A22_solicitation.pdf

CODE

(Hour)

PAGE(S)

until 03:00 PM local t ime 26 May 2016

X

A X B X C

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EX

G F 127 - 146

147 - 161 X H 162 - 167 jason.m.carlock@usace.army .mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

1 167

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

W912EE 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and 4 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

JASON M CARLOCK 601-631-5793

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

2 - 11

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

12 - 39 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

40 X K REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 41 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 42 - 61 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIO NS AND INSTRUCTIO NS

PART III - LIST O F DO CUMENTS, EXHIBITS AND O THER ATTACHMENTS

62- 124

PART II - CO NTRACT CLAUSES

VICKSBURG CONTRACTING OFFICE

4155 CLAY ST

VICKSBURG MS 39183-3435

601-631-5793

601-631-7261FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

125- 126

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

26 Apr 2016

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

W912EE-15-R-0010

N/A

Section B - Supplies or Services and Prices

BID SCHEDULE

ITEM NO.

SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

Base Year

Operation, Maintenance, and Repair, Inspection, Reconstruction, and rehabilitation of Project Facilities and Features at Ouachita, Greeson and DeGray Lakes in the State of Arkansas managed by the U.S. Army Corps of Engineers for the period of 01 July 2016 – 30 June 2017 in accordance with the statements of work (Section C) and Contractor’s proposal dated ___________.

SCHEDULE 1 - BASE YEAR PERIOD

0001AA

TOTAL ESTIMATED COST

Year for

0001AB

TOTAL FIXED FEE (Amount entered not to exceed 7% of Total Estimated Cost) Offerors shall insert percentage used here: %.

0001AC

COST REIMBURSABLE MATERIALS,

SUPPLIES, AND SERVICES ALLOWANCE (Cost estimate provided by the Government).

$500,000.00

0001AD

Home Office Overhead Rate will be substantiated by audit, but the allowance will not exceed % of the estimated direct labor cost (or) % of the estimated direct contract cost. In no event will the Home Office Overhead exceed $ .

(Offerors will insert one of the above percentages and enter a dollar amount as part of his/her proposal.)

0001AE

TOTAL OF COSTS, FEES, AND

ALLOWANCES - BASE YEAR PERIOD

Option Period One

Facilities and Features at Ouachita, Greeson and DeGray Lakes in the State of Arkansas managed by the U.S. Army Corps of Engineers for the period of 01 July 2017 – 30 June 2018 in accordance with the

SCHEDULE 2 - FIRST OPTION YEAR

0002AA

0002AB

0002AC

0002AD

of the estimated direct labor cost (or) % of the estimated direct contract cost. In no event will the Home Office Overhead exceed $ .

0002AE

ALLOWANCES - FIRST OPTION YEAR

PERIOD

Two

Facilities and Features at Ouachita, Greeson and DeGray Lakes in the State of Arkansas managed by the U.S. Army Corps of Engineers for the period of 01 July 2018 – 30 June 2019 in accordance with the statements of work (Section C) and Contractor’s

SCHEULE 3 - SECOND OPTION YEAR

0003AA

0003AB

TOTALFIXED FEE (Amount entered not to exceed

0003AC

0003AD

of the estimated direct labor cost (or) % of the estimated direct contract cost. In no event will the Home Office Overhead exceed $ .

0003AE

TOTAL OF COSTS, FEES, AND ALLOWANCES -

SECOND OPTION YEAR PERIOD

Three

Facilities and Features at Ouachita, Greeson and DeGray Lakes in the State of Arkansas managed by the U.S. Army Corps of Engineers for the period of 01 July 2019 – 30 June 2020 in accordance with the statements of work (Section C) and Contractor’s

SCHEDULE 4 - THIRD OPTION YEAR

0004AA

0004AB

0004AC

0004AD

of the estimated direct labor cost (or) % of the estimated direct contract cost. In no event will the Home Office Overhead exceed $ .

0004AE

ALLOWANCES - THIRD OPTION YEAR

Four

Facilities and Features at Ouachita, Greeson and DeGray Lakes in the State of Arkansas managed by the U.S. Army Corps of Engineers for the period of 01 July 2020 – 30 June 2021 in accordance with the

SCHEDULE 5 - FOURTH OPTION YEAR

0005AA

0005AB

0005AC

0005AD

of the estimated direct labor cost (or) % of the estimated direct contract cost. In no event will the Home Office Overhead exceed $ .

0005AE

ALLOWANCES - FOURTH OPTION YEAR

TOTAL COST (BASE PLUS ALL OPTION PERIODS) $_______________________

CLAUSES INCORPORATED BY REFERENCE

52.222-8 Payrolls and Basic Records MAY 2014

CLAUSES INCORPORATED BY FULL TEXT

52.216-7 ALLOWABLE COST AND PAYMENT (JUN 2013)

(a) Invoicing.

(1) The Government will make payments to the Contractor when requested as work progresses, but (except for small business concerns) not more often than once every 2 weeks, in amounts determined to be allowable by the Contracting Officer in accordance with Federal Acquisition Regulation (FAR) subpart 31.2 in effect on the date of this contract and the terms of this contract. The Contractor may submit to an authorized representative of the Contracting Officer, in such form and reasonable detail as the representative may require, an invoice or voucher supported by a statement of the claimed allowable cost for performing this contract.

(2) Contract financing payments are not subject to the interest penalty provisions of the Prompt Payment Act. Interim payments made prior to the final payment under the contract are contract financing payments, except interim payments if this contract contains Alternate I to the clause at 52.232-25.

(3) The designated payment office will make interim payments for contract financing on the 30TH (Contracting Officer insert day as prescribed by agency head; if not prescribed, insert “30th”) day after the designated billing office receives a proper payment request.

In the event that the Government requires an audit or other review of a specific payment request to ensure compliance with the terms and conditions of the contract, the designated payment office is not compelled to make payment by the specified due date.

(b) Reimbursing costs. (1) For the purpose of reimbursing allowable costs (except as provided in subparagraph (b)(2) of the clause, with respect to pension, deferred profit sharing, and employee stock ownership plan contributions), the term "costs" includes only--

(i) Those recorded costs that, at the time of the request for reimbursement, the Contractor has paid by cash, check, or other form of actual payment for items or services purchased directly for the contract;

(ii) When the Contractor is not delinquent in paying costs of contract performance in the ordinary course of business, costs incurred, but not necessarily paid, for--

(A) Supplies and services purchased directly for the contract and associated financing payments to subcontractors, provided payments determined due will be made--

(1) In accordance with the terms and conditions of a subcontract or invoice; and

(2) Ordinarily within 30 days of the submission of the Contractor's payment request to the Government;

(B) Materials issued from the Contractor's inventory and placed in the production process for use on the contract;

(C) Direct labor;

(D) Direct travel;

(E) Other direct in-house costs; and

(F) Properly allocable and allowable indirect costs, as shown in the records maintained by the Contractor for purposes of obtaining reimbursement under Government contracts; and

(iii) The amount of financing payments that have been paid by cash, check, or other forms of payment to subcontractors.

(2) Accrued costs of Contractor contributions under employee pension plans shall be excluded until actually paid unless--

(i) The Contractor's practice is to make contributions to the retirement fund quarterly or more frequently; and

(ii) The contribution does not remain unpaid 30 days after the end of the applicable quarter or shorter payment period (any contribution remaining unpaid shall be excluded from the Contractor's indirect costs for payment purposes).

(3) Notwithstanding the audit and adjustment of invoices or vouchers under paragraph (g) of this clause, allowable indirect costs under this contract shall be obtained by applying indirect cost rates established in accordance with paragraph (d) of this clause.

(4) Any statements in specifications or other documents incorporated in this contract by reference designating performance of services or furnishing of materials at the Contractor's expense or at no cost to the Government shall be disregarded for purposes of cost-reimbursement under this clause.

(c) Small business concerns. A small business concern may receive more frequent payments than every 2 weeks.

(d) Final indirect cost rates. (1) Final annual indirect cost rates and the appropriate bases shall be established in accordance with Subpart 42.7 of the Federal Acquisition Regulation (FAR) in effect for the period covered by the indirect cost rate proposal.

(2)(i) The Contractor shall submit an adequate final indirect cost rate proposal to the Contracting Officer (or cognizant Federal agency official) and auditor within the 6-month period following the expiration of each of its fiscal years.

Reasonable extensions, for exceptional circumstances only, may be requested in writing by the Contractor and granted in writing by the Contracting Officer. The Contractor shall support its proposal with adequate supporting data.

(ii) The proposed rates shall be based on the Contractor's actual cost experience for that period. The appropriate Government representative and the Contractor shall establish the final indirect cost rates as promptly as practical after receipt of the Contractor's proposal.

(iii) An adequate indirect cost rate proposal shall include the following data unless otherwise specified by the cognizant Federal agency official:

(A) Summary of all claimed indirect expense rates, including pool, base, and calculated indirect rate.

(B) General and Administrative expenses (final indirect cost pool). Schedule of claimed expenses by element of cost as identified in accounting records (Chart of Accounts).

(C) Overhead expenses (final indirect cost pool). Schedule of claimed expenses by element of cost as identified in accounting records (Chart of Accounts) for each final indirect cost pool.

(D) Occupancy expenses (intermediate indirect cost pool). Schedule of claimed expenses by element of cost as identified in accounting records (Chart of Accounts) and expense reallocation to final indirect cost pools.

(E) Claimed allocation bases, by element of cost, used to distribute indirect costs.

(F) Facilities capital cost of money factors computation.

(G) Reconciliation of books of account (i.e., General Ledger) and claimed direct costs by major cost element.

(H) Schedule of direct costs by contract and subcontract and indirect expense applied at claimed rates, as well as a subsidiary schedule of Government participation percentages in each of the allocation base amounts.

(I) Schedule of cumulative direct and indirect costs claimed and billed by contract and subcontract.

(J) Subcontract information. Listing of subcontracts awarded to companies for which the contractor is the prime or upper-tier contractor (include prime and subcontract numbers; subcontract value and award type; amount claimed during the fiscal year; and the subcontractor name, address, and point of contact information).

(K) Summary of each time-and-materials and labor-hour contract information, including labor categories, labor rates, hours, and amounts; direct materials; other direct costs; and, indirect expense applied at claimed rates.

(L) Reconciliation of total payroll per IRS form 941 to total labor costs distribution.

(M) Listing of decisions/agreements/approvals and description of accounting/organizational changes.

(N) Certificate of final indirect costs (see 52.242-4, Certification of Final Indirect Costs).

(O) Contract closing information for contracts physically completed in this fiscal year (include contract number, period of performance, contract ceiling amounts, contract fee computations, level of effort, and indicate if the contract is ready to close).

(iv) The following supplemental information is not required to determine if a proposal is adequate, but may be required during the audit process:

(A) Comparative analysis of indirect expense pools detailed by account to prior fiscal year and budgetary data.

(B) General organizational information and limitation on allowability of compensation for certain contractor personnel.

See 31.205-6(p). Additional salary reference information is available at http://www.whitehouse.gov/omb/procurement_index_exec_comp/.

(C) Identification of prime contracts under which the contractor performs as a subcontractor.

(D) Description of accounting system (excludes contractors required to submit a CAS Disclosure Statement or contractors where the description of the accounting system has not changed from the previous year's submission).

(E) Procedures for identifying and excluding unallowable costs from the costs claimed and billed (excludes contractors where the procedures have not changed from the previous year's submission).

(F) Certified financial statements and other financial data (e.g., trial balance, compilation, review, etc.).

(G) Management letter from outside CPAs concerning any internal control weaknesses.

(H) Actions that have been and/or will be implemented to correct the weaknesses described in the management letter from subparagraph G) of this section.

(I) List of all internal audit reports issued since the last disclosure of internal audit reports to the Government.

(J) Annual internal audit plan of scheduled audits to be performed in the fiscal year when the final indirect cost rate submission is made.

(K) Federal and State income tax returns.

(L) Securities and Exchange Commission 10-K annual report.

(M) Minutes from board of directors meetings.

(N) Listing of delay claims and termination claims submitted which contain costs relating to the subject fiscal year.

(O) Contract briefings, which generally include a synopsis of all pertinent contract provisions, such as: Contract type, contract amount, product or service(s) to be provided, contract performance period, rate ceilings, advance approval requirements, pre-contract cost allowability limitations, and billing limitations.

http://www.whitehouse.gov/omb/procurement_index_exec_comp/

(v) The Contractor shall update the billings on all contracts to reflect the final settled rates and update the schedule of cumulative direct and indirect costs claimed and billed, as required in paragraph (d)(2)(iii)(I) of this section, within 60 days after settlement of final indirect cost rates.

(3) The Contractor and the appropriate Government representative shall execute a written understanding setting forth the final indirect cost rates. The understanding shall specify (i) the agreed-upon final annual indirect cost rates, (ii) the bases to which the rates apply, (iii) the periods for which the rates apply, (iv) any specific indirect cost items treated as direct costs in the settlement, and (v) the affected contract and/or subcontract, identifying any with advance agreements or special terms and the applicable rates. The understanding shall not change any monetary ceiling, contract obligation, or specific cost allowance or disallowance provided for in this contract. The understanding is incorporated into this contract upon execution.

(4) Failure by the parties to agree on a final annual indirect cost rate shall be a dispute within the meaning of the Disputes clause.

(5) Within 120 days (or longer period if approved in writing by the Contracting Officer) after settlement of the final annual indirect cost rates for all years of a physically complete contract, the Contractor shall submit a completion invoice or voucher to reflect the settled amounts and rates. The completion invoice or voucher shall include settled subcontract amounts and rates. The prime contractor is responsible for settling subcontractor amounts and rates included in the completion invoice or voucher and providing status of subcontractor audits to the contracting officer upon request.

(6)(i) If the Contractor fails to submit a completion invoice or voucher within the time specified in paragraph (d)(5) of this clause, the Contracting Officer may--

(A) Determine the amounts due to the Contractor under the contract; and

(B) Record this determination in a unilateral modification to the contract.

(ii) This determination constitutes the final decision of the Contracting Officer in accordance with the Disputes clause.

(e) Billing rates. Until final annual indirect cost rates are established for any period, the Government shall reimburse the Contractor at billing rates established by the Contracting Officer or by an authorized representative (the cognizant auditor), subject to adjustment when the final rates are established. These billing rates--

(1) Shall be the anticipated final rates; and

(2) May be prospectively or retroactively revised by mutual agreement, at either party's request, to prevent substantial overpayment or underpayment.

(f) Quick-closeout procedures. Quick-closeout procedures are applicable when the conditions in FAR 42.708(a) are satisfied.

(g) Audit. At any time or times before final payment, the Contracting Officer may have the Contractor's invoices or vouchers and statements of cost audited. Any payment may be (1) Reduced by amounts found by the Contracting Officer not to constitute allowable costs or (2) Adjusted for prior overpayments or underpayments.

(h) Final payment. (1) Upon approval of a completion invoice or voucher submitted by the Contractor in accordance with paragraph (d)(5) of this clause, and upon the Contractor's compliance with all terms of this contract, the Government shall promptly pay any balance of allowable costs and that part of the fee (if any) not previously paid.

(2) The Contractor shall pay to the Government any refunds, rebates, credits, or other amounts (including interest, if any) accruing to or received by the Contractor or any assignee under this contract, to the extent that those amounts are properly allocable to costs for which the Contractor has been reimbursed by the Government. Reasonable expenses incurred by the Contractor for securing refunds, rebates, credits, or other amounts shall be allowable costs if approved by the Contracting Officer. Before final payment under this contract, the Contractor and each assignee whose assignment is in effect at the time of final payment shall execute and deliver--

(i) An assignment to the Government, in form and substance satisfactory to the Contracting Officer, of refunds, rebates, credits, or other amounts (including interest, if any) properly allocable to costs for which the Contractor has been reimbursed by the Government under this contract; and

(ii) A release discharging the Government, its officers, agents, and employees from all liabilities, obligations, and claims arising out of or under this contract, except--

(A) Specified claims stated in exact amounts, or in estimated amounts when the exact amounts are not known;

(B) Claims (including reasonable incidental expenses) based upon liabilities of the Contractor to third parties arising out of the performance of this contract; provided, that the claims are not known to the Contractor on the date of the execution of the release, and that the Contractor gives notice of the claims in writing to the Contracting Officer within 6 years following the release date or notice of final payment date, whichever is earlier; and

(C) Claims for reimbursement of costs, including reasonable incidental expenses, incurred by the Contractor under the patent clauses of this contract, excluding, however, any expenses arising from the Contractor's indemnification of the Government against patent liability.

(End of clause)

Section C - Descriptions and Specifications

PERF. WORK STATEMENT/ SOW

SECTION C – STATEMENT OF WORK

C.1. SCOPE. The Contractor shall furnish all labor, equipment, fuel, supplies, transportation, supervision, and management to provide inspection, operation, maintenance, repair, reconstruction, and rehabilitation of project facilities and features managed by the U.S. Army Corps of Engineers. Inclusive in this scope are emergency operations.

C.2. TYPE OF CONTRACT. This contract is a performance-based cost-plus-fixed-fee contract. Requirements are described in terms of results. Contractors are encouraged to propose cost-effective methods, plans, and resources that will increase efficiency and maximize performance. The Federal Acquisition Regulation (FAR 16.306) defines cost-plus-fixed-fee contracts as a cost-reimbursement contract that provides for payment to the contractor of a negotiated fee that is fixed at the inception of the contract. The fixed fee does not vary with actual cost, but may be adjusted as a result of changes in the work to be performed under the contract. As indicated in Section B, the total fee is a function of the estimated contract amount. The amount of the fixed fee is entered by the contractor as a percent of the estimated cost, and is restricted as shown in Section B.

C.3. ESTIMATED CONTRACT AMOUNT. The estimated contract amount is the Contractor's estimate, as contained in his/her successful offer, of all costs anticipated in the execution of the contract requirements excepting the costs of materials, supplies, equipment, and services purchased by the Contractor for the Government in accordance with the paragraph entitled "Government- Requested Purchases of Equipment, Materials, Supplies, and Services for the Government" by the Contractor under this contract. The estimated contract amount shall contain all cost elements, but it shall be exclusive of the fixed fee; and costs reimbursed by the Government for equipment, materials, supplies, and services identified in the paragraph entitled "Government- Requested Procurement of Equipment, Materials, Supplies, and Services for the Government-General."

C.4. PERFORMANCE OF WORK. The performance of work is guided by field conditions (maintenance and operation needs for facilities, meteorological conditions, hydrological events, visitation, emergencies, and other such circumstances). Relatedly, the Contractor will provide many operations, maintenance, and repair activities. Contractor performance is initiated through written and oral communications with the Lake Manager and through the development of joint work plans that are approved by the Lake Manager. The Contractor shall be aware that Government forces will be performing similar work at the project and that this work must be integrated with contract performance. The determinations of work to be performed by contract will be affected by many variables, including on-site conditions and needs and available manpower, equipment, and funds. The Contractor shall work objectively to maximize the effectiveness of his/her overall operations while minimizing costs to the Government.

C.5. STATEMENT OF WORK. The activities identified in the following subparagraphs represent requirements that may be performed in whole or in part by the Contractor. However, the following descriptions do not preclude the possibility of other work requirements by the U.S. Army Corps of Engineers. As referenced in this contract, the scope of work is limited to the boundaries of the U.S. Army Corps of Engineers.

C.5.1. General Locations of Work. The Corps' facilities and features included in the immediate work locations are comprised within the following Arkansas counties:

Lake Ouachita DeGray Lake

Garland County Clark County Montgomery County Hot Spring County

Lake Greeson

Pike County

Additional information relating to facilities and features within the work locations are shown in Section J.

C.5.2. Types of Operations, Maintenance, and Repair Activities that may be Performed. The types of operations, maintenance, and repair activities that are included in the scope of this contract are listed below. However, this is not an exclusive list.

* Building Repairs

* Plumbing Repairs

* Road Maintenance/Repairs

* Buoy Deployment and Maintenance

* Facility Repairs

* Electrical Repairs

* Traffic Safety Control Device Deployment and Maintenance

* Vegetative Planting and Maintenance

* Graffiti Removal

* Painting

* Landscaping

* Boundary Line Maintenance

* Fertilization Treatments

* Herbicide Treatments

* Visitor Center Operation

* Pest Control

* Fisheries and Wildlife Habitat Maintenance

* High Water Surveillance

* Grass Mowing and Trimming

* Nonhazardous Solid Waste Collection, Transportation, and Disposal

* Portable Pump Operation

* Visitor Center Equipment Maintenance and Repairs

* Construction

* Maintenance/Repairs of Government Office Buildings

* Heating/Air Condition Services

* Flood Control Structure Repairs and Maintenance

* Sign Maintenance and Repairs

* Erosion Repairs

* Turf Maintenance

* Lime Treatments

* Beach Nourishment

* Fire Lane Maintenance

* Sewage, Sludge, and Vault Waste Pumpout

* Boat Ramp Cleaning

* Recreation Area and Facility Cleaning

* Litter Pickup

* Drift Removal and Disposal

* Masonry Repair

* Paving

* Parking Lot Maintenance/Repairs

* Carpentry

* Equipment Repairs

* Gate Maintenance/Repairs

C.5.3. Emergency Operations. Emergency operations may include, among others, the following types of work.

a. Sandbagging operations.

b. The provision, hauling, and placement of fill material.

c. The performance of emergency dam patrols.

d. The provision and operation of portable pumps.

e. The cleanup of storm or flood debris.

f. The provision and placement of erosion control materials;

i.e., riprap, plastic sheeting, filter cloth, mulch, and seed.

g. The improvement of work-site access roads.

h. The performance of wildfire control and suppression.

C.6. GENERAL CONTRACTOR RESPONSIBILITIES FOR INSPECTION

OPERATION, CONSTRUCTION, REPAIR, AND MAINTENANCE. General inspection operation, construction, repair, and maintenance activities are addressed as follows. Detailed procedures may be available within operation and maintenance manuals, technical data sheets, and/or drawings. They may also be developed either unilaterally by the Government or jointly by the Government and the Contractor.

C.6.1. Project and Facility Inspections. Project and facility inspections are identified as follows. Inspections are normally performed on a scheduled basis and often include the need for written reports. Also, inspections that detect imminent threats to life and property are considered as high priority and require immediate notification of Park Manager or his/her representative.

C.6.1.1. Inspections for Structural Distress in Flood Control Works During Periods of High Lake Stages. During periods of high lake stages, flood control works are intensively inspected for evidence of distress or failure. The intensity and frequency of inspections during these periods are determined by the Park Manager. Typical indicators of distress include potential problems such as:

a. Boils.

b. Evidence of differential movement between concrete joints.

c. Earth slide.

d. Sink holes.

e. Cracks.

f. Flowing water (other than from drainage devices).

g. The presence of material (mud, sand, etc.) in water flowing from a drain or weep hole.

h. Unusual flow rate from a drain or weep hole.

i. Wet spots in dams or abutments to structures.

j. Unusual noises, smells, vibrations, or smoke in or around pumps or drainage structures.

k. Movement/displacement of riprap.

C.6.1.2. Reporting Evidence of Structural Distress. If any of the aforementioned potential problems or any other indication of a developing or otherwise serious problem are detected, immediate verbal notification of the Park Manager or Facility Manager is required, irrespective of the time or the day. If neither individual can be contacted, the nearest Corps of Engineers employee shall be notified. The Contractor and his/her employees shall not be reluctant to contact the Corps under such circum-stances or to identify and mark seemingly minor problems.

However, the Contractor and his/her employees shall maintain composure under such circumstances and not incite panic or undue public alarm. Public notification of such circumstances shall be the responsibility of the Government. The Contractor's performance shall not be considered in any way deficient due to his/her identification of a problem which is later ascertained to not be a problem.However, failure to identify and report an apparent problem shall be considered a serious performance deficiency.Reporting includes breaches of security, under-mining, or other unusual conditions or damage to structures and facilities.

C.6.1.3. Fire Safety Inspections and Hazard Correction. All Government buildings (including buildings and facilities assigned to the Contractor), enclosures, and public facilities are inspected for the presence of fire hazards defined by the National Fire Protection Association (NFPA). Any hazards found shall be immediately eliminated. Immediate notification of the Park Manager is also required.

C.6.1.4. Road and Surfaced Areas Inspections. Roads and surfaced areas are also inspected on a scheduled basis.

Additional inspections are performed after each period of heavy or prolonged rainfall (2 inches or more within a 24-hour period). Problems detected which present safety hazards are reported orally to the Park Manager or Facility Manager immediately. The inspections include, but are not limited to, the following potential deficiencies.

a. Pavement cracks.

b. Alligator cracks.

c. Pavement upheavals or depressions. d.

Pot holes.

e. Base or subbase failure.

f. Edge raveling.

g. Drainage stoppages.

h. Embankment erosion.

i. Drift or debris accumulation around bridges.

j. Drift, debris, or sediment accumulation around or in culverts or in roadside drainage ditches.

k. Damaged, illegible, or missing signs.

l. Wash boarding of graveled surfaces.

m. Damaged bridge components.

n. Missing or illegible pavement markings.

o. Pavement settlement.

p. Boat ramps obstructed by mud or debris.

q. The presence of loose material; i.e., sand, gravel, silt, or dirt, on paved areas.

r. Culvert wingwall or splash pad damage.

s. The presence of storm debris.

t. Graveled surface composition degradation (loss or separation of binder) or looseness.

u. Damaged or missing guardrails.

v. Bridge or road icing.

w. Graveled surface rutting or erosion.

x. Imminent inundation (necessitating closure).

v. Growth of woody vegetation in ditches or around culverts or bridges or in rights-of-way.

z. Road shoulder build up or subsidence.

aa. Damaged or moved parking blocks.

bb. Vegetative material deposition in drains.

C.6.1.5. Sign Inspections. All project signs are observed in conjunction with the performance of other project operations and maintenance. Scheduled inspections and maintenance shall be performed in accordance with the Contractor's Quality Control Plan.

C.6.1.6. Building Inspections. All project buildings shall be inspected in accordance with the Contractor's Quality Control Plan. The inspections include all structural features such as foundations, walls, doors, windows, caulking, weather seals, roofing, floors and floor coverings, porches, interior plumbing and related fixtures, interior and connected exterior electric equipment, interior heating and cooling equipment, and other equipment, plumbing, or related fixtures affixed as part of the building or roofed structure.

C.6.1.7. Improved Grounds Inspection Services. All natural resources contained in the improved grounds areas shall be inspected in accordance with the Contractor's Quality Control Plan. The inspections include, but are not limited to, the following potential problems:

a. Weed infestation in mowed areas.

b. Fire ant infestation.

c. Sink holes.

d. Erosion of mowed areas.

e. Insect damage to trees, shrubs, and ground cover.

f. Injuries or damage to trees, shrubs, and ground cover. g.

Drainage stoppages.

h. Grass sod density and general health.

i. Dehydration or wilting of planted trees, shrubs, ornamental vegetation, and ground cover.

j. Vandalism.

k. Storm damage to natural resources.

l. Dead or dying vegetation.

C.6.1.8. Gate Inspections. All project gates are inspected in accordance with the Contractor's Quality Control Plan.

C.6.2. Vegetation Removal from Riprap Areas, Riprap Stockpiles, and Parking Areas.Vegetation is normally removed from riprap areas, parking areas, riprap stockpiles, and other nonliving objects and structures by an initial application of herbicide followed by physical removal of all dead, woody vegetative matter, excepting riprap stockpiles where physical removal of dead woody vegetative matter is not necessary. Herbicide application and vegetation removal and cutting operations are accomplished manually for all areas (i.e., aerial herbicide application is not allowed). Extreme care shall be exercised to prevent the drift of herbicide aerosol onto vibrant vegetation adjacent to the areas. Also, the application process shall not result in the introduction of herbicide into adjacent waters.

The application method must be approved in advance by the Park Manager and in accordance with the paragraph entitled "Pesticide Application" in Section H. Aerial application of herbicide using either fixed-wing aircraft or helicopters is not allowed. All herbicides used in the performance of work under this contract shall be approved by the Park Manager prior to application.

C.6.3. Grounds Maintenance. Grounds maintenance includes the following activities, among others:

a. Mowing and trimming.

b. Erosion repairs and control.

c. Litter pickup.

d. Insect and weed control.

e. Fertilization.

f. Lime application.

g. Tree trimming and removal.

h. Grass, shrub, and tree planting.

i. Watering.

j. Landscaping.

k. Seeding and sodding.

l. Mulching.

C.6.4. Building Maintenance - Scope. Building maintenance includes housekeeping, preventative maintenance, repairs, and alterations to project buildings and roofed structures. All work is performed in accordance with applicable National Codes;

Department of Army Regulations; technical manuals; publications;

all manufacturer's recommendations; and all Federal, state, and local laws. Preventative maintenance, repair, and alteration of buildings and roofed structures include all structural features such as foundations, walls, doors, windows, roofing, floors and floor coverings, porches, interior plumbing, interior and connected exterior electric components, interior heating and cooling equipment, and other equipment affixed as part of the building or roofed structures.

C.6.4.1. Plumbing Preventative Maintenance. Plumbing preventative maintenance normally includes the following for each building and roofed structure but is not limited to:

Task Frequency

Drain 5 gallons of water from Annually water heaters with emergency pop-off valve open

Turn off and drain plumbing, Prior to incurring piping, and fixtures prior to freezing temperatures freezing (for unheated buildings)

C.6.4.2. Building Repairs and Replacements Standards. The following standards apply to building repairs and replacements.

C.6.4.3. Workmanship Quality - Plumbing. Plumbing repairs, replacements, and alterations are to be performed in accordance with applicable sections of the latest edition of the Uniform Plumbing Code (UPC). The quality of workmanship shall always be equal to or better than the minimum specified by the UPC. The Contractor shall obtain written approval from the Park Manager prior to any deviation from the UPC requirements.

C.6.4.4. Workmanship Quality - Carpentry. All carpentry work is to be performed in accordance with applicable standards contained in the Southern Building Code (SBC) and applicable materials manufacturers publications; i.e., those published by such organizations such as the Southern Forest Products Association (SFPA), the Western Wood Products Association (WWPA), and the American Plywood Association (APA). The quality of workmanship shall always be equal to or better than the minimum specified by the SBC. The Contractor shall obtain written approval from the Park Manager prior to any deviation from the SBC requirements.

C.6.4.5. Workmanship Quality - Masonry. All masonry work is to be performed in accordance with applicable standards contained in the latest editions of the American Standards Building Code for Masonry (ASBCM), the National Concrete Masonry Association (NCMA), and also applicable materials manufacturers publications;

i.e., those published by the Portland Cement Association, the Facing Tile Institute, and the Brick Institute of America. The quality of workmanship shall always be equal to or better than the minimum specified by the ASBCM and the NCMA. The Contractor shall obtain written approval from the Park Manager prior to any deviation from the ASBCM requirements.

C.6.4.6. Workmanship Quality Painting. All painting work is to be performed in accordance with applicable standards published by the American Society for Testing and Materials (ASTM). The quality of workmanship shall always be equal to or better than the minimum specified by the applicable ASTM standards. The prior to any deviation from the ASTM standards.

C.6.4.7. Workmanship Quality Metal Working. All metalworking is to be performed in accordance with applicable standards published by the ASTM and the American National Standards Institute (ANSI).

The quality of workmanship shall always be equal to or better than the minimum specified by the applicable ASTM and ANSI standards. The Contractor shall obtain written approval from the Park Manager prior to any deviation from the ASTM or ANSI standards.

C.6.4.8. Workmanship Quality Electrical Work. All electrical work is to be performed in accordance with applicable standards contained in the latest edition of the National Electrical Code (NEC) and applicable publications of the NFPA. The quality of workmanship shall always be equal to or better than the minimum specified by the applicable NEC and NFPA standards. The prior to any deviation from the NEC or NFPA standards.

C.6.4.9. Workmanship Quality Concrete Work. All concrete work is to be performed in accordance with applicable standards contained in applicable publications of the ANSI, ASTM, and American Concrete Institute (ACI). The quality of workmanship shall always be equal to or better than the minimum specified by the applicable ANSI, ASTM, and ACI standards. The Contractor shall obtain written approval from the Park Manager prior to any deviation from the ANSI, ASTM, or ACI standards.

C.6.4.10. Housekeeping Services. All work areas; i.e., office areas, shops, storage buildings, and compounds on the project, shall be maintained in a neat, clean, and orderly manner.Repair equipment, machinery, and parts shall be positioned so as to not pose any safety hazards while in use. Otherwise, such items shall be kept stored in their designated storage areas.

C.6.4.11. Field Office Janitorial Services. Janitorial services for project offices and visitor centers include the following activities, among others:

a. Floor and carpet cleaning.

b. Furniture, wall, picture, and equipment cleaning.

c. Restroom cleaning.

d. Floor stripping and waxing.

e. Carpet shampooing.

f. Kitchen cleaning.

g. Trash removal.

h. Surface dusting.

i. Light bulb replacement.

j. Window cleaning.

k. Exterior cleaning.

C.6.4.12. Surfaced Areas.

C.6.4.12.1. Surfaced Areas Maintenance - General Scope. Surfaced areas include paved and unpaved roads, parking areas, sidewalks, bridges, steps, drains, culverts, curbs, parking blocks, ditches, embankments, signs, pavement markings, guardrails, handrails, speed bumps, rumble strips, and reflective pavement markers, among others. Work is performed in accordance with the requirements and technical references listed herein and also in accordance with all applicable Federal, state, and local laws and regulations. Traffic control during repair activities may also be necessary. Some typical repairs are listed below, however, this is not an exclusive list.

a. Pot hole repair.

b. Pavement upheaval/depression.

c. Alligator cracking repair.

d. Crack and joint sealing. e.

Graveled road smoothing.

f. Sign repair or replacement.

g. Reflective marker replacement.

h. Parking block replacement signs, markers, or other traffic control.

i. Pavement marking repainting.

j. Road shoulder repairs.

k. Paved road shoulder shaving.

l. Regraveling roads.

m. Repairing or replacing road culverts, headwalls, and splash pads.

n. Erosion repairs.

o. Guardrail repair or replacement.

p. The addition of surfaced area related signs, markers, or other traffic control.

q. Concrete pavement repairs.

r. Base or subbase material failure repairs.

s. Road ditch sediment removal and configuration restoration.

t. Road paving.

C.6.4.12.1.2. Surfaced Area Repairs - Bituminous Pavement - Pot Hole, Edge Raveling, Alligator Cracking, Depression, and Upheaval Repair Standards. All repairs to pot holes and areas affected by edge raveling, alligator cracking, depressions, and upheavals are normally performed in accordance with the following procedure, unless otherwise required by the Park Manager or designee.

C.6.4.12.1.3. Identification of Pavement Failure Limits. The area of pavement failure is delineated with chalk, spray paint, or other appropriate marking methods so as to define the limits of excavation. A cutting tool is not to be used to delineate the area of pavement failure. The limits of excavation are marked around the perimeter of the pavement failure at the point just beyond any associated indicators of failure; i.e., cracks, subsidence, or upheaval.

C.6.4.12.1.4. Pavement Failure Excavation. The marked area of pavement failure is excavated using a sharp cutting tool; i.e., a flat pick axe or a pneumatic hammer with flat bit. Material should be removed as it is loosened. The depth of excavation is to the depth of where material failure is not evident; i.e., no soft material or mud remains. In the process of cutting, the cutting tool is not to be rocked or otherwise used in a manner to cause additional pavement fractures. The final cut shall leave vertical surfaces on the unfailed material around the perimeter of the hole. Where failures intersect pavement edges, the hole is excavated vertically to a depth where a solid base is found.

C.6.4.12.1.5. Excavation Cleaning. The excavation is to be thoroughly cleaned of all loose material and water, if present, using either compressed air, vacuum, or a broom as appropriate.

The purpose of the cleaning is to provide a surface to which the cold bituminous material can adhere. It is not necessary to completely dry the hole, as surface dampness is acceptable.

C.6.4.12.1.6. Placement of Cold Bitumen. Cold bituminous material is placed in the hole and thoroughly packed with a tamp in lifts not exceeding 6 inches. A hot tack coat is not to be applied either to the hole or between lifts because the solvent in the tack can dilute the asphalt in the cold bitumen and result in improper bonding. Filling and packing shall begin around the edges of the hole with packing blows directed at the bonding surface. Filling and packing shall end in the center of the hole. Additionally, in patching failures which intersect pavement edges, the edge patch shall have a slight slope away from the road centerline to ensure water runoff. Also, the shoulder side of the patch shall be tightly packed against the hole sides to provide lateral support. In handling and placing the cold bitumen in the hole, care shall be exercised to avoid gradation segregation. Specifically, the cold bitumen shall not be raked or thrown into the hole or into transporting devices in any way.

C.6.4.12.1.7. Final Compaction. The finished patch shall be compacted sufficiently so as to not to be rutted by a single wheel load of 4,000 pounds with a tire inflation pressure of 80 psi. The patch shall be smooth and level with all surrounding pavement surfaces. The piling of cold bitumen on the patch area in a manner that results in the final patch being at a level above the surrounding pavement surfaces or the underfilling of the patch area are both specifically prohibited. Compaction shall be accomplished in a manner that does not cause failure or depression of surrounding pavement.

C.6.4.12.1.8. Cleanup. All loose material around the patch area shall be removed and disposed of by the Contractor. The place-ment of extra cold bitumen back into the bitumen container or stockpile is specifically prohibited.

C.6.4.12.1.9. Bituminous and Concrete Pavement - Crack Sealing Standard Methods. All sealing of cracks and expansion joints in bituminous and concrete pavements shall be performed after coordination with the Park Manager or, absent specific direction, in accordance with the following procedure:

C.6.4.12.1.10. Crack and Joint Cleaning. Prior to crack or joint sealing, the crack or joint shall be thoroughly cleaned to remove all water, dirt, sand, gravel, or other foreign material.

Cleaning shall be accomplished using compressed air.

C.6.4.12.1.11. Crack and Joint Filling. The Contractor shall fill all cracks with liquid bituminous sealer to a level flush with the pavement surface. The Contractor shall not spill liquid bituminous sealer on the pavement surface or overfill the cracks.

Crack filling shall be accomplished so as to provide a watertight seal.

C.6.4.12. Culvert, Drain, and Ditch Cleaning. Culvert and drain cleaning may include the removal and disposal of woody vegeta-tion, sediment, drift, and debris that block these structures.

C.6.4.13. Storm Debris Cleanup. Storm debris cleanup may include the removal of fallen or broken limbs and trees, soil deposited on paved surfaces, and any other material which adversely affects the utility or the safety of the surfaced area.

C.6.4.14. Stevedoring, Pickup and Delivery, and Warehousing.

C.6.4.14.1. Warehousing Services. Warehousing services may include the following activities:

a. Orderly storage of supplies, materials, and equipment. b.

Inventory and control of supplies, materials, and equipment.

C.6.4.14.2. Pickup and Delivery of Materials, Equipment, and Supplies at Off-Project Locations. Pickup and delivery services include the transportation of materials, supplies, and equipment to remote locations and the loading and unloading of these items.

C.6.4.16. Fencing Maintenance and Repair. Fencing maintenance and repair may include the maintenance, repair, or replacement of various types of fencing, gates, and locks.

C.6.4.17. Recreation Facility Sanitary Services.

C.6.4.17.1. Cleaning of Comfort Stations, Shower Buildings, Drinking Fountains, Jug Fillers, Fish Cleaning Stations, Portable Toilets, and Other Similar Facilities. Cleaning is performed for public health and safety. Cleaning may include the removal of cobwebs, insect nests (including dirt dauber and wasp nests), insects, dust, stains, growths, trash, mildew, soap scum, and other foreign materials from all surfaces. For drinking fountains and jug fillers, separate attention is given to the cleaning and disinfection of the spigots. Also, cleaning materials used for this task shall not be used in any other cleaning operations.

Cleaning may also include the unstopping of drains and plumbing in buildings, trailer dump stations, fish cleaning stations, and other facilities.

C.6.4.17.2. Composting-Type Comfort Station Treatment Media Maintenance. Media maintenance normally includes the pouring of 2 gallons of clean water down each toilet so as to moisten the treatment media on a frequency determined by the Park Manager or designee.