Amendment 1 RFP W912DY-20-R-0083.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this RFP amendment is to incorporate questions received via ProjNet and their respective answ ers. See Amendmnet I summary for list of changes.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912DY20R0083

X 9B. DATED (SEE ITEM 11)

07-Aug-2020

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO.

5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

25-Aug-2020

CODE 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912DY20R0083

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 31-Aug-2020 01:00 PM to 31-Aug-2020 03:00 PM.

TABLE OF CONTENTS

The Table of Contents has changed from:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 1 Attachment 1:TE -1

Minneapolis FOS Site

Detailed Building List

Attachment 2 Attachment 2: TE-2 RPIE

Inventory

Attachment 3 Attachment 3: TE-3

Government Points of

Contact

Attachment 4 Attachment 4: TE-4

Required Submittals

Attachment 5 Attachment 5: TE-5

Quality Assurance

Surveillance Plan

Attachment 6 Attachment 6: TE-6

Service Order Process

Attachment 7 Attachment 7: TE-7

Service Order Form

Attachment 8 Attachment 8: TE-8

Safety and Health Plan

Attachment 9 Attachment 9: TE-9

Monthly Progress Report

Attachment 10 Attachment 10: TE-10 SO

Prioritization Examples

Attachment 11 Attachment 11: TE-11

Building Checklist

Attachment 12 Attachment 12: TE-12

Maximo Status Codes

Attachment 13 Attachment 13: Pricing

Worksheet

Attachment 14 Attachment 14: CLIN

Schedule to:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 1 Attachment 1:TE -1

Minneapolis FOS Site

Detailed Building List

Attachment 2 Attachment 2: TE-2 RPIE

Inventory

Attachment 3 Attachment 3: TE-3

Government Points of

Contact

Attachment 4 Attachment 4: TE-4

Required Submittals

Attachment 5 Attachment 5: TE-5

Quality Assurance

Surveillance Plan

Attachment 6 Attachment 6: TE-6

Service Order Process

Attachment 7 Attachment 7: TE-7

Service Order Form

Attachment 8 Attachment 8: TE-8

Safety and Health Plan

Attachment 9 Attachment 9: TE-9

Monthly Progress Report

Attachment 10 Attachment 10: TE-10

SO Prioritization

Examples

Attachment 11 Attachment 11: TE-11

Building Checklist

Attachment 12 Attachment 12: TE-12

Maximo Status Codes

Attachment 13 Attachment 13: Pricing

Worksheet

Attachment 14 Attachment 14: CLIN

Schedule

Attachment 15 Attachment 15 - PWS

Revision 1

The following have been added by full text:

AMENDMENT 1 SUMMARY

W912DY-20-R-0083

The purpose of Amendment I is as follows:

1. Incorporate ProjNet Questions and Answers as TE-13

2. Incorporate the CLIN Schedule as TE-14

3. Incorporate Wage Determinations as TE-15

4. Provide a PWS Revision 1, revised August 21, 2020

5. Provide the revised TE-2

6. Provide the Pricing Workbook

7. The proposal submission date and time remain unchanged at 3:00pm CST, August 31, The following have been modified:

SOLICITATION SUMMARY

SOLICITATION SUMMARY

The Government will award a contract resulting from this solicitation to the responsible

Offeror whose offer conforming to the solicitation will be most advantageous to the

Government, price and other factors considered. The Government will make a selection for award using the best value trade off process. In accordance with FAR 2.101, “Best value” means the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirement. The best value is determined by comparing differences in the value of non-price features and the price in accordance with the relative importance of the evaluation factors. In making this comparison, the Government is more concerned with obtaining superior non-price factors than with establishing a contract at the lowest overall price to the Government.

The Government intends to evaluate offers and award a contract without discussions with

Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received. The

Government also reserves the right to make no award.

Evaluation Factors are summarized below, but are fully described in solicitation provision 52.212-2 Evaluation – Commercial Items:

Evaluation Factors are listed in relative order of importance

1. Technical Approach

2. Price and Rates

3. Past Performance

Technical and past performance, when combined, are significantly more important than cost or price.

All potential offerors are requested to submit a single page, letter of intent to propose on the subject

RFP, no later than 1:00 PM CST, August 14, 2020. The letter shall be on company letterhead with the following information:

• Company Name

• Company Size Standard

• DUNS NUMBER

• CAGE CODE

• MAIL ADDRESS

1) QUESTIONS

a. Questions for this Request for Proposal (RFP) are due in No Later Than (NLT)

5:00 PM CST, August 18, 2020 via ProjNet (https://www.projnet.org).

b. Bidder Inquiry Key:

• The Bidder Inquiry Key for solicitation W912DY-20-R-0083 is: MCWDV9 -

AASTQR

c. To submit and review inquiry items, prospective vendors will need to use the Bidder Inquiry Key presented below and follow the instructions listed below the key for access. A prospective vendor who submits a comment /question will receive an answer to the comment/question after it has been processed by our technical team. No questions will be received or answered via email. The Government reserves the right not to answer any questions after cutoff date/time (5:00 PM CST, August

18, 2020) for question(s) submittal.

2) PROPOSAL SUBMISSION INSTRUCTIONS

a) Your firm’s proposal shall be submitted in electronic format (.pdf or Microsoft

Office Suite, as applicable) NLT 3:00pm CST, Monday, August 31, 2020, via email to joel.p.williams@usace.army.mil and Paul.C.Daugherty@usace.army.mil.

b) Your proposal shall be organized as described below:

i) Volume I—Technical Approach

ii) Volume II—Price and Rates

iii) Volume III—Administrative Data

c) Title the files in the following format:

(1) W912DY-20-R-0083_Company Name_Technical_Approach

(2) W912DY-20-R-0083_Company Name_Price

(3) W912DY-19-R-0083_Company Name_Administrative_Data

d) The Offeror’s proposal will be valid for 60 days from the date of submission.

e) Contract Line Item Numbers: see CLIN Schedule FY20 North Plains

(Attachment 4). The CLIN schedule shall be utilized to propose Base Year and a total of four one-year (1) Option Years. All CLINS shall be proposed in whole dollar values ($.00)

f) The Offeror is required to submit Contractor Manpower Reporting (CMR) mailto:Paul.C.Daugherty@usace.army.mil data, CLINs 0003, on a Annual basis as described in the PWS. The Offeror must ensure that the costs associated with this requirement are incorporated into their proposal.

g) Your firm must prepare proposals on the presumption that the Government has no previous knowledge of the Offeror's capabilities. Except for the past performance information, proposals will be evaluated only on the information presented in submittals. Proposals will not be returned but will be retained by the Government for official record purposes

h) Formatting. Use 8 ½ x 11-inch page size and format using Times New Roman

12 point, single space for Volume I – Technical Approach. Margins shall be formatted as follows:

(1) Margins: Top, Bottom, Left, Right – 1”

(2) Header, Footer – 0.5”

Separate each paragraph by at least one blank line. Headers and footers font size must be 12 point. The use of hyperlinks in Proposals is prohibited. Pages that exceed the allowed page count will be removed from the end of the proposal volume and will not evaluated.

3) PROPOSAL CONTENT REQUIREMENTS

A. VOLUME 1—Technical Approach

The Offeror shall provide a narrative containing the information described below.

Sufficient details shall be provided to allow the government to assess the nature and quality of services being proposed. The technical narrative shall not exceed 20 single sided pages (excluding the coversheet). (NOTE: Pages that exceed the required page limitations will not be evaluated. Additional pages will be removed from the back to the front of the proposal, and will not be evaluated by the

Government.)

Specifically, the technical proposal shall address the following elements:

MANAGEMENT PLAN –Description of the Offeror’s proposed plan for managing personnel, team members, and subcontractors including:

a. Organizational Chart:

a. Identify all key personnel positions

b. Clearly identify lines of communication

c. Signify the dividing line between corporate level and contract level.

b. Management Plan – The Offeror shall provide in narrative form the management techniques and controls that will be implemented to manage and control the work. The Offeror shall include the following information:

a. Work management system

b. Document control

c. Financial reporting

d. Field and home office reporting

f. Approach for managing subcontractors

g. Allocating responsibility between joint venture members if applicable.

h. Staffing Chart

c. Performance Plan – The Offeror shall provide in narrative form its technical approach to meet the PWS requirements. The Offeror shall include:

a. A narrative explanation of how the Offeror intends to perform multiple simultaneous maintenance and repair activities.

b. A narrative explanation of how the Offeror intends to meet the service order response times. This shall include a chart showing the expected response time for each installation and the home location of the responding personnel.

c. A narrative explanation of how the Offeror intends to minimize cost of and amount of travel to the greatest extent practicable.

d. d. A narrative explanation of how the Offeror intends to assure quality control. Offerors shall describe the quality control approach, corporate systems, and capabilities to maintain quality control of medical equipment maintenance and repair.

After contract award, the selected Offeror will submit its

Quality Control Plan for Government Approval.

e. A narrative explanation of how the Offeror intends to assure safe performance. Offerors shall describe the safety approach, corporate systems, and capabilities to maintain safe working environments.

The Government will evaluate the Offeror’s Technical Approach submittal as described in the evaluation factor contained in 52.212-2 Evaluation –

Commercial Items.

B. VOLUME II—Price and Rates

The Offeror must provide a firm-fixed-price proposal in whole dollar values

($.00). The Offeror must complete the workbook/worksheets provide in

Attachment 13. Offerors are responsible for verifying the accuracy of the formulas in the workbook. The Offeror may modify the worksheets to fit its technical approach and accounting practices.

• The ‘SUMMARY’ worksheet tab of the workbook are the total prices for the 0001 and 0002 series of CLINs.

• The ‘Rates’ worksheet tab are the labor and indirect cost rates that the contractor will use to build- up it service orders during contract performance. These rates will be incorporated into the contract as Exhibit

1.

• The ‘WORKSHEET FOR CLINs’ is for building up the price(s) for the

X001 series of CLINs. You will create one of these worksheets for each performance period (a total of 5). You are free to modify the worksheet to match your firm’s unique technical and accounting approaches.

• An optional narrative statement explaining the price approach. Limit this narrative to two pages.

C. Factor 3—Past Performance: There is no volume or submission requirement for past performance. Offerors must NOT submit past performance as part of their proposal. The Government will obtain information about the Offeror’s past performance from the Performance Assessment Reporting System

(CPARS) (http://www.cpars.csd.disa.mil). Past Performance will be evaluated, but the Offeror is not required to provide any documents.

The Government will evaluate the Offeror’s Past Performance information as described in the evaluation factor contained in 52.212-

2 Evaluation – Commercial Items.

D. Volume III—Administrative Data.Offerors must submit the following with their Proposal:

(1) Cover page must include the reference number (W912DY-20-R-0083), firm's name and address, business size, CAGE code and NAIC's code, DUNS number, team members and a point of contact for all correspondence related to the Proposal (including a phone number and email address). Cover pages will not be counted toward the maximum allowed page count.

(2) Solicitation Reference Number (W912DY-20-R-0083) must appear on the first page of all documentation.

(3) Your submission shall clearly state any assumptions, clarifications, or exceptions that may influence the cost of meeting the requirements outlined in the PWS. If there are no assumptions, Offeror shall state that “There are no assumptions, clarifications, or exceptions that may influence the cost of meeting the requirements outlined in the PWS.” All submitted information will be protected as Procurement Sensitive.

(4) Offerors are required to complete and sign a copy of the acknowledgement page of the RFP and all RFP amendment(s), indicating agreement to the provisions and clauses therein. Offerors are also required to acknowledge amendments, if any. Your proposal must be signed by a corporate representative who has authority to bind your firm.

(5) Offerors must be registered in the System for Award Management (SAM) database with its DUNS Number and CAGE code. To complete SAM registration, go to the SAM website at https://www.sam.gov. If assistance is needed with SAM registration, contact either the SAM Helpdesk (1-888-606-

8220) or use website assistance at https://www.fsd.gov. The SAM database consolidates the functionality of the following systems: (a) Central Offeror

Registry (CCR), (b) Federal Agency Registration (Fedreg), (c) Online

Representations and Certifications Application, and (d) Excluded Parties List

System (EPLS).

(6) Offerors shall affirmatively state that the offer including pricing will be valid for 60 days from the date or proposal submission.

(End of Summary of Changes) http://www.sam.gov/ http://www.sam.gov/ http://www.fsd.gov/ http://www.fsd.gov/

Performance Work Statement BASEOPS PM/CM – North Plains Region

BASEOPS

PREVENTATIVE MAINTENANCE

& CORRECTIVE MAINTENANCE

SERVICES

88th Readiness Division North Plains Region

July 10, 2020

Revised August 21, 2020

Revision 1: Added Technical Exhibit (TE) 13, ProjNet questions and answers; TE-14, Contract Line Item Number (CLIN) Schedule; and TE-15, Wage Determinations. Removed all references to medical equipment or medical staff.

W912DY-18-C-0018 Page 2 of 54 10 July 2020

SECTION C-1

GENERAL INFORMATION

1.0. SCOPE OF WORK. The contractor shall provide all personnel, equipment, tools, vehicles, materials, supervision, subcontracts, and other items and services necessary to perform all scheduled preventative maintenance (PM), corrective maintenance (CM), and facility management support tasks and functions for designated sites and facilities within the 88th Readiness Division (RD), Minneapolis Region. Work shall be performed to the standards in this contract, the NFPA, and all other applicable codes and regulations to ensure full facilities operability. The award for services under this Performance Work Statement (PWS) shall be limited to the services identified in the contract line items awarded in the task order and its modifications. Certain CM requirements may be subject to authorization via Service Orders as further delineated within this PWS. In the event of a conflict between this paragraph and any other term or provision of the scope of work, this paragraph shall prevail.

1.1. FORCE STRUCTURE. This task order will focus on the PM and CM services, including certain related facility management services, at sites located within Minneapolis region of the 88th RD. The Minneapolis region includes 25 sites in 4 states (Minnesota, North Dakota, South Dakota and Northern Wisconsin) and a total of 74 buildings. Specific location details can be seen in TE- 1 List of Sites and Facilities with Summation.

1.2. FACILITIES TO BE MAINTAINED. Facilities to be maintained are identified in Technical Exhibit TE-1, List of Sites and Facilities with Summation. The FFP shall be inclusive of all PM and CM activities and related services as described and further delineated in this PWS.

1.3. EQUIPMENT TO BE MAINTAINED. Equipment to be maintained is identified by site, included as Technical Exhibit TE-2, RPIE Real Property Installed Equipment) Inventory/PM Requirements with Summation. Preventative maintenance requirements for all designated equipment are also indicated in TE-2. The contractor shall include the cost of preventative maintenance for any equipment as indicated in these three Technical Exhibits as part of the FFP portion of the task order. The FFP cost for PM of each equipment type should be presented for the following particular schedule arrangements: full PM; deferral of monthly; and deferral of monthly and quarterly. The Contractor shall also provide for Corrective Maintenance of these devices and connected apparatus, subject to certain provisions as further delineated in this PWS.

During the course of the contract period, the Government may routinely request deletions and additions of equipment to or from the original contract equipment list, and it shall be incumbent on the Contractor to arrange for equitable modifications to the contract equipment list to provide for PM and CM services on such equipment. The Government may replace, renovate, update, or install new equipment at Government expense and by means not associated with this task order, and the Contractor shall arrange for equitable modifications to adjust for any changes in the level of PM and CM effort that the Government requests to be provided by the Contractor. Inherent to the FFP management services of this contract, the Contractor shall cooperate with and assist the Government in relaying CM requests for equipment that is under coverage by other vendors, such as equipment under manufacturer warranty agreements. The term ‘repair’, where used in this PWS, refers to ‘CM’.

W912DY-18-C-0018 Page 3 of 54 10 July 2020

1.4. TECHNICAL EXHIBITS. The following Technical Exhibits are included as part of this

PWS:

TE NUMBER TE TITLE_____________________________________

TE-1 List of Sites and Facilities with Summation TE-2 RPIE Inventory/PM Requirements with Summation TE-3 Government Points of Contact TE-4 Required Submittals, Records and Reports TE-5 Performance Requirements Summary TE-6 Service Order Process TE-7 Service Order Form TE-8 Safety TE-9 Maintenance Progress Report TE-10 CM Work Request/Service Order Prioritization Examples TE-11 Building Envelope Checklists TE-12 Maximo Service Order Status Codes TE-13 ProjNet Questions and Answers TE-14 Contract Line Item Number (CLIN) Schedule TE-15 Wage Determinations

1.5. CONTRACTOR PERSONNEL. The contractor shall have knowledge of codes, standards, directives, and criteria governing the operation, maintenance and repair of designated facilities, including, military requirements, National Fire Protection Association (NFPA), Occupational Safety and Health Administration (OSHA) and the Unified Facility Criteria (UFC), and other applicable federal, state, and local codes. The contractor shall remain abreast of any changes which impact any of the facilities covered under this contract, and shall notify, in writing, the KO, Facility Operations Specialist (FOS) and the Contracting Officer Representative (COR) when modifications are required to maintain code compliance.

1.5.1. Contractor Key Personnel. Key positions for this task order include a Project Manager and Contract Maintenance Manager (CMM). Requirements for this key position are as follows:

1.5.1.1. Project Manager. The contractor shall provide one (1) Project Manager for each task order, with overall responsibility for the execution and management of the maintenance services contract. Individual shall perform the duties of single point of contact and liaison between the Contracting Officer, Ordering Officer, and Contracting Officer Representative (COR) and the contractor. Project Manager shall possess a recognized four-year college degree in engineering, business management, or related field and/or 10 years relative experience. Project Manager shall have a minimum of 5 years of experience managing and supervising facility maintenance contracts. Project Manager shall possess a knowledge of codes and standards applicable to maintenance services associated with the contract. The Project Manager shall be capable of obtaining, and shall be responsible to utilize, a government-issued CAC card, in accordance with Par. 1.5.11.7.2.1.

1.5.1.2. Contract Maintenance Manager (CMM). The contractor shall provide a minimum of

W912DY-18-C-0018 Page 4 of 54 10 July 2020 one (1) CMM for the Minneapolis region. The CMM, and an alternate or alternates having authority to act for the CMM when absent, shall be designated in writing to the KO prior to the task order start date. The CMM or alternate shall have full authority to act for the contractor on all task order matters relating to daily operation of this task order. The CMM shall be capable of obtaining, and shall be responsible to utilize, a government-issued CAC card, in accordance with Par. 1.5.11.7.2.1.

1.5.1.2.1. CMM Duty Hours. The CMM or alternate shall be on-site during normal duty hours, typically 0730 to 1630. After normal duty hours, the CMM or alternate shall respond promptly to the designated facility for situations requiring the Contractor’s presence on-site in accordance with Section C-5 and, particularly, Pars. 5.4.4 - 5.4.7.

1.5.1.2.2. CMM Qualifications and Experience. The CMM shall be technically qualified in the field of Facilities Management and should have two (2) years’ experience in business occupancy facilities operations and maintenance and minimum, five (5) years servicing and/or renovating commercial buildings, including the supervision of a diversified work force responsible for operations, maintenance and repair of commercial building infrastructure systems. The CMM shall be familiar with the various codes and standards applicable to the O&M tasks covered by the performance work statement, NFPA, EPA, and OSHA codes and standards. The CMM and alternate shall be able to read, write, speak, and understand English.

1.5.1.2.3. CMM Absence. The CMM shall notify the COR of planned or unplanned absences of one workday or more. The CMM shall provide the name of the alternate/acting CMM who will be performing CMM duties during the absence.

1.5.1.2.4. CMM Reachable 24/7/365. The CMM or alternate shall be reachable, by the KO/OO or designee, on their company cell phone 24/7/365. Whenever the CMM or alternate is contacted by the KO/OO regarding directed response for an emergency situation, the CMM or alternate shall immediately provide guidance to contractor personnel and then contact the COR.

1.5.1.2.5. CMM Monthly Reporting. The CMM shall submit a monthly progress report to the Government Project Manager. The monthly progress report shall document workload for the reporting month to include, at a minimum, corrective maintenance funding status, summaries of preventative maintenance and unscheduled work received and completed (work orders/Service Orders), contractor quality control statistics, a summary of safety incidents and safety training, an equipment downtime summary, customer satisfaction statistics and any other contractor comments regarding operational improvements/betterments, work delays, or other issues affecting contractor performance. The monthly progress report shall also address any other criteria identified by the Quality Assurance Surveillance Program (QASP), provided as Technical Exhibit TE-5. Monthly reporting shall be in accordance with DD Form 1423 and submitted electronically in accordance with prescribed format. The Project Manager shall submit to the COR for acknowledgement prior to submittal to the Base Operations (BASEOPS) Project Manager, United States Army Engineering Support Center, Huntsville (USAESCH). A fully signed monthly progress report is due to the USAESCH BASEOPS Project Manager no later than 10 calendar days after the reporting month.

W912DY-18-C-0018 Page 5 of 54 10 July 2020

1.5.2. Background Checks and Employee Access to Army-Controlled Facilities. The Contractor shall have a law enforcement background check completed for all employees who will be entering Army-controlled installations or facilities prior to employment. The law enforcement background check shall include any information entered into National Crime Information Center (NCIC-3) database. Documentation of these checks shall be sent to the COR for each employee prior to them entering Army-controlled installations or facilities. The Contractor shall ensure that its employees entering Army-controlled installations or facilities have obtained access badges and passes in accordance with facility regulations and that these badges and passes are obtained in advance so as not to delay the accomplishment of contracted services. The Contractor shall return within two business days all issued U.S. Government Common Access Cards, installation badges, and/or access passes to the COR when the contract is completed or when a Contractor employee no longer requires access to the installation or facility. The Contractor shall comply with all personnel identity verification procedures. Employees must be accompanied by an authorized Government employee at all times while providing services in secure areas. During Force Protection Conditions (FPCON) Charlie and Delta, services are discontinued and services shall resume when the FPCON level is reduced to level Bravo or lower. The Contractor shall provide to the COR, seven (7) days in advance of an on-site work event, the names and Social Security numbers (or equivalent identification numbers for non-U. S. citizens) of all employees who will be entering Army-controlled installations or facilities. The contractor shall not employ any individual whose background indicates an unacceptable threat to life, health and safety of staff, visitors and/or government property. The contractor shall not employ any person for work on this task order if such person is identified to the contractor by the KO as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and reserve center and its population. The Government reserves the right to deny contractor personnel access to the facility/installation.

1.5.3. Reading and Understanding Operating Instructions. Operators of any equipment or vehicles shall be able to read and understand the signs, signals, and operating instructions in use in accordance with EM 385-1-1. Where reading, understanding, and discussing safety and environmental warnings are an integral part of contractor personnel’s duties, those personnel shall be able to understand, read, write, and speak English.

1.5.4. Physical Qualifications. All contractor personnel shall be physically, medically qualified for performing the duties to which they are assigned. The contractor, in accordance with safety manual EM 385-1-1, shall consider, at a minimum, personnel strength, endurance, agility, coordination, and visual and hearing acuity. Personnel shall meet the physical requirements for specific job tasks and hazards as required by the EM 385-1-1, the position, the job description, the contractor’s Activity Hazard Analysis (AHA), and applicable federal requirements.

1.5.5. Communications. The contractor shall ensure that all contractor personnel maintain open and professional communications with members of the 88th RD and USACE.

1.5.6. Appearance and Identification. Contractor personnel shall present a neat appearance and be easily recognized as contractor personnel. The Contractor shall also ensure its personnel are dressed appropriately for the functions they perform, including shirts, pants, shoes, socks, and personal safety clothing and equipment (Contractor uniforms are not required). It is suggested the

W912DY-18-C-0018 Page 6 of 54 10 July 2020

Contractor design, and encourage its personnel to wear, work shirts, jackets, or coats that display the Contractor’s corporate logo. The contractor shall provide each employee with an identification badge that includes the employee's name, employee's photograph, and name of the contractor.

Identification shall be available and visible at the times of employment and shall be worn or attached to the outer garment. The appearance of Contractor personnel shall not reflect discredit upon this installation or the Department of the Army (DA). Contractor personnel shall begin each day with clean garments and free of body odor, fingernails shall be clean and free of dirt, and hair must be neatly combed. Jewelry must be kept to a minimum. At no time should jewelry be worn that creates a safety/OSHA risk.

1.5.7. Licensing, Qualifications and Experience Requirements. The contractor shall provide personnel that meet the following requirements:

1.5.7.1. Licensing Requirements. The contractor shall comply with all state licensing requirements of the state where the designated facility is located for the work being performed under this contract. Personnel performing major repair that interfaces with the reserve center’s utility systems shall have the following licenses when the Government determines that the work being performed requires such licensing:

1.5.7.1.1. Personnel designated to repair and test back flow prevention devices shall be certified in accordance with the state licensing requirements of the state where the designated facility is located for the work being performed.

1.5.7.1.2. Personnel handling refrigerants shall be certified in accordance with the EPA 608 refrigerant rules as specified in the Clean Air Act.

1.5.7.2. Qualification & Experience Requirements. The contractor is responsible for ensuring all personnel have the required qualifications and, if applicable, have the required current and valid professional certifications and licenses in compliance with federal, state, local requirements, ordinances, laws, or other requirements imposed by state agencies, courts or localities.

Journeymen, craftsmen, and trades persons shall have a minimum of three (3) years’ experience in commercial facilities. All journeymen, craftsmen, and trade staff hired by the contractor, including subcontractors, shall meet all qualification requirements required by their position within six (6) months of hire. During these hiring transition periods, the contractor is not relieved of complying with the licensing and certification requirements of the task order. The contractor shall ensure all certificates, licenses, permits and bonds are kept current throughout this task order.

Associated expenses shall be borne by the contractor. Copies of all applicable certificates, licenses, permits and bonds shall be maintained on site and made available to the COR immediately upon request. Associated expenses shall be borne by the contractor.

1.5.7.2.1. Electrical Work. Any personnel performing work on electrical systems shall be qualified persons as defined by NFPA 70 and 70E.

1.5.7.2.2. Fire Alarm/Detection Systems. Any personnel performing work on fire alarm or suppression systems shall be shall be NICET Level 2 (or 3 per UFC) Certified.

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1.5.7.2.3. Energy Management System Qualifications. Any personnel operating, monitoring, repairing, or modifying any part of the Building Automation Systems (BAS) shall be OEM qualified and trained. Annual manufacturer training and current certification are considered a betterment to the Government.

1.5.7.2.4. HVAC Systems. Any personnel performing work on HVAC systems shall be certified by a nationally recognized HVAC certification program (i.e., North American Technician Excellence (NATE) certification or ESCO Institute HVAC Excellence Professional Level Technician Certification.

1.5.7.2.5. For those trades not specifically cited, appropriate qualifications shall be demonstrated by any of the following:

* Journeyman card for respective trade provided through a recognized apprentice program, State certification;

* Current or expired state contractor's license for the respective trade;

* Evidence of passing the International Code Council (ICC) national journeyman or master certification exam (i.e., electrician, HVAC mechanic, plumber);

* Nationally recognized certification program; or

* Documented military journeyman level or higher experience in the respective trade, as identified on a DD214.

1.5.7.3. Subcontractors. Subcontractors used to perform maintenance, repair and inspection tasks on facilities, systems, or equipment, including, but not limited to, elevators, boilers, chillers, fire alarm/suppression systems, electrical substations, and rooftop air handling units, shall be qualified, certified and licensed to perform that work.

1.5.8. Employment Restrictions. The contractor shall not employ any person who is an employee of the United States Government if employing that person would create a conflict of interest or the appearance of a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of Defense, either military or civilian, unless such persons seek and receive approval according to DOD Directive 5500.7, Joint Ethics Regulations (JER).

1.5.9. Minimum Staffing. The contractor shall be responsible to determine and maintain minimum staffing levels that will be sufficient to meet all contract performance requirements at all times, including for normal duty hours as well as after-hours/on-call demand periods. The contractor shall schedule and perform all routine work during the sites’ normal duty hours, unless a special exception may be authorized on an as-requested basis (no blanket requests). Contractor is typically expected to dispatch levels of staffing for each task sufficient to complete the work expeditiously, without unnecessary disruptions to facility operations, ongoing activities, or need for unusual oversight.

1.5.10. Reserved.

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1.5.11. Security Requirements. Contractor personnel or any representative of the contractor entering the reserve center shall abide by all security regulations and shall be subject to security checks. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.5.11.1. Site Access and Identification Requirements. The contractor shall ensure each employee obtains the required identification items as applicable for access of contractor personnel, privately owned vehicles and contractor owned/leased vehicles. The contractor personnel and any of their approved subcontractors entering any military installation shall abide by all security regulations and shall be subject to security checks enacted by the Department of Defense. The contractor is responsible for ensuring any prior approval documentation is completed to facilitate access to sites and ensure no delay of work due to access issues.

1.5.11.2. Contractor vehicles. Contractor personnel operating motor vehicles used in performance of this contract shall have a valid state operator’s license and shall operate all motor vehicles in accordance with policies and procedures established by the reserve center. The contractor’s vehicles shall have an identification tag clearly visible while on site.

1.5.11.3. Reserved.

1.5.11.4. Reserve Center-Provided Identification Badges. The reserve center may issue a site-specific identification badge to the contractor and subcontract personnel. Badges shall be worn or attached above the waist on the outer garment while on 88th RD facilities and grounds.

1.5.11.5. Contractor-Provided Identification Badges. The contractor shall provide each employee with a Company identification badge that includes the employee's name, employee's photograph, and name of the contractor. The prime Contractor will be responsible for company badges being provided to employees of all subcontractors’ employees. Identification badge shall be available at the time of employment. Badges shall be worn or attached above the waist on the outer garment while on 88th RD facilities and grounds.

1.5.11.6. Listing of Employees. The contractor shall maintain a current listing of employees.

The list shall include employee names, position title, and normally assigned shift. This list shall be validated by the contractor and provided to the COR at the start of the task order. An updated listing shall be provided within one (1) day upon change of employees.

1.5.11.7. Antiterrorism (AT) and Operations Security (OPSEC).

1.5.11.7.1. AT Level 1 Training. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not

W912DY-18-C-0018 Page 9 of 54 10 July 2020 assigned, within 60 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil.

1.5.11.7.2. Access, General Protection, and Security Policy and Procedures. This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. The Contractor shall ensure that their employees entering Army-controlled installations or facilities have obtained access badges and passes in accordance with facility regulations, and that these badges and passes are obtained in advance, so as not to delay the accomplishment of contracted services. The Contractor shall return within two business days all issued U. S. Government Common Access Cards, installation badges, and/or access passes to the COR when the contract is completed or when a Contractor employee no longer requires access to the installation or facility. Employees must be accompanied by an authorized Government employee at all times while providing services in secure areas. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. During Force Protection Conditions (FPCON) Charlie and Delta, services are discontinued and all contractor access to the site is suspended. Services will resume when the FPCON level is reduced to level Bravo or lower.

1.5.11.7.2.1. For Contractors Requiring Common Access Card (CAC). The Government may require some Contractor staff, depending on responsibilities and locations, to use a government-issued CAC. Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management. The Contractor shall return within two business days all issued U. S. Government Common Access Cards to the COR when the contract is completed or when a Contractor employee no longer requires access to the installation or facility.

1.5.11.7.2.2. For Contractors that Do Not Require CAC But Require Access to a DoD Facility or Installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014- 05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

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1.5.11.7.3. iWatch Training. The contractor and all associated subcontractor employees shall brief all employees on the local iWATCH program (training standards are provided by COR). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and with 30 calendar days of new employees commencing performance with the results reported to the COR not later than 5 calendar days after contract award.

1.5.11.7.4. OPSEC Training. Per Army Regulation 530-1, Operations Security, new contractor employees must complete Level I OPSEC training within 30 calendar days of reporting for duty and annually thereafter.

1.5.12. Training. The contractor shall provide both general and specific personnel training as set forth in this task order. Contractor personnel shall also participate in site-provided training.

Specific requirements are as follows:

1.5.12.2. Contractor-Provided Training. Contractor shall provide all training required by federal, state, and local laws and directives, as well as meet regulatory agencies. These regulatory agencies include, but are not limited to, NFPA, OSHA, and the EPA. Additionally, the contractor shall provide ongoing training for employees to ensure the highest level of service and code compliance. The contractor shall ensure that employees obtain training necessary to maintain skilled trade licenses and manufacture training updates on building animation systems, OSHA Hazards training. Copies of all applicable training certificates or completion reports shall be maintained on site and made available to the COR immediately upon request.

1.5.13. Reporting of Contractor Wage Rates for Unscheduled Work. Consistent with all other contract terms, all Service Contract Act (SCA), Davis Bacon Act (DBA), Collective Bargaining Agreement (CBA), and professional wage rates in effect at the time of the award of the task order, and any awarded options, shall be held firm for the specified performance period. This includes labor costs for all scheduled/preventative and unscheduled/corrective work, and any optional services, regardless of when funds are applied to the task order. Within 10 work days of the initial task order award, and award of any subsequent optional performance period, the contractor shall provide an excel spreadsheet constructing the loaded wage rate for all regular and overtime hours for each SCA, DBA, CBA and professional category anticipated during the specified performance period.

1.6. Reserved.

1.7. SAFETY. The contractor shall maintain a safe working environment to prevent accidents and preserve the life and health of contractor personnel and government personnel. The contractor shall instruct employees in appropriate measures as specified by the applicable provisions of the Occupational Safety and Health Act, 1970, PL 91-596 (84 Stat 1590).

1.7.1. Safety Compliance Requirements. The contractor shall execute all work IAW the latest version of Safety Manual EM 385-1-1 and Technical Exhibit TE-8 entitled ‘Safety’. This FFP

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Contract includes a special ‘Safety and Health Officer Variance’ to EM 385-1-1, as detailed in TE-8, that provides for some specific types of field delegation of safety oversight. As detailed by instructions on this form, Draft Abbreviated Accident Prevention Plans (AAPP template provided by the Safety Office) and draft Accident Prevention Plans (APP, IAW EM 385-1-1) shall be submitted electronically for review and acceptance. Upon acceptance by the HNC Safety Office, the contractor shall submit final safety plans by CD/DVD media only, including tracking submittal via Form 4025 through QCS/RMS. The contractor's AAPP shall be submitted and accepted by the HNC Safety Office prior to starting any survey activities at the site. Similarly, the contractor's APP shall be submitted and accepted by the HNC Safety Office prior to starting any work activities at the site. The APP shall include an Activity Hazard Analysis (AHA) for all activities required by the contract.

1.7.1.1. Site Safety and Health Officer. The contractor shall employ a minimum of one Competent Person for each project Task Order/Service Order to function as the Safety and Health Officer (SHO) for all worksites under the task order. The SHO shall be a direct hire employee of the prime contractor. Alternate SHOs are approved at the discretion of the USAESCH Safety Office and are not required to be a direct hire employee of the prime. The Contractor shall declare on the APP and demonstrate, through training documentation maintained at the site, that the SHO meets the requirements of EM 385-1-1, 01.A.17. The SHO or appropriate designee is required to be onsite at all times during the performance of work. The duties of the SHO may be fulfilled as an additional job site responsibility (dual hat) by another Competent Person who is not the Supervisor; however, these collateral duties shall not overcome, inhibit or restrict the effective administration of the Safety and Health Program.