Attachment 4 - Pre-Synopsis Conference Slides.pdf

PRE-SYNOPSIS CONFERENCE

REAL PROPERTY PLANNING AND

PROGRAMMING MANAGEMENT SUPPORT

U.S. Army Corps of Engineers, Huntsville Engineering and Support Center

20 January 2022

Architect – Engineer Services

W912DY-21-R-0050

AGENDA

- Snapshot of A-E Synopsis

- Planning and Programming Branch

- Acquisition Approach

- Post Award A-E Torn Process

- Safety

- Q&A

Provide us with your input, if you have any questions, please type them into the chat box!

It is our intent to answer as many questions as possible, those that may require research will be answered once we post them on the sam.gov and ProjNet. The answers provided in writing and made available will be the Government final position.

GOVERNMENT REPRESENTATIVES

LaShonda Smith – Procuring Contracting Officer

Gabriele Jarrell – Contract Specialist

Wes Bushnell – Program Manager

Brandon Lee – Administrative Contracting Officer

Kyle Shireman – Safety and Occupational Health Manager

SNAPSHOT OF A-E SYNOPSIS

• This is the 3rd generation for this P&P A-E requirement.

• Provides a wide variety of facility, master planning, and area development planning for Military Construction (MILCON) projects

• Customers are DoD and non-DoD agencies (Army, Air Force, Navy, Marine Corps, Dept. of Energy, Bureau of Land Management,…)

• Supported locations will be throughout the Continental United States, Alaska, Hawaii, U.S. Territories and possessions, and overseas locations, such as Germany, Poland, Italy, Qatar, Kuwait, Honduras, Japan, Republic of Korea, United Kingdom, and Turkey. Work may necessitate travel to work sites; however, bulk of work is anticipated to be performed in the firms’ home offices.

• Majority of work is expected to be Controlled Unclassified Information (CUI). If handling of classified information is required, A-E shall strictly adhere to security guidance stated in the National Industrial Security Program Operating Manual (NISPOM) DoD 5220.22-M.

• 4

PLANNING AND PROGRAMMING BRANCH

Five Standard Product Lines Master Planning Real Property Systems of Record Programming (DD1391) Asset Management/Facility Assessment/Code Compliance Decision Analysis

P&P Branch provides integrated real property asset support; master planning, real property systems of record support, asset management, and programmatic support.

MASTER PLANNING

An installation is basically an urban environment in which the placement of facilities, infrastructure and all other physical assets must be placed in order to support the mission and welfare of the warfighter. As part of the master planning process, installations are divided into identifiable and connected districts based on geographical features, land use patterns, building types, and/or transportation networks. An Area Development Plans (ADP), Infrastructure Capacity Analysis, Illustrative Plan and various other planning documents which control and inform the development of physical spaces within the installation boundaries.

Master Planning codifies development specifications for proposed facility complexes by incorporating the following elements:

■ Building form, footprints, setbacks and build-to lines

■ Streets, roads, parking, and other thoroughfares

■ Pedestrian walkways, corridors and plazas

■ Open space, landscape plantings, and other outdoor amenities

■ Natural reserves or conservation areas ■Areas targeted for growth or reserved for future development, including infill and redevelopment

REAL PROPERTY SYSTEMS OF RECORD

Systems Include but are not limited to:

(1)ePrisms

(2)GIS

(3)HQIIS

(4)BUILDER

(5)GFEBS

(6)RPLANS

The Army has multiple systems of record which it uses to capture, monitor, analysis, and assess all real property facility assets on an installation. Planning and Programming Branch provides support input, maintenance and analysis of information contained within these systems. Support includes field assessment and data collection, data entry and coding, data verification and data maintenance.

PLANNING CHARRETTE / DD1391 DEVELOPMENT

Planning charrettes are conducted on identified projects to provide a bridge from planning to Army programming actions.

Using information from requirements analyses or other validated facility requirements studies, a planning charrette validates programming documentation required in DD Form 1391, Military Construction Project Data. Planning charrette forums provide an opportunity for all stakeholders and authorities to interface and address programming documentation.

Products include completed DD Form 1391 and Project Resume as validated through the planning charrette process.

•Goal - Provide a complete and accurate DD Form 1391 for a functional project with the least impact to the environment and the greatest benefit for the users.

•Intense on - site workshop.

•Engages Installation, Corps of Engineers, and ACOMS.

•Led by a Facilitator and multidisciplinary team of Architects, Engineers, Cost Engineer, Environmentalist.

ASSET MANAGEMENT & FACILITY ASSESSMENT

The average age of a facility within the Army inventory is approximately 70 years. In order to provide a safe and utilitarian work environment facilities are assessed for compliance with current facility code requirements. Based on this assessment a list of mitigation measures is defined and a project set is developed. Planning and Programming provides for these facility assessments.

DECISION ANALYSIS & AD HOC ANALYSIS

HNC Planning and Programming Branch generally receives one or two requests every year to perform analyses which are not classified under the other four service segments defined above. Analyses generally center on decision support analysis; analyzing current conditions against a set of defined metrics to identify a most efficient alternative.

These analyses could encompass almost any facility focused solution set.

ACQUISITION APPROACH

Solicitation: Unrestricted, using FAR, DFARS, AFARS Subpart 36.6 procedures, and “Architect-Engineer

Services” & EP 715-1-7

NAICS: 541310 – “Architect Services” with a Small Business Size Standard of $8M

Contract Type: Multiple Award Indefinite Delivery Contract (IDC) suite. Work will be issued by negotiated Firm-Fixed Price (FFP) task orders.

Target 8 IDCs in total* – 5 most highly qualified OTSB

– 3 most highly qualified SB

Performance Period: Twenty-four (24) month base period and a thirty-six (36) month option period FAR 52.217-8 up to 6 months extension (as needed)

Est. Contract Value: $160M shared capacity for IDC Suite

*The Government reserves the right to award more, less or no contracts at all, whichever is in the best interest of the Government

Post Award

SAFETY

EM 385-1-1, US Army Corps of Engineers Safety & Health Requirements Manual

30 Nov 2014, effective 1 Mar 2015 https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf?ver=7Cpck_22Ct_-w6QSGyOKVQ%3d%3d

Can be more stringent than OSHA

Read and Understand Chapter 1 https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf?ver=7Cpck_22Ct_-w6QSGyOKVQ%3d%3d

SOW

- EM 385-1-1 allows for variances to safety requirements for service type contracts.

The allowed variances will be dictated in the SOW per task order

- Required submittals will be dictated here as well

- Submittals must be accepted before work can begin

Submittal Types

- SVAAPP (This is used for site walkthroughs and office type work only)

- AAPP or APP (Either may be used if any physical work or measurements is need)

- AHAs

- Site specific addendums plans required by the EM 385-1-1 (e.g. Confined Space)

- Submittals must have site specific detail

Site Safety Health Officer

- At least one person designated at each location to serve as the SSHO

- Qualifications dictated in the PWS and must be a Competent Person at a minimum

Reporting

- Follow the requirements of the EM 385-1-1, 01.D

- There is time frames for reporting as dictated in the EM

- Types of reporting

- Exposure Hours

- Near Miss

- Reportable (e.g., first-aid, property damage under $5,000)

- Recordable (e.g., Injuries w/ hospital treatment, property damage over $5,000)

QUESTIONS???

Provide us with your input, if you have any questions, please type them into the chat box or e-mail your questions to our acquisition email address @

PlanningandprogrammingA-E@usace.army.mil

It is our intent to answer as many questions as possible, those that may require research will be answered once we post them on the sam.gov and ProjNet. The answers provided in writing and made available will be the Government final position.

We will post questions and answers, the presentation slides, and attendees list on sam.gov.

If you wish for us not to publish your name or firm, please don’t hesitate to send an email to the acquisition email address above.

mailto:PlanningandprogrammingA-E@usace.army.mil