs, and

Replacements; Structural Preventative Maintenance, & Repairs;

Drift and Sediment Removal; Dewatering, Cleaning, & Inspection;

Coffer Dam Construction & Removal; Welding; Sand Blasting &

Painting; equipment Rigging & Lifting, Steam Cleaning, Weatherproofing; and Sealing.

Rivers, Streams, Ditches Drift Removal, Sediment Removal, Channel Realignment, Vegetation Control/

Channels, and Canals Removal, Bed and Bank Stabilization, Drift and Sediment

Disposal, and Depth Sounding, Drainage Improvement, Drainage

Pipe Installation, and Dike and Revetment work.

Bridge Drift Deflectors Drift Removal and Disposal

Weirs Drift Removal, Riprap Replacement, Baffle Repair and

Replacement, Sheet Pile Repair, Hazard Marker Installation, Repair, and Replacement; Bed and Bank Stabilization, and

Concrete Spall and Crack Repair.

Riser Pipe Grade Structures Control Erosion and Slide Repair, Scour Repair, Crown Repair, Mowing, Weed Control, Vegetation Removal, and Drift Removal.

Flood Water Retarding Erosion and Slide Repair, Breach Repair, Crown Repair, Mowing, Weed Control, Structures Flood Fighting, and Vegetation Removal.

Security Facilities Maintain, Repair, and Replace Locks and Locking Hardware;

Maintain, Repair, Locks, Gates, etc. Replace Fences and Gates, Maintain Key Control.

Support Services Materials Hauling, Equipment Hauling, Cost-Reimbursable

Procurement, Warehousing, Stevedoring, and Flood Fighting

C.5.5. EMERGENCY OPERATIONS. The Contractor may be required to provide emergency operations services within the locations described in the paragraph entitled, "General Locations of Work" in section C., as their need arises (See C.5.1). Such services may include, among others, the following types of work:

a. The raising of levees by the addition of soil or other material or the construction of temporary structures along levee crowns to increase their effective height.

b. The sandbagging of boils and points of "piping."

c. The provision, hauling, and placement of fill material.

d. The performance of emergency levee patrols.

e. The provision and operation of portable pumps.

f. The cleanup of storm or flood debris.

g. The construction of set-back levees.

h. The provision and placement of erosion control materials, i.e., riprap, plastic sheeting, filter cloth, mulch, and seed.

i. The construction or improvement of work-site access roads.

j. The breaching of levees or dams.

k. The construction of cofferdams.

C.6. GENERAL CONTRACTOR RESPONSIBILITIES FOR OPERATION AND

MAINTENANCE. The Contractor shall assume the following general operation and maintenance responsibilities. Detailed requirements may be available within operations and maintenance manuals, technical data sheets, and drawings. They may also be developed either unilaterally by the Government or jointly by the Government and the Contractor. Responsibilities may include data entry and maintenance of information in asset management databases and programs as well as compiling, tracking, and reporting operation and maintenance data in other formats as requested by the COR.

C.6.1. PROJECT AND FACILITY INSPECTIONS. In conjunction with normal maintenance activities the Contractor shall provide the project and facility inspections described below.

Reports shall be provided as required below, or if determined to be necessary by the COR and/or Government Representative, the Contractor may be required to provide written reports for each inspection conducted. If required, the written report shall indicate the facility or feature inspected, the date of the inspection, and the inspection findings.

C.6.1.1. Inspections for Structural Distress in Flood Control Works During

Periods of High Stream Stages. During periods of high stream stages, the Contractor shall carefully inspect all flood control features for evidence of distress or failure. The intensity and frequency of inspections during these periods will be determined by the COR and/or Government

Representative. Typical indicators of distress include potential problems such as:

a. Boils

b. Evidence of differential movement between concrete joints

c. Earth slide or slough

d. Sink holes

e. Cracks

f. Flowing water (other than from drainage devices)

g. Presence of material (mud, sand, etc.) in water flowing from a drain or weep hole

h. Unusual flow rate from a drain or weep hole

i. Wet spots in levees or abutments to structures

j. Unusual noises, smells, vibrations, or smoke in or around pumping plants or gravity-flow drainage structures.

C.6.1.2. Reporting Evidence of Structural Distress. If the Contractor encounters any of the aforementioned potential problems or any other indication of a developing or otherwise serious problem, then he/she shall immediately verbally notify the COR or his alternate of the condition, irrespective of the time or the day. If neither individual can be contacted, then the Contractor shall immediately notify the nearest Corps of Engineer employee. The Contractor and his/her employees shall not be reluctant to contact the Corps under such circumstances or to identify and mark seemingly minor problems. However, the Contractor and his/her employees shall maintain composure under such circumstances and not incite panic or undue public alarm. Public notification of such circumstances shall be the responsibility of the Government. The

Contractor's performance shall not be considered in any way deficient due to his/her identification of a problem which is later determined to not be a problem. However, failure to identify and report an apparent problem shall be considered to be a serious performance deficiency.

C.6.1.3. Levee Inspections. All levees shall be inspected for evidence of erosion, slides, settlements, piping, boils, undesirable vegetation, turf deficiencies, and encroachments. A detailed written report including current photographs shall be provided to the COR at a time determined by the COR. This report shall describe all conditions, good and bad, with the location of bad conditions referenced by levee station number.

C.6.1.4. Fire Safety Inspections and Hazard Correction. All Government buildings and enclosures maintained by the Contractor shall be inspected for the presence of fire hazards defined by the National Fire Protection Association. Any hazards found shall be immediately eliminated and also reported to the COR within one working day of detection.

C.6.1.5. Security Systems Inspection. All Government security systems maintained by the

Contractor shall be inspected per determination of the COR and/or Government Representative.

Any weaknesses or malfunctions shall be reported to the COR within one working day of detection.

C.6.1.6. Mechanical and Electrical Inspections. The Contractor shall perform mechanical and electrical equipment inspections as required by applicable operation and maintenance manuals and technical data sheets. Where such documents are not available, standard industrial and trade practices shall be applied with prior approval of the COR. The results of all inspections shall be recorded in the applicable plant O&M logs. Any malfunction or deficiency found which threatens the integrity or operational continuity of the facility shall be orally reported to the COR within one working day of detection. However, during periods of pump operation, such maladies shall be reported immediately to the COR, day or night.

C.6.1.7. Road and Surfaced Areas Inspections. All roads and surfaced areas maintained by the

Contractor shall be inspected after each period of heavy rainfall and by determination of the

COR and/or Government Representative. Problems detected which present safety hazards shall be reported orally to the COR within one workday of detection. The inspections shall include, but not be limited to the following potential deficiencies:

a. pavement cracks

b. alligator cracks

c. pavement upheavals or depressions

d. potholes

e. base or sub-base failure

f. edge raveling

g. drainage stoppages

h. embankment erosion

i. drift or debris accumulation around bridges

j. drift, debris or sediment accumulation around or in culverts or in roadside drainage ditches

k. damaged, illegible, or missing signs

l. wash boarding of graveled surfaces

m. damaged bridge components

n. missing or illegible pavement markings

o. pavement settlement

p. boat ramps obstructed by mud or debris

q. the presence of loose material, i.e., sand, gravel, silt or dirt, on paved areas

r. culvert wing wall or splash pad damage

s. the presence of storm debris

t. traveled surface composition degradation (loss or separation of binder) or looseness

u. damaged or missing handrails

v. bridge or road icing

w. graveled surface rutting or erosion

x. imminent inundation (necessitating closure)

y. growth of woody vegetation in ditches or around culverts or bridges or in rights-of-way

z. road shoulders build up or subsidence

aa. damaged or moved parking blocks

bb. vegetative material deposition in drains

C.6.1.8. Sign Inspections. All signs maintained by the Contractor shall be inspected per the determination of the COR and/or Government Representative.

C.6.1.9. Weir Inspections. All weirs maintained by the Contractor shall be inspected per the determination of the COR and/or Government Representative. A detailed written report including current photographs shall be provided to the COR yearly. This report shall describe all conditions, good and bad.

C.6.1.10. Building Inspections. All buildings maintained by the Contractor shall be inspected per the determination of the COR and/or Government Representative. The inspections shall include all structural features such as foundations, walls, doors, windows, caulking, weather seals, roofing, floors and floor coverings, porches, interior plumbing and related fixtures, interior and connected exterior electric equipment, interior heating and cooling equipment, and other equipment affixed as part of the building or roofed structure.

C.6.1.11. Erosion Control Structure Inspections. All erosion control structures and works maintained by the Contractor shall be inspected per the determination of the COR and/or

Government Representative.

C.6.1.12. River, Stream, and Drainage Channel/Ditch Inspections. All watercourses maintained by the Contractor shall be inspected per the determination of the COR and/or Government

Representative. A detailed written report including current photographs shall be provided to the

COR. This report shall describe all conditions, good and bad, by their station or river-mile location.

C.6.1.13. Improved Grounds Inspection Services. All natural sources contained in the improved grounds areas maintained by the Contractor shall be inspected per the determination of the COR and/or Government Representative. The inspections shall include but are not limited to the following potential problems:

a. Weed infestation in mowed areas

b. Fire ant infestation

c. Sink holes

d. Erosion of mowed areas

e. Insect damage to trees, shrubs, and ground cover

f. Injuries or damage to trees, shrubs, and ground cover

g. Drainage stoppages

h. Grass sod density and general health

i. Dehydration or wilting of planted trees, shrubs, ornamental vegetation, and ground cover.

j. Vandalism

k. Storm damage to natural resources

l. Dead or dying vegetation

C.6.2. Pumping Plant and Gravity Drainage Structure Inspection, Testing, Operation and Maintenance - Mechanical, Electrical, & Structural Components. The Contractor shall provide the following services relating to the inspection, testing, operation, and maintenance of the pumping plants and gravity drainage structures' mechanical, electrical and structural components. These services shall be performed in accordance with technical directions and guidance contained in plant O&M manuals and other applicable manufacturer's technical data sheets and drawings. In the absence of technical directions or guidance related to a specific item of equipment, the Contractor shall provide service which meets the approval of the

Contracting Officer's Authorized Representative (COR). Additionally, stream gage reading, and related gravity structure gate operations may be necessary at any time, depending upon hydrologic conditions, and the Contractor shall respond to requirements of this nature in a manner that provides absolute assurance that the gates will be operated to minimize the accumulation of water behind these structures. For further information concerning the

Contractor's determination of need to monitor stream gages and operate gravity-flow flood control structures and pumping plants see the paragraphs entitled, "Gage Monitoring and

Gravity-Flow Structure Operation", "Pumping Plant Pumping Operation", and "Hydrologic and

Meteor logic Monitoring" in section C. of this contract. Services related to the inspection, testing, operation, and maintenance of the pumping plants and gravity drainage structures' mechanical, electrical, and structural components will include, but not limited to:

a. All equipment preventative maintenance, i.e., exercising,

b. Drift removal and disposal.

c. Implementation and operation of the maintenance control system described in the pumping plant O&M manuals and technical data sheets

d. Instrumentation reading and recording

e. Electric light bulb replacement

f. Gravity structure gate operation

g. Inspection for evidence of structural distress

h. Storage and maintenance of Government-owned spare parts, special tools, and equipment

i. Corrosion removal and spot painting

j. Plant crane operation

k. Instrumentation calibration

l. Ventilation system cleaning, lubrication, and adjustment

m. Building temperature control

n. Emergency backflow gate operation

o. Riverside lift gate operation

C.6.2.1. Gage Monitoring and Gravity-Flow Structure Gate Operations. The Contractor shall develop an operational plan to effect reliable monitoring of stream/river water elevations as well as all land-side water elevations at each gated structure included in this contract. This plan shall be formalized in writing and submitted to the COR prior to beginning work under this contract.

The right is reserved to the COR to approve or disapprove this plan. The Contractor shall be aware that timely gate operation is a sensitive issue with local interests in the contract area due to the potential for property damage, personal injury, or loss of life as a result of improper or untimely gate operations. In the development and execution of the plan, the Contractor shall insure that all gated structures are operated in a manner to minimize the accumulation of water behind these structures. This requires that the Contractor develop a means of providing for reliable stream gage reading at each location which considers the individual hydrologic and meteor logic conditions for each stream; i.e., the rate of rise and fall resulting from rainfall events and also the effect on stream/river stages, if any, as caused by flood control gate operations by the U. S. Army Corps of Engineers at Arkabutla, Sardis, Enid, and Grenada Lakes. Unless otherwise directed by the COR, gates shall be fully opened when the land-side water elevation is greater than that on the stream/river side; and, conversely, the gates shall be fully closed when the stream/river side water elevation is greater than that of the land-side.

C.6.2.2. Pumping Plant Pump Operation. The Contractor shall perform pumping operations in accordance with plant water control plans. All pump operations shall be in accordance with plant operation and maintenance manuals and technical data sheets. Pumping plant and gravity-flow drainage structure operational services shall be provided by the Contractor on an as-required basis. Relatedly, the Contractor shall provide and fully maintain the capability to operate the plants in a manner that minimizes the collection of water in the land-side sump areas associated with these plants.

C.6.2.3. Hydrologic and Meteorological Monitoring. For the purpose of foreseeing the need to perform necessary stream gage reading, gravity-flow drainage structure operations, and pumping plant operations, the Contractor shall monitor the Government weather information system at the

Greenwood Area Office and/or obtain additional weather and stream data from other available sources.

These sources may include but are not limited to the National Weather Service and the

Corps of Engineers. The Contractor shall also provide and maintain full stand-by capability to dispatch a sufficient number of trained personnel on a 24-hour per day, 7-day per week basis to perform necessary gage reading, gate operations, and pumping plant operations in a timely manner. Each day by 9:00 a.m. the Contractor shall prepare a summary sheet of current stage readings, rainfall, lake releases, etc. for use in operations activities in a format prescribed by the

COR. The required information will be limited to that which is readily available through current sources (i.e. by contacting gaging stations by telephone).

C.6.2.4. Pumping Plants and Gravity Drainage Structures Maintenance and Repair. The

Contractor may be required to perform or assist in the performance of maintenance related to a pumping plant or a gravity drainage structure, and also support Government inspection of these facilities. Some typical activities which may be required are shown below; however, this is not an exclusive list:

a. Removal of main pump or motor

b. Repair of switch gear

c. Repair of main pumps or motors

d. Removal and repair of gravity structure gates

e. Repair of gravity structure gate operators

f. Repair of hydraulic systems

g. Repair of compressed air systems

h. Repair of HVAC systems

i. Repair of emergency backflow gates

j. Repair of riverside vertical lift gates

k. Coffer dam construction

l. Dewatering operations related to coffer dam construction

m. Emergency lighting

n. Fuel oil system repair

o. Cooling system repair

p. Gantry and semi-gantry crane repair

q. Electrical system repair

r. Communication system repair

s. Re-painting

t. Emergency generator repair

u. Control and instrumentation repair

v. Sump pump and dewatering system repair

w. Stop log repair

x. Vacuum breaker system repair

y. Re-sealing concrete joints

z. Cleaning weep holes and piezometers

aa. Culverts, conduits, and pipe repair

bb. Stop log installation and removal

C.6.2.5. Periodic Inspection Support Services for Pumping Plants and Gravity Drainage

Structures. The Contractor may be required to provide support services to District and Area

Office staff in the conduct of periodic inspections of gravity drainage structures and pumping plants. These services may include, but are not limited to, the construction of coffer dams, the provision and operation of high-volume dewatering pumps, the provision and operation of high-intensity portable outdoor lighting equipment, the provision and operation of high-volume air compressors, and the provision of materials and supplies necessary for repairs to structural components and equipment during the inspection.

C.6.3. River, Stream, Channel, and Drainage Ditch Maintenance. The Contractor may be required to remove logs, tree branches, woody vegetation, silt and any other material that hinders flow in watercourses. The Contractor may also be required to perform repairs or modifications to grade control structures (weirs) and various stream bank erosion control works situated in and along these watercourses.

C.6.3.1. Watercourse Clearing & Snagging. The Contractor may be required to remove logs, tree branches, beaver dams, and other debris from watercourses utilizing land equipment such as crawler tractors, draglines, and excavators. Such material may be either buried, burned, or hauled off-site for disposal at another location, depending upon site conditions and local requirements.

All clearing and snagging operations shall be subject to prior approval by the COR.

C.6.3.2. Watercourse Silt Removal. The Contractor may be required to remove silt or other marine deposits from watercourses utilizing land equipment including draglines, excavators, and crawler tractors. Such material may be placed at disposal areas designated by the COR.

C.6.3.3. Watercourse Vegetation Control. The Contractor shall control vegetation along watercourses by the application of herbicides. Some parts of this requirement may be accomplished by aerial spraying in a cost-reimbursable basis as directed by the COR in accordance with the paragraph entitled, "Government-Requested Procurement of Equipment, Materials, Supplies, and Services For The Government - General" in Paragraph C.7 of this contract. In all cases all herbicides, their mix recipes, and their methods and rates of application shall be approved in advance by the COR. Also, the Contractor shall comply with all State and

Federal laws and regulations concerning the licensing of herbicide applicators. The Contractor shall provide the COR with a copy of each applicator's license obtained and held pursuant to these laws and regulations and pertaining to work performed under this contract. See the paragraph entitled, "Environmental, Industrial Hygiene and Health, and Hazardous Materials

Requirements" in section H. of this contract regarding additional environmental, industrial hygiene and health, and hazardous materials requirements relating to this activity.

C.6.4. Levee and Dam Maintenance. The Contractor shall provide the following services related to maintenance of levees and dams.

C.6.4.1. Rural Levee Mowing Services. The Contractor shall provide the following mowing services for the rural levees included in and those described in Section J. Additionally, prior to beginning mowing for each season, the Contractor shall provide a written mowing plan to the

COR. This plan shall address each area to be mowed and contain the planned order of mowing.

C.6.4.1.1. Mowing Services. The contractor shall maintain rural levees by performing mowing operations. The number of mowing to be conducted each year for the rural levees will vary depending upon growth conditions & available funding. The appropriate mowing height shall be maintained between 6 to 24 inches. Mowing of disposal areas will be required to prevent woody vegetation from being established. Mowing and trimming services for levees shall conform to the following requirements:

a. Mowing operations shall be conducted in a prudent manner to protect the grass sod, project features, equipment, posts, cattle gaps, and fences and also to insure the safety of all persons and equipment around the mowing operations. Relatedly, the Contractor shall not allow the alignment or facing of any mower discharge in the general direction of vehicles and persons within the potential range of heavy objects, i.e., rocks and gravel, which might be thrown from the mower.

b. Mower blades shall be kept sharp to help assure clean cutting and minimize grass foliage breakage and bruising as evidenced by the browning of the grass turf after mowing operations.

c. In conducting mowing operations, the Contractor shall not cause any rutting or sod damage. Should the Contractor encounter any soft or damp areas, the mowing procedure and/or equipment shall be adjusted to prevent any rutting or sod damage.

d. In the event that any mowing operation results in the production of piles of clippings or other deposits of cut vegetation which, in the COR's opinion, may result in damage to the grass sod if left in place, then the COR may direct the Contractor to remove and dispose of such piles or deposits.

C.6.4.2. Urban Levee Mowing & Trimming Services. The Contractor shall provide the following mowing and trimming services for the urban levees located in and around Greenwood, Mississippi. Additionally, prior to beginning mowing for each season, the Contractor shall provide a written mowing plan to the COR. This plan shall address each area to be mowed and contain the planned order of mowing.

C.6.4.2.1. Mowing and Trimming Services. The Contractor shall mow and trim the urban levees located in and around Greenwood, Mississippi after coordination with the COR. Mowing and trimming services for urban levees shall conform to the following requirements:

a. Mowing and trimming shall be conducted per approval of the COR. Mowers used for this mowing shall be set to mow at a height of 3 inches.

b. Mowing and trimming operations shall be conducted in a prudent manner to protect the grass sod, project features, equipment, buildings, trees, shrubbery, and ground cover, and also to insure the safety of all persons and equipment around the mowing operations.

Relatedly, the Contractor shall not allow the alignment or facing of any mower discharge in the general direction of buildings, vehicles, or persons within the potential range of heavy objects, i.e., rocks and gravel, which might be thrown from the mower.

c. Mower blades shall be kept sharp to help assure clean cutting and minimize grass foliage breakage and bruising as evidenced by the browning of the grass turf after mowing operations.

d. Prior to mowing in any area, the Contractor shall inspect the area to be mowed, and remove all debris and litter, which could be scattered by or thrown from the mower during the operation. Should any litter or debris be inadvertently scattered by the mowing operation, the Contractor shall immediately retrieve and dispose of this material.

e. The Contractor shall mow and trim to a uniform height so as to result in an aesthetic appearance of the grounds.

f. In conducting mowing operations, the Contractor shall not cause any rutting or sod damage. Should the Contractor encounter any soft or damp areas, the mowing procedure and/or equipment shall be adjusted to prevent any rutting or sod damage. However, the requirement to cut the grass in these areas remains in effect.

g. The Contractor shall utilize trimming methods, i.e., the use of sickles, sling blades, and mechanical trimmers and edgers at all locations where the use of mowing equipment either risk damage to property or resources or otherwise pose a safety hazard to persons in the area. Such locations include but are not necessarily limited to the perimeters of buildings, posts, trees, shrubs, ground cover, sidewalks, curbs, parking blocks, telephone poles, ditches, drains, and culvert head walls. The Contractor shall not use mechanical trimmers around any shrub, ground cover or tree; and he/she shall exercise special care in trimming around these items so as to avoid damage to the roots, bark, foliage, and vines.

Also, trimming methods shall be employed within a three foot perpendicular distance of the periphery of all items described herein.

h. The Contractor may discretely apply herbicide, in lieu of trimming, around non-living objects with prior approval of the location and method of application by the COR.

i. In the event that any mowing or trimming operation results in the production of piles of clippings or other deposits of cut vegetation which, in the COR's opinion, may result in damage to the grass sod if left in place, then the COR may direct the Contractor to remove and dispose of such piles or deposits.

C.6.4.3. Other Levee Turf Maintenance. In addition to mowing, the Contractor shall maintain levee turf by the combination of herbicide application to eliminate weeds and vines and controlled burning of selected areas in the early spring just prior to the start of the growing season. In all areas the judgment of where, whether, and when turf maintenance will be required is reserved to the COR, with input from the Contractor.

C.6.4.3.1. Weed and Woody Vegetation Control in Levee Turf by Herbicide Application. The

Contractor shall apply herbicide to weed infestations in the levee. All herbicides, their mix recipes, and their methods and rates of application shall be in accordance with product label instructions and have received the prior approval of the COR. Also, the Contractor shall comply with all State and Federal laws and regulations concerning the licensing of herbicide applicators.

The Contractor shall provide the COR with a copy of each applicator's license obtained and held pursuant to these laws and regulations and pertaining to work performed under this contract. See the paragraph entitled, "Environmental, Industrial hygiene and Health, and Hazardous Materials

Requirements" in section H. regarding additional environmental, industrial hygiene and health, and hazardous materials requirements relating to this activity. Also, at least 30 days prior to the commencement of herbicide application, the Contractor shall submit an application plan to the

COR for his approval.

C.6.4.3.2. Levee Turf Thatch Control by Controlled Burning. The Contractor shall submit an annual burning plan to the COR for selected levee areas where such activities do not pose a risk to Government or private property. This plan shall be submitted at least 30 days prior to the planned date of beginning any burning. The plan shall identify each area to be burned and the resources to be used in the operation. After approval of the plan, controlled burning shall be performed in the spring just prior to the growing season and be accomplished by personnel who have experience in the operation. Also, the Contractor shall be responsible for securing necessary burning permits from State and local authorities prior to beginning any burning (H.5).

Any damages caused to Government or private property by this operation shall be the responsibility of the Contractor.

C.6.4.3.3. Re-establishment of Turf. The Contractor shall re-establish turf on levees (and at other flood control features) when the turf is damaged due to use, O&M functions, weather conditions, or other reasons. The Contractor shall dress areas to a reasonably smooth surface, prepare the seed bed, fertilize, and seed. Areas will be mulched as determined necessary. These activities shall be performed by accepted practices. Soil testing may be required to determine the application rates.

C.6.5. Building Maintenance - Scope. The Contractor shall perform housekeeping, preventative maintenance, repairs, and alterations to all buildings and roofed structures included in this contract. These services shall be performed in accordance with applicable National Codes, Department of Army Regulations, technical manuals, publications, all manufacturer's recommendations and all Federal, state, and local laws. The preventative maintenance, repair, and alteration of buildings and roofed structures shall include all structural features such as foundations, walls, doors, windows, roofing, floors and floor coverings, porches, interior plumbing, interior and connected exterior electric, interior heating and cooling equipment, and other equipment affixed as part of the building or roofed structures.

C.6.5.1. Plumbing Preventative Maintenance. The Contractor shall perform the following general preventative maintenance tasks for plumbing in each building and roofed structure per direction of the COR:

Task

1. Drain 5 gallons of water from water heaters with emergency pop-off valve open.

2. Turn off and drain plumbing subject to freezing.

3. Turn off and drain piping and fixtures subject to freezing.

C.6.5.2. Building Repairs and Replacements. The Contractor shall perform repairs and replacements to buildings and roofed structures after coordination with the COR. In the absence of specific directions from the COR concerning a repair, the following standards apply.

C.6.5.2.1. Workmanship Quality - Plumbing. The Contractor shall perform all plumbing repairs, replacements, and alterations in accordance with applicable sections of the latest edition of the

Uniform Plumbing Code (UPC). The quality of workmanship shall always be equal to or better than the minimum specified by the UPC. The Contractor shall obtain written approval from the

COR prior to any deviation from the UPC requirements.

C.6.5.2.2. Workmanship Quality - Carpentry. The Contractor shall perform all carpentry work in accordance with applicable standards contained in the Southern Building Code (SBC) and applicable materials manufacturers publications, i.e., those published by such organizations as the Southern Forest Products Association, Western Wood Products Association, and the

American Plywood Association. The quality of workmanship shall always be equal to or better than the minimum specified by the SBC. The Contractor shall obtain written approval from the

COR prior to any deviation from the SBC requirements.

C.6.5.2.3. Workmanship Quality - Masonry. The Contractor shall perform all masonry work in accordance with applicable standards contained in the latest editions of the American Standards

Building Code for Masonry (SBCM) and the National Concrete Masonry Association (NCMA), and also applicable materials manufacturers’ publications, i.e., those published by the Portland

Cement Association, Facing Tile Institute, and the Brick Institute of America. The quality of workmanship shall always be equal to or better than the minimum specified by the SBCM and the NCMA. The Contractor shall obtain written approval from the COR prior to any deviation from the SBCM requirements.

C.6.5.2.4. Workmanship Quality - Painting. The Contractor shall perform all painting work in accordance with applicable standards published by the American Society for Testing and

Materials (ASTM). The quality of workmanship shall always be equal to or better than the minimum specified by the applicable ASTM standards. The Contractor shall obtain written approval from the COR prior to any deviation from the ASTM standards.

C.6.5.2.5. Workmanship Quality - Metal Working. The Contractor shall perform all metal working in accordance with applicable standards published by the American Society for Testing and Materials (ASTM) and the American National Standards Institute (ANSI). The quality of workmanship shall always be equal to or better than the minimum specified by the applicable

ASTM and ANSI standards. The Contractor shall obtain written approval from the COR prior to any deviation from the ASTM or ANSI standards.

C.6.5.2.6. Workmanship Quality - Electrical Work. The Contractor shall perform all electrical work in accordance with applicable standards contained in the latest edition of the National

Electrical Code (NEC), and applicable publications of the National Fire Protection Association

(NFPA). The quality of workmanship shall always be equal to or better than the minimum specified by the applicable NEC and NFPA standards. The Contractor shall obtain written approval from the COR prior to any deviation from the NEC or NFPA standards.

C.6.5.2.7. Workmanship Quality - Concrete Work. The Contractor shall perform all electrical work in accordance with applicable standards contained in applicable publications of the

American National Standards Institute (ANSI), the American Society for Testing and Materials

(ASTM), and the American Concrete Institute (ACI). The quality of workmanship shall always and ACI standards. The Contractor shall obtain written approval from the COR prior to any deviation from the ANSI, ASTM, or ACI standards.

C.6.5.3. Housekeeping Services. The Contractor shall maintain all work areas under his/her control, i.e., pumping plants, office areas, shops, storage buildings, and compounds in a neat, clean, and orderly manner. Repair equipment, machinery, and parts shall be positioned so as not to pose any safety hazards while in use. Otherwise such items shall be kept stored in their designated storage areas.

C.6.6. Area and Field Office Janitorial Services. The Contractor shall provide janitorial services as requested by the COR and/or Government representative for the following Corps of Engineer offices:

a. Greenwood Area Office located in Greenwood, MS

If a reduction in frequency of these services at the Greenwood Area Office location is directed, a reflective adjustment in price will be executed. The contractor shall submit a schedule of values for approval for each item of work required herein for that location.

b. Greenwood Field Office located in Greenwood, MS

c. Yazoo City Field Office located in Yazoo City, MS

d. Marks Field Office located in Marks, MS

These services shall be available per the discretion of the COR and/or Government representative, Monday through Friday. They are not to be performed on Saturday, Sunday, or Federal holidays.

The following services (C.6.6.1 through C.6.6.8.) are included in this requirement:

C.6.6.1. Floor Cleaning. Office and hallway floors shall be cleaned by sweeping, mopping, or vacuuming, as appropriate for the floor covering, so as to leave them free of dirt, dust, litter, liquids, and other foreign material.

C.6.6.2. Furniture, Pictures, Wall Maps, and Equipment Cleaning. Office furniture, pictures, wall maps, and equipment shall be dusted to remove all dirt and dust. This operation shall not disturb work papers.

C.6.6.3. Window Cleaning. Windows and window shades/blinds shall be cleaned to remove all smudges, fingerprints, dirt, dust, and other foreign material. Glass surfaces shall be cleaned with an ammoniated glass cleaner.

C.6.6.4. Restroom Cleaning. Restrooms shall be cleaned and disinfected. This cleaning shall include the washing and sanitizing of all fixtures, and the mopping of floors. All waterproof wall surfaces, i.e., tile, shall be washed and disinfected.

C.6.6.5. Floor Waxing. Tile floors shall be stripped, waxed, and sealed as necessary to maintain a lustrous shine as directed by the COR.

C.6.6.6. Carpet Shampooing. Carpeting shall be shampooed as requested by the COR to remove spilled material and stains.

C.6.6.7. Walls and Door Cleaning. All walls and doors shall be cleaned to remove all fingerprints, smudges, dirt and other foreign material as requested by the COR.

C.6.6.8. Janitorial Services at Greenwood Area Office Location – 12 performances annually.

Overall cleaning of, but not limited to, restrooms, furniture, office equipment, pictures, displays, windows, walls, doors, kitchen & equipment, drinking fountains, entrances, displays, fixtures, trash collection, and floors, including sweeping, mopping, & vacuuming. These services shall be available per the discretion of the COR and/or Government representative, Monday through

Friday.

C.6.7. Surfaced Areas.

C.6.7.1. Surfaced Area Maintenance - General Scope. The Contractor shall maintain all surfaced areas and all related appurtenances including paved and unpaved roads, parking areas, sidewalks, bridges, steps, and related equipment and structures. Inclusive in this requirement is the repair of associated drains, culverts, curbs, parking blocks, ditches, embankments, signs, pavement marking, officer rails, handrails, speed bumps, rumble strips, and reflective pavement markers.

In addition to the specific requirements and technical references listed herein, these services shall be performed in accordance with all applicable Federal, State, and local laws and regulations.

Inclusive in this requirement are the necessary safety provisions related to traffic control during repair activities. Some typical repairs that may be required are listed below. However, this is not an exclusive list.

a. Pot-hole repair l. Road shoulder repairs

b. Pavement upheaval/depression repair m. Barricade repairs

c. Alligator cracking repair n. Paved road shoulder shaving to restore pavement drainage

d. Crack and joint sealing o. Re-graveling roads

e. Graveled road smoothing p. Repairing or replacing road culverts, headwalls, and splash pads

f. Sign repair or replacement q. Erosion repairs

g. Reflective marker replacement r. Guard rail repair or replacement

h. Parking block replacement s. Addition of surfaced area related signs, markers, & other traffic control device

i. Handrail repair/replacement t. Concrete pavement repairs t. Concrete pavement repairs

j. Pavement marking repainting u. Base or sub-base material failure repairs

k. Road closing v. Road ditch sediment removal and configuration restoration

C.6.7.2. Culvert, Catch-basin, and Drop Inlet Cleaning. The Contractor shall remove and dispose of all woody vegetation, sediment, drift, and debris in culverts, catch-basins, and drop inlets.

C.6.7.3. Surfaced Area Related Drainage Ditch Cleaning. The Contractor shall remove and dispose of all woody vegetation, drift, and debris in surfaced area related drainage ditches.

C.6.7.4. Storm Debris Cleanup. The Contractor shall remove storm event related debris from surfaced areas and related rights-of-way. Cleanup shall include the removal of fallen or broken limbs and trees, soil deposited on paved surfaces, and any other material which adversely affects the utility or the safety of the surfaced area. Such cleaning shall be performed the day after the storm unless it poses a safety hazard. In the latter case, cleanup should be within two hours of identification.

C.6.8. Improved Grounds Maintenance. The Contractor shall provide the following maintenance services for improved grounds. Improved grounds exist at all field offices, the Greenwood area office, Walker Lake Pumping Plant, and Yazoo City Pumping Plant.

C.6.8.1. Mowing and Trimming Services. The Contractor shall perform mowing and trimming operations for improved grounds after coordination with the COR. Mowing and trimming services for improved grounds shall conform to the following requirements:

a. Mowing and trimming shall be conducted concurrently so as to help maintain uniform grass height and aesthetic appearance. The determination of the appropriate mowing height is reserved to the COR.

b. Mowing and trimming operations shall be conducted in a prudent manner to protect the grass sod, project features, equipment, buildings, trees shrubbery, and ground cover, and also to insure the safety of all persons and equipment around the mowing operations.

Relatedly, the Contractor shall not allow the alignment or facing of any mower discharge in the general direction of buildings, vehicles, or persons within the potential range of heavy objects, i.e., rocks and gravel, which might be thrown from the mower.

c. Mower blades shall be kept sharp to help assure clean cutting and minimize grass foliage breakage and bruising as evidenced by the browning of…