A13_MVK-2017-05,_J&A_Caterpillar_Certified_Maintenance.pdf

JUSTIFICATION AND APPROVAL FOR OTHER THAN FULL

AND OPEN COMPETITION

SUBJECT: JUSTIFICATION and APPROVAL

FOR OTHER THAN FULL AND OPEN COMPETITION

1. Contracting Agency:

U.S. Army Corps of Engineers, Vicksburg District 4155 Clay Street Vicksburg, Mississippi 39180

2. Description of Actions:

The U.S. Army Corps of Engineers, Vicksburg District Contracting Office intends to solicit and award on a sole source basis under the authority of FAR 13.106-1(b), to Puckett Machinery of Flowood, MS, CAGE 1JX26 in estimated amount of $133,000.00. The Contracting Officer has determined that only one source is available. This requirement is for Caterpillar certified maintenance for one Caterpillar CW-EXV-P6, one Caterpillar D5, one Caterpillar D6, and one Caterpillar D7. A RFP/RFQ WILL NOT be issued based on this notice. Caterpillar has certified that Puckett is the sole authorized Caterpillar dealer with the needed warranties in the applicable area (Warren County, Mississippi). See attached letter from Caterpillar, attached as Exhibit 1.

Proposed vendor:

Puckett Machinery 100 Caterpillar Drive Flowood, MS 39232 POC: Bevo Gandy Office: 769-777-7242 Cell: 601-941-3382 Bevo.Gandy@puckettmachinery.com

3. Description of Services:

A. Repairs to Caterpillar CW-EXV-P6 330B

Scope: Repairs are on Caterpillar CW-EXV-P6 330B SN#06DR04005; the contractor shall supply and furnish all necessary parts and labor to bring the Caterpillar 330B back to the original manufacture’s design and operational specifications.

1.1 Clean / wash

1.2 Repair lights

1.3 Repair cab

1.4 Repair machine

1.5 Repair air condition

1.6 Repair engine oil leak

1.7 Repair hydraulic leak

1.8 Perform 2000 SMU

1.9 Remove and reinstall track assembly

1.10 Remove and reinstall track shoes

1.11 Replace track pin and bushings

1.12 Replace sprocket rim

1.13 Reinstall track assembly

B. Repairs to Caterpillar D5H DT-206

Scope: Repairs are on Caterpillar D5H, serial # 01DD06530; the contractor shall supply and furnish all necessary parts and labor to bring the Caterpillar D5H back to the original manufacture’s design and operational specifications.

1.1 Recondition equalizer bar

1.2 Remove and install engine oil pan

1.3 Machine/grind/mill machine saddle

1.4 Troubleshoot floodlight

1.5 Replace precleaner

1.6 Replace exhaust pipe

1.7 Replace cab liner

1.8 Replace seat belt

1.9 Remove and install C frame

1.10 Machine/grind/mill C frame

1.11 Remove and install tilt cylinder

1.12 Replace tilt cylinder bearing

1.13 Remove and install 2 lift cylinder

1.14 Reseal 2 lift cylinders

C. Repairs to Caterpillar D6R DT-217

Repairs are on Caterpillar D6R, serial # 09PN01038; the contractor shall supply and furnish all necessary parts and labor to bring the Caterpillar D6R back to the original manufacture’s design and operational specifications.

1.1 Troubleshoot valve cover leak

1.2 Repair hydraulic control valve leak

1.3 Repair hand rail

1.4 Replace cab door handle

1.5 Replace air conditioner handle

1.6 Remove and install equalizer bar

1.7 Recondition equalizer bar before failure

1.8 Machine/grind/mill equalizer bar tow outer bearing bores

1.9 Machine/grind/mill equalizer bar one center bearing bore

1.10 Machine/grind/mill equalizer saddle

1.11 Repair lift cylinder trunnion

1.12 Remove and install 2 lift cylinders

1.13 Repair push arms

1.14 Replace undercarriage

1.15 Remove and install track assembly set

1.16 Remove and install track shoe set

1.17 Remove and install idler/idler wheel set

1.18 Remove and install track roller set

1.19 Remove and install carrier roller set

1.20 Remove and install sprocket segment both sides

1.21 Reseal track adjuster two

D. Repairs to Caterpillar D7R DT-212

Scope: Repairs are on Caterpillar D7R, serial # 03DN00247; the contractor shall supply and furnish all necessary parts and labor to bring the Caterpillar D7R back to the original manufacture’s design and operational specifications.

1.1 Troubleshoot engine

1.2 Remove and install cylinder head assembly

1.3 Remove and install fuel injector

1.4 Troubleshoot warning/indicator light

1.5 Remove and install track assembly set

1.6 Remove and install track roller set

4. Authority Cited: In accordance with FAR 6.302-1(a)(2); When the supplies or services required by the agency are available from only one responsible source, or, for DoD, NASA, and the Coast Guard, from only one or a limited number of responsible sources, and no other type of supplies or services will satisfy agency requirements, full and open competition need not be provided for.

In accordance with FAR 13.106-1(b)(1)(i); Contracting officers may solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization).

5. Reason for Authority Cited: Caterpillar dealers alone possess the authority to provide Caterpillar certified maintenance required by the scope of work. Puckett Machinery is the designated Caterpillar rebuild center for Caterpillar’s customers in the south/central Mississippi region (the applicable USACE region). Therefore, FAR 6.302-1(a)(2) and FAR 13.106-1(b)(1)(i) were cited because Puckett Machinery is the only business who can perform a Caterpillar certified maintenance in accordance with the scope of work.

6. Efforts to Obtain Competition: As, stated above, Puckett is the designated Caterpillar rebuid center for Caterpillar customers where the equipment is located (in the south/central Mississippi region).

7. Actions to Increase Competition: As stated in Paragraph 6 above, Puckett Machinery has been contacted to provide a quote. No other vendors/businesses were contacted because a Caterpillar dealer is needed since the machine is made by Caterpillar and Caterpillar certified mechanics are required. Puckett Machinery is the designated Caterpillar rebuild center for customers in the south/central region of Mississippi.

8. Market Research: As stated above, Caterpillar alone can provide Caterpillar certified mechanics. Market research also shows that Puckett Machinery is the only Caterpillar dealer for our region. As evidenced by the letter at the end of this justification, Puckett Machinery is the only Caterpillar dealer for our region.

9. Interested Sources: Puckett Machinery in Flowood, Mississippi

10. Other Facts: The vendor, Puckett Machinery, has supplied a letter from Caterpillar Headquarters that explains that Puckett Machinery is the sole source for Caterpillar customers in this area of Mississippi, attached as exhibit 1.

11. Technical Certification:

I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Name: Lance Gullett Date: ______________________________

Title: Technical POC Signature: __________________________

12. Fair and Reasonable Cost Determination:

I hereby determine that the anticipated cost or price to the Government for this contract is fair and reasonable based on the Government’s estimate and historical information.

Name: R. Ellis Screws Date: ______________________________

Title: Contracting Officer Signature: __________________________

Contracting Office Approval

Based on the foregoing justification, I hereby approve the procurement of this item for: Caterpillar Certified Maintenance under only one responsible source and no other supplies or services will satisfy agency requirements in accordance with FAR 6.302-1(a)(2) and 13.106-1(b)(1)(i); Funds are available.

Name: R. Ellis Screws Date: ________________________________

Title: Contracting Officer Signature: ____________________________

B4ODRLAG

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B4ODRLAG

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Certification of Legal Sufficiency

Name: Walker Moller Date: ________________________________

Title: Assistant District Cousel Signature: ____________________________