Amendment 0001 RFQ W912DY-25-Q-0108 Navy Region Europe Multi Locations Appliances.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to do the following:

a. Incorporate a revised Attachment 3 – Statement of work dated 12 May 2025.

b. Provide responses to vendor questions.

c. All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 3

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912DY25Q0108

X 9B. DATED (SEE ITEM 11)

05-May-2025

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

U0001

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

13-May-2025

CODE

US ARMY ENGINEERING & SUPPORT CENTER

300 SECURED GATEWAY

REDSTONE ARSENAL AL 35808

W912DY 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

X

W912DY25Q0108

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been added by full text:

RESPONSES TO QUESTIONS

Vendor Questions and Answers Navy Region Europe – Appliances

RFQ W912DY-25-Q-0108

Amendment 0001

1. Vendor Question: We would appreciate clarification on whether the microwave convection ovens and dehumidifiers should be built-in or free-standing units.

HNC RESPONSE: See item description in the Att 2, provide items that meet those requirements.

2. Vendor Question: Please advise if there is an unloading dock available at Bldg. 737, Djibouti. If Unloading dock is not available at Bldg. 737, Djibouti, please advise how many steps or flight of stairs are needed to be covered to offload the appliances into this building.

HNC RESPONSE: No loading dock, delivery is to a warehouse door, no stairs. May back up to the building door entrance.

3. Vendor Question: Please advise if Elevators can be used in Bldg. 765 at Bahrain.

HNC RESPONSE: NO

4. Vendor Question: Please provide physical address of DRMO at Bahrain as the one provided in RFQ is a FPO address

HNC RESPONSE: See Revised Att 3

5. Vendor Question: Would it be possible to propose a larger unit for this project? If so, could you please advise on the maximum allowable size?

HNC RESPONSE: Please provide as written in the Att 2

6. Vendor Question: Did not find SF1449 except continuation page for pricing.

HNC RESPONSE: Since this project requires the acquisition of commercial products, a Combined Synopsis and Solicitation is being used to simplify the solicitation process.

7. Vendor Question: How far the storage location for removed Microwaves and temporary storage for new items.

HNC RESPONSE: See Revised Att 3

8. Vendor Question: How far the two storage buildings NSA & Djibouti from the actual furnishing place?

W912DY25Q0108

HNC RESPONSE: These are for delivery only to the buildings listed

9. Vendor Question: Please explain Att. 7 Technical Document Checklist.

HNC RESPONSE: If downselected, the Attachment 7 serves as communication between vendor and HNC Designers to discuss the findings of the technical review process.

10. Vendor Question: Please explain Technical review of quoted item HNC clarification.

HNC RESPONSE: Quoted items will be compared to the requirements in the Att 2. HNC designers will list the items that are/are not technically acceptable. For those that are not acceptable, the vendor must provide a response and/or an updated quoted item.

11. Vendor Question: Could you please confirm the exact delivery location(s) for both items?

HNC RESPONSE: Refer to the Table 1 in the Att 3 SOW

12. Vendor Question: Is this requirement solely for the supply of goods, or does the scope of work also include installation, removal of existing furniture, or storage services?

HNC RESPONSE: Delivery Only

13. Vendor Question: We would appreciate information on the model of the existing microwave ovens. This will help us determine if any size or weight modifications are needed for installation.

HNC RESPONSE: Provide as written in the Att 2

14. Vendor Question: As we prepare our open market bid, could you please provide the product numbers for the proposed microwave oven and dehumidifier? This will help us ensure compatibility and accurate pricing.

HNC RESPONSE: Provide as written in the Att 2

(End of Summary of Changes)

UH Furnishings Program Statement of Work - Offload of Furnishings in Warehouse

Navy Region Europe CLDJ 737, NSA Bahrain 765, Appliances REV 12 May 25

Attachment 3 Page 1 of 10

1. GENERAL

1.1 The Contractor shall provide all necessary materials, equipment, labor, supervision, and management to: (1) coordinate delivery; (2) load and unload;

(3) secure and store, as designated; and (4) properly dispose of any associated packaging/crating materials.

1.2 Awarded Contractor is responsible for verifying all existing field conditions, i.e.

electrical power including but not limited to voltage, hertz, amperage, and outlets at each building through the Technical Representative identified in the SOW, Table 1.

1.3 The Technical Representative (TR) for this project is as shown in Table 1 of this document.

1.4 The contractor shall provide a digital color board of all furniture finishes and fabrics to the TR for reference, prior to manufacturing.

1.5 Upon final approval of the customer, the vendor shall reserve adequate quantities of fabrics from the manufacturer as soon as possible to avoid delays due to “out of stock” and/or “discontinued” fabrics.

1.6 If the awarded fabric is discontinued after award, the vendor shall contact the HNC PM to develop a path forward.

2. DELIVERY

DELIVERY TYPES:

• Staged Delivery – This type of delivery is selected for occupied buildings where by the rooms must be emptied of old furnishings and reinstalled with the new furnishings by the end of each work day. The number of rooms that must be completed per day will be stated in the Table 1 of the Statement of Work (SOW). If there is a limited space for containers in the staging area, this will also be noted in the Table 1 of the Statement of Work. This information is important as it may dictate how the containers are loaded for delivery.

• Non-Staged Delivery – This type of delivery is selected typically for empty buildings where by the entire building is accessible during the install dates listed in the contract. This is important because it will dictate how the items are loaded into the containers for shipment.

Attachment 3 Page 2 of 10

2.1 The Contractor shall contact the TR at least 15 working days prior to shipping.

The Contractor shall coordinate item delivery from all sub-contractors to minimize the number of deliveries.

2.2 In the event that a delay in delivery is requested by the TR, the Contractor shall notify the Contracting Officer within 1 working day.

2.3 The Contractor shall provide the TR with a minimum of 48 hour notification as to the date and time that the trucks will be arriving. The Contractor shall also provide email notification as to the date and time the trucks will be arriving to:

furnishinginvoices@usace.army.mil at least 48 hours prior to scheduled arrival time.

2.4 Contractor must ensure that the driver of the delivery vehicle has copies of the

Delivery Order (contract) for the items being delivered in order to gain entry to the facility.

2.5 Drivers of the delivery vehicles shall not attempt to deliver any items before the scheduled delivery date. In the event the delivery date falls on a Saturday, Sunday, or federally recognized holiday, the delivery date shall be the next workday after the Saturday, Sunday, or holiday.

2.6 Shipping Label shall read as specified in Table 1 of this document.

2.7 Items shall be labeled with the building number(s) provided in Contract Line Item

(CLIN) 0001, unless otherwise noted in this paragraph.

3. RECEIVE AND UNLOAD

3.1 Contractor shall deliver items between the hours specified in Table 1. The

Contractor may work outside this time frame with prior approval of the TR.

3.2 All unloaded items shall be properly stored by the end of the workday.

3.3 The Contractor shall verify and inspect the wrapping/crating of all items. Any problems (damage/overage/shortage) shall be brought to the attention of the TR.

The Contractor shall store damaged items in the location designated by the TR.

The TR may require the Contractor to open a damaged container to ensure the actual item is unharmed.

mailto:furnishinginvoices@usace.army.mil

Attachment 3 Page 3 of 10

3.4 The Contractor shall maintain a complete file of all documents relating to each discrepancy. Copies of discrepancy reports shall be forwarded to the TR on a daily basis.

3.5 The Contractor shall repair or coordinate for replacement of damaged, defective, or missing items.

4. PLACE AND INSTALL

4.1 Contractor shall place items in building(s) noted in CLIN 0001 of the contract.

4.2 The Contractor shall complete installation of furnishings under this Statement of

Work in the time period specified in Table 1.

5. PROTECTION OF PROPERTY

5.1 The Contractor shall protect all items from damage. The Contractor shall take precaution against damage to the building, grounds, and other items already existing. The Contractor shall repair or replace any items, buildings, or grounds damaged due to negligence and/or direct action by the Contractor using materials of the same quality, size, texture, and color to match adjacent existing work.

5.2 The Contractor shall be responsible for security of the area in which work is being performed and prior to completion and transfer to the Government. The Contractor shall maintain accountability and control of any keys provided and shall return them to the TR upon completion of work.

5.3 Material-handling equipment shall have rubber wheels.

6. PRODUCT DOCUMENTATION

6.1 The Contractor shall ensure that all owner’s manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions, and any other information is provided to the TR upon completion of the installation. Documentation that is packed in boxes with the item may remain in the box. It is not necessary to open the boxes to retrieve the product documentation.

6.2 The Contractor shall collect special assembly tools, the security hardware wrench, and any spare parts provided with the furnishings, unless packed in box with item, and turn them over to the TR.

Attachment 3 Page 4 of 10

7. CLEANUP

7.1 The Contractor will be responsible for the removal and disposal of all trash connected with delivery of the furniture and other items under this contract.

8. AT-OPSEC

8.1 All contractor and all associated sub-contractors’ employees shall comply with applicable installation or facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks or background investigation and to meet installation and MEDOCM access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition at any installation or facility change, the Government may require changes in contractor security matters or processes.

8.2 The contractor and all associated sub-contractors shall receive a brief/training

(provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results report to the COR NLT 5 calendar days after the completion of training.

8.3 All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

8.4 To meet the established employment eligibility requirements the Contractor must pre-screen Candidates using the E-Verify Program website http://www.uscis.gov/e-verify . The Vendor must ensure that the Candidate has two (2) valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-Verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than three (3) business days after the initial contract award.

Attachment 3 Page 5 of 10

TABLE 1. Project specific information.

CLDJ

Technical Representative: CSC Bryan Penascosas

Tech. Rep. Phone:

DSN 311-824-5163; Cellphone# +1 808- 202-3856

Tech. Rep. Email: Bryan.e.penascosas.mil@us.navy.mil

Will the Building be Occupied During Install

No

Delivery Type

Not Staged

If this is a staged delivery, how many rooms will be accessible per day? 0

Acceptable Hours of Delivery: 0800-1600

Number of floors: 1

Elevator Available for Use During Install

Elevator Dimensions

DRMO: It is the responsibility of the TR to coordinate with DRMO to ensure they are aware of the project

DRMO Location:

Point of Contact Name: NA Phone/Email: NA NA Address:

Building Number NA

NA

NA NA

Street Address

City, State, Zip Code

Business Hours: NA Do they accept mattresses?: No DRMO Special Requirements

(Pallets, Shrink Wrap):

Attachment 3 Page 6 of 10

All recyclable cardboard products to be delivered to:

Building Number

Phone:

Access & Delivery Information:

Security Requirements: Contact CSC Bryan Penascosas Bryan.e.penascosas.mil@us.navy.mil

DSN 311-824-5163

Whatsapp 8082023856

Will require background check, passport, and must be vetted by Security Office.

Shipping Label for Furniture:

Physical Address:

Street Address

City, State, Zip Code

CLDJ/N93: Billeting Dept/ N3379A

CENTRAL RECEIVING POINT

SOUTH ROAD

CAMP LEMONNIER, DJIBOUTI 099002

POC: DSN: 311-824-5163

Shipping Label for Soft Goods (If different from furniture)

Not applicable

Warehouse information:

Street Address Not applicable

Items stored at warehouse location noted above, to be installed under this contract: example: if you have mattresses in your warehouse and the vendor needs to pick them up and install

Attachment 3 Page 7 of 10 with the new furnishings. Provide list of items and how many there are.

Building Specific Information:

Other Information such as truck parking, how close the truck can get to the building, can a vendor provided forklift be used on location, are the rooms accessible from the outside via a catwalk or the inside.

The fields required if furnishings/window treatments/hardware are being removed as part of this contract.

Old furnishing to be delivered to: If DRMO/DLA is being used, state that in this box. If the vendor needs to dispose of, please say so here.

This is for delivery only

List ALL furnishings to be removed: Be specific and list the item and how many there are. If Captains beds are being removed, list the size and number of drawers: If drop lid desk or Armoires are being removed, list dimensions.

Old window treatments and hardware to be delivered to: If vendor needs to dispose of, please say so here.

N/A

List ALL window treatment and hardware to be removed: List how many draperies or blinds. List type of blinds being removed.

Attachment 3 Page 8 of 10

TABLE 1. Project specific information.

Bahrain

Technical Representative: SHANAVAS ISMAIL

Tech. Rep. Phone:

DSN (318)439-0233 COMM +973-1785-

Tech. Rep. Email: shanavas.k.ismail2.ln@us.navy.mil

Will the Building be Occupied During Install

Yes

Delivery Type

Staged (Room by Room)

If this is a staged delivery, how many rooms will be accessible per day? 20

Acceptable Hours of Delivery: 0800-1600

Number of floors: 4

Elevator Available for Use During Install NA

Elevator Dimensions

DRMO: It is the responsibility of the TR to coordinate with DRMO to ensure they are aware of the project

DRMO Location:

Point of Contact Name: NARRIO GIBBS Phone/Email:

(318)439-8695 COMM +973-3832-0842

DRMS-MEBahrainUSGPersonnel@dla.mil

Building Number UNACCOMAPNIED HOUSING SUPPLY

NSA BAHRAIN/ DLA

BANZ WAREHOUSE BAY 06

MANAMA

BAHRAIN

BANZ II, Warehouse 12

DLA DISPOSITION SERVICE

PSC 850, Box # 590 FPO, AE 09834 Alabama 09834

Business Hours: 0800-1500

Attachment 3 Page 9 of 10

Do they accept mattresses?: No DRMO Special Requirements

(Pallets, Shrink Wrap):

TO BE PALLETED AND WRAPPED

All recyclable cardboard products to be delivered to:

RECYCLING BINS ARE AVAILABLE

NEAR TO THE BUILDING

Phone:

Access & Delivery Information:

Security Requirements: ATLEAST THREE WEEKS ADVANCE

NOTICE REQUIRED TO PROCESS THE

BASE ACCESS(DBIDS) AND VEHICLE

PASS

THE FOLLOWING DOCUMENTS NEED TO

SUBMIT FOR ACCES REQUEST AND TO

BE PRESENT IN PERSON AT THE

VISITORS CONTROL CENTER(VCC)

PASSPORT,VISA,DRIVERS

LISENCE,VEHICLE

OWNERSHIP,INSURANCE

Shipping Label for Furniture:

Physical Address:

Street Address

City, State, Zip Code

ATTENTION:UNACCOMPANIED HOUSING

SUPPLY

BAY6 BANZ WARE HOUSE

DLA DISTRIBUTION SERVICES

JUFFAIR AVENUE

NAVAL SUPPORT ACTIVITY

KINGDOM OF BAHRAIN

Shipping Label for Soft Goods (If different from furniture)

APPLIANCES

Warehouse information:

Attachment 3 Page 10 of 10

END OF SOW

Street Address NA

Items stored at warehouse location noted above, to be installed under this contract: example: if you have mattresses in your warehouse and the vendor needs to pick them up and install with the new furnishings. Provide list of items and how many there are.

Building Specific Information:

Other Information such as truck parking, how close the truck can get to the building, can a vendor provided forklift be used on location, are the rooms accessible from the outside via a catwalk or the inside.

PARKING IS APPROXIMATELY 50 METER

CLOSE TO THE BUILIDNG

VENDOR CAN USE FORK LIFT

ROOMS ARE ACCESIBLE FROM INSIDE

THE BUILIDNG

The fields required if furnishings/window treatments/hardware are being removed as part of this contract.

Old furnishing to be delivered to: If DRMO/DLA is being used, state that in this box. If the vendor needs to dispose of, please say so here.

List ALL furnishings to be removed: Be specific and list the item and how many there are. If Captains beds are being removed, list the size and number of drawers: If drop lid desk or Armoires are being removed, list dimensions.

Old window treatments and hardware to be delivered to: If vendor needs to dispose of, please say so here.

List ALL window treatment and hardware to be removed: List how many draperies or blinds. List type of blinds being removed.