SOW_Spangdahlem_MS_and_HS.pdf

Statement Of Work - Installation Of Furnishings Spangdahlem MS/HS Admin Furniture

1-3-2018 Attachment #3 – Statement Of Work Page 1 of 10 Form Revision Date: 10 June 2013

1. GENERAL

1.1 Purpose: The Contractor shall provide all necessary furnishings, materials, equipment, labor, supervision, and management to: coordinate delivery, load and unload new items, place/install items on Attachment 1 in designated rooms, assemble items as required, secure and store as designated and properly dispose of all associated packaging/crating materials. All quotes shall include field verification of building conditions (including verification of electrical connections where hardwired connections to furniture are required), delivery and installation.

Refer to Section 2, Post-Award Verification and Finish Selection, for information on field verification requirements.

1.2 NOT USED

1.3 Pre-Quote Site Visit: NOT USED

1.4 Electrical Hardwiring: NOT USED

1.5 Project Management Fees/ Services: The contractor shall provide a Project Manager that shall be used as an interface between the installation of the furniture and the building construction contractor. This person shall coordinate the installation of the furniture with the installation of the electrical and data wiring within the furniture. This person shall be required to attend (either in person or telephonically) coordination meetings set up by the building construction contractor. These coordination meetings will determine schedule, when access to various areas of the building is available and timelines.

1.6 The Administrative Furnishings contractor Project Manager (PM) will be the lead person in project management for all contractors. The RFQ response shall include a separate quote for this work as shown in Attachment 1. This PM shall be responsible for scheduling and conducting a pre-installation meeting on site to plan and coordinate the furniture installation with the Classroom and Library furniture contractor at a minimum. This meeting will be conducted approximately eight weeks prior to the start of furniture installation. At some time during the meeting, the facility is to be toured to determine if there are any conditions that may prohibit or impeded the installation of the furniture package as currently configured in the furniture procurement package. Delivery status reports will need to be provided to the Technical Representative and the Huntsville Project Manager as requested. These reports should include delivery/installation dates for all items.

1.7 The Classroom and Library furniture contractors shall coordinate with the on-site Project Manager from the Administrative Furnishings contract, to be designated at a later date, to ensure that install schedule does not interfere with other concurrent installs. Timeframe for install is very rigid and must be met. Delivery status reports will need to be provided to the Technical Representative and the Huntsville Project Manager as requested. These reports should include delivery/installation dates for all items.

1.8. Project TR: The Technical Representative (TR) for this project is shown in Table 1 of this document.

1-3-2018 Attachment #3 – Statement Of Work Page 2 of 10 Form Revision Date: 10 June 2013

2. POST-AWARD VERIFICATION AND FINISH SELECTION

2.1. Post-Award Kick-Off (Verification) Meeting: After contract award and prior to finalizing the order, the contractor shall schedule a site visit to field verify and document all existing building conditions. During this meeting the furniture Contractor shall also coordinate all final finish, fabric, and color selections with the TR and/or the HNC Project Manager, USACE District office POC, as applicable. This verification meeting shall be scheduled by the Furniture Contractor with the TR and shall occur within two weeks after award.

2.2. Building Conditions: Furniture Contractor shall verify and document all existing building conditions and all product changes required due to field conditions. Examples of building conditions which may vary from those shown on drawings provided or interfere with the intended location or configuration of furniture include, but are not limited to, the following:

placement of wall-mounted equipment such as SIPR boxes, thermostats, fire extinguisher cabinets; window and door placement; varying column sizes; size and/or placement of build-outs for mechanical chases; coordination of millwork openings for appliances; dropped ceilings in storage areas where industrial shelving is to be installed; appropriate code clearance for sprinkler heads.

2.3. Work Not in Place: Furniture Contractor shall identify and document all conditions where critical work such as cabinetry, millwork, dropped ceiling areas, SIPR boxes, etc., are not in place at the time of the kick-off meeting so that field dimensions and locations can be determined. These shall be reported to the TR and HNC Project manager if the missing work will not be in place in time for items impacted by these conditions to be ordered and delivered per contract dates, or if a second site trip is required to obtain this information.

2.4. Electrical Conditions: Furniture Contractor shall verify and document all existing electrical conditions where powered furniture is required in the contract and all product changes required due to these conditions. Examples of electrical conditions to be verified include, but are not limited to, the following: type, location and quantity of wall or flush-floor outlets for plug-in electrical systems; location, quantity and suitability of wall, ceiling or floor junction boxes for hardwired electrical systems; building electrical configuration (2+2, 3+1, etc.); requirement for sharing of neutrals.

2.5. Documenting Conditions: Contractor shall submit written documentation of conditions that impact the furniture and the proposed revisions necessary to the HNC Project Manager, the TR and the HNC Contracting Officer for follow-up action. Include sufficient documentation, such as a description of the existing condition, field notes, photographs, drawings, wiring schematics, etc., to identify both the issue and the solution proposed.

Documentation of field conditions and issues shall be provided within five (5) days of the kick-off meeting unless otherwise coordinated with the HNC Project Manager. If no issues requiring action exist after the kick-off meeting, Furniture Contractor shall notify the TR and HNC Project Manager within (3) days of the kick-off meeting.

2.6. Finish Selections: Contractor shall provide all fabric, finish and color selections to TR for final selections. Actual material samples shall be provided; electronic samples or photographs of finish cards shall not be acceptable. Provide the number of different

1-3-2018 Attachment #3 – Statement Of Work Page 3 of 10 Form Revision Date: 10 June 2013 fabric/pattern/finish selections required in the Attachment 2 Furniture Items Description (FID) of the contract. Finish selections required per the FID requirements are those known at the time of RFQ and may not match actual building finishes selected. Therefore, samples of the entire range of colors available for each selection shall also be available at the meeting in case they are needed to coordinate with the final building finishes.

As part of this project a Comprehensive Interior Design (CID) may have been prepared that may provide insight into the color choices for carpet, paint and other finishes within this facility.

This document, or actual finish samples selected for the building, shall be requested from the TR or HNC Project Manager at the same time the field verification meeting is being scheduled with the hope that one of these will be available for reference at the time of the meeting.

2.7. Finish Documentation: The Contractor shall provide one set per building of a 3-ring binder including 8” x 11” product cut sheets for all furniture items, with a sample of the actual fabrics/finishes selected for each item, arranged in clear plastic sleeves. Upholstery selections shall include manufacturer’s specifications and care/cleaning instructions. Where one finish has been selected for multiple items, a single sample may be provided and annotated with the item number for each furniture item with this finish. Organize items by FID/Attachment 1 number.

This binder shall be delivered to the Garrison TR one week prior to furniture installation start date (FISD). Binder shall be updated at completion of project as part of Close-Out Documentation.

3. DELIVERY –

3.1. The Contractor shall contact the TR at least 15 working days prior to product shipment to ensure each building will be ready for installation by the furniture install start date(s) listed in the contract. The Contractor shall coordinate item delivery from all sub-contractors and ship the goods only if the TR confirms that the building is ready. At this time, the Contractor shall ensure they fully understand all site security regulations and have started any required procedures to minimize the impact on installation personnel. The Contractor shall notify HNC of any issues related to the install schedule as defined in the contract.

3.2. In the event that a delay in delivery is requested by the TR, or if the Contractor is unable to confirm that the building is ready, the Contractor shall notify the HNC Project Manager and the Contracting Officer within one (1) working day.

3.3. The contractor must ship on an FOB origin basis. Shipment must be via contractor scheduled Commercial Transportation. The contractor is responsible for all documentation associated with all shipments. The contractor is responsible for all aspects of clearing the products through customs which includes coordination with the TR for delivery to installation site.

3.4. The Contractor shall provide the TR with a minimum of 24 hour notification as to the date and time the trucks will arrive. The Contractor shall also provide email notification as to the date and time the trucks will arrive to the HNC Project Manager at least 24 hours prior to scheduled arrival time.

1-3-2018 Attachment #3 – Statement Of Work Page 4 of 10 Form Revision Date: 10 June 2013

3.5. Contractor must ensure the drivers of the delivery vehicles have copies of the Delivery Order (contract) for the items being delivered in order to gain entry to the facility.

3.6. Furniture shall be delivered to the job site in the manufacturer’s original packaging with the item identification and project clearly shown.

3.7. Drivers of the delivery vehicles shall not attempt to deliver any items before the scheduled delivery date. In the event the delivery date falls on a Saturday, Sunday, or federally recognized holiday, the delivery date shall be the next workday after the Saturday, Sunday, or holiday, unless alternate arrangements are pre-approved by the TR.

3.8. Shipping Label shall read as specified in Table 1 of this document. The Shipping Label is for the purpose of identifying the building location where furniture is being delivered. Do NOT direct ship or drop ship any item to the site.

3.9. Items shall be labeled with the building number(s) provided in the Contract.

4. REMOVAL OF EXISTING FURNITURE: NOT USED

5. RECEIVE AND UNLOAD

5.1. Contractor shall start assembling and installing items in rooms upon delivery between the hours specified in Table 1. The Contractor may work outside this time frame with prior approval of the TR.

5.2. If the Contractor is unable to complete the assembly and placement of all unloaded items before end of the work day, the contractor will transport those remaining items to a location designated by the TR for storage until the next work day. The Contractor will be responsible for moving the items from the overnight storage site to the designated positions in the building.

5.3. The Contractor shall verify and inspect all items. Any deficiencies (damage/overage/shortage) shall be brought to the attention of the TR. The Contractor shall store damaged items in the location designated by the TR.

5.4. The Contractor shall maintain a complete file of all documents relating to each shortage, deficiency or damage. Copies of these reports shall be forwarded to the TR on a daily basis.

5.5. The Contractor shall repair or coordinate for replacement of damaged, defective, or missing items.

6. PLACE AND INSTALL

6.1. Contractor shall place items in building(s) noted in all CLINs of the contract. Items shall be placed in the rooms in accordance with the drawings provided with the RFQ. If no drawings are provided or the drawings do not accurately represent actual field conditions, the furniture shall be placed as directed by the TR or as directed in paragraph 1.7. Information about the building may be found in Table 1.

1-3-2018 Attachment #3 – Statement Of Work Page 5 of 10 Form Revision Date: 10 June 2013

6.2. The Contractor shall complete installation of furnishings under this Statement of Work in the time period specified per the contract.

6.3. The contractor shall clean and polish all items that have been installed.

6.4. The Contractor shall ensure all light fixtures have the appropriate bulbs as identified in the contract and ensure they are in working order.

6.5. The Contractor shall remove all protective coverings off of any item (such as protective film on the furniture, protective wrapping on light fixtures, etc.).

6.6. The Contractor shall ensure that all stickers and labels are removed, and no adhesive residue remains on the surface.

6.7. The Contractor shall ensure items which require batteries are provided with new alkaline batteries, and the items are working properly.

6.8. If powered furniture is provided in this procurement, the contractor shall be responsible for providing equipment, material and expertise needed to assemble and properly install the furniture to include connections to the building electrical system in compliance with local and/or national codes.

6.9. The contractor shall provide power cords for all furniture electrical items and other accessories required to have a fully functioning unit. The cords shall be appropriate for the item and the building’s electrical service and shall be plugged in and the unit fully operational. If appliances are provided in this procurement, the Contractor shall install the appliances. In addition, the Contractor shall be responsible for providing all equipment and material to install the ice machines, refrigerators, electric ranges, microwaves, clothes washers, and electric dryers as identified in the contract. The contractor shall provide power cords for all electrical items, which are appropriate for the item and the building’s electrical service, as well as hoses, vent kits, and/or other accessories required to have a fully functioning unit.

6.10. If marker boards or other hanging items are provided in this procurement, the Contractor shall provide equipment and material needed to install those items in the rooms identified in the contract. The TR will provide locations for placement of those items. Mount items at an appropriate height for each item.

6.11. The Contractor shall be responsible for installing other items that have been shipped to and/or stored at the installation as noted in block 13 of Table 1. If no items are identified in these blocks, then there are no other items that must be installed under this contract.

6.12 The Contractor shall be responsible for notifying the TR, HNC PM and Contracting Officer of any discrepancy between the actual placement of furnishings against the provided floor plans, as also referenced in paragraph 2.2.

6.13 If artwork is provided in this procurement, the Contractor shall install the artwork. In addition, the Contractor shall be responsible for providing equipment and material needed to install artwork as identified in the contract. The TR will provide locations for placement of

1-3-2018 Attachment #3 – Statement Of Work Page 6 of 10 Form Revision Date: 10 June 2013 artwork. Mount artwork at standing eye-level height of 5’-6” on center above finished floor, or at seated eye-level height of 4’-4” on center above finished floor, per direction from TR.

7. ASSEMBLY

7.1. The Contractor shall uncrate all items received and perform all required assembly in accordance with the manufacturers' instructions.

7.2. All furniture, equipment and accessories shall be level, plumb, square, free of rough or sharp edges and in proper alignment with adjoining furniture. Furnishings shall be securely attached to the building where applicable.

7.3. All assembly shall be accomplished using conventional tools found in any hardware store. If special tools are required, they shall be furnished by the Contractor at no charge. One set per building of any special tools shall be provided to the TR.

7.4. The Contractor shall ensure the furniture is free of surface dirt and defects, and that the installation is complete and the furniture is ready to use.

8. PROTECTION OF PROPERTY

8.1. The Contractor shall perform an inspection of the buildings and grounds with the TR prior to starting work and document accordingly. If the building requires joint occupancy during installation period, inspections may be required on a more frequent basis. The Contractor shall protect all items from damage during removal (where required) and installation. The Contractor shall take precaution against damage to the building, grounds, and other furnishings, installing protective coverings as necessary to protect these.

8.2 The Contractor shall repair or replace any items in the buildings, components or grounds damaged due to negligence and/or direct action by the Contractor using materials of the same quality, size, texture and color to match adjacent work. All repairs beyond simple surface cleaning require concurrence of the TR before the Contractor or anyone other than the facility construction contractor (or its sub-contractors) may perform any significant repair work. Use of the facility contractor (or appropriate sub-contractor) is required for all significant repairs so that the building warranty is maintained.

8.3. Prior to completion and transfer to the Government, the Contractor shall be responsible for security of the area where work is being performed. The Contractor shall maintain accountability and control of any keys provided, and shall return them to the TR upon completion of work.

8.4. Material-handling equipment shall have rubber wheels.

9. CLOSE-OUT DOCUMENTATION

9.1. The Contractor shall ensure all owners’ manuals, warranty information to include a list of manufacturers with a point of contact for every item, assembly instructions, maintenance and care instructions, operating instructions, electrical system descriptions, wiring schematics, and any other information is provided to the TR upon installation start date. Provide one set per

1-3-2018 Attachment #3 – Statement Of Work Page 7 of 10 Form Revision Date: 10 June 2013 building of the above to the TR. Maintenance and care instructions for furniture finishes shall be provided with the information required in 2.7.

9.2. The Contractor shall turn over, to the TR, any special assembly tools, security hardware wrenches, and spare parts provided with the furnishings.

9.3. The furniture Contractor shall provide two copies of the final furniture layout on a CD (not DVD) in both Revit and PDF formats no later than 2 weeks after furniture installation start to the Garrison TR and HNC Project Manager. This furniture layout will include the final building conditions that affect the furniture layout and all furniture awarded in the contract drawn to correct sizes and located per actual conditions. Draw all furniture on one layer for ease of Revit use.

10. CLEANUP

10.1. The Contractor is responsible for the removal and disposal of all trash connected with uncrating and assembling furniture and other items installed under this contract. Final acceptance of the furniture (TR signing DD Form 1155 or SF 1449) from the Contractor will not occur until all installation trash is removed from the site.

10.2. Recyclable cardboard products shall be disposed of in accordance with Table 1.

10.3. Packing materials will not be stored in the buildings for any period exceeding 24 hours.

10.4. Personal trash (food wrappers, drinks, etc.) shall be removed from the site on a daily basis by the contractor.

11. EXCESS ITEMS

11.1. Once furniture and equipment is installed, the Contractor shall coordinate with the TR where any excess items will be stored. Contractor will be responsible for delivery of excess items to storage area designated by TR.

12. AT-OPSEC

12.1. All contractor and all associated sub-contractors employees shall comply with applicable installation or facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks or background investigation and to meet installation and MEDOCM access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DoD HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition at any installation or facility change, the Government may require changes in contractor security matters or processes.

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12.2. The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results report to the COR NLT 5 calendar days after the completion of training.

12.3. All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

12.4. To meet the established employment eligibility requirements the Contractor must pre-screen Candidates using the E-Verify Program website http://www.uscis.gov/e-verify . The Vendor must ensure that the Candidate has two (2) valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-Verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than three (3) business days after the initial contract award.

12.5. AT level 1 training – Not required. AT level 1 training will not be required for this delivery order of short duration.

12.6. AT awareness training – Not Required. US based contractor and subcontractor employees traveling overseas may receive Government-provided AT awareness training, specific to the location, prior to departure.

12.7. Compliance with Installation Access Instructions – Required. All contractor and subcontractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by installation. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes

12.8. iWATCH and/or CorpsWatch Training – Not required. iWATCH and/or CorpsWatch Training will not be required for this delivery order of short duration.

12.9. Army Training Certification Tracking System (ATCTS) – Not required. Contractors will not have access to Government information systems and will not be required to register in

ATCTS.

12.10. Operations Security (OPSEC) Standard Operation Procedure (SOP) – Not required.

Contractors will not have access to classified contracts or critical information, and will not be required to develop an OPSEC SOP.

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12.11. OPSEC training – Not required. OPSEC training will not be required for this delivery order of short duration.

12.12. Information assurance (IA) / information technology (IT) training – Not required. IA/IT training will not be required for contractors who will not need network access and/or working IA/IT functions.

12.13. IA/IT training certification – Not required. IA/IT training certification will not be required for contractors who will not support IA/IT functions.

12.14. Contractors Authorized to Accompany the Force (OCONUS) – Not required.

Contractors will not accompany US Armed Forces into a deployed environment outside of the

US.

12.15. Contract requiring performance or delivery in a foreign country (OCONUS) – Not required.

12.16. Handling/Access to Classified Information – Not required. Contractors will not have access to Classified Information.

12.17. Exposure to classified and/or sensitive materials – Required. All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

12.18. Facility Clearance and individual clearances – Not Required. Contractors with security clearances are not required for this delivery order.

12.19. Pre-screen candidates using E-Verify Program – Not Required. Contractors shall use E-Verify (http://www.dhs.gov/E-Verify) to screen employee candidates for eligibility to work in the US.

12.20. For contracts requiring armed security guards – Not required. Contractors will not perform as armed security guards.

1-3-2018 Attachment #3 – Statement Of Work Page 10 of 10 Form Revision Date: 10 June 2013

TABLE 1. Project specific information.