W912DY21T0001P00001.pdf

W912DY21T0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JUN 2020)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation.

Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision.

Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) Reserved.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

ADDENDUM TO FAR 52.212-1

INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

A. GENERAL INFORMATION

Single Award Order objective: See attached PWS Paragraph 1.1 Contract Objective. The resultant contract will be for supplies on a firm-fixed-price (FFP) basis and equipment on a FFP basis as identified in the attached Performance Work Statement.

B. COPIES OF SOLICITATION DOCUMENTS AND AMENDMENTS

Copies of the solicitation are available by INTERNET ACCESS ONLY. All solicitation documents will be posted to the BetaSam website. The website address is: www.fbo.gov. All amendments will also be posted to BetaSam. It shall be the contractor’s responsibility to check the websites for any amendments. The offeror should submit in the quote all requested information specified in the Request for Quote (RFQ) solicitation, subject to all mandatory requirements of the RFQ.

C. STANDARD/NAICS CODE

(a) The North American Industry Classification System (NAICS) code for this acquisition is 541922 – Commercial Photography

(b) It is the Offeror’s responsibility to ensure that its classification data on the System for Award Management (SAM) website is correct and current.

D. QUOTE SUBMISSION

The quote shall be prepared clearly and concisely to demonstrate the offeror has a complete understanding of the requirements. Offerors shall prepare quote on the presumption that the Government has no previous knowledge of the offeror’s capabilities. Quotes will be evaluated only on the information specifically presented in respective submittals, with the exception of the past performance evaluations.

QUESTIONS AND ANSWERS:

All contractual and technical questions must be submitted in writing via email to Brandalyn.L.Fox@usace.army.mil no later than 16 November 2020 PM CST, 2:00 PM Central Time. Oral/telephone communication is unacceptable.

Quotes shall be submitted to:

All quotes must be submitted to the Engineering and Support Center as follows: (1) electronic copy via email to Brandalyn.L.Fox@usace.army.mil.

Quotation packages shall be received no later than 2:00 PM CST, 04 December 2020.

Quotes shall be submitted in PDF format, except the price quote file shall be submitted in Excel format. The quote should also be organized to directly correspond with the evaluation factors listed herein.

Quotes must be valid until 100 days and the Offeror shall so indicate in the quote.

E. REQUIREMENT DESCRIPTION:

As specified within the Performance Work Statement (PWS).

Offerors shall provide the actual express warranty for each product listed in the Artwork Illustration Sheets.

Express warranties will be included in the contract by addendum.

Offerors must be registered in the System for Award Management (SAM) with their DUNS Number. To complete this registration, go to the SAM website at https://www.sam.gov. If assistance is needed with SAM registration, contact either the SAM Helpdesk (1-888-606-8220) or use website assistance at www.fsd.gov. The System for Award Management (SAM) database consolidates the functionality of the following systems: (a) Central Contractor Registry (CCR), (b) Federal Agency Registration (Fedreg), (c) Online Representations and Certifications Application and (d) Excluded Parties List System (EPLS).

Quote must set forth full, accurate, and complete information as required by this solicitation (including exhibits and attachments). The penalty for making false statement in proposals is prescribed in 18 U.S.C. 1001.

Offerors should submit their best quote initially as the Government intends to make awards without discussions (except clarifications, as described in FAR 15.306(a)). The Government reserves the right to conduct discussions, should the contracting officer deem it necessary.

When proposing as a joint venture, all members of the joint venture shall sign the SF1449 unless a written agreement by the joint venture is furnished with the proposal designating one firm with the authority to bind the other member(s) of the joint venture. In addition, a copy of the joint venture agreement shall be submitted with the proposal in Volume 4. Failure to comply with the foregoing requirements may eliminate the proposal from further consideration. The joint venture shall include a copy of its SBA approval of the joint venture arrangement, if applicable. When proposing as part of a Mentor-Protégé Agreement, include a copy of the agreement and Small Business Administration approval of the agreement under Factor IV.

Attachments to this RFQ W912DY-21-T-0001 are as follows:

Attachment 1: Price Quote Info Sheet Attachment 2: Artwork Illustration Sheets

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

A. BASIS FOR AWARD

This procurement is being conducted under FAR 12. The Government will select the quotes that quote the best value solution to the Government in terms of price and non-price factors.

The Government reserves the right to hold exchanges with Offerors to clear up quote details and request quote adjustments if needed, and may also determine to make no award. Unless expressly noted otherwise in these Instructions to Offerors, any failure by a Offeror to assent to all of the material terms of the RFQ and/or comply with all of the requirements contained in these Instructions to Offerors shall result in rejection of the Offeror’s quote for technical unacceptability. Therefore, the Offeror’s initial quote should contain the Offeror’s best terms from a price and non-price standpoint.

B. FACTORS TO BE EVALUATED

Awards will be made to the offerors whose quotes are most advantageous to the Government based upon an integrated assessment of the evaluation factors described below.

- NON-PRICE FACTORS

- PRICE FACTOR

Pricing will not be an adjectivally rated criterion, but will be evaluated in accordance with FAR 15.404-1(b) and FAR 15.404-1(c) to ensure that the final agreed to price is fair and reasonable. In accordance with FAR 9.104-1, the contracting officer shall use the SF 1449 and Required Responsibility Information to make a responsibility determination for award to the prospective contractor.

C. EVALUATION APPROACH

NON-PRICE FACTORS

(a) SCHEDULE

The offeror shall state in their quote they are able to meet the schedule as outlined in the PWS or provide an alternate schedule for execution of the work. Alternate schedules shall include, at a minimum, the milestones listed in the PWS. Alternate schedules shall be expressed in the number of calendar days after award. The minimum duration listed in the PWS for Government approval of the final work plan is mandatory and shall not be changed by the Offeror. The Offeror shall include a narrative explaining how they will achieve the quoted schedule and should confirm it is based on lead times of all products. The Government will incorporate the selected Offeror’s schedule into the contract.

(b) TECHNICAL CAPABILITIES

Offerors must demonstrate technical capability and proficiency in satisfying the supplies and services requirements as defined in the Performance Work Statement (PWS). The technical information shall not make reference to price data. The technical information shall, at a minimum, contain the information specified below.

1. Management Plan / Narrative

A management plan is not required to be submitted for this contract.

2. Artwork Illustration Sheets

Offerors shall provide a clearly organized and annotated presentation of all 134 required images by theme and Item/Site number defined in the solicitation. The presentation of the proposed images shall be presented in the same order as the Artwork Illustration Sheets and in a format that clearly reflects the item/site number, image, the dimensions, photographer, and image description as required in the Artwork Illustration Sheets. If the offeror includes more than 134 images in their quote, only the first 134 images provided in the quote will be evaluated. If the quoted images are the same as the images specified in the Artwork Illustration Sheets, then the offeror is not required to provide updated Artwork Illustration Sheets in this quote. Instead, the offeror shall provide a narrative that states which images are being provided that are identical to the Artwork Illustration Sheets.

3. Artwork Technical Data

The Offeror shall provide complete manufacturer’s technical specifications for proposed frame, printing material, mounting material, and protective laminate. Technical specifications shall demonstrate compliance with all characteristics defined in the Artwork Illustration Sheets and PWS. Documentation shall include the proposed supplier’s printed catalogs and/or printed online information. Statements of compliance and/or restating PWS requirements without manufacturer’s technical specifications will be considered non-compliant. Offerors shall not submit more than one (1) proposed frame solution. The proposed frame shall reflect a single solution only to satisfy the requirements as outlined in the PWS.

Physical samples are not required to be submitted as part of the quote and will not be considered as equivalent to technical specifications.

If brochures or cut sheets include preprinted legends that deviate from the terms of this RFQ, such as "Products and prices subject to change without notice," then the Offeror must include a statement in the quotes that any such preprinted legends will not be effective for this procurement.

PRICE FACTOR

Price information shall be provided by completing the file, “CEEP 20-295 & 20-159_PriceQuoteInfo” provided with the RFQ, plus providing additional information as defined below.

Offerors shall complete the “CLINS” tab in the file to show quoted total prices for each CLIN anticipated in the delivery order. Provide separate CLIN information for products and services as shown in the file. For services, provide labor rates and number of hours required for each rate to provide the services, for each labor category. The exact list of CLINs in the “CLINS” tab may be altered as needed to show the CLIN structure for all products and services required for this order.

Offerors shall complete the “Products” tab in the file to show list and discounted prices for each item listed in the Artwork Illustration Sheets provided with this RFQ. Unit prices shall be the prices for one each of the identified item numbers listed. Extended prices shall be the unit prices multiplied by the quantity required.

(End of Summary of Changes)

PERFORMANCE WORK STATEMENT

Project Number CEEP 20-295 & 20-159

ORIGINAL PHOTOGRAPHIC ARTWORK

Landstuhl Regional Medical Center

Landstuhl, Germany Rev 01 02 November 2020

1. Purpose. The purpose of this contract is to provide for the manufacturing, fabrication, export crating and/or palletizing for commercial air freight, and coordination of OCONUS shipping of framed original photographic artwork for Landstuhl Regional Medical Center (LRMC) located in Landstuhl, Germany

2. General Requirements.

2.1. The Contractor shall provide framed original photographic artwork (each piece signed by the artist) in accordance with the specific requirements shown in Paragraph 5 below. Contractor will also export crate and/or palletize all artwork products for commercial air freight (in EU-approved treated wood shipping crates) and will coordinate the shipping of all artwork products as shown in the document listed below. The document listed below identifies quantities, locations, horizontal/vertical orientation and sizes of all artwork products required.

2.1.1. CEEP 20-295 & 20-159_Artwork Illustration Sheets.pdf

2.2. The Contractor shall document all meetings, telephone calls and other discussions with the Government in writing, within one day of the meeting or discussion. This record shall include the date and time, persons contracted, issues discussed, and final decisions made. The Contractor shall provide a written record of all such conversations to the HNC Project Manager within 24 hours.

3. Work Plan Requirements. The Contractor shall provide a work plan in accordance with the awarded schedule.

3.1 Within 7 days of the contract award, the Contractor shall schedule a kick off teleconference with all POCs listed below. The intent of this teleconference is to discuss the project requirements, delivery schedule, identification of team members, general contract information, etc.

3.2 In the event the Contractor submits alternate images, the Contractor shall provide

Artwork Consulting Services after award and prior to submission of the preliminary work plan to satisfy the image selection requirement for the pieces of framed artwork based on the Artwork Illustration Sheets. Work plan requirement is required to validate all images proposed prior to award are approved by the RHC-E POC and does not negate any quote requirements identified in the Instructions to Offers.

Alternate images shall be similar in content and theme to those identified on the Artwork Illustration Sheets and shall comply with all requirements listed in Section 5.

3.2.1 The Artwork Consulting Services shall include coordination and planning meetings with the Huntsville MO&T Interior Designer and the RHC-E POC in order to provide image selection options to fulfill the requirement for appropriate images to be included in the overall completed installation. Upon award, the successful contractor shall initiate consulting and planning meetings with the Huntsville MO&T Interior Designer and RHC-E POC in order to begin the image selection process based on the requirements listed in Section 5 - Products. During the consulting phase of this procurement, the successful contractor shall follow the direction of the Huntsville MO&T Interior Designer or Huntsville MO&T Project Manager. The Contractor shall incorporate the salient characteristics noted below to propose images that meet the aesthetic and subject matter appropriate for the facility type in support of Evidence Based Design practices for medical facilities.

3.2.2 The work plan shall include an illustration sheet for all artwork including a list of pictorial images (i.e., jpeg format), with their accompanying sizes, horizontal or vertical orientation, locations, and identification of the photographer.

3.3 Physical samples of the frame with all components are required as part of the preliminary work plan. The physical sample shall include examples of all elements of the framing system in a “layed-up” fashion and secured with the back of the physical sample and shall be removable for inspection in order to demonstrate all components of the system to include laminated photographic print and mounting materials. The submitted physical sample shall be of sufficient size to evaluate the photographic print and demonstrate the metal frame matches existing framing throughout LRMC. Physical frame samples shall be clearly labeled and cross referenced to the requirements of this solicitation.

3.4 As part of the work plan effort, the Contractor shall confirm all delivery dates in accordance with the schedule milestones set forth in the contract.

3.5 The work plan will be submitted to the officials listed below for review and must be approved by the Contracting Officer (KO) or HNC Project Manager before manufacturing can begin. The work plan submittal shall include electronic copies for each recipient, as listed below. Electronic copies shall be in PDF format or other format as directed by the Contracting Officer, submitted via email.

Physical artwork samples are to be mailed to the RHC-E POC and HNC Interior Designer for review and approval. Mailing address to be verified after award.

3.5.1 Landstuhl Regional Medical Center/RHC-E:

Primary POC:

Sandra Ploch RHCE Architect Heuberg Bldg 110, Room 110 Sembach, Germany Phone: +49 6371 9464 2056 Email: Sandra.Ploch.ln@mail.mil

3.5.2 Huntsville Engineering & Support Center:

Kaleb Whisenant MO&T-S Project Manager US Army Engineering and Support Center, Huntsville 475 Quality Circle Huntsville, AL 35806-4541 Phone: 256-895-1897 Email: Kaleb.A.Whisenant@usace.army.mil

Alternate POC:

Lauren Houpt Interior Designer US Army Engineering and Support Center, Huntsville 475 Quality Circle

Huntsville, AL 35806-4541 Phone: 256-895-1821 Email: Lauren.M.Houpt@usace.army.mil

3.6 Approval of the final work plan shall be provided by the Contracting Officer or HNC

PM. No factory orders for products shall be executed, and no products shall be manufactured, until the final work plan is approved.

4. Management Plan. Not required for this contract.

5. Products.

5.1 Specific Products. All artwork shall meet the requirements listed below and the salient features listed on the Artwork Illustration Sheets. Image dimensions are as listed on the “CEEP 20-295 & 20-159_PriceQuoteInfo” Attachment. The following metric equivalents are also acceptable.

Size (U.S.) Size (Metric) 40” x 40” 100 cm x 100 cm 40” x 60” 100 cm x 150 cm 40” x 27” 100 cm x 70 cm 40” x 96” 100 cm x 245 cm

5.1.1 The Contractor shall provide and deliver all products listed and shown in the

Artwork Illustration Sheets. Each component shall comply with the salient features, including dimensions, material types, and finish types, listed for each component in the product list provided with the final design. The components shall also comply with the salient features listed in this Performance Work Statement.

5.2 Photographic images shall meet the following requirements:

5.2.1 All images are reproduced from original photographic transparencies, negatives or high-resolution digital captures, and not from duplicates obtained from stock agencies. The photographer identified in the Artwork Illustration Sheets is not a mandatory source and is identified as the basis of design for image themes and content. Images may be provided from multiple photographers provided the images are cohesive in appearance and artistic style. Images provided from multiple photographers must complement each other. The images are copyrighted by the artist and may only be used for the purpose of this requirement. Any other reproductions of the photographs are prohibited, and violations will be subject to penalties under copyright rules and regulations for intellectual property.

Contractor shall secure all permissions, and image releases and authorizations for the use and printing of all copyrighted prints from the artists. Any royalty fees are the responsibility of the Contractor.

5.2.2 All images are free of film-grain.

5.2.3 All original photographic images shall be physically signed by the artist/photographer on the face of the photograph. Digitally reproducing artist’s signature for application to the photographic image or frame is not acceptable. Artist signature should be located in the lower right hand corner of the image.

5.3 Thematic Content of Images:

5.3.1. Original Photographic artwork depicting nature scenes, forest scenes, garden scenes, pastoral scenes or tranquil waterscapes as shown on the Artwork Illustration Sheets. Images are to include both horizontal and vertical orientations that are similar in theme and content to the images identified on the Artwork Illustration Sheets. Alternate image themes are not acceptable.

5.3.2 Photographic images selected for each area/department of the facility shall be thematically grouped. Mixing dissimilar themes within departments or areas is not acceptable and shall be rejected.

5.3.3. Based on the guidelines for Evidence Based Design Principles for Artwork use in

Health facilities, images that appear to be abstract or blurred are not allowed. Images that are black and white are not allowed. Images of threatening or frightening animals or insects are not allowed.

Photographs should not include people in the images. If people are included in an image, they are to be in silhouette or shown from a distance; close-up photos of people are not acceptable.

5.4 Framing. Artwork framing shall be approximately 1” aluminum metal frame channeled for

4-point security hardware. Profile of metal frame is to be rounded as shown below, and dimensions are to be within +/- 0.25” of the 1” frame requirement. Frame finish shall be brushed aluminum or frosted silver.

5.5 Photographic images shall be developed on a 7 mil. polyester-based silver-halide material for use with conventional and laser printers processed using photochemical means. Printing material shall be for commercial use and have a super high gloss surface with high D-max, image stability, and a high level of surface smoothness and flatness. Inkjet/Giclée prints are unacceptable.

5.6 Photographic prints shall be mounted on PVC foam/board comprised of expanded closed-cell polyvinyl chloride (PVC) with a low-gloss matte finish. PVC board shall be lightweight, dent and scratch resistant, moisture resistant, rigid, smooth, flat and provide a uniform surface. Alternate materials used as the mounting substrate are acceptable provided they meet the features listed above and comply with UL 94-V0, UL 94-5VA or Class A (ASTM E-84). Hardboard or other substrates subject to warping are not acceptable.

5.7 Photographic prints will be fully adhered to the substrate in accordance with the substrate manufacturer’s instructions/fabrication guides. Mounted prints shall be laminated with a protective non-glare UV laminate. The laminate shall wrap around the edges to the back of the print. Laminating material shall be per manufacturer’s recommendations based upon the specified printing material and substrate.

5.8 The final product shall be free of bowing and surface blemishes such as wrinkles, ripples, small bumps, scratches, dents, air bubbles, etc.

5.9 4-point security hardware shall be supplied for installation with all framed photographic artwork.

5.10 Warranty. The Contractor shall provide a one-year warranty on all artwork. The Contractor shall provide a copy of warranty terms and conditions.

6. Base Access Requirements. Not applicable for this contract.

7. Delivery Requirements.

7.1 The contractor shall utilize door-to-door shipping services from the Contractor’s warehouse or consolidation point (CONUS) to Landstuhl, Germany via commercial air freight. Transit time is not to exceed seven (7) business days. Shipping services shall include all handling costs, surcharges, customs clearance fees, and documentation associated with shipping the required products to the final destination. Anticipated fess include, but may not be limited to, custom clearance, terminal charge destination, delivery, compliance surcharge, freight, fuel, security surcharge, airport screening fees, handing fees, AEX filing fees, pickup, and transfer fees. All products shall be consolidated into one shipment to arrive at the same time at the final destination. The contractor is responsible for all documentation associated with all shipments. The contractor is responsible for all aspects of clearing the products through customs which includes coordination with the customer POC for delivery to installation site. The Contractor is responsible for tracking the delivery date and time of the container and updating the HNC PM of any delays or issues that may arise. The Contractor shall provide OCONUS transportation services, to include labeling, shrink-wrapping, and palletizing products for overseas shipment to the location below.

Delivery Location:

Property Management Branch Warehouse Building 3739 Landstuhl Regional Medical Center (LRMC) 66849 Landstuhl, Germany, Unit 33100, APO AE 09180

7.2 The Contractor shall provide email notification to the customer POC and the HNC PM, as to the date and time the shipments were picked up and will arrive at least 24 hours prior to scheduled arrival time.

7.3 Packing. All shipments shall include a packing list within or securely attached to the outside of each separate package and be marked with the following information: Name of Contractor, Address of Contractor, Point of Contact, Contract Number, and Delivery/Task Order Number, and final delivery location. The Contractor shall shrink wrap and palletize, containerize, or otherwise adequately protect all products during shipping. Wood packaging/crates shall be in compliance with EU requirements. Damage to products prior to the final inspection shall be the responsibility of the Contractor.

8. Installation. Not required for this contract. The installation of all photographic artwork and the disposal of all associated packaging/crating materials shall be handled by the LRMC facilities department.

9. Project Management Services. Not required for this contract.

10. Defense Base Act (DBA) Insurance. Not required for this contract.

11. Travel. Not required for this contract.

12. COVID-19. The Contractor shall adhere to all COVID-19 directives as issued by the country or countries that work is to be conducted in.

13. Safety and Occupational Health Requirements. Not required for this contract.

14. Anti-Terrorism and Operation Security (AT-OPSEC) Requirements. Not required for this contract.

15. Schedule. The Contractor’s schedule shall at a minimum include the following milestones:

Kick off Teleconference 7 Calendar days after award Work Plan Submitted 14 Calendar days after award Gov’t Approval 28 Calendar days after award Product Shipping 56 Calendar days after award Product Delivery 63 Calendar days after award Final Invoice Received 93 Calendar days after award

If any of these milestones falls on a Saturday, Sunday or Federal holiday, then the date will be deemed to occur on the next working day.

16. Inspection/Acceptance. The following Government official is responsible for receiving the products/services and performing inspection:

Sandra Ploch

RHCE Architect Heuberg Bldg 110, Room 110 Sembach, Germany Phone: +49 6371 9464 2056 Email: Sandra.Ploch.ln@mail.mil

Alternate POC:

Anne Braxton Landstuhl Regional Medical Center CEEP Program Manager Bldg 3739, LRMC

APO AE 09180

Phone: ( +49) 6371-9464-8577 Fax: (+49) 6371-86-5446

Email: anne.braxton.ln@mail.mil

17. Invoicing. Terms of all invoices shall be net 30 days. Invoices shall be submitted via e-mail in PDF format to the following e-mail address: CEHNC-IMMSS@usace.army.mil. The Contractor shall provide a certificate of customer concurrence, as per attachment 1 below, signed by the customer point of contact, with the invoice for official acceptance. The Contractor shall provide a release, signed and witnessed by the Contractor, as per attachment 2 below, with the final invoice.

18. Points of Contact.

CONTRACT SPECIALIST:

Brandalyn Fox

Contracts Management Division A US Army Engineering and Support Center, Huntsville 475 Quality Circle Huntsville, AL 35806-4541 Phone: 256-895-1188 E-mail: Brandalyn.L.Fox@usace.army.mil

CONTRACTING OFFICER:

Jeffrey Roberts Contracts Management Division A US Army Engineering and Support Center, Huntsville 475 Quality Circle Huntsville, AL 35806-4541 Phone: 256-895-1350 E-mail: jeffrey.c.roberts@usace.army.mil

PROJECT MANAGER:

Kaleb Whisenant MO&T Project Manager US Army Engineering and Support Center, Huntsville 475 Quality Circle Huntsville, AL 35806-4541 Phone: 256-895-1897 Fax: 256-895-1434 Email: Kaleb.A.Whisenant@usace.army.mil

TECHNICAL POINT OF CONTACT:

Lauren Houpt Interior Designer U.S. Army Engineering & Support Center, Huntsville 475 Quality Circle Huntsville, AL 35806-4541 Phone: 256-895-1821 Email: Lauren.M.Houpt@usace.army.mil

ATTACHMENT 1

CERTIFICATE OF CUSTOMER CONCURRENCE

The following is the minimum information that must be provided in order to process the Contractor’s invoice.

(1) Contract No:____________________________________________________________

(2) Delivery Order or Task Order No.: __________________________________________

(3) Contract Line Item No. (CLIN) and Subcontract Line Item No. (SLIN):_____________

(4) Description of supplies delivered or services performed (include project title and location): _______________________________________________________________

(5) Quantities of supplies received and accepted or services performed:

(6) Date(s) supplies delivered or services performed: _______________________________

(7) Contractor’s Invoice No.: __________________________________________________

(8) Contractor’s Invoice Amount:_______________________________________________

The supplies or services represented above have been accepted:

Signature

Printed Name

Title (print)

Organization, mailing address and telephone number (print)

Date Certified

ATTACHMENT 2

CONTRACTOR’S RELEASE

Contract Number: _______________

Delivery / Task Order Number: ____________________

Project Description: ______________________________________________________

Pursuant to the terms of Contract No. ________________ and in consideration of the sum of $______ (contract total), of which $_______ (invoice amount) is being submitted for payment under the said Contract/Task Order to ________ (company name and address), hereinafter called “Contractor” or its assignees, if any, the Contractor upon full payment of said sum by the UNITED STATES OF AMERICA (hereinafter called “the Government”) does remise, release, and discharge the Government, its officers, agents, and employees, of and from all liabilities, obligations, claims, and demands whatsoever under or arising from the said Contract/Task Order.

IN WITNESS WHEREOF, this release has been executed on the ___ day of _________, 20__.

________________________ (Contractor)

By: ____________________________________ (signature) Name: ___________________ Title: ____________________

WITNESS: ______________________________ (signature)