W912DY23R0009_Amendment_1.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The date for proposals is extended until March 27, 2023.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 6

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 15-Mar-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912DY23R0009

X 9B. DATED (SEE ITEM 11)

17-Feb-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

15-Mar-2023

CODE

US ARMY ENGINEERING & SUPPORT CENTER

475 QUALITY CIRCLE NW

HUNTSVILLE AL 35806

W912DY 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912DY23R0009

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 20-Mar-2023 04:30 PM to 27-Mar-2023 04:30 PM.

The following have been modified:

INSTRUCTIONS

BASIS OF AWARD

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The Government will make a selection for award using the best value trade off process. In accordance with FAR 2.101, “Best value” means the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirement. The best value is determined by comparing differences in the value of non-price features. In making this comparison, the Government is more concerned with obtaining superior non-price factors than with establishing a contract at the lowest overall price to the Government.

The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received. The Government also reserves the right to make no award.

Evaluation Factors are summarized below, but are fully described in solicitation provision 52.212-2 Evaluation – Commercial Items:

Evaluation Factors are listed in relative order of importance

1. Technical Approach

2. Price and Rates

3. Past Performance

Technical and past performance, when combined, are significantly more important than cost or price.

1) QUESTIONS

a. Questions for this Request for Proposal (RFP) are due in No Later Than (NLT) 4:00 PM CST, March 3, 2023 via ProjNet (https://www.projnet.org) Bidder Inquiry.

b. Bidder Inquiry Key: 437V3T-SPUGAC

c. To submit and review inquiry items, prospective vendors will need to use the Bidder Inquiry Key and follow the instructions listed below the key for access. A prospective vendor who submits a comment /question will receive an answer to the comment/question after it has been processed by our technical team. No questions will be received or answered via email. The Government reserves the right not to answer any questions after cutoff date/time for question(s) submittal.

d. There is no preproposal site visit

2) PROPOSAL SUBMISSION INSTRUCTIONS

a) Your firm’s proposal shall be submitted in electronic format (.pdf or Microsoft Office Suite, as applicable) NLT 4:30 PM Central, Monday March 27, 2023, via email to Mary.H.Head@usace.army.mil and Paul.C.Daugherty@usace.army.mil.

b) Your proposal shall be organized as described below:

i) Volume I—Technical Approach

ii) Volume II—Price and Rates

iii) Volume III—Administrative Data

c) Title the files in the following format:

(1) W912DY-23-R-0009_Company Name_Technical_Approach

(2) W912DY-23-R-0009_Company Name_Price

(3) W912DY-23-R-0009_Company Name_Administrative_Data

d) The Offeror’s proposal will be valid for 60 days from the date of submission.

e) Contract Line-Item Numbers: see “Attachment 2 Pricing Worksheet” (RFP Attachment A2). The worksheet shall be used to propose the base performance period and a total of four (4) twelve (12) month option periods. All CLINS shall be proposed in whole dollar values ($.00).

f) Your firm must prepare proposals on the presumption that the Government has no previous knowledge of the Offeror's capabilities. Except for the past performance information, proposals will be evaluated only on the information presented in submittals. Proposals will not be returned but will be retained by the Government for official record purposes.

g) Formatting. Use 8 ½ x 11-inch page size and format using Times New Roman 12 point, single space for Volume I – Technical Approach. Margins shall be formatted as follows:

(1) Margins: Top, Bottom, Left, Right – 1”

(2) Header, Footer – 0.5”

Separate each paragraph by at least one blank line. Headers and footers font size must be 12 point. The use of hyperlinks in Proposals is prohibited. Pages that exceed the allowed page count will be removed from the end of the proposal volume and will not evaluated.

1) PROPOSAL CONTENT REQUIREMENTS

A. VOLUME 1—Technical Approach

The offeror shall provide a narrative containing the information described below. Sufficient details should be provided to allow the government to assess the nature and quality of services being proposed. The technical narrative shall not exceed 26 single sided pages (excluding the coversheet). (NOTE: Pages that exceed the required page limitations will not be evaluated. Additional pages will be removed from the back to the front of the proposal and will not be evaluated by the Government.)

Specifically, the technical proposal shall address the following elements:

MANAGEMENT PLAN –Description of the Offeror’s proposed plan for managing personnel, team members, and subcontractors including:

a. Organizational Chart:

a. Identify all key personnel positions. The Contractor shall submit résumés of all proposed key personnel with their proposal. At a minimum provide résumés for the Project Manager (PM), Contract Maintenance Manager (CMM), and L1 Safety and Health Officer (L1 SHO). Also include an appointment memorandum designating the L1 SHO for the 88th RD program.

b. Clearly identify lines of communication

c. Signify the dividing line between corporate level and contract level.

b. Management Plan – The Offeror shall provide in narrative form the management techniques and controls that will be implemented to manage and control the work. The Offeror should include the following information:

a. Work management system

b. Document control

c. Financial reporting

d. Field and home office reporting

f. Approach for managing subcontractors

g. Allocating responsibility between joint venture members if applicable.

h. Proposed Staffing Chart to execute work

i. Employee Compensation and Retention Plan. The offeror’s attention is directed to FAR provision 52.222-46 Evaluation of Compensation for Professional Employees.

c. Performance Plan – The Offeror shall provide in narrative form its technical approach to meet the PWS requirements. The Offeror shall include:

a. A narrative explanation of how the Offeror intends to perform multiple simultaneous maintenance and repair activities.

b. A narrative explanation of how the Offeror intends to meet the service order response times. This shall include a chart showing the expected response time for each installation and the home location of the responding personnel.

c. A narrative explanation of how the Offeror intends to minimize cost of and amount of travel to the greatest extent practicable.

d. A narrative explanation of how the Offeror intends to assure quality control across the entire area included in this contract. Offerors should describe the quality control approach, corporate systems, and capabilities to maintain quality control of real property installed equipment (RPIE) maintenance and repair. After contract award, the selected Offeror will submit its Quality Control Plan for Government Approval.

e. A narrative explanation of how the Offeror intends to assure safe performance. Offerors should describe the safety approach, corporate systems, and capabilities to maintain safe working environments. Offerors shall describe their experience with implementing EM 385-1-1 under similar conditions to this contract.

The Government will evaluate the Offeror’s Technical Approach submittal as described in the evaluation factor contained in 52.212-2 Evaluation – Commercial Items.

B. VOLUME II—Price and Rates

The offeror must provide a firm-fixed-price proposal. The Offeror must complete the workbook/worksheets provide in Pricing Worksheet Attachment 2 Kansas City Region 20230123.xlsx” (RFP Attachment 2).

Offerors are responsible for verifying the accuracy of the formulas in the workbook. The offeror may modify the worksheets to fit its technical approach and accounting practices.

The ‘SUMMARY’ worksheet tab of the workbook are the total prices for the X001 and X002 series of CLINs along with the mark-ups for service orders. The CLIN amounts populate from other sheets in the workbook. The offeror will have to enter the service order mark up fees.

The ‘CLIN Roll UP’ auto-populates from the ‘CLIN 0001 PM’ and CLIN 2 MGT & REPORTING’ worksheets. Please note that the ‘rounded’ price on the worksheet will be the binding monthly price that carries over to the SUMMARY tab.

The ‘CLIN 0001 PM’ worksheet is where you will build the individual prices for the periodic preventative maintenance. This CLIN will logically reflect a build up from the prices entered in the ‘PM Cost’ spreadsheet plus additional price elements such as travel.

The ‘PM Cost’ Worksheet is the notional price for individual service incidents as defined in the applicable RS Means Assembly Numbers. This tab will be used to negotiate price changes for additions or deletions of service incidents in future contract modifications. If a service incident is not performed, the applicable price will be disallowed on the invoice.

The ‘Labor Rates’ worksheet tab are the labor and indirect cost rates that the contractor will use to build-up service orders during contract performance. This tab will also bind the contractor for these rates used in future modifications of PM requirements. These rates will be incorporated into the contract as Pricing Worksheet Attachment 2.

The ‘CLIN 2 MGT & REPORTING’ will define rates/prices for key personnel and certain deliverables.

The Offeror shall submit a narrative Basis of Estimate (BOE) identifying all the elements and rationale explaining the major price considerations used to prepare the price proposal. These considerations shall address, but are not limited to any assumptions made, estimating methodology, and any constraints related to the material, labor, equipment, and other cost and pricing data. The BOE shall include explanation of any changes made to the pricing workbook, or a statement indicating no changes were made. The BOE shall be submitted as a separate .pdf file and shall not exceed five (5) single-sided pages. A BOE that contains copies of the pricing workbook with no additional explanation as described above will be considered deficient and the Offeror will receive no further consideration.

C. Factor 3—Past Performance: There is no volume or submission requirement for past performance.

Offerors must NOT submit past performance as part of their proposal. The Government will obtain information about the Offeror’s past performance from the Contractor Performance Assessment Reporting System (CPARS) (http://www.cpars.csd.disa.mil). Past Performance will be evaluated, but the offeror is not required to provide any documents. The Government will evaluate the Offeror’s Past Performance information as described in the evaluation factor contained in 52.212-2 Evaluation – Commercial Items.

D. Volume III—Administrative Data.

Offerors must submit the following with their Proposal:

(1) Cover page must include the reference number (W912DY-23-R-0009), firm's name and address, business size, CAGE code and Unique Entity Identifier (from sam.gov), team members and a point of contact for all correspondence related to the Proposal (including a phone number and email address).

Cover pages will not be counted toward the maximum allowed page count.

(2) Solicitation Reference Number (W912DY-23-R-0009) must appear on the first page of all documentation.

(3) Your submission should clearly state any assumptions, clarifications, or exceptions that may influence the cost of meeting the requirements outlined in the PWS. If there are no assumptions, Offeror should state that “There are no assumptions, clarifications, or exceptions that may influence the cost of meeting the requirements outlined in the PWS.” All submitted information will be protected as Procurement Sensitive.

(4) Offerors are required to complete and sign a copy of the cover page of the RFP (SF 1449) and all RFP amendment(s) (SF 30), indicating agreement to the provisions and clauses therein. Offerors are also required to acknowledge amendments, if any. Your proposal must be signed by a corporate representative who has authority to bind your firm.

(5) Offerors must be registered in the System for Award Management (SAM) database at https://sam.gov.

(6) Offerors shall affirmatively state that the offer including pricing will be valid for 60 days from the date or proposal submission.

(End of Summary of Changes)