W912EE-16-T-0013_Arkansas_Lakes_Fee_Collectors.pdf

REQUESTFORPROPOSAL

PLEASE RETURN TO:

US Army Corps of Engineers

US Army Corps of Engineers

W912EE-16-T-0013

NOTICE TO

OFFERORS

FEE COLLECTIONS

FOR

LAKE OUACHITA

LAKE GREESON

DEGRAY LAKE

RECREATION

AREAS

Attn: VELMA GRANT 4155 lay Street Vicksburg, MS 39183-3435 Email: velma.grant@usace.army.mil

PLEASE RETURN THE FOLLOWING INFORMATION WITH

YOUR PROPOSAL:

1. Fill-in numbers 1-4 below and submit.

2. Complete and submit page one (SF1449)

3. Complete and submit the Bid Schedule.

4. Review and submit the required elements in clause 52.212-2 in the solicitation.

Contractors must be current in their registration in the System for Award Management (SAM) Database before a Government Contract award can be made. http://www.sam.gov/

Please provide: 1. Taxpayer ID Number:

2. CAGE Code (SAM): ______________________________

3. DUNS NUMBER: ________________________________

4. Point of Contact:

5. Phone & Email:

FOR ADDITIONAL INFORMATION, CONTACT:

Velma Grant Phone: 601-631-5826 or Email: velma.grant@usace.army.mil mailto:velma.grant@usace.army.mil http://www.sam.gov/ mailto:velma.grant@usace.army.mil

SEE ADDENDUM

(No Collect Calls)

W912EE-16-T-0013 07-Apr-2016

b. TELEPHONE NUMBER

601-631-5826

8. OFFER DUE DATE/LOCAL TIME

01:00 PM 15 Apr 2016

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912EE9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

VELMA GRANT

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W807PM60194678

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

WOMEN-OWNED SMALL

BUSINESS (WOSB)

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

VICKSBURG CONTRACTING OFFICE

4155 CLAY ST

VICKSBURG MS 39183-3435

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

601-631-7261FAX:

TEL: 601-631- SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

SIZE STANDARD:

$7M

NAICS:

721211

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

W912EE-16-T-0013 Page 1 of 85

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF85

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912EE-16-T-0013 Page 2 of 85

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

FY16 PARK ATTENDANT DEGRAY LAKE

FFP

PROVIDE PARK ATTENDANT SERVICES AT ARLIE MOORE

RECREATION AREA AT DEGRAY LAKE IN ACCORDANCE WITH THE

ATTACHED SCOPE OF WORK.--- PROJECT NO.: 107161

FOB: Destination

NET AMT

0001AA 91 Days

PARK ATTEND / DEGRAY LAKE / ARLIE MOORE

FFP

BASE YEAR FY2016: Contractor shall furnish all labor, supplies, transportation, fuel, and tools necessary as outlined in Section C - Scope of Work. See Exhibit A for estimated period of performance and work schedule.

Base Year Period of Performance: 1 May 2016 - 30 April 2017 FOB: Destination

MILSTRIP: W807PM60194678

PURCHASE REQUEST NUMBER: W807PM60194678

W912EE-16-T-0013 Page 3 of 85

0001AB 91 Days

OPTION PARK ATTEND / DEGRAY LAKE / ARLIE MOORE

FFP

Contractor shall furnish all labor, supplies, transportation, fuel, and tools necessary as outlined in Section C - Scope of Work. See Exhibit A for estimated period of performance and work schedule.

1ST OPTION YEAR : Period of Performance: 1 May 2017 - 30 April 2018

0001AC 91 Days

OPTION PARK ATTEND / DEGRAY LAKE / ARLIE MOORE

FFP

Contractor shall furnish all labor, supplies, transportation, fuel, and tools necessary as outlined in Section C - Scope of Work. See Exhibit A for estimated period of performance and work schedule. 2nd OPTION

YEAR:

Period of Performance: 1 May 2018 - 30 April 2019

W912EE-16-T-0013 Page 4 of 85

FY16 PARK ATTEND LAKE GREESON COWHIDE B

FFP

PROVIDE PARK ATTENDANT SERVICES AT COWHIDE COVE B

RECREATION AREA AT LAKE GREESON IN ACCORDANCE WITH THE

ATTACHED SCOPE OF WORK.

0002AA 55 Days

PARK ATTEND / LAKE GREESON / COWHIDE B

FFP

BASE YEAR FY2016: Contractor shall furnish all labor, supplies, transportation, fuel, and tools necessary as outlined in Section C - Scope of Work. See Exhibit A for estimated period of performance and work schedule.

Base Year:

Period of Performance: 1 May 2016 - 30 April 2017

W912EE-16-T-0013 Page 5 of 85

0002AB 55 Days

OPTION PARK ATTEND / LAKE GREESON / COWHIDE B

FFP

Contractor shall furnish all labor, supplies, transportation, fuel, and tools necessary as outlined in Section C - Scope of Work. See Exhibit A for estimated period of performance and work schedule. 1ST

OPTION YEAR :

Period of Performance 1 May 2017 - 30 April 2018

0002AC 55 Days

OPTION PARK ATTEND / LAKE GREESON / COWHIDE B

FFP

Contractor shall furnish all labor, supplies, transportation, fuel, and tools necessary as outlined in Section C - Scope of Work. See Exhibit A for estimated period of performance and work schedule. 2nd

OPTION YEAR :

Period of Performance 1 May 2018 - 30 April 2019

W912EE-16-T-0013 Page 6 of 85

FY16 PARK ATTENDANT LAKE GREESON KIRBY B

FFP

PROVIDE PARK ATTENDANT SERVICES AT KIRBY B RECREATION

AREA AT LAKE GREESON IN ACCORDANCE WITH THE ATTACHED

SCOPE OF WORK.

0003AA 55 Days

PARK ATTENDANT / LAKE GREESON / KIRBY B

FFP

BASE YEAR FY2016: Contractor shall furnish all labor, supplies, transportation, fuel, and tools necessary as outlined in Section C - Scope of Work. See Exhibit A for estimated period of performance and work schedule.

Base Year Period of Performance: 1 May 2016 - 30 April 2017

W912EE-16-T-0013 Page 7 of 85

0003AB 55 Days

OPTION PARK ATTENDANT LAKE GREESON KIRBY B

FFP

Contractor shall furnish all labor, supplies, transportation, fuel, and tools necessary as outlined in Section C - Scope of Work. See Exhibit A for estimated period of performance and work schedule. 1ST

OPTION YEAR :

0003AC 55 Days

OPTION PARK ATTENDANT LAKE GREESON KIRBY B

FFP

Contractor shall furnish all labor, supplies, transportation, fuel, and tools necessary as outlined in Section C - Scope of Work. See Exhibit A for estimated period of performance and work schedule. 2nd

OPTION YEAR :

W912EE-16-T-0013 Page 8 of 85

FY16 PARK ATTEND LAKE OUACHITA TOMPKIN A

FFP

ROVIDE PARK ATTENDANT SERVICES AT TOMPKIN A RECREATION

AREA AT LAKE OUACHITA IN ACCORDANCE WITH THE ATTACHED

SCOPE OF WORK

0004AA 92 Days

PARK ATTEND / LAKE OUACHITA / TOMPKIN A

FFP

BASE YEAR FY 2016: Contractor shall furnish all labor, supplies, transportation, fuel, and tools necessary as outlined in Section C - Scope of Work. See Exhibit A for estimated period of performance and work schedule.

Base Year:

Period of Performance: 1 May 2016 - 30 April 2017

W912EE-16-T-0013 Page 9 of 85

0004AB 92 Days

OPTION PARK ATTEND / LAKE OUACHITA / TOMPKIN A

FFP

Contractor shall furnish all labor, supplies, transportation, fuel, and tools necessary as outlined in Section C - Scope of Work. See Exhibit A for estimated period of performance and work schedule. 1ST

OPTION YEAR :

0004AC 92 Days

OPTION PARK ATTEND / LAKE OUACHITA / TOMPKIN A

FFP

Contractor shall furnish all labor, supplies, transportation, fuel, and tools necessary as outlined in Section C - Scope of Work. See Exhibit A for estimated period of performance and work schedule. 2nd

OPTION YEAR :

W912EE-16-T-0013 Page 10 of 85

FY16 PARK ATTEND LAKE OUACHITA BRADY B

FFP

PROVIDE PARK ATTENDANT SERVICES AT BRADY B RECREATION

AREA AT LAKE OUACHITA IN ACCORDANCE WITH THE ATTACHED

SCOPE OF WORK.

0005AA 54 Days

PARK ATTEND / LAKE OUACHITA / BRADY B

FFP

BASE YEAR FY2016: Contractor shall furnish all labor, supplies, transportation, fuel, and tools necessary as outlined in Section C - Scope of Work. See Exhibit A for estimated period of performance and work schedule.

W912EE-16-T-0013 Page 11 of 85

0005AB 54 Days

OPTION PARK ATTEND / LAKE OUACHITA / BRADY B

FFP

Contractor shall furnish all labor, supplies, transportation, fuel, and tools necessary as outlined in Section C - Scope of Work. See Exhibit A for estimated period of performance and work schedule. 1ST

OPTION YEAR :

0005AC 54 Days

OPTION PARK ATTEND / LAKE OUACHITA / BRADY B

FFP

Contractor shall furnish all labor, supplies, transportation, fuel, and tools necessary as outlined in Section C - Scope of Work. See Exhibit A for estimated period of performance and work schedule. 2nd

OPTION YEAR :

W912EE-16-T-0013 Page 12 of 85

FY16 PARK ATTEND LAKE OUACHITA BRADY A

FFP

PROVIDE PARK ATTENDANT SERVICES AT BRADY Mountain "A"

RECREATION AREA AT LAKE OUACHITA IN ACCORDANCE WITH THE

ATTACHED SCOPE OF WORK.

0006AA 75 Days

PARK ATTEND / LAKE OUACHITA / BRADY A

FFP

BASE YEAR FY2016: Contractor shall furnish all labor, supplies, transportation, fuel, and tools necessary as outlined in Section C - Scope of Work. See Exhibit A for estimated period of performance and work schedule.

W912EE-16-T-0013 Page 13 of 85

0006AB 75 Days

OPTION PARK ATTEND / LAKE OUACHITA / BRADY A

FFP

Contractor shall furnish all labor, supplies, transportation, fuel, and tools necessary as outlined in Section C - Scope of Work. See Exhibit A for estimated period of performance and work schedule. 1ST

OPTION YEAR :

0006AC 75 Days

OPTION PARK ATTEND / LAKE OUACHITA / BRADY A

FFP

Contractor shall furnish all labor, supplies, transportation, fuel, and tools necessary as outlined in Section C - Scope of Work. See Exhibit A for estimated period of performance and work schedule. 2nd

OPTION YEAR :

W912EE-16-T-0013 Page 14 of 85

Section C - Descriptions and Specifications

STATEMENT OF WORK

Fee Collection Contract Statement of Work

C.1. General. The Contractor shall furnish all labor, supplies, transportation, fuel, and tools necessary to provide visitor registration, accept campsite and/or picnic shelter reservations, collection of user fees for day use and camping, sales of annual passes, and fee booth cleaning at a recreation area assigned under this purchase order. Each station shall be manned in accordance with the paragraph entitled, "Personnel Requirements” and Exhibit “A”. None of the services required by this contract shall be subcontracted.

C.2. Registration and Fee Collection. Contractor personnel are responsible for cordially greeting all campers and visitors, promptly registering those desiring a campsite, and collecting the appropriate user fee, all in accordance with the following procedures. The Contractor will be advised of any specialized registration procedures and specific user fee charges during the pre-work conference, while other special procedures are addressed in Exhibit A. In addition, the Contractor shall become familiar with the National Recreation Reservation System (NRRS) and the Active Works Operating System as part of the pre-work conference referenced below. The Contractor has no authority for enforcing regulations. All violations thereof shall be properly reported to the Resource Manager or his representative.

C.2.1. All campers and visitors to the campground shall stop at the registration station before entering. Contractor personnel shall cordially greet all individuals or parties and describe the facilities, including the campsites currently available according to the Daily Arrival Report (DAR) generated by the Active Works system. Contractor needs to print updated DAR every morning. This list shall be kept in the registration station at all times but not displayed for the public.

C.2.2. To facilitate easy recognition of vacant campsites, Contractor personnel shall keep the occupancy availability map up to date and on display and/or locate vacant sites on area hand-out maps for all visitors where required by contract. Also, all visitors should be afforded the opportunity to inspect a campsite for selection before registering. If someone does not stop, Contractor personnel shall make note of the type and license number of the vehicle involved and notify the nearest ranger. Contractor personnel shall make no attempt to stop or find the person entering.

C.2.3. Contractor personnel shall advise campers and visitors that all vehicles must be parked on designated areas and that parking is not allowed either off these areas or on circulation roads in the recreation area. Contractor personnel are also responsible for registering guests and visitors to the area and directing them to appropriate sites and/or facilities.

C.2.4. The Contractor shall be aware that there are limitations on the number of individuals using a single campsite and that all vehicles and equipment must fit on the designated site. The number and type of camping units allowed per campsite may vary depending on the size of the site and the configuration of the utilities; therefore, the Resource Manager will determine the

W912EE-16-T-0013 Page 15 of 85 allowable number and type of camping units for the sites provided to the Contractor in the pre-work conference. Dining canopies erected over tables or as appurtenances to camping units are allowed as long as they are not used for overnight sleeping and do not result in damage to resources.

C.2.5. During the pre-work conference, each Resource Manager, or their representative, will provide information concerning the length-of-stay requirements to the Contractor. Contractor personnel shall communicate these requirements to each entering camper/visitor. Contractor personnel may also be required to provide each entering camper with a copy of Title 36, Federal Rules and Regulations, and advise each camper of the necessity of abiding by the policies and regulations.

C.2.6. Contractor personnel shall advise all campers that quiet hours shall be between 10:00 p.m. and 6:00 a.m. Campers and visitors of campers shall also be informed that visiting hours end at 10:00 p.m. at which time visitors must leave the campground.

C.2.7. The contractor is required to collect User Fees daily, to ensure that campers are “paid up,” utilizing the National Recreation Reservation Service (NRRS) or U.S. Army Corps of Engineers User Permit, ENG Form 4457, and/or an automated cash register, and/or collection from an honor system vault. The contractor is required to collect user fees for specialized recreation sites, facilities, and services provided by the Corps of Engineers. These may include, but are not limited to: camping, group facility use, day use, special facility use, day use annual passes, multiple site rental use and visitor fees. This will include input of individual campsites at group camping from NRRS or Project Office. The contractor is required to follow NRRS procedures for campers desiring refunds. The contractor is required to accept cash, personal check, traveler’s check, credit card, money orders, and NRRS reservations as methods of use fee payment. The contractor will be responsible for User Permits (ENG Form 4457), Cash Register receipt tapes, and all collected forms of use fee payments until turned over to an authorized fee collector/cashier. The contractor may be audited at any time, without prior notice, and is required to place all forms of collected use fee payments/monies in the gatehouse fee safe or in a secure location upon remittance, ready for immediate collection.

C.2.8. The contractor shall comply with local and district policies on reservations. The contractor will adhere to guidelines and procedures established under the National Recreation Reservation System, using the Active Works program in the campground. The contractor will be required to perform the following duties daily as needed: (a) Obtain reservation data reports, i.e., bookings, arrival reports, cancellation reports, etc., from the local field office or accept the reports delivered in person, and/or transmitted by telephone, electronic mail received through a computer, facsimile machine, etc.; (b) Maintain and update necessary status reports utilizing charts, status boards, note pads, card systems, computer/cash register systems, NRRS, etc., to ensure that campsite status is kept current at all times; (c) Keep records and monitor dates of arrivals, departures, no-shows, cancellations, etc.; (d) The contractor will also maintain any records as necessary for the administration of the campsite reservation program as directed by Resource Manager. The contractor will accept the campsite reservation permit as proof and payment of the reservation. The contractor will check reservation campers when applicable for

W912EE-16-T-0013 Page 16 of 85 proper Golden Age, Golden Access or America the Beautiful Passports upon their arrival. Daily Arrival Reports (DAR) will be printed daily.

C.3. User Fee Collection and Accounting. Upon the initiation of work under this purchase order and during the course of the contract, the Contractor shall be responsible for collection of fees;

for preparation and duplication of all documentation required for preparing submittals; and for forwarding, by regular mail, all documentation and fee remittals to NRRS. The contractor will follow fee collection, credit voucher, refund, and campsite reservation procedures established by the U.S. Army Corps of Engineers, Vicksburg District.

C.3.1. Fee Collection Procedures for NRRS Fee Collections/Deposits: The Contractor shall be responsible for all fee monies from the time collected until received by the Disbursing Officer.

Day use fees will be collected by uniformed personnel and submitted to the Contractor at the neighboring registration station for remittance. Personal checks will show the name, address, home and work phone numbers, and driver’s license number of the drawer. Proper restrictive endorsement will be placed on both front and back of checks immediately upon receipt. The NRRS Park Number and Deposit ID# will be placed on each personal check prior to transmittal.

Fee remittances for the paper money and coin portion of the transmittal must be transmitted by either money order or cashier's check. The Deposit ID # is generated from the Deposit Summary Report. The Contractor shall transmit collections to NRRS, not later than Thursday of each week or each day whenever the total amount on hand amounts to or exceeds $5,000.00. During holiday weekend periods, transmittals will be required immediately before and immediately after the holiday. Depending on which day the holiday falls upon, one of the holiday remittances may be additional to the regular weekly submission.

Transmittal of fees shall include, but is not limited to, the following items:

a. Preparation of forms/reports from NRRS.

b. Tabulation of all fees collected.

c. Provision of necessary postage and envelopes.

d. Purchase of money orders or cashier's checks to transmit collected funds. For NRRS funds collected, money order or cashier’s check needs to match total cash amount collected.

e. Use of his/her personal vehicle to conduct post office and banking business.

No separate payment will be made for costs associated with direct fee transmittal. Compensation for these items should be included as a part of the Contractor's bid price.

Contractors are required to close Financial Sessions at the end of their workday. At the end of the work shift (end of week), contractors verify that funds match the total collected and create a deposit. Contractors will then print the following:

a. Deposit Summary Report (FIN-DEP-006): 3 copies.

b. Deposit Summary Detail Report (FIN-DEP-007): 2 copies.

c. Financial Session Detail Report (FIN-DEP-005).

W912EE-16-T-0013 Page 17 of 85

Contractor is responsible for remitting the cash amount collected to a bank, post office, etc. to purchase a cashier’s check or money order for the cash collected. Contractor is then responsible for mailing the following to NRRS, P.O. Box 530237, Atlanta, GA 30353-0237:

a. Deposit Summary Report (FIN-DEP-006).

b. Original of the cashier’s check or money order.

c. All personal checks: The Deposit ID Number from the Deposit Summary Report shall be entered in the top right corner of all personal checks before mailing.

Contractor is then required to submit a 9 X 12 Manila Envelope (provided by the Corps) to the NRRS POC at the field office, containing the following:

a. Copy of the entire original Cashier’s Check or Money Order with receipt or stub.

b. One Copy of Deposit Summary Report (FIN-DEP-006)

c. One Copy of the Deposit Summary Detail Report (FIN-DEP-007)

d. Each Financial Session Detail Report (FIN-DEP-05) with the attached white receipts, (not the yellow copies).

Contractor shall retain for their files:

a. Deposit Summary Report (FIN-DEP-006).

b. Deposit Summary Detail Report (FIN-DEP-007).

The Contractor shall transmit collections to NRRS, not later than Thursday of each week or each day whenever the total amount on hand amounts to or exceeds $5,000.00.

Cash, credit cards, traveler’s checks, personal checks, and money orders will be accepted for camping fees. No two party checks will be accepted. Personal checks will be written for the exact amount of camping fee only. More than one site may be paid for with one check. All personal checks, traveler's checks, money orders, and cashier’s checks must be made payable to NRRS. Contractorsill not cash personal checks with camping fees. All personal checks, traveler's checks or cashier’s checks must be in U.S. funds. Checks must be stamped on the back with the stamp provided. Check information entered into the computer must be correct and the same as the information on the check. This may be different than the information for the site. Traveler's checks must be entered in the computer program, and will be shown in a separate total on the detail report at end of shift. Traveler’s Checks will only be accepted for payment of camping fees. Traveler’s checks must be tendered on the computer. If they are for more than the amount of the camping fee, cash will be given back to the camper for change.

Credit Cards: The Corps will only accept VISA, DISCOVER, AMERICAN EXPRESS, DINERS CLUB INTERNATIONAL, or MASTER CARD. If a card is declined, the camper must pay by cash, check, or another card. Cards will not be confiscated. Permits issued and monies collected must agree and are subject to audit at any time by Government personnel. All accountable monies must be on hand. A thorough audit of registration cards, permits and monies on hand will be done on a random, unannounced basis; therefore, all paperwork must be kept current at all times. Auditors will be making sure booth is open during operating hours. Audits may be performed by Contract Representative, Contract Technician, Budget Technicians, Ranger staff or others designated by the Resource Manager.

W912EE-16-T-0013 Page 18 of 85

Occupancy information will be kept up current with all paid and unpaid occupied sites listed.

The booth list will be kept current and left in the booth. Under Freedom of Information act, all documents containing names and phone numbers should be kept confidential and not be released to the public, and should be shredded in a timely manner. Auditors will be making sure that all sites that are occupied are listed on the ranger list and that the booth list is in agreement.

C.3.2. Fee Collection Procedures involving the User Fee Permits - ENG FORM 4457: If the Active Works System is not available for use at the recreation area/areas assigned to a Contractor or for some reason the system becomes disabled, the Contractor will be issued and held accountable for user fee permit books. User fee permits shall be issued in sequence beginning with the lowest number. New user fee books shall likewise be used in the same sequence. These forms (ENG Form 4457) will be issued to the Contractor in quantities determined by the Resource Manager or his/her representative on an as-needed basis. Each form bears a serial number, and the Contractor shall be required to acknowledge receipt thereof in writing to the Resource Manager from that time until either:

a. The time of collection of the white and yellow copies of each form by the Resource Manager which are the results of issuance of user permits or,

b. The time of the Contractor's return of those unissued forms to the Resource Manager.

The Contractor is responsible for this property in accordance with the terms of this contract.

Each of these forms is valued at approximately $210.00 for camping in a Vicksburg District Class A campground. At all times, the Contractor shall maintain with his/her own funds not less than $200.00 and not more than $500.00 in change at the registration station for the purpose of making change in issuance of user fee permits.

Fees collected by use of ENG FORM 4457 are collected from a fee collector at the field office or at the fee collection booth.

The STANDARD FORM 1165 - Receipt for Cash – Sub voucher is used when collecting cash, personal checks, and credit card sales on picnic shelters and special event permits. The fee collector lists all the permit numbers on the receipt for cash, tallies up the 4457’s, and accounts for the fees collected.

Fee collector is given the original white copy of the SF-1165; the yellow copy is attached to the fees and receipts and brought to the field office, and secured in the safe. One Annual Pass receipt is given to the customer, one copy is kept on file, and the third copy is remitted with funds (Eng Form 4839B-2).

NOTE: Contractor personnel shall not vacate the fee booth during regularly scheduled duty hours to perform banking or post office business associated with direct fee transmittal.

W912EE-16-T-0013 Page 19 of 85

Annual Passes sold are included on the SF-1165 as well.

C.3.3. Contractor personnel will be required to accept credit cards as a method of payment of user fees. Acceptance of credit cards will require the use of manual and/or electronic means of credit card verification and card sales slips. Final payment will not be made to the Contractor until all user fee funds are reconciled. In order to cover user fee reconciliations at end of contract, Fee Collection Contractor Bond shall be in force for a minimum of 3 months after end of period of performance.

C.4. User Fee Refunds. User fee refunds are made only for extreme emergency situations, and no refunds of user fees shall be made by the Contractor. Anyone requesting a refund shall be referred to the Resource Manager or a ranger for procedural details.

C.5. Golden Age and Access Passports/America the Beautiful Interagency Passport Programs.

Golden Age and Golden Access Passports, are no longer available for issue; however, contractor personnel shall honor all Golden Age Passport and Golden Access Passport cards presented by registrants. The Golden Age and Golden Access Passports will remain valid until they are lost or stolen. Upon presentation of these passports, the holder will receive a 50 percent discount on federal use fees charged for camping.

C.5.1. America the Beautiful Interagency-Senior: The $10 Interagency Senior Pass is a lifetime pass available to U.S. citizens or permanent residents 62 years or older. The pass replaces the Golden Age Passport. The Corps of Engineers is authorized to sell the interagency pass and is available for purchase at the field office.

C.5.2. America the Beautiful Interagency-Access: The Interagency Access Pass is a free lifetime pass available to citizens or permanent residents of the U.S. who have been determined to be blind or permanently disabled. The Corps of Engineers is authorized to issue the interagency pass and is available at the field office with proper documentation.

C.5.3. America the Beautiful Interagency-Annual: The $80 Interagency Annual Pass is a yearly pass available to all U.S. citizens. The Corps of Engineers is authorized to sell the interagency pass and is available for purchase at the field office.

C.5.4. America the Beautiful Interagency-Military: The Military Annual Pass is a yearly pass available to all current U.S. Military and their dependents with proper identification. The Corps of Engineers is authorized to issue the interagency pass and is available at the field office.

C.5.5. America the Beautiful Interagency-EKiP 4th Grade: The Every Kid in a Park 4th Grader Pass is a yearly pass available to all current 4th Grade students. The pass is valid September through August. The Corps of Engineers is authorized to issue the interagency pass once a valid voucher is printed off from the EKiP website and is available at the field office.

The only forms of discounts that will be accepted for 50 percent discount camping are Golden Age and Access Passport, America the Beautiful Interagency Senior and Access passes. Driver License, Birth Certificates, Letters and other documentation WILL NOT be accepted for

W912EE-16-T-0013 Page 20 of 85 discount purposes. It is contractor responsibility to ensure passports are used properly. In a case where the bearer of a legally obtained card is merely confused about the limitations of its permit authority, explain these limits to them. In a case where you might suspect abuse of the card, notify a ranger and pleasantly explain the limits pertaining to the card. Holders of discount passes may not register and pay for any campsite other than the one they will actually be using.

When a camper uses a discount pass when registering, they MUST be present on the site once in a 24 hour period. The Active Works system will automatically ask you to double-check the card.

If a discount pass cannot be produced, the discount will not apply. Abusing or aiding and abetting the abuse of a Golden Age, Golden Access or Interagency Pass will result in termination of your contract.

C.5.6. USACE Annual Passes: All annual passes will be processed through the point of sale in Active Works system. Each book of Annual Day Use Passes consists of 30 sequentially numbered decals. For each decal, there is a three-part pressure sensitive receipt with an identical number to the pass. The card stock cover on each booklet must be folded under the three-part receipt to prevent overwriting on the next set. As each Annual Pass is sold, the receipts will be completed in their entirety. The original is given to the purchaser, the second copy is sent in with the weekly paper work, and third copy is retained in the book for accounting purposes. The cost of an Annual Pass is $40.00. Annual Passes are no longer offered for half price, since bearers of the following cards: Golden Age, Golden Access, America the Beautiful Interagency- Senior and America the Beautiful Interagency-Access, now receive free day use for boat ramps and swim beaches. When an annual pass is sold, the fee for that pass must be entered on the receipt. When books are completed, they must be turned into the field office. The “Total $” line indicates the fee for that particular pass. You will need to advise the holder of the annual pass to keep the receipts and the numbered receipt will be required in case a replacement is necessary.

Replacement passes will be issued only at the field office. All passes are accountable documents. The Contractor is responsible for this property in accordance with the terms of this contract. An annual pass book is valued at $900.00.

C.6. Fees will not be collected outside of the registration station. No attempt shall be made to collect fees from someone who refuses to pay or is otherwise disagreeable. All such situations and pertinent information regarding license plates, times, etc., shall be immediately reported to a Corps ranger. Contractor personnel shall report to a ranger any irregularities noticed such as vandalism, unsanitary conditions, or safety hazards. Contractor personnel shall report the above irregularities noticed in the performance of normal fee collection duties but shall not become involved in correcting any irregularity. Inspection tours are required only for fee collection and recordkeeping purposes, and the reporting of irregularities shall be incidental to inspection duties.

C.6.1. The Contractor has no authority for enforcing regulations. All violations shall be reported to the Resource Manager or his/her designated representative.

C.6.2. Promote good public relations by furnishing general information and assistance to the public such as directions, location of sites, types of facilities available, swimming and boating hazards, fishing locations, general project objectives, and purposes.

W912EE-16-T-0013 Page 21 of 85

C.7. Reporting Disturbances, Emergencies, and Accidents. Contractor personnel shall immediately report all disturbances, emergencies, and accidents to a Park Ranger.

C.8. Delivery of Emergency Messages. Contractor personnel shall personally deliver emergency messages to visitors as soon as possible and not later than 1 hour after receipt, if the individual is present or in the area. Nonemergency messages shall be delivered within 4 hours of receipt. Contractor personnel shall notify the Resource Manager or requesting authority after delivery of the message.

C.9. Fee Booth Cleaning and Litter Pickup. Contractor personnel shall clean the fee booth and pick up litter within a 50-foot radius of the building regularly. This cleaning requirement includes, but it is not limited to, interior and exterior walls, floors, windows, mirrors, screens, louvers, furniture, mechanical equipment, doors, sidewalks, ceilings, lighting fixtures, and sanitary fixtures. Cleaning shall be performed to the extent necessary to keep the building, its hardware, and its fixtures free of all dirt, dust, fingerprints, stains, gravel, cobwebs, insect nests, and growths. Particular emphasis shall be given to the cleaning of internal rest room facilities, if they exist, and the maintenance of these facilities in a sanitary condition. Trash and garbage generated by Contractor personnel in the conduct of these services and litter deposited by others shall be removed regularly and placed in the nearest exterior trash receptacle. To assure compliance with the cleanliness requirements of this provision, Contractor personnel shall inspect the facility daily and perform cleaning as necessary, at least once per week. If at any time cleanliness is in question, Contractor personnel shall immediately perform cleaning as necessary to satisfy the requirements of this contract. Failure to maintain cleanliness may be grounds for termination of this purchase order.

C.10 Security. In accordance with Antiterrorism/Operations Security Review Cover Sheet, the following requirements are add to this document.

C.10.1. "All contractor and all associated sub‐contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy.

In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes."

C.10.2. The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security

W912EE-16-T-0013 Page 22 of 85 representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

C.10.3. All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

C.10.4. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award." *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

NOTE: Veterans Employment Emphasis for U.S. Army Corps of Engineers Contracts

In addition to complying with the requirements outlined in FAR Part 22.13, FAR Provision 52.222-38, FAR Clause 52.222-35, FAR Clause 52.222-37, DFARS 222.13 and Department of Labor regulations, U.S. Army Corps of Engineers (USACE) contractors and subcontractors at all tiers are encouraged to promote the training and employment of U.S. veterans while performing under a USACE contract. While no set-aside, evaluation preference, or incentive are encouraged to seek out highly qualified veterans to perform services under this contract. The following resources are available to assist USACE contractors in their outreach efforts:

Federal Veteran employment information at http://www.fedshirevets.gov/index.aspx Department of Labor Veterans Employment Assistance http://www.dol.gov/vets/ Department of Veterans Affairs-VOW to Hire Heros Act http://benefits.va.gov/vow/ Army Wounded Warriors Program- http://wtc.army.mil/modules/employers/index.html U.S. Chamber of Commerce Foundation-Hiring Our Heros http://www.hiringourheroes.org/ Guide to Hiring Veterans-Reference Material http://www.whitehouse.gov/sites/default/files/docs/white_house_business_council_- _guide_to_hiring_veterans_0.pdf

W912EE-16-T-0013 Page 23 of 85

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0001AA Destination Government Destination Government 0001AB Destination Government Destination Government 0001AC Destination Government Destination Government 0002 Destination Government Destination Government 0002AA Destination Government Destination Government 0002AB Destination Government Destination Government 0002AC Destination Government Destination Government 0003 Destination Government Destination Government 0003AA Destination Government Destination Government 0003AB Destination Government Destination Government 0003AC Destination Government Destination Government 0004 Destination Government Destination Government 0004AA Destination Government Destination Government 0004AB Destination Government Destination Government 0004AC Destination Government Destination Government 0005 Destination Government Destination Government 0005AA Destination Government Destination Government 0005AB Destination Government Destination Government 0005AC Destination Government Destination Government 0006 N/A N/A N/A Government 0006AA N/A N/A N/A Government 0006AB Destination Government Destination Government 0006AC Destination Government Destination Government

PERFORMANCE STANDARDS

E.1 PERFORMANCE STANDARD SUMMARY. The Contractor’s service performance requirements are summarized in the table below. The performance indicators and performance standards, along with acceptable quality levels (AQL), are also shown below. The minimum acceptable quality levels should not be exceeded;

performing within these limits is essential to successful performance.

Performance Requirements Summary

REQUIRED SERVICE

PERFORMANCE

INDICATORS

STANDARD

AQL

SURVEILLANCE

METHOD

Open and close fee booth

Hours of operation

100% as required by contract

10%

Random

W912EE-16-T-0013 Page 24 of 85

Registration of campers

Time required per registration

4 minutes

10%

Camping updates

Reservation Status

Monitored and updated daily

15%

Planned

Occupancy map

Current availability map

Posted daily

Fee submittals

Timely submittals of user fees

Weekly

Planned

Campground observation report at Greeson Lakes

Inspection tours

3 per day

Cleaning and litter pickup

Timely cleaning and litter

Pickup services

Fee booth clean and free of litter within 50 ft.

W912EE-16-T-0013 Page 25 of 85

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

0001 N/A N/A N/A N/A

0001AA POP 01-MAY-2016 TO

30-APR-2017

N/A DEGRAY LK FIELD OFFICE

729 CHANNEL ROAD

ARKADELPHIA AR 71923-9361

B4R065H

0001AB POP 01-MAY-2017 TO

30-APR-2018

N/A (SAME AS PREVIOUS LOCATION)

0001AC POP 01-MAY-2018 TO

30-APR-2019

N/A (SAME AS PREVIOUS LOCATION)

0002 N/A N/A N/A N/A

0002AA POP 01-MAY-2016 TO

30-APR-2017

N/A LAKE GREESON FIELD OFFICE

NO IDENTIFIED CONTACTS

155 DYNAMITE HILL ROAD

MURPHREESBORO AR 71958-8979

967104

0002AB POP 01-MAY-2017 TO

N/A (SAME AS PREVIOUS LOCATION)

0002AC POP 01-MAY-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

0003 N/A N/A N/A N/A

0003AA POP 01-MAY-2016 TO

30-APR-2017

N/A LAKE GREESON FIELD OFFICE

NO IDENTIFIED CONTACTS

155 DYNAMITE HILL ROAD

MURPHREESBORO AR 71958-8979

0003AB POP 01-MAY-2017 TO

N/A (SAME AS PREVIOUS LOCATION)

0003AC POP 01-MAY-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

0004 N/A N/A N/A N/A

W912EE-16-T-0013 Page 26 of 85

0004AA POP 01-MAY-2016 TO

30-APR-2017

N/A LAKE OUACHITA FIELD OFFICE

NO IDENTIFIED CONTACTS

1201 BLAKELY DAM ROAD

ROYAL AR 71968-9493

967103

0004AB POP 01-MAY-2017 TO

N/A (SAME AS PREVIOUS LOCATION)

0004AC POP 01-MAY-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

0005 N/A N/A N/A N/A

0005AA POP 01-MAY-2016 TO

30-APR-2017

N/A LAKE OUACHITA FIELD OFFICE

NO IDENTIFIED CONTACTS

1201 BLAKELY DAM ROAD

ROYAL AR 71968-9493

0005AB POP 01-MAY-2017 TO

N/A (SAME AS PREVIOUS LOCATION)

0005AC POP 01-MAY-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

0006 N/A N/A N/A N/A

0006AA POP 01-MAY-2016 TO

30-APR-2017

N/A LAKE OUACHITA FIELD OFFICE

NO IDENTIFIED CONTACTS

1201 BLAKELY DAM ROAD

ROYAL AR 71968-9493

0006AB POP 01-MAY-2017 TO

N/A (SAME AS PREVIOUS LOCATION)

0006AC POP 01-MAY-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

FOB: Destination

W912EE-16-T-0013 Page 27 of 85

Section G - Contract Administration Data

CONTRACT ADMIN DATA

Park Attendant/Fee Collection Service, Lake Greeson, Lake Ouachita and DeGray Lake U.S. Army Corps of Engineers, Vicksburg District, Arkansas Lakes.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Solicitation Number W912EE-16-T-0013 is being issued as a Request for Quote (RFQ) with the intent to issue six

(6) Firm-Fixed Price Contracts. The solicitation document and incorporated provision and clauses are those in effect through Federal Acquisition Circular 05-59. THIS PROCUREMENT IS BEING COMPETED AS A 100% SMALL BUSINESS SET ASIDE. The NAICS code for this procurement is 721211 – RV (Recreational Vehicle) Parks and Campgrounds; size standard $7,000,000.00.

The U.S. Army Corps of Engineers, Vicksburg District, has a requirement for Fee Booth Operators at Lake Greeson

– Kirby Landing “ B” Campground and Cowhide Cove “B”; DeGray Lake - Arlie Moore Recreation Area : and Lake Ouachita – Tompkins Bend “A”, Brady “A” & “ B”.

See Standard Form 1449 posted as an attachment to this announcement under additional documents for details on submitting your quote.

Notes to Offerors:

Proposals are due Friday, April 15, 2016 no later than 1:00 p.m. CDT, to the U.S. Army Corps of Engineers, ATTN: Velma Grant, 4155 East Clay Street, Vicksburg, MS 39183-3435. Quotes may be submitted electronically via email, providing that they are complete and provide all required information to: Velma.Grant@usace.army.mil.

For information concerning this solicitation, contact Velma Grant at (601) 631-5826; E-mail:

Velma.Grant@usace.army.mil.

You are responsible for reading all information contained in this solicitation and all attachments if any posted with it.

Offerors should check the FedBizOpps web site often for a new solicitation and/or modifications to this solicitation.

Quotes are due Friday, April 15, 2015 by 13:00 PM at the District Headquarters Office located at 4155 Clay Street, Vicksburg, MS 39183-3435.

Offerors are responsible for ensuring that their proposals arrive prior to the scheduled closing time.

Quotes must be clearly identified for Solicitation No W912EE-16-T-0013 to the ATTN. of Velma Grant, Vicksburg District Contracting Office, CEMVK-CT-S.

W912EE-16-T-0013 Page 28 of 85

Section H - Special Contract Requirements

SPECIAL CONTRACT REQUIREMENTS

H.1. Government-Furnished Accommodations and Contractor Furnished Equipment. Camping pads will be made available to the Contractor at selected campgrounds. Prospective contractors should contact the respective Park Manager to determine whether a pad will be provided at the area of interest. It is the intent of the purchase order that the contractor's election to camp in the area while the purchase order is in effect means that he or she may use one of the designated campsites and that no other commitment is made by the Government to provide any other accommodations or concessions to the Contractor, i.e., free camping during non-work periods, supplies, services, equipment, or materials. All sites for the Contractor's use will be equipped with electricity, water and sewage.

The Contractor is not allowed to use mobile homes, tents, or converted buses for occupancy purposes. The Contractor's motor home or travel trailer shall be of acceptable appearance as determined by the Park Manager.

Any electrical, gas, or other deficiency which causes an unsafe condition or exceeds the normal utility carrying capacity shall be corrected upon written notification by the Park Manager. During his/her presence on Corps of Engineers property, the Contractor is subject to the same rules and regulations as are prescribed for other campers, except for the length of stay limit. The Contractor shall maintain the area where the recreation vehicle (RV) is parked in a clean, sanitary, and uncluttered condition at all times. A reasonable number of potted plants, pets, and other items will be allowed as determined by the Park Manager.

H.2. All vehicles used by the Contractor shall meet all Federal, state, and local laws and regulations and be equipped with effective exhaust muffling systems. The minimum insurance requirements listed here shall be met:

AUTOMOBILE LIABILITY INSURANCE. Minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. This insurance shall be on the comprehensive form of policy and shall cover the operation of all automobiles used in the performance of the contract.

H.3. Visitors, Guests, Relatives, and Pets of the Contractor. During the performance of services under this contract, the Contractor shall ensure that visitors, guests, or relatives of Contractor personnel do not remain for any prolonged period of time (5 minutes or more) within the fee booth or on the immediate premises. Specifically included in this restriction are minor dependents of Contractor personnel. No baby-sitting is allowed during times of operation of a registration building.