A02_SOW.pdf

Section C. Statement of Work - Description and Specifications

C.1. SCOPE. The Contractor shall furnish all labor, equipment, fuel, supplies, transportation, supervision, and management to provide inspection, operation, maintenance, repair, reconstruction and rehabilitation of project facilities and features managed by the U.S. Army Corps of Engineers, Vicksburg District, Arkabutla Lake, Enid Lake, Grenada Lake and Sardis Lake. Inclusive in this scope are emergency operations.

C.2. TYPE OF CONTRACT. This contract is a performance based Cost-Plus- Fixed-Fee contract with some Firm-Fixed-Price line items. Requirements are described in terms of results. Contractors are encouraged to propose cost-effective methods, plans, and resources that will increase efficiency and maximize performance. The Federal Acquisition Regulation (FAR 16.306) defines cost-plus-fixed-fee contracts as a cost-reimbursement contract that provides for payment to the contractor of a negotiated fee that is fixed at the inception of the contract. The fixed fee does not vary with actual cost, but may be adjusted as a result of changes in the work to be performed under the contract. The total fee is a function of the estimated contract amount. The amount of the fixed fee is entered by the contractor as a percent of the estimated cost, and is restricted as shown.

C.3. ESTIMATED CONTRACT AMOUNT. The estimated contract amount is the Contractor's estimate, as contained in his/her successful offer, of all costs anticipated in the execution of the contract requirements excepting the costs of materials, supplies, and services purchased by the Contractor for the Government in accordance with the paragraph entitled, "Government- Requested Purchases of Equipment, Materials, Supplies, and Services for the Government" by the Contractor under this contract. The estimated contract amount shall contain all cost elements, but it shall be exclusive of the base fee; the award fee; and costs reimbursed by the Government for materials, supplies, and services identified in the paragraph entitled, "Government-Requested Procurement of Equipment, Materials, Supplies, and Services for the Government-General".

C.4. CONTRACT PERIOD. This is a one year contract containing a Government option to extend it in one-year increments for up to an additional four years after the first year.

C.5. PERFORMANCE OF WORK. The performance of work is guided by field conditions (maintenance and operation needs for facilities, meteorological conditions, hydrological events, visitation, emergencies, and other such circumstances). Relatedly, the Contractor will provide many operations, maintenance, and repair activities. Contractor performance is initiated through written and oral communications with the Lake Manager and COR through the development of joint work plans that are approved by the Lake Manager and COR. The Contractor shall be aware that Government forces will be performing similar work at the project and that this work must be integrated with contract performance. The determinations of work to be performed by contract will be affected by many variables, including on-site conditions and needs and available manpower, equipment, and funds. The Contractor shall work objectively to maximize the effectiveness of his/her overall operations while minimizing costs to the Government.

C.6. STATEMENT OF WORK. The activities identified in the following subparagraphs represent requirements that may be performed in whole or in part by the Contractor. However, the following descriptions do not preclude the possibility of other work requirements by the U.S. Army Corps of Engineers. As referenced in this contract, the scope of work is limited to the boundaries of the U.S. Army Corps of Engineers.

C.6.1. GENERAL LOCATIONS OF WORK. The Corps' facilities and features included in the immediate work locations are comprised within the following Mississippi counties:

Grenada Lake Sardis Lake Yalobusha County Lafayette County Calhoun County Panola County Grenada County Marshall County

Enid Lake Arkabutla Lake Yalobusha County DeSoto County Panola County Tate County Lafayette County Tunica County Panola County

C.6.2. Types of Operations, Maintenance and Repair Activities that maybe performed under this contract: The types of operations, maintenance and repair activities that are included in the scope of this contract are listed below; however this is not an exclusive list. This information is provided for information purposes only and shall not limit the Government from requiring other unlisted services.

• Beach Nourishment

• Building Repairs

• Boundary Line Maintenance

• Boat Ramp Cleaning

• Buoy Deployment and Maintenance

• Drift Removal and Disposal

Erosion Repairs

• Equipment Maintenance and minor Repairs

• Facility Repairs & Maintenance of Government offices an buildings, including Electrical Repairs, Carpentry, Plumbing Repairs, Painting, Heating/Air Condition Services (HVAC), Masonry Repair

• Fertilization Treatments, Herbicide Treatments, Insecticide

• Fire Lane Maintenance

• Flood Control Structure Repairs and Maintenance

• Fisheries and Wildlife Habitat maintenance

• Gate Maintenance/Repairs

• Graffiti Removal

• High Water Surveillance

• Landscaping

• Lime Treatments

• Litter Pickup

• Nonhazardous Solid Waste Collection Transportation and Disposal

• Paving, Road, Parking Lot Maintenance/Repairs

• Pesticide spraying of buildings and restrooms

• Pest Control

• Portable Pump Operation

• Recreation Area and Facility Cleaning

• Road maintenance and repair

• Sewage, Sludge, and Vault Waste Pump-out

• Sign Maintenance and Repairs

• Traffic Safety Control Device Deployment and Maintenance

• Turf Mowing, Trimming and Maintenance

• Vegetative Planting and Maintenance

• Visitor Center Office Operations

• Visitor Center Equipment, Maintenance and Repairs

C.6.3. EMERGENCY OPERATIONS: The Contractor may be required to provide emergency operations services within the locations described in the section C.6.1. entitled “General Locations of Work”, as their need arises. Such services may include, among others, the following types of work: Emergency operations may include, among others, the following types of work:

a. Sandbagging operations of boils and points of “piping”

b. The provision, hauling, and placement of fill material

c. The performance of emergency dam patrols.

d. The procurement and operation of portable pumps.

e. The cleanup of storm or flood debris.

f. The procurement and placement of erosion control materials (riprap, plastic sheeting, filter cloth, mulch, seed, etc.).

g. The construction and improvement of work-site access roads.

C.7. GENERAL CONTRACTOR RESPONSIBILITIES FOR INPECTION OPERATION,

CONSTRUCTION, REPAIR AND MAINTENANCE. The Contractor shall assume the following general inspection operation, construction, repair and maintenance activities are addressed as follows: Detailed procedures maybe available within operation and maintenance manuals, technical data sheets, and drawings. They may also be developed either unilaterally by the Government or jointly by the Government and the Contractor.

C.7.1 PROJECT AND FACILITY INSPECTIONS. In conjunction with normal maintenance activities the Contractor shall provide the project and facility inspections described as follows. Inspections are normally performed on a scheduled basis and often include the need for written reports for each inspection conducted. Reports shall be provided as required or if determined to be necessary by the COR. If required, the written report shall indicate the facility or feature inspected, the date of the inspection, and the inspection findings.

C.7.1.1 Inspections for Structural Distress in Flood Control Works during Periods of High Lake Stages. During periods of high lake stages, flood control works are intensively inspected for evidence of distress or failure. The intensity and frequency of inspections during these periods will be determined by the Lake Manager or COR. Typical indicators of distress include potential problems such as:

a. Boils

b. Evidence of differential movement between concrete joints

c. Earth slide or slough

d. Sink holes

e. Cracks

f. Flowing water (other than from drainage devices)

g. The presence of material (mud, sand, etc.) in water flowing from a drain or weep-hole.

h. Unusual flow rate from a drain or weep hole

i. Wet spots in dams or abutments to structures

j. Unusual noises, smells, vibrations, or smoke in or around pumps or drainage structures

k. Movement/displacement of riprap

C.7.1.2 Reporting Evidence of Structural Distress. If the Contractor encounters any of the aforementioned potential problems or any other indication of a developing or otherwise serious problem, then he/she shall immediately verbally notify the Lake Manager and/or Facility Manager and COR of the condition, irrespective of the time or the day. If neither individual can be contacted, then the Contractor shall immediately notify the nearest Corps of Engineers employee. The Contractor and his/her employees shall not be reluctant to contact the Corps under such circumstances or to identify and mark seemingly minor problems. However, the Contractor and his/her employees shall maintain composure under such circumstances and not incite panic or undue public alarm. Public notification of such circumstances shall be the responsibility of the Government. The Contractor's performance shall not be considered in any way deficient due to his/her identification of a problem which is later ascertained to not be a problem. However, failure to identify and report an apparent problem shall be considered a serious performance deficiency. Reporting includes breaches of security, under-mining, or other unusual conditions or damage to structures and facilities.

C.7.1.3. Fire Safety Inspections and Hazard Correction. All Government buildings including buildings and facilities assigned to the Contractor), enclosures and public facilities are to be inspected for the presence of fire hazards defined by the National Fire Protection Association (NFPA). Any hazards found shall be immediately eliminated and also reported. Immediate notification to the Lake Manager.

C.7.1.4 Road and Surfaced Areas Inspections. Roads and surfaced areas are also inspected on a scheduled basis. Additional inspections are performed after each period of heavy or prolonged rainfall (2 inches or more within a 24-hour period). Problems detected which present safety hazards are reported orally to the Lake Manager/Facility Manager and COR immediately. The inspections include, but are not limited to, the following potential deficiencies:

a. Pavement cracks.

b. Alligator cracks.

c. Pavement upheavals or depressions.

d. Pot holes.

e. Base or sub base failure.

f. Edge raveling.

g. Drainage stoppages.

h. Embankment erosion.

i. Drift or debris accumulation around bridges

j. Drift, debris, or sediment accumulation around or in culverts or in roadside drainage ditches.

k. Damaged, illegible, or missing signs.

l. Wash boarding of graveled surfaces.

m. Damaged bridge components.

n. Missing or illegible pavement markings.

o. Pavement settlement.

p. Boat ramps obstructed by mud or debris.

q. The presence of loose material; i.e., sand, gravel, silt, or dirt, on paved areas.

r. Culvert wing wall or splash pad damage.

s. The presence of storm debris.

t. Graveled surface composition degradation (loss or separation of binder) or looseness.

u. Damaged or missing handrails.

v. Bridge or road icing.

w. Graveled surface rutting or erosion.

x. Imminent inundation (necessitating closure)

y. Growth of woody vegetation in ditches or around culverts or bridges or in rights-of-way

z. Road shoulder build up or subsidence.

aa. Damaged or moved parking blocks.

bb. Vegetative material deposition in drains.

C.7.1.5 Sign Inspections. All project signs are observed in conjunction with the performance of other project operations and maintenance. Scheduled inspections and maintenance shall be inspected performed in accordance with contractors Quality Control Plan.

C.7.1.6 Building Inspections. All project buildings shall be inspected per the determination of the COR and/or Government Representative and Contractor’s Quality Control Plan. The inspections shall include all structural features such as foundations, walls, doors, windows, caulking, weather seals, roofing, floors and floor coverings, porches, interior plumbing and related fixtures, interior and connected exterior electric equipment, interior heating and cooling equipment, and other equipment affixed as part of the building or roofed structure.

C.7.1.7. Improved Grounds Inspection Services. All natural resources contained in the improved grounds areas shall be inspected in accordance with the contractor’s quality control plan. The inspections shall include but are not limited to the following potential problems:

a. Weed infestation in mowed areas.

b. Fire ant infestation.

c. Sink holes.

d. Erosion of mowed areas.

e. Insect damage to trees, shrubs, and ground cover.

f. Injuries or damage to trees, shrubs, and ground cover.

g. Drainage stoppages.

h. Grass sod density and general health.

i. Dehydration or wilting of planted trees, shrubs, ornamental vegetation, and ground cover.

j. Vandalism.

k. Storm damage to natural resources.

l. Dead or dying vegetation.

C.7.1.8. Gate Inspections. All project gates are inspected in accordance with the Contractor's Quality Control Plan.

C.7.2. Vegetation Removal from Riprap Areas, Riprap Stockpiles, and Parking Areas. Vegetation is normally removed from riprap areas, parking areas, riprap stockpiles, and other nonliving objects and structures by an initial application of herbicide followed by physical removal of all dead, woody vegetative matter, excepting riprap stockpiles where physical removal of dead woody vegetative matter is not necessary. Herbicide application and vegetation removal and cutting operations are accomplished manually for all areas (i.e., aerial herbicide application is not allowed). Extreme care shall be exercised to prevent the drift of herbicide aerosol onto vibrant vegetation adjacent to the areas. Also, the application process shall not result in the introduction of herbicide into adjacent waters.

The application method must be approved in advance by the Lake Manager and COR in accordance with the paragraph entitled "Pesticide Application." Aerial application of herbicide using either fixed-wing aircraft or helicopters is not allowed. All herbicides used in the performance of work under this contract shall be approved by the Lake Manager and COR prior to application.

C.7.3 Grounds Maintenance. Grounds maintenance includes the following activities, among others:

Mowing, trimming and edging.

Erosion repairs and control.

Litter pickup.

Insect and weed control.

Fertilization.

Lime application.

Tree trimming and removal.

Grass, shrub, and tree planting.

Watering.

Landscaping.

Seeding and sodding.

Mulching.

C.7.3.1. Mowing and trimming Services. The Contractor shall provide the following mowing and trimming services for the 4 Mississippi Lakes.

Additionally, prior to beginning mowing for each season, the Contractor shall provide a written mowing plan to the COR. This plan shall address each area to be mowed and contain the planned order of mowing. Mowing and trimming services for levees shall conform to the following requirements.

a. Mowing operations shall be conducted in a prudent manner to protect the grass sod, project features, equipment, posts, cattle gaps, and fences and also to insure the safety of all persons and equipment around the mowing operations. Relatedly, the Contractor shall not allow the alignment or facing of any mower discharge in the general direction of vehicles and persons within the potential range of heavy objects, i.e., rocks and gravel, which might be thrown from the mower.

b. Mower blades shall be kept sharp to help assure clean cutting and minimize grass foliage breakage and bruising as evidenced by the browning of the grass turf after mowing operations.

c. In conducting mowing operations, the Contractor shall not cause any rutting or sod damage. Should the Contractor encounter any soft or damp areas, the mowing procedure and/or equipment shall be adjusted to prevent any rutting or sod damage.

d. In the event that any mowing operation results in the production of piles of clippings or other deposits of cut vegetation which, in the COR's opinion, may result in damage to the grass sod if left in place, then the COR may direct the Contractor to remove and dispose of such piles or deposits.

e. Mowers used for this mowing shall be set to mow at a height of 3 inches. Mowing and trimming operations shall be conducted in a prudent manner to protect the grass sod, project features, equipment, buildings, trees, shrubbery, and ground cover, and also to insure the safety of all persons and equipment around the mowing operations. Relatedly, the Contractor shall not allow the alignment or facing of any mower discharge in the general direction of buildings, vehicles, or persons within the potential range of heavy objects, i.e., rocks and gravel, which might be thrown from the mower.

f. Mower blades shall be kept sharp to help assure clean cutting and minimize grass foliage breakage and bruising as evidenced by the browning of the grass turf after mowing operations. Prior to mowing in any area, the Contractor shall inspect the area to be mowed, and remove all debris and litter, which could be scattered by or thrown from the mower during the operation. Should any litter or debris be inadvertently scattered by the mowing operation, the Contractor shall immediately retrieve and dispose of this material.

The Contractor shall mow and trim to a uniform height so as to result in an aesthetic appearance of the grounds. In conducting mowing operations, the Contractor shall not cause any rutting or sod damage.

Should the Contractor encounter any soft or damp areas, the mowing procedure and/or equipment shall be adjusted to prevent any rutting or sod damage. However, the requirement to cut the grass in these areas remains in effect. The Contractor shall utilize trimming methods, i.e., the use of sickles, sling blades, and mechanical trimmers and edgers at all locations where the use of mowing equipment either risk damage to property or resources or otherwise pose a safety hazard to persons in the area. Such locations include, but are not necessarily limited to the perimeters of buildings, posts, trees, shrubs, ground cover, sidewalks, curbs, parking blocks, telephone poles, ditches, drains, and culvert head walls. The Contractor shall not use mechanical trimmers around any shrub, ground cover or tree; and he/she shall exercise special care in trimming around these items so as to avoid damage to the roots, bark, foliage, and vines. Also, trimming methods shall be employed within a three foot perpendicular distance of the periphery of all items described herein. The Contractor may discretely apply herbicide, in lieu of trimming, around non-living objects with prior approval of the location and method of application by the COR.

C.7.3.2 Weed and Woody Vegetation Control Turf by Herbicide Application. The Contractor shall apply herbicide application and vegetation removal with cutting operations for all areas (i.e. aerial herbicide application is not allowed) Extreme care shall be exercised to prevent the drifty of herbicide aerosol onto vibrant vegetation adjacent to the areas. Also, the application process shall not result in the introduction of herbicide into adjacent waters. All herbicides, their mix recipes, and their methods and rates of application shall be in accordance with product label instructions and have received the prior approval of the COR. Also, the Contractor shall comply with all State and Federal laws and regulations concerning the licensing of herbicide applicators. The Contractor shall provide the COR with a copy of each applicator's license obtained and held pursuant to these laws and regulations and pertaining to work performed under this contract.

At least 30 days prior to the commencement of herbicide application, the Contractor shall submit an application plan to the COR for his approval.

C.7.3.3. Re-establishment of Turf. The Contractor shall re-establish turf when the turf is damaged due to use, O&M functions, weather conditions, or other reasons. The Contractor shall dress areas to a reasonably smooth surface, prepare the seed bed, fertilize, and seed. Areas will be mulched as determined necessary. These activities shall be performed by accepted practices.

C.7.4. Building Maintenance - Scope. Building maintenance includes housekeeping, preventative maintenance, repairs, and alterations to project buildings and roofed structures included in this contract. All work is performed in accordance with applicable National Codes; Department of Army Regulations; technical manuals; publications; all manufacturer's recommendations; and all Federal, state, and local laws. Preventative maintenance, repair, and alteration of buildings and roofed structures include all structural features such as foundations, walls, doors, windows, roofing, floors and floor coverings, porches, interior plumbing, interior and connected exterior electric components, interior heating and cooling equipment, and other equipment affixed as part of the building or roofed structures.

C.7.4.1. Plumbing Preventative Maintenance. Plumbing preventative maintenance normally includes the following for each building and roofed structure but not limited to:

a. Drain 5 gallons of water from Water heaters with emergency Pop-off valve open annually.

b. Turn off and drain plumbing, prior to incurring freezing temperatures

(for unheated buildings)

C.7.4.2 Building Repairs and Replacements Standards. The Contractor shall perform repairs and replacements to buildings and roofed structures after coordination with the Lake Manager/COR. In the absence of specific directions from the COR concerning a repair, the following standards apply:

C.7.4.3. Workmanship Quality - Plumbing – The Contractor shall perform all plumbing repairs, replacements, and alterations are to be performed in accordance with applicable sections of the latest edition of the Uniform Plumbing Code (UPC). The quality of workmanship shall always be equal to or better than the minimum specified by the UPC. The Contractor shall obtain written approval from the Lake Manager and COR prior to any deviation from the UPC requirements.

C.7.4.4. Workmanship Quality - Carpentry - The Contractor shall perform all Carpentry work in accordance with applicable standards contained in the Southern Building Code (SBC) and applicable materials manufacturer’s publications; i.e., those published by such organizations such as the Southern Forest Products Association (SFPA), the Western Wood Products Association

(WWPA), and the American Plywood Association (APA). The quality of workmanship shall always be equal to or better than the minimum specified by the SBC. The Contractor shall obtain written approval from the Lake Manager and COR prior to any deviation from the SBC requirements.

C.7.4.5. Workmanship Quality – Masonry- The Contractor shall perform all Masonry work in accordance with applicable standards contained in the latest editions of the American Standards Building Code for Masonry (ASBCM), the National Concrete Masonry Association (NCMA), and also applicable materials manufacturers publications; i.e., those published by the Portland Cement Association, the Facing Tile Institute, and the Brick Institute of America.

The quality of workmanship shall always be equal to or better than the minimum specified by the ASBCM and the NCMA. The Contractor shall obtain written approval from the Lake Manager and COR prior to any deviation from the ASBCM requirements.

C.7.4.6. Workmanship Quality Painting. The Contractor shall perform all Painting work in accordance with applicable standards published by the American Society for Testing and Materials (ASTM). The quality of workmanship shall always be equal to or better than the minimum specified by the applicable ASTM standards. The Contractor shall obtain written approval from the Lake Manager prior to any deviation from the ASTM standards.

C.7.4.7 Workmanship Quality Metal Working. The Contractor shall perform all Metal working in accordance with applicable standards published by the ASTM and the American National Standards Institute (ANSI). The quality of workmanship shall always be equal to or better than the minimum specified by the applicable ASTM and ANSI standards. The Contractor shall obtain written approval from the Lake Manager and COR prior to any deviation from the ASTM or ANSI standards.

C.7.4.8. Workmanship Quality Electrical Work. The Contractor shall perform Electrical work in accordance with applicable standards contained in the latest edition of the National Electrical Code (NEC) and applicable publications of the NFPA. The quality of workmanship shall always be equal to or better than the minimum specified by the applicable NEC and NFPA standards.

The Contractor shall obtain written approval from the Lake Manager and COR prior to any deviation from the NEC or NFPA standards.

C.7.4.9. Workmanship Quality Concrete Work. The Contractor shall perform all concrete work in accordance with applicable standards contained in applicable publications of the ANSI, ASTM, and American Concrete Institute (ACI). The quality of workmanship shall always be equal to or better than the minimum specified by the applicable ANSI, ASTM, and ACI standards. The Contractor shall obtain written approval from the Lake Manager and COR prior to any deviation from the ANSI, ASTM, or ACI standards.

C.7.4.10. Housekeeping Services. The Contractor shall maintain all work areas under his/her control; i.e., office areas, shops, storage buildings, and compounds on the project, in a neat, clean, and orderly manner. Repair equipment, machinery, and parts shall be positioned so as to not pose any safety hazards while in use. Otherwise, such items shall be kept stored in their designated storage areas.

C.7.4.11 Field Office Janitorial Services. The Contractor shall provide janitorial services as requested by the COR and/or Government representative for the following Corps of Engineer offices.

a. Arkabutla, Enid, Grenada and Sardis Lakes

These services shall be available per the discretion of the COR and/or Government representative, Monday through Friday. They are not to be performed on Saturday, Sunday, or Federal holidays. If a reduction in frequency of these services is directed, a reflective adjustment in price will be executed. The contractor shall submit a schedule of values for approval for each item of work required herein. The following services are included in this requirement.

a. Floor Cleaning. Office and hallway floors shall be cleaned by sweeping, mopping, or vacuuming, as appropriate for the floor covering, so as to leave them free of dirt, dust, litter, liquids, and other foreign material.

b. Furniture, Pictures, Wall Maps, and Equipment Cleaning. Office furniture, pictures, wall maps, and equipment shall be dusted to remove all dirt and dust. This operation shall not disturb work papers.

c. Window Cleaning. Windows and window shades/blinds shall be cleaned to remove all smudges, finger prints, dirt, dust, and other foreign material. Glass surfaces shall be cleaned with an ammoniated glass cleaner.

d. Restroom Cleaning. Restrooms shall be cleaned and disinfected.

This cleaning shall include the washing and sanitizing of all fixtures, and the mopping of floors. All waterproof wall surfaces, i.e., tile, shall be washed and disinfected.

e. Floor Waxing. Tile floors shall be stripped, waxed, and sealed as necessary to maintain a lustrous shine as directed by the COR.

f. Carpet Shampooing. Carpeting shall be shampooed as requested by the COR to remove spilled material and stains.

g. Walls and Door Cleaning. All walls and doors shall be cleaned to remove all finger prints, smudges, dirt and other foreign material as requested by the COR.

C.7.4.12. Janitorial Services. Overall cleaning of, but not limited to, restrooms, furniture, office equipment, pictures, displays, windows, walls, doors, kitchen & equipment, drinking fountains, entrances, displays, fixtures, trash collection, and floors, including sweeping, mopping, & vacuuming. These services shall be available per the discretion of the COR and/or Government representative, Monday through Friday. Reference C.7.5.15 a-g.

C.7.4.13 Mowing & Trimming Services – Weekly. Note table #1

C.7.4.14 Cleaning of culverts at toe ditch – Quarterly. Note table #1

C.7.4.15 Perform Pest Control Services - Monthly. Note table #1

C.7.4.16 Janitorial Services – Weekly. Note table #1

Firm Fixed Fee - Table 1

Area Name:

Grenada Lake

Approximate

Area

Firm Fixed Price Description Duration

Visitor Center Bldg. #504

Lake Field Office Bldg. #560

Developed areas and Parking Lot

Approx.

2,000 sq. ft.

Mowing: April – Sept ( 6 months ) Provide all labor and supplies/equipment needed for Mowing/weeding. Areas to be serviced include the grounds around the Visitor center and Field office building and parking lots including all flower beds, shrubbery beds, planters, etc.

Weekly.

1 once per week.

(Friday)

48 performances 24 per building

Field Office Bldg. #560

14,289 sq. ft.

Pest Control: 12 months Provide labor, materials, transportation and supplies for Pest Control services not limited to spider control services at Grenada Lake Field Office

Monthly – Once.

24 performances

(12 per building)

Bldg. #560

14,289 sq. ft.

Janitorial: 12 months Provide labor, supplies and equipment necessary for Janitorial Service for the Visitor Center building and Field Office building

Weekly

3 times a week

288 performances 144 per building

Toe Ditch

25,625 linear feet

Toe Ditch: 12 months Provide labor, material, supplies and equipment for cleaning out debris from the Toe ditch including berm ditches, surface ditches.

Quarterly

4 times a year

4 performances

Enid Lake

Field Office–

Bldg.#655

6.5 acres, 2300 sq. feet flower beds

Mowing: 6 months Provide all labor, materials, supplies and equipment needed for Mowing/weeding. Areas to be serviced include the grounds around the Enid Lake field office and parking lot including all flower beds, shrubbery beds, planters, etc.

Weekly – 1 time (Friday) 01 Apr - 30 Sept

5695 sq. ft.

Pest Control: 12 months Provide labor, materials and supplies for Pest Control not limited to spiders control services inside at Enid Lake Field Office.

(Certification Required)

Monthly

12 performances

5695 sq. ft

Janitorial: 12 months transportation and supplies for Janitorial Service for Enid Lake

144 performances

7,744 sq. yds.

and equipment for cleaning out debris from the Toe ditch

4 performances

Arkabutla Lake

Firm Fixed Price Description

Duration

Building #879

Approximately

1.5 acres & 1550 sq. ft.

of flower beds

Mowing Services: 6 months Provide Mowing/weeding around Field Office building. Areas include the grounds around the parking lot including all flower beds, shrubbery beds, planters, etc.

Weekly - Once Friday 01 Apr-30 Sep 24 performances

7475 sq. ft.

Pest Control Services: 12 months supplies for Pest Control not limited to spiders control services inside at Arkabutla Lake Field Office.

(certification required)

12 performances

7475 sq. ft.

Janitorial Service:

transportation and supplies for Janitorial Service for Arkabutla Lake Field Office.

144 performances

7250 linear ft.

Toe Ditch Cleaning:

and equipment for cleaning out debris from the Toe ditch performances annually

Sardis Lake

Field Office and Project Mgt.

Office

Approximately 4,000 sq. ft.

Mowing Services: Weekly (6 months) Provide all labor and supplies/equipment needed for Mowing/weeding. Areas to be serviced include the grounds around the Field office and Project Mgt. Office including parking lot Ares including all flower beds, shrubbery beds, planters, etc.

(Friday) 01 Apr - 30 Sept

48 performances (24 Field Office & 24 Project Office

Field Office & Project Mgt

7600 sq. ft.

Pest Control Services: 12 Months supplies for Pest Control not limited to spiders control services inside at Sardis Lake Field Office and Project Mgt.

Office.

(Certification Required)

(12 Field Office & 12 Project

Field Office & Project Mgt.

7600 sq. ft.

Janitorial Services: 12 months Provide labor, supplies, transportation and equipment necessary for Janitorial Service for Field Office and Project Management Office.

Mon,Wed,Friday

288 performances (144 Field Office & 144 Project office

39,154 linear ft.

and equipment for cleaning out debris from the Toe ditch

4 times a year

C.7.5. Surfaced Areas Maintenance - General Scope. The contractor shall maintain all surfaced areas and all related appurtenances including paved and unpaved roads, parking areas, sidewalks, bridges, steps, drains, culverts, curbs, parking blocks, ditches, embankments, signs, pavement markings, guardrails, handrails, speed bumps, rumble strips, and reflective pavement markers, among others. Work is performed in accordance with the requirements and technical references listed herein and also in accordance with all applicable Federal, state, and local laws and regulations. Traffic control during repair activities may also be necessary. Some typical repairs are listed below, however, this is not an exclusive list.

a. Pot-hole repair.

b. Pavement upheaval/depression.

c. Alligator cracking repair.

d. Crack and joint sealing.

e. Graveled road smoothing.

f. Sign repair or replacement.

g. Reflective marker replacement.

h. Parking block replacement signs, markers, or other traffic control.

i. Handrail repair/replacement devices.

j. Pavement marking repainting.

k. Road closing.

l. Road shoulder repairs.

m. Barricade repairs configuration restoration.

n. Paved road shoulder shaving.

o. Re-graveling roads.

p. Repairing or replacing road culverts, headwalls, and splash pads.

q. Erosion repairs.

r. Guardrail repair or replacement.

s. The addition of surfaced area related signs, markers, or other traffic control.

t. Concrete pavement repairs.

u. Base or subbase material failure repairs.

v. Road ditch sediment removal and configuration restoration.

w. Road paving

C.7.5.1. Surfaced Area Repairs - Bituminous Pavement - Pot Hole, Edge Raveling, Alligator Cracking, Depression, and Upheaval Repair Standards. All repairs to pot holes and areas affected by edge raveling, alligator cracking, depressions, and upheavals are normally performed in accordance with the following procedure, unless otherwise required by the COR or designee.

C.7.5.2. Pavement Failure Excavation. The marked area of pavement failure is excavated using a sharp cutting tool; i.e., a flat pick axe or a pneumatic hammer with flat bit. Material should be removed as it is loosened. The depth of excavation is to the depth of where material failure is not evident;

i.e., no soft material or mud remains. In the process of cutting, the cutting tool is not to be rocked or otherwise used in a manner to cause additional pavement fractures. The final cut shall leave vertical surfaces on the un-failed/existing material around the perimeter of the hole. Where failures intersect pavement edges, the hole is excavated vertically to a depth where a solid base is found.

C.7.5.3. Excavation Cleaning. The excavation is to be thoroughly cleaned of all loose material and water, if present, using either compressed air, vacuum, or a broom as appropriate. The purpose of the cleaning is to provide a surface to which the cold bituminous material can adhere. It is not necessary to completely dry the hole, as surface dampness is acceptable.

C.7.5.4 Placement of Cold Bitumen. Cold bituminous material is placed in the hole and thoroughly packed with a tamp in lifts not exceeding 6 inches. A hot tack coat is not to be applied either to the hole or between lifts because the solvent in the tack can dilute the asphalt in the cold bitumen and result in improper bonding. Filling and packing shall begin around the edges of the hole with packing blows directed at the bonding surface.

Filling and packing shall end in the center of the hole. Additionally, in patching failures which intersect pavement edges, the edge patch shall have a slight slope away from the road centerline to ensure water runoff. Also, the shoulder side of the patch shall be tightly packed against the hole-sides to provide lateral support. In handling and placing the cold bitumen in the hole, care shall be exercised to avoid gradation segregation. Specifically, the cold bitumen shall not be raked or thrown into the hole or into transporting devices in any way.

C.7.5.5 Final Compaction. The finished patch shall be compacted sufficiently so as to not to be rutted by a single wheel load of 4,000 pounds with a tire inflation pressure of 80 psi. The patch shall be smooth and level with all surrounding pavement surfaces. The piling of cold bitumen on the patch area in a manner that results in the final patch being at a level above the surrounding pavement surfaces or the under-filling of the patch area are both specifically prohibited. Compaction shall be accomplished in a manner that does not cause failure or depression of surrounding pavement.

C.7.5.6. Cleanup. All loose material around the patch area shall be removed and disposed of by the Contractor. The placement of extra cold bitumen back into the bitumen container or stockpile is specifically prohibited.

C.7.5.7. Bituminous and Concrete Pavement - Crack Sealing Standard Methods.

All sealing of cracks and expansion joints in bituminous and concrete pavements shall be performed after coordination with the Lake Manager or, absent specific direction, in accordance with the following procedure:

C.7.5.8. Crack and Joint Cleaning. Prior to crack or joint sealing, the crack or joint shall be thoroughly cleaned to remove all water, dirt, sand, gravel, or other foreign material. Cleaning shall be accomplished using compressed air.

C.7.5.9. Liquid Bituminous Sealant Temperature. The Contractor shall maintain the liquid bituminous sealer at a temperature between 200 and 250 degrees F during application.

C.7.5.10. Crack and Joint Filling. The Contractor shall fill all cracks with liquid bituminous sealer to a level flush with the pavement surface. The Contractor shall not spill liquid bituminous sealer on the pavement surface or overfill the cracks. Crack filling shall be accomplished so as to provide a watertight seal.

C.7.5.11. Culvert, Catch Basin, Drain, and Ditch Cleaning. The Contractor shall remove and dispose of all woody vegetation, sediment, drift, and debris in the culverts, catch basins and drop inlets.

C.7.5.12. Storm Debris Cleanup. The Contractor shall remove storm event related debris from surface areas and related right-of-way. Cleanup may include the removal of fallen or broken limbs and trees, soil deposited on paved surfaces, and any other material which adversely affects the utility or the safety of the surfaced area. Such cleaning shall be performed the day after the storm unless it poses a safety hazard. In the latter case, cleanup should be within two hours of identification

C.7.5.13. Stevedoring, Pickup & Delivery, and Warehousing.

C.7.5.14. Warehousing Services. The Contractor shall provide maintenance and property control services for Government-owned materials, supplies, and equipment. The following requirements apply to this requirement:

a. The maintenance of a neat and orderly arrangement of supplies, materials, and equipment. An acceptable arrangement and storage configuration will be provided by the COR.

b. The maintenance of an up-to-date inventory of all materials, supplies, and equipment. The inventory shall identify the item, quantity, serial number (if applicable), and location. The Contractor shall not store or otherwise mix any of his/her supplies, materials, or equipment with those owned by the Government. All materials, supplies, and equipment shall be conspicuously identified to determine ownership. Relatedly, all Government-owned supplies and equipment shall, upon receipt and acceptance by the Government, be promptly, indelibly, and conspicuously marked with the letters "USACE". Marking methods shall not result in damage or detract from the physical appearance or utility of any supplies or equipment. The COR may also require the Contractor to apply bar code labels to Government-owned equipment. The Government shall provide such labels.

C.7.5.15. Stevedoring Services. The Contractor shall perform all loading and unloading of materials, supplies, and equipment. Loading and unloading shall be accomplished in a safe and rapid manner to minimize carrier delays. Also, care shall be exercised to avoid damage to any supplies, materials, or equipment during loading or unloading. In the event that the Contractor damages any Government-owned supplies, materials, or equipment during loading or unloading operations, then he/she shall provide restitution to the Government for such damages. All such damages shall be immediately reported to the COR, and failure to do so may be considered a serious performance deficiency.

C.7.5.16. Pickup and Delivery of Materials, Equipment, and Supplies at Off Project Locations. The Contractor shall provide pickup and delivery services for materials, equipment, and supplies. These services may include load and unloading at the destination. All loads shall be properly secured, and care shall be exercised to avoid damage to transported materials, supplies, and equipment. In the event that the Contractor or his/her agents damages any of these items during transportation, then he/she shall provide restitution to the Government for such damage. All such damages shall be immediately reported to the COR, and failure to do so may be considered a serious performance deficiency.

C.7.5.17. Fencing Maintenance and Repair. The Contractor shall maintain and repair fencing after coordinating activities with the COR and in accordance with the following standards:

a. Fencing. Fencing shall be straight, un-dented or torn, have fully operational gates, have all components, have no gaps thereunder, and be properly tensioned.

b. Gate Locks. Gate locks shall be undamaged, free of rust, lubricated, and fully operational.

C.7.5.18. Recreation Facility Sanitary Services.

C.7.5.18.1 Cleaning of Comfort Stations, Shower Buildings, Drinking Fountains, Jug Fillers, Fish Cleaning Stations, Portable Toilets, and Other Similar Facilities. Cleaning is performed for public health and safety. Cleaning may include the removal of cobwebs, insect nests (including dirt dauber and wasp nests), insects, dust, stains, growths, trash, mildew, soap scum, and other foreign materials from all surfaces. For drinking fountains, jug fillers, and separate attention is given to the cleaning and disinfection of the spigots.

Also, cleaning materials used for this task shall not be used in any other cleaning operations. Cleaning may also include the unstopping of drains and plumbing in buildings, trailer dump stations, fish cleaning stations, and other facilities.

C.7.5.18.2. Composting-Type Comfort Station Treatment Media Maintenance.

Media maintenance normally includes the pouring of 2 gallons of clean water down each toilet so as to moisten the treatment media on a frequency determined by the COR or designee. Water used for washing or any water containing cleaning agents or deodorizers shall not be used for this purpose.

C.7.5.18.3 Cleaning of Picnic Shelters, Amphitheaters, Grills, Fire Rings, Service Tables, Picnic Tables, Picnic Table Covers, Benches, Fireplaces, Overlooks, Well Shelters, Bulletin Boards, Courtesy Docks, Boat Docks, Gazebos, Bench Covers and Other Similar Facilities. Cleaning is performed for public health and safety. Cleaning may include the removal of cobwebs, insect nests (including dirt dauber and wasp nests), insects, dust, stains, growths, trash, food residue, and other foreign materials from these facilities. All material removed from the grills, fire rings, and fire places, as well as any deposits of ashes, litter, or unburned material on the ground around these facilities, shall be disposed of in accordance with waste disposal requirements of this contract.

C.7.5.18.4 Trash Receptacle Inspection and Cleaning Service. Exterior trash receptacle cleaning may include emptying and cleaning receptacles or repositories that are either soiled internally or externally by washing and disinfecting. Also, where nuisance insects are noticed; i.e., flies or yellow jackets, wasps, the containers shall be sprayed with insecticide approved by the COR or designee. Insecticide shall be applied in accordance with manufacturer's label instructions for the condition. All trash and debris collected by the Contractor shall be disposed of in accordance with waste disposal requirements of this contract.

C.7.5.19. Materials and Equipment Hauling. All materials and equipment hauling operations shall be conducted in accordance with the following requirements.

C.7.5.19.1. Supplies and Equipment Transportation. All supplies and equipment shall be securely fastened in the transporting vehicle. Also, all materials and equipment shall be transported inside the vehicle and neither hung nor otherwise attached to the exterior of the vehicle.

C.7.5.20. Solid Waste Hauling. All solid waste collected in the performance of this contract shall be hauled in vehicles with containment bodies which have solid sides. This requirement also applies to side extensions. For the purpose of this requirement, "solid" is defined as being without holes, slots, or other perforations through which the solid waste may be viewed from the exterior of the vehicle. The hauling vehicles shall be designed such that all loading and unloading operations are conducted from the rear of the vehicle. Also, when these vehicles are in transit, the rear opening shall be closed with a solid panel. Additionally, when these vehicles are in transit, the top of the containment body shall be fully covered with a securely fastened nonporous cover, such as a membrane sheet, so as to help minimize the dissemination of odors from the solid waste. The use of netting will not meet this requirement. The use of trailers for hauling solid waste is prohibited. Also, prohibited is the loading of hauling vehicles to the extent that the solid waste is heaped above the sides of the containment body. The Contractor shall recover all materials which fall or blow out of the hauling vehicles, regardless of the location. All containment bodies shall be sealed to prevent the drainage or leakage of liquids there from. All liquids which accumulate in these vehicles shall be disposed of in accordance with waste disposal requirement of this contract. Additionally, the Contractor shall not transfer solid waste between hauling vehicles within the project boundaries.

C.7.5.21 Solid Waste Disposal. For the purpose of this contract, solid waste is defined as all solid materials, trash, or other debris which is either generated or accumulated by the Contractor in the performance of this contract. As required, final disposal of all solid waste which he/she generated or collected in the performance of this contract shall be at an off-project location which is approved both by the Lake Manager and by the applicable state and/or local governmental agencies having jurisdiction over hauling and solid waste disposal operations. If the Contractor utilizes any landfill which is owned or leased by a nonpublic entity, the Contractor shall provide written evidence to the Lake Manager of appropriate state approval of the landfill prior to beginning work under this contract. If the Contractor utilizes any publicly-owned and state-approved landfill, he/she shall present written evidence to the Lake Manager that he/she has the owner's approval to use such landfill prior to beginning work under this contract. All trash, litter, and other solid waste material collected by the Contractor under the terms of this contract become the property of the Contractor at the time it is removed from its point of origin. The point of origin is defined as the definitive point where the Contractor picks the solid waste material up and not the general location of a recreation area or a lake. Additionally, the Contractor shall not store or accumulate any solid waste within the project boundaries accept as approved by the Lake Manager. Also, the storage or scavenging of solid waste collected under this contract at any location which does not comply with state and local laws, regulations, and standards is strictly prohibited. The Contractor shall have sufficient personnel to operate transfer stations at each lake in accordance with the Mississippi Department of Environmental Quality and other regulatory agencies.

C.7.5.22. Liquid Disposal. The Contractor shall dispose of all excess or residual water and mixtures of water and nonvolatile cleaning agents used for cleaning purposes or generated by cleaning processes either at on-project locations approved by the Lake Manager or at off-project locations approved by the state and local Government agencies having jurisdiction over the disposal of such material. The Contractor shall dispose of all other liquids including, but not limited to, chemical cleaning agents, solvents, paints, oils, pesticides, and herbicides as well as their containers in a manner and at off-project locations approved by state or local Government agencies having jurisdiction over such matters. Upon request by the COR or designee, the Contractor shall provide written evidence to the Lake Manager of state and local approval of these activities.

C.7.5.23. Visitor Center Operations. Visitor center operations may include, but are not limited to, operation of public reception area, theater, bookstore, aquarium, and automated displays, including some minor maintenance of related equipment.