Solicitation - W912DY26QA049 Ft Hood Convection_Microwaves 9400blk.pdf

Fort Hood Building 9420-9425 Convection Microwaves

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 – Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation: quotations are being requested, and a separate written solicitation document will not be issued. This solicitation is being issued under the authority of FAR Part 13 Simplified Acquisition Procedures.

The requirement is to procure convection microwaves for Fort Hood multiple buildings. The combined synopsis/solicitation/Request for Quote (RFQ) number is W912DY-26-Q-A049. This number shall be referenced by contractors on their quotes and related correspondence. This RFQ is full and open competition. The NAICS code is 335220 (Appliances) and Size Standard of 1,500 Employees apply to this procurement. Contractors must be registered in the System of Award Management (SAM) with no exclusions to be considered for award. The website for SAM is https://sam.gov/portal/SAM#1

Quotes must be sent to Contract Specialist Rashad C. Wright, rashad.c.wright@usace.army.mil. No later than Monday 2 March 2026, 2:00 PM CST. Please submit questions NLT 9 February 2026, 2:00PM CST.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2022-05 effective 03 March 2022.

The contract will be a Firm Fixed Price (FFP) with the CLIN structure as reflected below.

CONTRACT LINE ITEMS:

Item No Supplies Services Quantity Unit Unit Price Amount 0001 Furnishings: Ft Hood Bldg 9420 1 Unit 0002 Furnishings: Ft Hood Bldg 9421 1 Unit 0003 Furnishings: Ft Hood Bldg 9422 1 Unit 0004 Furnishings: Ft Hood Bldg 9423 1 Unit 0005 Furnishings: Ft Hood Bldg 9424 1 Unit 0006 Furnishings: Ft Hood Bldg 9425 1 Unit Item No Supplies Services Quantity Unit Unit Price Amount 0007 Storage: Ft Hood Bldg 9420 6 Months 0008 Storage: Ft Hood Bldg 9421 6 Months 0009 Storage: Ft Hood Bldg 9422 6 Months 0010 Storage: Ft Hood Bldg 9423 6 Months 0011 Storage: Ft Hood Bldg 9424 6 Months 0012 Storage: Ft Hood Bldg 9425 6 Months

Quotes shall include no less than the following attached documents: (1) Attachment 1 Line-Item Pricing Spreadsheet (Excel Format) - To be completed by contractor and returned to the Government POC listed. (2) Attachment 7, Technical Document Checklist - To be completed by contractor, Buy American Act page 108 Trade Agreement Act page 109 – To be completed and returned to the Government POC listed.

Contractor is required to sign this document and return 1 copy to issuing office. Contractor agrees to furnish and deliver all items set forth or otherwise identified above and on any additional sheets subject to the terms and conditions specified.

Signature of offeror/contractor: ______________________________

Name and Title of Signer: ______________________________

Continuation of Supplies or Services and Prices/Costs

Additional Information/Notes

Item Supplies/Service Quantity Unit Unit Price

Amount

0001 Furnishings: Ft. Hood Bldg 9420 The contractor shall provide furnishings in support of the Huntsville Center Centrally Managed Furnishings Program for Ft. Hood Bldg 9420, in accordance with the attached Line Items, Item Descriptions and Statement of Work. **Please submit quotes valid for 120 days.

End-Item Description: Furnishing Claimant Program Code: C9E Pricing Arrangement: Firm Fixed Price

1 Lot

0002 Furnishings: Ft. Hood Bldg 9421 The contractor shall provide furnishings in support of the Huntsville Center Centrally Managed Furnishings Program for Ft. Hood Bldg 9421, in accordance with the attached Line Items, Item Descriptions and Statement of Work. **Please submit quotes valid for 120 days.

End-Item Description: Furnishing Claimant Program Code: C9E Pricing Arrangement: Firm Fixed Price

1 Lot

0003 Furnishings: Ft. Hood Bldg 9422 The contractor shall provide furnishings in support of the Huntsville Center Centrally Managed Furnishings Program for Ft. Hood Bldg 9422, in accordance with the attached Line

1 Lot

Items, Item Descriptions and Statement of Work. **Please submit quotes valid for 120 days.

End-Item Description: Furnishing Claimant Program Code: C9E Pricing Arrangement: Firm Fixed Price

0004 Furnishings: Ft. Hood Bldg 9423 The contractor shall provide furnishings in support of the Huntsville Center Centrally Managed Furnishings Program for Ft. Hood Bldg 9423, in accordance with the attached Line Items, Item Descriptions and Statement of Work. **Please submit quotes valid for 120 days.

End-Item Description: Furnishing Claimant Program Code: C9E Pricing Arrangement: Firm Fixed Price

1 Lot

0005 Furnishings: Ft. Hood Bldg 9424 The contractor shall provide furnishings in support of the Huntsville Center Centrally Managed Furnishings Program for Ft. Hood Bldg 9424, in accordance with the attached Line Items, Item Descriptions and Statement of Work. **Please submit quotes valid for 120 days.

End-Item Description: Furnishing Claimant Program Code: C9E Pricing Arrangement: Firm Fixed Price

1 Lot

0006 Furnishings: Ft. Hood Bldg 9425 The contractor shall provide furnishings in support of the Huntsville Center Centrally Managed Furnishings Program for Ft. Hood Bldg 9425, in accordance with the attached Line

1 Lot

Items, Item Descriptions and Statement of Work. **Please submit quotes valid for 120 days.

End-Item Description: Furnishing Claimant Program Code: C9E Pricing Arrangement: Firm Fixed Price

Option Line Item

Storage: Ft. Hood Bldg 9420 ***Option: This line item may be unilaterally exercised at the discretion of the Contracting Officer.

Storage shall be a Firm Fixed Price amount of $ per month, for a total amount of $ for six months. Contractors shall take into account all costs necessary to store furnishings secure from theft, damage, and weather elements in case of any contingency en-route to installation. Storage shall include all costs to place furnishings into and remove furnishings from storage (ie. double handling, transportation, etc.). The quoted cost should include all costs necessary to complete delivery and installation of furniture at the terminal location.

**This Option is Exercisable anytime between Contract Award and Furniture Install Completion Dates.

Service Requested: Storage Claimant Program Code: C9E Pricing Arrangement: Firm Fixed Price

6 Months

Option Line Item

Storage: Ft. Hood Bldg 9421 ***Option: This line item may be unilaterally exercised at the discretion of the Contracting Officer.

Storage shall be a Firm Fixed Price amount of $ per month, 6 Months for a total amount of $ for six months. Contractors shall take into account all costs necessary to store furnishings secure from theft, damage, and weather elements in case of any contingency en-route to installation. Storage shall include all costs to place furnishings into and remove furnishings from storage (ie. double handling, transportation, etc.). The quoted cost should include all costs necessary to complete delivery and installation of furniture at the terminal location.

**This Option is Exercisable anytime between Contract Award and Furniture Install Completion Dates.

Service Requested: Storage Claimant Program Code: C9E Pricing Arrangement: Firm Fixed Price

Option Line Item

Storage: Ft. Hood Bldg 9422 .

***Option: This line item may be unilaterally exercised at the discretion of the Contracting Officer.

Storage shall be a Firm Fixed Price amount of $ per month, for a total amount of $ for six months. Contractors shall take into account all costs necessary to store furnishings secure from theft, damage, and weather elements in case of any contingency en-route to installation. Storage shall include all costs to place furnishings into and remove furnishings from storage (ie. double handling, transportation, etc.). The quoted cost should include all costs necessary to complete delivery and installation of furniture at the terminal location.

**This Option is Exercisable anytime between Contract Award and Furniture Install Completion Dates.

Service Requested: Storage Claimant Program Code: C9E Pricing Arrangement: Firm Fixed Price

Option Line Item

Storage: Ft. Hood Bldg 9423 ***Option: This line item may be unilaterally exercised at the discretion of the Contracting Officer.

Storage shall be a Firm Fixed Price amount of $ per month, for a total amount of $ for six months. Contractors shall take into account all costs necessary to store furnishings secure from theft, damage, and weather elements in case of any contingency en-route to installation. Storage shall include all costs to place furnishings into and remove furnishings from storage (ie. double handling, transportation, etc.). The quoted cost should include all costs necessary to complete delivery and installation of furniture at the terminal location.

**This Option is Exercisable anytime between Contract Award and Furniture Install Completion Dates.

Service Requested: Storage Claimant Program Code: C9E Pricing Arrangement: Firm Fixed Price

6 Months

Option Line Item

Storage: Ft. Hood Bldg 9424 ***Option: This line item may be unilaterally exercised at the discretion of the Contracting Officer.

Storage shall be a Firm Fixed Price amount of $ per month, for a total amount of $ for six months. Contractors shall take into account all costs necessary to store furnishings secure from theft, damage, and weather elements in case of any contingency en-route to installation. Storage shall include all costs to place furnishings into and remove furnishings from storage (ie. double handling, transportation, etc.). The quoted cost should include all costs necessary to complete delivery and installation of furniture at the terminal location.

**This Option is Exercisable anytime between Contract Award and Furniture Install Completion Dates.

Service Rendered: Storage Claimant Program Code: C9E Pricing Arrangement: Firm Fixed Price

Option Line Item

Storage: Ft. Hood Bldg 9425 .

***Option: This line item may be unilaterally exercised at the discretion of the Contracting Officer.

Storage shall be a Firm Fixed Price amount of $ per month, for a total amount of $ for six months. Contractors shall take into account all costs necessary to store furnishings secure from theft, damage, and weather elements in case of any contingency en-route to installation. Storage shall include all costs to place furnishings into and remove furnishings from storage (ie. double handling, transportation, etc.). The quoted cost should include all costs necessary to complete delivery and installation of furniture at the terminal location.

**This Option is Exercisable anytime between Contract Award and Furniture Install Completion Dates.

Service Requested: Storage Claimant Program Code: C9E Pricing Arrangement: Firm Fixed Price

INSTRUCTIONS TO QUOTERS

1. FURNITURE INSTALL INFORMATION:

A. Estimated award date is: 4 May 2026

B. Required install dates are as follows:

Ft Hood – Building 9420 Furniture Install Start Date: 13 July 2026 Furniture Install Completion Date: 21 July 2026

Ft Hood – Building 9420

Contractor Furniture Install Start Date (FISD):

(insert date, not After Receipt of Order)

Contractor Furniture Install Completion Date (FICD):

Ft Hood – Building 9421 Furniture Install Start Date: 22 July 2026 Furniture Install Completion Date: 31 July 2026

Ft Hood – Building 9421 Contractor Furniture Install Start Date (FISD):

Ft Hood – Building 9422 Furniture Install Start Date: 3 August 2026 Furniture Install Completion Date: 11 August 2026

Ft Hood – Building 9422 Contractor Furniture Install Start Date (FISD):

Ft Hood – Building 9423 Furniture Install Start Date: 12 August 2026 Furniture Install Completion Date: 21 August 2026

Ft Hood – Building 9423 Contractor Furniture Install Start Date (FISD):

Ft Hood – Building 9424 Furniture Install Start Date: 24 August 2026 Furniture Install Completion Date: 1 September 2026

Ft Hood – Building 9424 Contractor Furniture Install Start Date (FISD):

Ft Hood – Building 9425 Furniture Install Start Date: 21 September 2026 Furniture Install Completion Date: 30 September 2026

Ft Hood – Building 9425 Contractor Furniture Install Start Date (FISD):

C. Specific install instructions are contained in the Statement of Work (SOW), Attachment # 3.

2. SHIPPING/STORAGE INFORMATION

A. The Contractor shall ship goods on an FOB Destination basis.

B. Contractors shall quote six month’s storage cost in the SF-1449 form on each of the two storage CLINs to be considered eligible for award. If a storage fee is not included in pricing, the Contractor’s quote may be considered a non-conforming response to the solicitation. A quote for six months of storage is required for when the need for storage is identified prior to leaving the Continental United States (CONUS), and a quote for storage is required for when the need for storage is identified after items have departed CONUS. These two options for storage can be unilaterally exercised by the Contracting Officer for a combined total maximum of six months of storage. Storage needed for partial shipments will be prorated by the price of the items stored relative to the total price of all of the items ordered. Storage will only be funded by modification and at the discretion of the Contracting Officer. Storage will be a firm fixed price amount.

Contractors shall take into account all costs necessary to store furnishings secure from theft, damage, and weather elements in case of any contingency en-route to installation.

If storage is required in excess of 6 months, a new amount will be negotiated. If the storage cost is incurred, fast payment procedures may be implemented in accordance with FAR 52.213-1. If storage is required, payment may be approved for 85% of the total supplies only. Installation and the remaining 15% of supplies will be approved for payment once all responsibilities have been completed as set forth in the contract.

Contractors shall coordinate delivery and installation with Government Technical Representative (TR) shown in the SOW, and save records of these communications with the goal of successful delivery and installation. This requirement for coordination includes, but is not limited to, communicating with the Government TR prior to shipping items in order to prevent unnecessarily expensive storage costs.

C. The Contractor shall provide a Certification of Conformance for any order that will be stored in a warehouse for which the Contractor desires partial payment in advance of installation of the furnishings. FAR 52.246-15 addresses how to complete a certificate of conformance, and can be found in Attachment # 4, “Order Clauses.”

D. Destination/Ship to Address and Transportation Information: See Table 1 in SOW, Attachment # 3.

3. INSPECTION AND ACCEPTANCE

Inspection and Acceptance must be by the Government TR. See Table 1 in SOW, Attachment # 3.

4. LIST OF ATTACHMENTS

ATTACHMENT # 1 – LINE-ITEM PRICING 06 pages ATTACHMENT # 2 – FURNITURE ITEM DESCRIPTIONS (FID) 04 pages ATTACHMENT # 3 – STATEMENT OF WORK 26 pages ATTACHMENT # 4 – ORDER CLAUSE 03 pages ATTACHMENT # 5 – CONTRACTOR PERFORMANCE EVALUATION 02 pages ATTACHMENT # 6 – ACCIDENT PREVENTION PLAN 08 pages ATTACHMENT # 7 – ORDER COMPLETION STATEMENT 01 pages ATTACHMENT # 8 – TECHNICAL DOCUMENTS CHECKLIST 02 pages

5. CONTRACTING OFFICER’S INSTRUCTIONS AFTER AWARD

A. Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO) or an Administrative Contracting Officer (ACO)), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

B. The Contractor shall be responsible to coordinate the installation of its items with the site Technical Representative at least 30 days before the installation start date. At this time any special security/install instructions will be provided by the Government to that Contractor. The Contractor shall refer to the Statement of Work (Attachment #3) for additional installation instructions. If additional days for installation are needed, a justification should be provided at the time of quote for approval by the Contracting Officer.

C. Security issues (e.g. getting on and off post), logistical discussions of the installation process shall be coordinated with the Furniture Management Officer (FMO).

D. If a subcontracted item is found to be unavailable after award, and Government acceptance of a substituted item is requested, the Contractor shall submit to the

Contracting Officer copies of the contract terms and conditions along with the technical data sheets for the proposed substitute item.

E. Safety Plans. The Contractor shall be responsible for submitting a completed safety plan within one month after contract award, or where expedited installation is required NLT 10 days before installation. NO installation will be permitted without an approved safety plan. The Contractor shall not begin installing items until a safety plan has been submitted to and approved by the Government. All safety plans shall be emailed to:

furnishinginvoices@usace.army.mil

F. The Contractor shall comply with all laws, rules and regulations of the installation, including but not limited to, the following: No weapons of any kind are to be carried by any person or transported in any vehicle entering an Army installation. Truck drivers carrying any kind of weapon will be denied access to the Army installation.

G. If requested by the Contracting Officer, the Contractor shall provide reports for quoted items.

6. INVOICES

A. Partial order invoices will not be accepted. Invoices may be submitted for one building of a multi-building delivery order only with the approval of the Contracting Officer, following the complete installation of the one building by the Contractor and acceptance by the Government.

B. All invoices shall be emailed to the following email address for processing:

FurnishingInvoices@usace.army.mil

C. The Contractor shall return a signed Attachment # 7, Order Completion Statement, with its final invoice. Invoices shall not exceed the contract amount. A final invoice submitted without a signed Order Completion Statement will be rejected.

7. INSTRUCTIONS TO CONTRACTORS

A. The Contractor shall provide pricing for all items listed in the RFQ for the quote to be accepted by the Government.

B. The Contractor shall complete the furniture installation schedule under FURNITURE INSTALL INFORMATION and include in the quote submission.

C. All quoted items shall meet the specifications defined in the Furniture Item Description (FID), Attachment # 2.

D. Contractors shall provide name brand and model numbers for all quoted items, including pass-thru items and those manufactured by the Contractor.

E. Technical Data Sheets Required. The Contractor shall provide current and complete cut sheets for all items specified in the FID, unless otherwise specified. All salient features of items specified in the FID must be addressed on the cut sheets. When the Contractor provides more than one cut sheet for an item specified in the FID, the cut sheets and supporting documentation shall be highlighted or contain other markings that bring immediate attention to information, and enables the Government to remove all doubt whether a contractor has or has not met the specifications shown in Attachment #2. The burden of providing information, which shall be organized and sequential according to the FID, is the responsibility of the Contractor. The Government will not be held responsible for contractor information that is not organized and sequential according to Attachments # 1 & 2, or not highlighted (if within a larger document and used as proof), which prevents conclusive comparisons between the Contractor’s quoted items and the requirements during technical review.

F. Electronic Price Quote is Required. Attachment #1, “Line Item Pricing,” will be provided in an Excel spreadsheet format by the Government. The Contractor shall submit the completed Attachment #1 in Excel format to the Government by the deadline for submission of quotes set forth in this RFQ.

G. Attachment # 7, “Technical Documents Checklist,” will be provided in Word format by the Government. The Contractor shall submit a completed Attachment # 7 in Word format to the Government by the deadline for submission of quotes set forth in this RFQ.

H. Product samples are not acceptable for this RFQ, unless otherwise directed by the Contracting Officer.

I. Multiple quotes are not acceptable for this RFQ. If multiple quotes are received, only one quote (as determined by the Contracting Officer) will be evaluated by the Government.

J. The Contractor shall list any specific special features, warranty, and environmental and energy efficiency features applicable to its quoted products.

K. The Contractor shall be bound by the monthly storage fee quoted for an option for a maximum period of six months that may be unilaterally exercised by the Contracting Officer in one-month increments. If a storage fee is not included in the Contractor’s quote, the Contractor’s quote may be considered a non-conforming response to the solicitation.

L. When drawings are included as attachments, they are for visualization purposes only. The FID takes precedence over drawings unless otherwise stated. Site conditions may not align with drawings. Post-award site verifications are the responsibility of the Contractor.

M. Contractors shall submit the following with its quotation:

Company Name:

Cage Code:

Taxpayer Identification Number:

Duns Number:

POC Name:

Email Address:

Phone Number:

Mailing address

N. The Contractor shall be actively registered in the System for Award Management (SAM) with no exclusions.

8. SUBMISSION, MODIFICATION AND REVISION OF QUOTES

A. Contracting documents (RFQ (Combined Solicitation/Synopsis), SF30, Attachment # 1 in Excel format, Attachment # 7 in Word format) and technical documents (cut sheets and other supporting documents demonstrating quoted items meet the FID requirements) together create the quote. The terms, “quote,” “RFQ response,” and “response” have the same meaning in this section.

B. Quotes shall be submitted by the contractor to the Government in email, using as many emails as required to deliver a complete quote. When multiple emails are used to deliver a complete quote, contractors shall state their number to the Government.

Currently, Huntsville Center supports up to 10MB of content per email.

C. It is recommended that Contractors use the Procurement Integrated Enterprise Environment (PIEE). A vendor portal for solicitations was introduced as an enterprise-level service for the Department of Defense (DoD) within the Procurement Integrated Enterprise Environment (PIEE) platform. This capability allows DoD to have a more automated and secure process for capturing solicitations and their attachments and responses from industry. To obtain additional information please visit:

https://piee.eb.mil/xhtml/unauth/web/homepage/vendorGettingStartedHelp.xhtml

i. PIEE Size Limit. Each uploaded attachment can be up to 1.9 gigabytes (GB) in size. The application supports different file extensions.

ii. Notifications when an amendment to the solicitation is posted: Within a solicitation, click the checkbox next to ‘Please notify me of amendments to this solicitation’ on the top left corner of the screen. You will receive email and system notification when an amendment is posted.

iii. Upload Multiple Documents in PIEE, multiple attachments may be uploaded at one time. After you click ‘Choose File,’ highlight all the files you want to upload and click ‘Open.’ If the total size of all the attachments exceeds 1.9GB (see 4.A above), upload the multiple attachments in batches that keeps each batch under the 1.9GB limit. Please contact your company’s Account Administrator for any account related issues. If you are experiencing technical problems with Procurement Integrated Enterprise Environment, please contact the DISA DECC Ogden Electronic Business Service Desk at link below:

https://piee.eb.mil/xhtml/unauth/web/homepage/vendorCustomerSupport.xhtml

D. The Government must have in its possession the contractor’s entire quote by the RFQ due date and time.

E. Contractors shall return to the Government in the same Word version format received, their responses to the Government’s requests for clarification.

F. Contractors shall not merge into a single PDF document both the technical documents (cut sheets and other supporting documents demonstrating quoted items meet the FID requirements) and the contracting documents (RFQ, SF30, Attachment #1 in Excel format, Attachment # 7 in Word format).

G. Contractors shall not intentionally quote items that do not meet the specifications of the primary requirements. The primary requirements for Administrative Office Furniture (Admin) are defined as office furniture systems and, if included in the FID, wood casegoods. The Government’s intent is to receive timely quotes that are organized, complete and technically acceptable, with no need or a minimal need for clarifications.

Quotes that do not meet the specifications of the primary requirements (documented during technical review) may receive no further consideration for award.

9. NON-CONFORMING RESPONSES

The Government is not required to accept non-conforming responses. Non-conforming responses may not receive a technical evaluation, and may not receive consideration for award. The following types of responses are considered non-conforming:

A. A Contractor’s quote that does not meet the specifications of the primary requirements.

B. A Contractor’s submittal of technical documents (cut sheets and other supporting documents demonstrating quoted items meet the FID requirements) and contracting documents (SF18, SF30, Attachment # 1 in Excel, and Attachment # 7 in Word) merged into a single PDF document.

C. A Contractor’s submittal of technical documents that is incomplete or is not organized and sequential according to the FID preventing a conclusive comparison between the Contractor’s quote and the Government’s requirement.

D. A Contractor’s failure to respond to the Government’s request for clarifications in the same Word format received, in order for the Government to be able to continue to record communications with the contractor on the same form.

E. A Contractor’s submittal of electronic documents whose file names do not reflect their general content, which do not enable the reader to locate information without opening documents repeatedly to be reminded of their contents, and which harm the Government’s ability to perform technical review or other examination.

10. LATE RESPONSES / NON-RESPONSIVENESS

Late responses are in all cases contractor responses that are not in the Government’s possession by the stated due date and time. A late response will not be evaluated by the Government.

11. AMENDMENTS

The Government may amend the RFQ for reasons that include extending the due date for submission of quotes, construction delays of buildings to be furnished, changing market conditions or Government requirements, or for other reasons that clarify the needs of the Government.

12. QUESTIONS

A. All questions shall be submitted to the Contract Specialist no later than 20 February 2026 2:00pm at Rashad.C.Wright@usace.army.mil. All answers to question's received will be posted and made available to all interested parties via an RFQ amendment. The Contracting Officer will not address any questions received following expiration of the aforementioned time in this paragraph. When the term “hour” is used to describe the time period for questions, then it means sequential hours without interruption (24 hours = 1 calendar day), unless otherwise specified.

B. Notifications to the Government from contractors regarding limited- or non-available items, or potential errors in the Government’s specifications are welcomed.

C. A contractor’s request to change the Government’s requirement before quotes are due may not be addressed because it does not clarify the requirement for all potential quoters, and if accepted would change the requirement.

13. DOWN-SELECT PROCESS

A. It is the Government’s intent to select a target of three (3) quotes for a complete technical evaluation to determine whether the quoted products comply with the FID.

The Contracting Officer has discretion to include more or less than three (3) quotes in the down-select. The down-select will be based on price, receipt of completed Attachment # 7 - Technical Documents Checklist and the contractor’s confirmation of their ability to meet the Government’s Furniture Installation Start and Completion Dates.

B. At any time following the down-select, the Government may, at the discretion of the Contracting Officer, engage in exchanges with one or more of the contractors whose quotes were down-selected, or consider additional quotes for evaluation.

14. EVALUATION CRITERIA

A. Technical Evaluation – Technical will be rated “Acceptable” if all line items meet the specifications shown in the Attachment #2 Furniture Item Description (FID).

B. Schedule – Schedule will be rated “Acceptable” if the contractor install dates are within the dates shown below.

Ft Hood – Building 9420 Furniture Install Start Date: 13 July 2026 Furniture Install Completion Date: 21 July 2026

Ft Hood – Building 9421 Furniture Install Start Date: 22 July 2026 Furniture Install Completion Date: 31 July 2026

Ft Hood – Building 9422 Furniture Install Start Date: 3 August 2026 Furniture Install Completion Date: 11 August 2026

Ft Hood – Building 9423 Furniture Install Start Date: 12 August 2026 Furniture Install Completion Date: 21 August 2026

Ft Hood – Building 9424 Furniture Install Start Date: 24 August 2026 Furniture Install Completion Date: 1 September 2026

Ft Hood – Building 9425 Furniture Install Start Date: 21 September 2026 Furniture Install Completion Date: 30 September 2026

C. Past Performance – Past Performance will be rated “Acceptable” or “Unacceptable.”

The Government will use any available information to evaluate past performance.

D. Price – Evaluated price will be the contractor’s total quoted price, which includes all supplies, services, shipping, storage and optional items.

E. The Government may, at the discretion of the Contracting Officer, engage in exchanges with contractors. However, the Government reserves the right to make award without further exchanges.

15. SELECTION OF QUOTES FOR AWARD

The successful Contractor will be the one whose quote is rated acceptable on technical, schedule and past performance, and provides the best value to the Government. Best value will be determined by the quote that is technically acceptable and has the lowest total evaluated price.

W D H 1 35 8.3 AP08: Microwave Convection Oven $0.00

HNC Cost: $0.00

$0.00

GSA Contract Unit Cost is the cost provided on GSA schedule per item. HNC Unit Cost is the cost provided to HNC per item.

Do not alter any formulas in shaded cells

GRAND TOTAL:

If part of an item is on GSA Contract and part is open market, Vendor shall provide a description, model, and cost of open market item(s) on a new line below the GSA item.

Tariffs Shipping (CONUS)

Installation - Includes new and existing items, if applicable, in accordance with SOW

Qty

FID

Para.

HNC Total CostFID Item Code / Description Vendor Quoted

Product Line Quoted

Installation & Shipping:

Furniture Subtotals:

Attachment #1 - FT Hood, TX - Building 9420, Microwaves, SAM.GOV

Nominal Dimensions For Information Only

Provide dimensions in Inches

HNC Unit CostModel Quoted

When completing this form, do not delete or alter any columns or workbook tabs.

HNC Cost: $0.00

$0.00

Attachment #1 - FT Hood, TX - Building 9421, Microwaves, SAM.GOV

Nominal Dimensions For Information Only

Provide dimensions in Inches

HNC Unit CostModel Quoted

Installation & Shipping:

Furniture Subtotals:

GSA Contract Unit Cost is the cost provided on GSA schedule per item. HNC Unit Cost is the cost provided to HNC per item.

Do not alter any formulas in shaded cells

GRAND TOTAL:

If part of an item is on GSA Contract and part is open market, Vendor shall provide a description, model, and cost of open market item(s) on a new line below the GSA item.

Tariffs Shipping (CONUS)

Installation - Includes new and existing items, if applicable, in accordance with SOW

Qty

FID

Para.

HNC Total CostFID Item Code / Description Vendor Quoted

Product Line Quoted

HNC Cost: $0.00

$0.00

GSA Contract Unit Cost is the cost provided on GSA schedule per item. HNC Unit Cost is the cost provided to HNC per item.

Do not alter any formulas in shaded cells

GRAND TOTAL:

If part of an item is on GSA Contract and part is open market, Vendor shall provide a description, model, and cost of open market item(s) on a new line below the GSA item.

Tariffs Shipping (CONUS)

Installation - Includes new and existing items, if applicable, in accordance with SOW

Qty

FID

Para.

HNC Total CostFID Item Code / Description Vendor Quoted

Product Line Quoted

Installation & Shipping:

Furniture Subtotals:

Attachment #1 - FT Hood, TX - Building 9422, Microwaves, SAM.GOV

Nominal Dimensions For Information Only

Provide dimensions in Inches

HNC Cost: $0.00

$0.00

GSA Contract Unit Cost is the cost provided on GSA schedule per item. HNC Unit Cost is the cost provided to HNC per item.

Do not alter any formulas in shaded cells

GRAND TOTAL:

If part of an item is on GSA Contract and part is open market, Vendor shall provide a description, model, and cost of open market item(s) on a new line below the GSA item.

Tariffs Shipping (CONUS)

Installation - Includes new and existing items, if applicable, in accordance with SOW

Qty

FID

Para.

HNC Total CostFID Item Code / Description Vendor Quoted

Product Line Quoted

Installation & Shipping:

Furniture Subtotals:

Attachment #1 - FT Hood, TX - Building 9423, Microwaves, SAM.GOV

Nominal Dimensions For Information Only

Provide dimensions in Inches

HNC Cost: $0.00

$0.00

GSA Contract Unit Cost is the cost provided on GSA schedule per item. HNC Unit Cost is the cost provided to HNC per item.

Do not alter any formulas in shaded cells

GRAND TOTAL:

If part of an item is on GSA Contract and part is open market, Vendor shall provide a description, model, and cost of open market item(s) on a new line below the GSA item.

Tariffs Shipping (CONUS)

Installation - Includes new and existing items, if applicable, in accordance with SOW

Qty

FID

Para.

HNC Total CostFID Item Code / Description Vendor Quoted

Product Line Quoted

Installation & Shipping:

Furniture Subtotals:

Attachment #1 - FT Hood, TX - Building 9424, Microwaves, SAM.GOV

Nominal Dimensions For Information Only

Provide dimensions in Inches

HNC Cost: $0.00

$0.00

GSA Contract Unit Cost is the cost provided on GSA schedule per item. HNC Unit Cost is the cost provided to HNC per item.

Do not alter any formulas in shaded cells

GRAND TOTAL:

If part of an item is on GSA Contract and part is open market, Vendor shall provide a description, model, and cost of open market item(s) on a new line below the GSA item.

Tariffs Shipping (CONUS)

Installation - Includes new and existing items, if applicable, in accordance with SOW

Qty

FID

Para.

HNC Total CostFID Item Code / Description Vendor Quoted

Product Line Quoted

Installation & Shipping:

Furniture Subtotals:

Attachment #1 - FT Hood, TX - Building 9425, Microwaves, SAM.GOV

Nominal Dimensions For Information Only

Provide dimensions in Inches

Attachment 2 FT Hood, TX – Building 9420-9425, Microwaves, SAM.GOV

Attachment 2 Page 1 of 4

Furniture Item Descriptions (FID)

Housing Furnishings Program

Attachment 2 Page 2 of 4

TABLE OF CONTENTS PAGE NO.

1.0 GENERAL

1.1 Cut Sheets

1.2 Electrical

2.0-7.0 NOT USED

8.0 APPLIANCES

8.1-8.2 Not Used………………………………………………………………………………………..2

8.3 AP08: Microwave Convection Oven

Attachment 2 Page 3 of 4

1.0 GENERAL

1.1 Cut Sheets

Cut sheets are required for all items in this RFQ. A blanket statement that FID requirements are met shall be unacceptable. Cut sheets shall conform to the following requirements to be considered acceptable for this RFQ:

a. Shall be legible with highlighted model numbers, dimensions, warranty information, and all salient features required.

b. Cut sheets which have more than one model, size, type, or which show statement of line options shall be clearly marked or highlighted to show the model, size, type, and all salient features proposed.

c. Shall clearly state all required features that have been provided. List all the features if printed literature is not available. The features shall be listed on the cut sheet with the name, phone number, and company of the person who is providing the information.

d. Shall clearly state FID item number, name brand, and model numbers for all items quoted.

e. Shall include line drawings or images that address all required features.

f. Shall be provided in 1-3 searchable PDF documents or other type of searchable documents. PDFs created using scanned documents shall use text recognition, e.g., OCR, to ensure search functions are enabled.

g. Shall be assembled and labeled in numerical order based on the FID section number.

h. Label each PDF file with the pages contained within, e.g., Vendor’s cutsheets pgs. 1-

10, Vendor’s cutsheets pgs. 11-25, etc.

i. Products shall be manufactured in a TAA compliant country, where applicable.

1.2 Electrical

Unless noted otherwise in FID, all electrical requirements shall meet the following:

a. Standard: 120 V, 60 Hz.

2.0-7.0 NOT USED

8.0 APPLIANCES

Shall be UL listed. Manufacturer’s warranty shall be provided. Contractor shall verify onsite that clearances are adequate for appliances.

8.1-8.2 Not Used

8.3 AP08: Microwave Convection Oven

Attachment 2 Page 4 of 4

a. Shall be maximum 28 3/4"W x 20 1/4"D x 19 1/2”H.

b. Shall have minimum capacity of 1.2 cu.ft.

c. Shall have minimum of 900 W.

d. Shall have microwave and convection capabilities.

e. Shall include:

i. Electronic touch controls

ii. Food turntable

f. Color shall be black.

g. Provide minimum 1 year warranty on parts and labor.

END OF FID

UH Furnishings Program Statement of Work - Installation of Furnishings

FT Hood, TX – Buildings 9420-9425, Microwaves, SAM.GOV

Attachment 3 Page 1 of 26

1. GENERAL

1.1 The Contractor shall provide all necessary materials, equipment, labor, supervision, and management to: (1) coordinate delivery; (2) load and unload; (3) place/install in designated rooms; (4) assemble items as required; (5) secure and store, as designated; and (6) properly dispose of all associated packaging/crating materials.

1.2 Awarded Contractor is responsible for verifying all existing field conditions, i.e., electrical power including, but not limited to, voltage, hertz, amperage, and outlets, at each building through the Technical Representative.

1.3 The Technical Representative (TR) for this project is as shown in Table 1 of this document.

1.4 The contractor shall provide a digital color board of all furniture, finishes, and fabrics to the TR for reference, prior to manufacturing.

1.5 Upon final approval of the customer, the vendor shall reserve adequate quantities of fabrics from the manufacturer as soon as possible to avoid delays due to “out of stock” and/or “discontinued” fabrics.

1.6 If the awarded fabric is discontinued after award, the vendor shall contact the HNC PM to develop a path forward.

2. DELIVERY

DELIVERY TYPES:

Staged Delivery – This type of delivery is selected for occupied buildings whereby the rooms must be emptied of old furnishings and reinstalled with the new furnishings by the end of each workday. The number of rooms that must be completed per day will be stated in the Table 1 of the Statement of Work (SOW). If there is a limited space for containers in the staging area, this will also be noted in the Table 1 of the Statement of Work. This information is important as it may dictate how the containers are loaded for delivery.

Non-Staged Delivery – This type of delivery is selected typically for empty buildings whereby the entire building is accessible during the install dates listed in the contract. This is important because it will dictate how the items are loaded into the containers for shipment.

Attachment 3 Page 2 of 26

2.1 The Contractor shall contact the TR at least 15 working days prior to shipping to ensure that the building is ready. The Contractor shall coordinate item delivery from all subcontractors and ship the goods only if the TR confirms that the building is ready. At this time, the Contractor shall also ensure they fully understand all security regulations for the installation and have started any required procedures so as to minimize the impact on the installation personnel.

2.2 In the event that a delay in delivery is requested by the TR, or if the Contractor is unable to confirm that the building is ready, the Contractor shall immediately notify the Contracting Officer and Project Manager for further direction.

2.3 The Contractor shall provide the TR with a minimum of 48 hour notification as to the date and time that the trucks will be arriving. The Contractor shall also provide email notification as to the date and time the trucks will be arriving to furnishinginvoices@usace.army.mil at least 48 hours prior to scheduled arrival time.

2.4 Contractor must ensure that the driver of the delivery vehicle has copies of the Delivery Order (DD Form 1155) for the items being delivered in order to gain entry to the facility.

2.5 Drivers of the delivery vehicles shall not attempt to deliver any items before the scheduled delivery date. In the event the delivery date falls on a Saturday, Sunday, or federally recognized holiday, the delivery date shall be the next workday after the Saturday, Sunday, or holiday.

2.6 Shipping Label shall read as specified in Table 1 of this document.

2.7 Items shall be labeled with the building number(s) provided in Contract Line Item (CLIN) 0001, unless otherwise noted in this paragraph.

3. RECEIVE AND UNLOAD

3.1 Contractor shall start assembling and installing items in rooms upon delivery between the hours specified in Table 1. The Contractor may work outside this time frame with prior approval of the TR.

3.2 If the Contractor is unable to complete the assembly and placement of all unloaded items before end of the workday, the contractor will transport those items to a location designated by the TR for storage until the next workday. The Contractor will be responsible for moving the items from the overnight storage site to its designated position in the building.

Attachment 3 Page 3 of 26

3.3 The Contractor shall verify and inspect all items. Any deficiencies (damage/overage/shortage) shall be brought to the attention of the TR. The Contractor shall store damaged items in the location designated by the TR.

3.4 The Contractor shall maintain a complete file of all documents relating to each discrepancy. Copies of discrepancy reports shall be forwarded to the TR daily.

3.5 The Contractor shall repair or coordinate for replacement of damaged, defective, or missing items.

3.6 Additional items identified in Table 1 shall be picked up from location specified in Table 1, on the date and time specified by the TR, and installed. If these items have been picked up, but not installed, they must be handled in accordance with paragraph

3.2. above. If no items are identified in Table 1, then there are no items in storage that must be installed under this contract.

3.7 Mattresses and box springs (if applicable) shall be installed whether provided by the Contractor or by the Government, even if not noted in Table 1. If mattresses are provided by the Government, the Contractor shall pick up these items from the location specified by the TR and install in accordance with this Statement of Work.

4. PLACE AND INSTALL

4.1 Contractor shall place items in building(s) noted in CLIN 0001 of the contract.

Items shall be placed in the rooms in accordance with the drawings attached to this Statement of Work. If no drawings are provided herein, the furniture shall be placed as directed by the TR. Information about the building may be found in Table 1.

4.2 The Contractor shall complete installation of furnishings under this Statement of Work in the time period specified in Table 1.

4.3 The contractor shall clean and polish all items that have been installed.

4.4 The Contractor shall ensure all light fixtures have the appropriate bulbs as identified in the contract as well as ensure they are in working order.

4.5 The Contractor shall remove all protective coverings from electronics such as protective film on the microwaves, TV’s, and lamp shades, etc.

4.6 The Contractor shall ensure that all stickers and labels are removed and no adhesive residue remains on the surface.

Attachment 3 Page 4 of 26

4.7 The Contractor shall ensure that items which require batteries have been provided with new alkaline batteries and that they are working properly.

4.8 If recreational equipment is provided in this procurement, the Contractor shall install the recreational equipment. In addition, the Contractor shall be responsible for providing equipment, material, and expertise needed to place, assemble, and level pool tables, soccer tables, table tennis, and dart boards as identified in the contract.

4.9 If electric appliances are provided in this procurement, the Contractor shall install the appliances. In addition, the Contractor shall be responsible for providing all equipment and material to install the ice machines, refrigerators, electric ranges, microwaves, clothes washers, and electric dryers as identified in the contract. The contractor shall provide power cords which are appropriate for the item and the building’s electrical service, as well as hoses, vent kits, and other accessories required to have a fully functioning unit. Vendor is not responsible for connecting gas appliances to the gas supply.

4.10 If artwork is provided in this procurement, the Contractor shall install the artwork.

In addition, the Contractor shall be responsible for providing equipment and material needed to install artwork in TV rooms, dayrooms, game rooms, etc. of each building as identified in the contract. The TR will provide locations for placement of artwork. Mount artwork at standing eye-level height of 5’-6” on center above finished floor or at seated eye-level height of 4’-4” on center above finished floor, per direction from TR.

4.11 If floor cleaning equipment is provided in this procurement, the Contractor shall uncrate, assemble, and provide all materials and equipment necessary to ensure the buffer, shampooers, and vacuum cleaners are in operational condition, and locate equipment within the building per direction from the TR.

4.12 The Contractor shall be responsible for installing other items that have been shipped to and/or stored at the installation as noted in Table 1. If no items are identified in these blocks, then there are no other items that must be installed under this contract.

4.13 Mattresses and box springs (if applicable) shall be installed whether provided by the Contractor or by the Government, even if not noted in Table 1. If mattresses are provided by the Government, the Contractor shall pick up these items from the location specified by the TR and install in accordance with this Statement of Work.

5. ASSEMBLY

5.1 The Contractor shall uncrate all items received and perform all required assembly in accordance with the manufacturers' instructions.

Attachment 3 Page 5 of 26

5.2 All furniture, equipment, and accessories shall be level, plumb, square, and in proper alignment with adjoining furniture. Furnishings shall be securely attached to the building where applicable.

5.3 The Contractor shall inspect to ensure that the furniture is free of surface dirt and defects, the installation is complete, and the furniture is ready to use.

5.4 If required, the Contractor shall reverse doors and handles on the refrigerators in sleeping rooms.

6. PROTECTION OF PROPERTY

6.1 The Contractor shall perform an inspection of the buildings and grounds with the TR prior to starting work. The Contractor shall protect all items from damage during both removal and installation. The Contractor shall take precaution against damage to the building, grounds, and other furnishings. The Contractor shall perform a final inspection of the buildings and grounds after completing work. A corrective action plan shall be provided by the Contractor that details type, source, and schedule of repairs.

6.2 The Contractor shall repair or replace any items, building components, or grounds damaged due to negligence and/or direct action by the Contractor using materials of the same quality, size, texture, and color to match adjacent existing work.

All repairs beyond simple surface cleaning require concurrence of the TR before the Contractor or anyone other than the facility construction contractor (or its subcontractors) may perform any significant repair work. Use of the facility construction contractor (or appropriate subcontractor) is required for all significant repairs so that the building warranty is maintained.

6.3 The Contractor shall be responsible for security of the area in which work is being performed and prior to completion and transfer to the Government. The Contractor shall maintain accountability and control of any keys provided and shall return them to the TR upon completion of work.

6.4 Material-handling equipment shall have rubber wheels.

7. PRODUCT DOCUMENTATION

7.1 The Contractor shall ensure that all owner’s manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions, and any other information is provided to the TR upon completion of the installation.

7.2 The Contractor shall collect special assembly tools, the security hardware wrench, and any spare parts provided with the furnishings and turn them over to the TR.

Attachment 3 Page 6 of 26

8. CLEANUP

8.1 The Contractor shall be responsible for…