RFP_W912DY-16-R-PRI2 _22_September_2016.pdf

DEPARTMENT OF THE ARMY

HUNTSVILLE CENTER, CORPS OF ENGINEERS

P.O. BOX 1600

HUNTSVILLE, ALABAMA 35807-4301

22 September 2016

Contract Management Division B Energy Support Branch

Subject: Request for Proposal (RFP) W912DY-16-R-PRI2, Commercial Utility Program-Utility Privatization, Technical Support for Army Office of Army Chief of Staff for Installation Management

(OACSIM)

At the Government’s request, please submit a proposal in reference to the attached Statement of

Work (SOW) for the Utility Privatization projects with OACSIM. Your proposal shall be firm fixed price based on the requirement outlined in the attached SOW. The proposal preparation costs will not be paid by the Government. The proposal shall be detailed, explicit, and should include supporting data in enough detail to permit thorough review and analysis. The proposal should outline your approach to fulfilling the requirements. After receipt of your proposal, the Government may conduct discussions on any issues that may be necessary.

Your firm’s proposal shall be submitted in electronic format (.pdf preferred; Microsoft Office Suite programs preferred), no later than 4pm Central Time, Thursday, 27 September 2016, via email to:

jeffery.d.byrd@usace.army.mil and tondra.r.madison@usace.army.mil. Failure to meet the deadline will preclude your firm from consideration on this project. The latest proposal received from your firm before the deadline will be the proposal that is evaluated.

Any requests for information pertaining to the RFP may be addressed to Mr. Jeffery D. Byrd, Contract Specialist, telephone (256) 895-1543, email: jeffery.d.byrd@usace.army.mil, or Ms. Tondra R.

Madison , Contracting Officer, telephone 256-895-1980, email: tondra.r.madison@usace.army.mil.

Sincerely, Tondra R Madison Contracting Officer

Attachments:

1. Evaluation Criteria

2. Statement of Work

Appendix A Security Requirements Appendix B Supplemental Details mailto:tondra.r.madison@usace.army.mil mailto:tondra.r.madison@usace.army.mil mailto:tondra.r.madison@usace.army.mil mailto:tondra.r.madison@usace.army.mil mailto:tondra.r.madison@usace.army.mil mailto:tondra.r.madison@usace.army.mil mailto:Barbara.L.Osterkamp@usace.army.mil.

mailto:Barbara.L.Osterkamp@usace.army.mil.

RFP: W912DY-16-R-PRI2

Attachment 1 Evaluation Criteria

Technical Support for Army Utility Privatization (UP) Program

1.1 INTRODUCTION: See the associated Statement of Work (SOW) and appendices for each project.

The Government intends to award a stand-alone contract for Utility Privatization support of OACSIM.

The Government reserves the right to make a selection based upon initial proposal submission without discussions. The Government also reserves the right to make no award.

Your proposal shall be submitted in electronic format (.pdf preferred Microsoft Office Suite programs preferred) no later than 4pm Central Time, Thursday, 27 September 2016. Your proposal shall not contain classified data. The use of hyperlinks in your proposal is prohibited.

Your proposal shall consist of four volumes:

• Volume I –Experience in Performing Similar Work

• Volume II – Relevant Experience and Qualifications of Personnel and Key Subcontractors

• Volume III – Past Performance.

• Volume IV –Price

Proposal Format

The proposal should discuss in detail the work that will be performed as defined by the attached SOW, and should include discussion of each evaluation factor. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer. Files shall use the following page setup parameters:

• Margins – Top, Bottom, Left, Right - 1”

• Gutter – 0”

• From Edge – Header, Footer - 0.5”

• Page Size, Width – 8.5”

• Page Size, Height – 11”

The following additional restrictions apply: Paragraphs shall be separated by at least one blank line. Arial or Times New Roman minimum 12 font size applies. Tables and illustrations may use a reduced font size not less than 8 and may be landscape. The proposal is limited to a count of 10 pages total, thus the proposal should be descriptive and concise, providing the information necessary to determine the capabilities of the proposed personnel and the firm.

The three adjectivally rated factors in their relative order of importance are:

• Factor 1 Experience in Performing Similar Work

• Factor 2 Relevant Experience and Qualifications of Personnel and Key Subcontractors

• Factor 3 Past Performance

• Factor 4 Price. Price is not adjectivally rated.

RFP: W912DY-16-R-PRI2

Adjectival ratings for factors 1-3 will be as follows: Substantial Confidence, Satisfactory Confidence, Limited Confidence, No Confidence, or Unknown Confidence/Neutral. Factor 4 Price will not be assigned an adjectival rating; however, the Government will evaluate all aspects of the proposal for fairness, reasonableness, and realism. If you have proposed an unreasonably high or unrealistically low price, your proposal may be considered Unacceptable and may be rejected on that basis.

All evaluation factors other than price, when combined, are significantly more important than price.

Their relative orders of importance are as follows:

NOTE: Factor 1 is considered the most important factor.

Factor 2 is more important than Factor 3.

When combined, Factors 1, 2, and 3 are significantly more important than Factor 4 Price.

Page count format for the proposal shall be:

• Cover (page does not count)

• Table of Contents (page does not count)

• Executive Summary (maximum one page)

• Volume I - Experience in Performing Similar Work (maximum five pages)

• Volume II - Relevant Experience and Qualifications of Personnel and Key

Subcontractors (maximum three pages)

• Volume III - Past Performance (maximum three pages)

• Volume IV - Price (UP Pricing Spreadsheet plus one typewritten page)

Volume 1, Factor 1. Experience in Performing Similar Work. The description of the Offeror’s experience in performing similar work will be evaluated as to the relevance to the SOW, technical complexity, scope of responsibility, comparable specialized expertise and concurrent multiple site project management. Experience presented for evaluation must be recent within the past five (5) years. The Government will evaluate this factor based on how well the experiences in performing similar work matches the work to be performed as specified in the Contract SOW and this RFP.

Volume 2, Factor 2. Experience and Qualifications of Personnel and Key Subcontractors. The Offeror shall cite knowledge of the subject and experience in successfully performing tasks similar to those noted in the SOW. Offeror shall identify the Key Subcontractors chosen for the described task order and describe the extent of their involvement in the project. The Government will evaluate this factor based on how well the capabilities and experiences of the proposed personnel and key subcontractors match the work efforts to be performed as specified in the Contract SOW and this RFP.

Volume 3, Factor 3 Past Performance: Describe relevant past performance for a maximum of three (3) prime contractor and/or subcontractor projects. The Government will consider any past performance information in its possession. The evaluation may also take into account past performance information for subcontractors that will perform major or significant aspects of the proposed task order.

Volume 4, Factor 4. Price Proposal. The price proposal shall be submitted on the provided UP Pricing Spreadsheet and may include a maximum of one typewritten page. The price proposal shall reflect the entire effort required to perform the work described in the SOW. The Government will evaluate the reasonableness and realism of the proposed price to determine whether it is reasonable and realistic for the work to be performed, reflects a clear understanding of the requirements, and is consistent with the methods of performance described in the Offeror’s proposal. The price proposal will be evaluated in determining best value to the Government.

Price will be the deciding factor in the event that two or more evaluations are considered equal such as an overall rating tie. Cost of travel will not be included in the evaluation of price.

Attachment 2

STATEMENT OF WORK

Provide Technical Support for Army Utilities Privatization (UP) Program

20 July 2016

1.0 OBJECTIVE

Contractor shall provide technical assistance for the Army Utilities Privatization (UP) Program, as directed by the Army Office of Army Chief of Staff for Installation Management (OACSIM) to include pre-award contract technical support for contracts scheduled for award in FY16 through FY18, with the option years from FY18 through FY21, as well as associated financial management analysis and technical reports. Contractor shall have the capability to provide additional phases of equally priced post-award contract technical support, described below, whether or not included in the current scope of base work and option years.

1.1 This task order contract will be awarded as a two-year base period award with three option periods which will be awarded based on the Government’s need at the time. Description of the tasks and associated sites are detailed in paragraph 7.0 below. Task orders will describe the specific work to be executed and the period of performance for that work.

1.2 Security.

1.2.1 All contractor employees who work for the successful Offeror selected to support this contract must meet the minimum requirements of Homeland Security Presidential Directive-12 (HSPD-12), Federal Information Processing Standards Publication (FIPS PUB) Number 201-1, Office of Management and Budget (OMB) Guidance M-05-24 and OACSIM requirements. The complete OACSIM security specifications can be found at APPENDIX A.

1.2.2 For contractors working on-site at the secure Government facility, the contractor must have a current facility security clearance granted by the Defense Industrial Security Clearance Office (DISCO) or be sponsored by a Government or DISCO cleared Contractor company for a facility security clearance IAW DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM) before the contractor employee can be granted access to the Government worksite.

1.2.3 The Government is not responsible for assisting the Contractor's staff in acquiring the necessary security clearance; it is the Contractor's responsibility to obtain the appropriate level security clearance for contractor personnel.

2.0 TASKS

The scope of services is to provide technical support at numerous Army installations and at the Pentagon as needed to execute the Army UP Program schedule for solicitation, evaluation, cost analysis, potential contract award, and transition of utility systems from government ownership to private ownership in conjunction with a Utility Service Contract. Work includes Program management technical support and coordination with the Army UP Leadership Team from: OACSIM; other government services contractor(s); Assistant Secretary of the Army for Installations Energy and Environment (ASA-IE&E);

ASA for Cost and Economics (ASA-CE); contracting authorities at Defense Logistics Agency (DLA Energy), U.S. Army Corps of Engineers (USACE), Army Contracting Command (ACC); affected Installations, Regions, and Headquarters of U.S. Army Installation Management Command (IMCOM), Army Materiel Command (AMC), U.S. Army Reserve (USAR), and other program stakeholders.

All work performed shall reflect thorough, professional, detailed knowledge of utility industry standards and UP references, including but not limited to, Congressional guidance of 10 U.S. Code (USC) 2688, 10 USC 2813, and National Defense Authorization Act (NDAA) FY 2014, Office of the Secretary of Defense (OSD) guidance from Defense Reform Initiative Directive (DRID) #9 and DRID #49, and other applicable OSD and Army policies. Support will be provided under direction of the UP Program Manager, Mr. Curt Wexel, on staff at the ACSIM. The Contractor will also work closely with other staff and offices supporting the Army UP Leadership Team. Mr. Bernard Givan or other designee, at the Energy Division of the U.S. Army Engineering and Support Center, Huntsville (CEHNC) will act as the COR on this contract.

The Contractor will provide on-site support with one or more senior project managers with significant knowledge of the utility privatization program needs to execute required functions. Contractor is to assist in coordinating the activities of the UP Team to keep program execution on-schedule. Pentagon, on-site attendance is required for the majority of activities, for which ACSIM will provide a cubicle and laptop or computer equipment for the use of the Contractor on-site staff. Work includes associated support for program execution, such as meetings, teleconferences, support for or presentation of briefings, and tracking of milestones needed for timely program execution.

The Army has multi-year requirements for technical support to evaluate utility systems scheduled for UP from FY16 through FY21. Limited source or sole-source competitions require somewhat less work and may be on an expedited schedule. The US Army requires reasonable flexibility to add, delete or substitute utility systems at different locations due to priority and schedule changes, or in response to changing requirements caused by mission changes, Army programmatic changes, or guidance by OSD and Congress. Technical support for the UP schedule consists of five roughly equal phases of UP contract pre-award support and post-award transition listed below, and further detailed in APPENDIX B. The Installation locations and applicable work phases are listed in the most pending UP schedule at APPENDIX C, dated 17 May 2016, for technical support under this task order contract; locations and schedule are subject to change.

2.1 Site Analysis (Phase 1) Develop Installation utility system inventory, Government Cost Estimates, and technical reference libraries.

2.2 Requirements (Phase 2) Develop contract Section J’s, deficiency lists, technical libraries, and other supporting materials for issuance of a Request for Proposal (RFP).

2.3 Evaluation (Phase 3) Support contractor site visits and Government technical and cost evaluation teams.

2.4 Cost Analysis (Phase 4) Review and update Government Cost Estimates, perform life-cycle cost analyses, prepare Certified Economic Analyses (CEA), and UP award decision documents.

2.5 Transition Support (Phase 5) Contractor is to assist each Installation through contract post-award transition activities typically completed within 6 months to one year, to include processing of real estate and Bill of Sale documents, assisting joint inventory, and development of a Quality Assurance Surveillance Plan (QASP), and related contract oversight processes and reporting.

2.6 Post-Transition Support (Phase 6) Contractor is to complete a high-level, post-award assessment analysis and report for each site, in accordance with DoD guidelines, typically about two years after award. Additionally, perform at least one more comprehensive review, from the UP contract portfolio. Utilize finding from transition support for application across the portfolio.

Conduct annual training workshops, prepare certain high-level briefs and technical papers.

2.7 Portfolio & Asset Management (Phase 7) Contractor is to use the findings and issues identified through post-transition support to inform the development of policy and guidance recommendations, for application across the portfolio. Provide analysis of portfolio fiduciary status and provide recommendations for early buy-down of amortized capital obligations. Required assistance may include data consolidation, analysis, and development of performance metrics to assess the success of Army awarded contracts, as well as other privatization and partnerships agreements or initiatives in meeting objectives for fiduciary oversight and compliance with utility regulatory standards including environmental, health, and safety.

3.0 DELIVERABLES

3.1 Electronic Deliverables – The Contractor shall provide reports and other products as described herein, submitted in electronic digital format (Microsoft Word for text, PowerPoint for all presentations, Excel or Access for inventories, valuations, and technical library data), and Portable Document Format (pdf) for all record images and documents, such as signed contracts. Email deliverables to the UP Program Manager with copy to the COR, to include the following:

• Final, edited contract J sections

• Government Should-Cost Estimate (GSCE)

• Complete technical library

• Each tasking report as described in the tasks above.

• The Certified Economic Analysis (CEA) and summary report will be prepared in accordance with instructions provided by the UP Program Manager. The final report will be prepared using Microsoft compatible software (latest version) and utilizing the required UPEAST software in compliance with OSD guidance.

• Monthly updates as needed to maintain on-time program execution.

• Minutes of UP Leadership meetings and teleconference calls, to include agreed assignments, due-outs, and follow-up correspondence.

• UP transition reports to include QASPs as needed and conveyance status updates.

• Formal post-award assessment analysis reports.

3.2 Summary Reporting – Within 60-days following the end of each FY, the contractor shall provide a summary report of activities completed in the previous FY, distributed and filed as for electronic deliverables, together with two printed, ring-bound copies, and an archival quality Compact Disc (CD), delivered to the to the UP Program Manager for each of the following:

3.2.1 UP Contract Awards FYxx, to include the following for each contract:

• Signed contract

• Final, edited contract J section

• CEA and CEA Summary Report

• Associated formal correspondence (Notifications, Decision Documents, Concurrence Memos) from DASA-CE, DACSIM, DLA Energy, DAIM-IS, or DAIM-ISP.

• Submit post-conveyance financial and contract review report to meet requirements of DoD

Instruction 4170.11 “Installation Energy Management”, dated 11 December 2009.

3.2.2 UP Evaluations FYxx Non-Award, to include the following for each evaluation:

• Final, edited contract J section

• CEA

• Associated formal correspondence (Decision Documents) as above.

3.2.3 UP Management Support Summary FYxx, prepare a summary report of major tasks and activities completed under sections 2.2 and 2.3, to include:

• Describe and tabulate each special task completed, the problem or issue addressed, the work process, and the deliverable report, study, presentation, or email produced; append electronically.

• Describe and tabulate each periodic task completed, such as updates to guidance documents or web sites, with deliverables appended electronically, as appropriate.

• Describe and tabulate real estate support services provided by site, and tabulate the number, type, and dollar value of conveyance documents prepared. Electronically append related Bills of Sale or other instruments executed.

• Provide a schedule for post-award transition activities in-progress, identify and describe significant or protracted obstacles to transition and property transfer, by site.

4.0 PERIOD OF PERFORMANCE SCHEDULE

Period of Performance for this scope is from date of award with 3 option years following award. Note:

Base year consists of 2 years with 3 option years, totaling 5 years.

5.0 TRAVEL

The Contractor will be required to travel to Installations, ACSIM headquarters or other sites, and may accompany the Army designated Contracting Officer, with either DLA Energy or the Army Contracting Agency, to meet with Installation personnel for the technical and price interchange meetings for each of the interested utilities, technical and pricing team results, Source Selection Authority (SSA) briefings, as well as negotiation support meetings. All Contractor travel expenses must be a fixed dollar amount and included in the negotiated contract price and will be paid in accordance with Joint Travel Regulations.

6.0 DISTRIBUTION

All electronic deliverables shall be sent via email to:

curtis.t.wexel.civ@mail.mil bernard.w.givan@usace.army.mil

7.0 TASK GROUP DESCRIPTIONS

The Contractor shall perform the above task phases for the designated system evaluations, in accordance with the most recent UP working schedule (APPENDIX C), with sequence of base work and options delineated as follows and adjusted for subsequent revisions:

mailto:curtis.t.wexel.civ@mail.mil mailto:bernard.w.givan@usace.army.mil

RFP W912DY-16-R-PRI1

APPENDIX A OACSIM Security Requirements

1.0 SECURITY REQUIREMENTS:

1.0. 1. There are no requirements for Contractor key personnel and alternates to have routine access to classified Government information in the performance of this task order effort.

1.0.2. When required by the Government representative, if Contractor key personnel and alternates are required to provide support on a full-time basis on-site at secure Government facilities, attend meetings or briefings, a valid, current final Secret eligibility and access shall be granted and posted in the Joint Personnel Adjudication System (JPAS) to gain access.

1.1 PERSONAL IDENTITY VERIFICATION (PIV).

1.1.1. The Contractor shall comply with PIV procedures implemented by Homeland Security Presidential Directive-12 (HSPD-12), Federal Information Processing Standards Publication (FIPS PUB) Number 201-1, Office of Management and Budget (OMB) Guidance M-05-24 and OACSIM.

1.1.2. The Contractor shall insert this clause, FAR 52.204-9 as required by FAR 4.1303, in all subcontracts when the subcontractor is required to have physical access to a Federally-controlled facility or access to a Federally-controlled information system.

1.1.3. In accordance with HSPD-12, OMB M-05-24 and FIPS 201-1, unless a previous favorable background investigation has been completed in the last ten (10) years, all Contractor employees will be the subject of a background investigation conducted by the Government.

1.1.4. No Contractor employee will commence work until the personnel security questionnaire (PSQ) paperwork has been completed, reviewed and submitted to the Office of Personnel Management (OPM).

1.1.5. Contractor employees not meeting the minimum PIV requirements will be the subject of a National Crime Information Center (NCIC) check prior to beginning work in addition to the submission of the PSQ to OPM.

1.1.6. Non-US citizens will not be used in the performance of this task order unless the provisions of Army Regulation 25-2, Information Assurance have been fully completed and approval has been granted by the Government for the non-US citizen to perform the required support.

1.2 VISIT NOTIFICATIONS.

1.2.1. If the Contractor has previously been granted a facility clearance (FCL) through the Defense Industrial Security Clearance Office (DISCO), the Contractor Facility Security Officer (FSO) shall submit visit notifications via JPAS in the format prescribed and provided by OACSIM Security through the Government COR.

1.2.2. If the Contractor is not cleared through DISCO, the Contractor will submit a signed visit request on company letterhead stationary through the Government COR. The request will include the full name (last, first, middle), date of birth (MM/DD/YYYY), place of birth (city, state, country), citizenship, type of last investigation and date last investigation was completed, if any and will be the subject of a National Crime Information Center (NCIC) check prior to beginning work.

1.3 SECURITY REGULATIONS. All Contractor employees shall read all applicable security regulations, to be provided by the Government. Contractor personnel shall familiarize themselves with the Government’s regulations and policies and site-specific regulations regarding access to sensitive materials, computer facility/IT network access, issue of access credentials, etc., which shall be provided as required by the Government.

1.4 PHYSICAL SECURITY. The majority of work will be performed off the Government worksite. In the event that the Contractor is required to work on the Government site, the Contractor shall be responsible for safeguarding all Government property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.5 ACCESS CREDENTIALS. The Contractor shall establish and implement methods of making sure all access credentials (Common Access Card (CAC); DD Form 1466, DoD Building Pass; Kastle Key Systems) issued to the Contractor employee by the Government are not lost or misplaced and are not used by unauthorized persons. No access credentials issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering access credentials that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued access credentials by Contractor personnel who no longer require access to Government information systems or Government facilities. The Contractor shall immediately report any occurrences of lost access credentials to the COR.

1.5.1. In the event access credentials are lost or damaged, the Contractor employee shall immediately notify the COR who will notify OACSIM Security of the loss or damage and request re-issue of the credential.

1.5.2. Multiple occurrences of loss or damaged access credentials will be reported to the Contracting Officer. When the replacement of access credentials is performed by the Government, the total cost of re-issuing the credential(s) shall be deducted from the monthly payment due the Contractor.

1.5.3. The Contractor shall prohibit the use of Government issued access credentials by any persons other than the Contractor employee to whom the credential is issued. The Contractor shall prohibit the opening of secure or locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the OACSIM Security Office.

1.6 IDENTIFICATION OF CONTRACTOR EMPLOYEES. All Contractor personnel attending meetings, answering Government telephones and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. Contractor personnel shall also ensure that all documents or reports produced are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. Contractor employees with assigned duties requiring on-site performance shall meet the requirements to obtain a Department of Defense building pass. Contractor employees requiring use of Government information systems or facilities shall meet the criteria required to obtain a Common Access Card and building specific identification badge requirements/specifications.

1.7 ORGANIZATION AND CONSULTANT CONFLICTS OF INTEREST. Contractor and subcontractor personnel performing work under this task order may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.0 ANTI-TERRORISM AND OPERATIONS SECURITY REQUIREMENTS

2.1. AT Level I Training. All Contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 15 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil/courses.

2.2. Access and General Protection/Security Policy and Procedures. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

2.3. iWATCH Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 15 calendar days of new employees commencing performance with the results reported to the COR NLT 45 calendar days after contract award.

2.4. Operations Security (OPSEC) Training. Per AR 530-1, Operations Security, new contractor employees must complete Level I OPSEC training within 30 calendar days of their reporting for duty.

All contractor employees must complete annual OPSEC awareness training, and adhere to organization’s security program. http://cdsetrain.dtic.mil/opsec/

2.5. Information Assurance (IA) / Information Technology (IT) Training: All Contractor employees and associated sub-contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All Contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of employment.

2.6 Access to Government Information Systems (IS). All contractor employees with access to a Government info system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the IS and then annually thereafter.

2.7 For contractors requiring Common Access Card (CAC). Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully http://jko.jten.mil/courses scheduled NACI at the Office of Personnel Management.

2.8 Threat Awareness Reporting Program. For all contractors with security clearances. Per AR 381- 12 Threat Awareness and Reporting Program (TARP), contractor employees must receive annual TARP training by a CI agent or other trainer as specified in 2-4b.

RFP W912DY-16-R-PRI1

APPENDIX B Supplemental Details on Acquisition & Transition Tasks

Site Support:

The Contractor shall review and update the existing inventory list of each utility system. Any changes are to be incorporated in the originally developed documents which were used for the Request for Proposals (RFP). The Contractor shall also review and update the Government Should-Cost Estimate (GSCE). The revised GSCEs shall include a full update of escalation rates and inventory quantities. The replacement cost of each major plant unit shall be identified and the system evaluation shall correlate to the system inventory. The evaluation shall include each plant unit’s original installed cost and date if available, current replacement cost, the length of its useful life and the remaining years in its useful life.

A replacement cost for each system should then be estimated. All sources for cost information shall be documented (e.g., Historical Records or Mean Data).

The Contractor shall respond to technical questions received from the installation, or from an Offeror to a utility privatization RFP (hereafter referred to as Offerors) that has been submitted to the Contracting Officer (CO). All answers shall be official and provided in writing to the CO so that they can be provided to all Offerors on that RFP. Technical questions are those concerning as Installation’s electrical distribution, water treatment and distribution and wastewater treatment and collection systems, as identified in the solicitations, to include all plants and facilities as stated in the solicitations. While the Contractor will be the primary point of contact, all questions will be filtered through the CO so they can be dealt with appropriately. The Contractor shall visit the Installations as required to obtain current data on the inventory as noted in the specific Installation bullets, and revise the GSCE as needed.

Update Technical Library:

The Contractor shall lead the Installation to develop a technical library to support the solicitation process. The Contractor will modify the electronic Tech Library to accurately reflect quantities and condition of utility infrastructure. The Contractor shall be available to respond to inquiries from Offerors and to clarify any technical information. The Tech Library must include the following:

• Adequate description/scoping information for all Government recognized system deficiencies (listed in Section Js) for each system to allow for accurate and consistent interpretation by Offerors as to what is required by the Government.

• Maps, reports, studies, drawings and any other available records that describe the utility system and/or its condition.

Section J included in the Solicitation to be edited:

Using the revised inventory and GSCE information developed in Task 1, the Contractor shall update the utility specific Section Js for each Installation and system listed above. The Contractor shall verify the description or scoping information for all Government recognized system deficiencies (listed in J Sections for each system) to allow for accurate and consistent interpretation by Offerors as to what is required by the Government. All revisions are to be incorporated into the originally developed Section Js for the RFP.

Support for Additional Site Visits:

On-site Contractor support is required for site visits requested by Offerors to perform due diligence. The support is anticipated to be for one individual to assist Installation staff during one or two day visits by each Offeror. The Contractor shall coordinate with the CO and each Installation to arrange for site visit dates and validate requests of the Offerors.

Source Selection Evaluation Board Support:

The Contractor shall participate in evaluations and provide full-time support to Installations and the Army designated Contracting Officer in the Source Selection process, to include:

• Provide enhanced technical and price assistance in preparation for the issuance of negotiation messages and the commencement of negotiations.

• Review and analyze responses to negotiation messages.

• Provide technical and price assistance during the evaluation of all proposals during the source selection process as stated in each specific RFP.

• Provide the CO with comments and updates to the technical and pricing reports/analyses, participating in negotiations with Offerors, and providing supporting information and documentation to the CO and Source Selection Authority (SSA) for evaluations and best value decisions for the applicable system(s) (as approved for each acquisition action)

• Provide necessary documentation and support to assist the Government in defending any protest or other challenge relating to offer evaluations or the Source Selection Decision (as approved by each acquisition action).

Certified Economic Analysis (CEA):

The Contractor shall prepare the CEA in accordance with normal accounting standards and procedures and in accordance with HQ Army and DLA-Energy Policy; Technical and Price guidance from the Source Selection Evaluation Board (SSEB) Chairperson for Technical and Price, TM 5-802-1, Economic Studies for Military Construction Design – Applications; and the UP Economic Analysis Support Tool (UPEAST), a Department of Defense (DoD) economic analysis model, or approved equal.

The CEA shall be prepared and provided within 30 days after receipt of Final Proposal Revisions or a designated in the timeline as scheduled by the Contracting Officer to maintain compliance with award schedules. The Contractor shall actively participate in the preparation and presentation of the SSA Briefing and the Source Selection Decision Document involving each system for each of the Installations. The Contractor shall assist the Army designated Contracting Officer with either DLA- Energy or the Army Contracting Agency in responding to review comments and clarification questions posed by the Army Review Team, including DASA-CE staff..

Post-Award Support (3 Parts, as Follows):

Contractor is to provide post-award support for all UP contracts, primarily during the formal transition after UP contract award, which normally lasts 9 to 12 months. About 15 systems may be in formal transition at any given time, though post-award support requirements may continue past transition.

Technical support is to be coordinated with the Contracting Officer. Areas of post-award UP contract support includes: utility rate or billing analysis; real estate documentation for conveyance, easement, or access; quality assurance evaluation of the utility provider’s performance; assistance with negotiations of pricing changes to the contract as a part of price redetermination process; economic price adjustment process; or regulatory pricing changes process. Work includes coordination of activities between the UP contractor, the Residential Community Initiative (RCI) housing partners, the Energy Savings Performance Contracts (ESPC) contractor, or others, for the optimum efficiency performance energy conservation, and cost avoidance for the Army. Contractor shall conduct a post-conveyance financial and contract review in accordance with requirements of DoD Instruction 4170.11 “Installation Energy Management”, dated 11 December 2009 and submit a report of findings and recommendations.

Transition Support Provide support during the Transition Phase, lasting up to one year, in furtherance of conveyance of the privatized assets. Support services may include development and processing of real estate documents, preparation of environmental documentation, providing technical support and participating in the joint inventory of assets. Real Estate documents include, but are not limited to System Inventories, Bill(s) of Sale, Property Disposal forms (DA 337), easement out-grants, and rights of entry (ROE). Environmental

Documentation may include Environmental Baseline Surveys (EBS), Findings of Suitability to Transfer (FOST), and Environmental Assessments (EA). Technical Support may include the development of Independent Government Cost Estimates (IGCE), analysis and review of the initial Annual Capital Upgrades Renewals and Replacements Plan, and review of contractor proposals.

Post-Transition Support Provide technical, financial, and regulatory support services for Installations relating to UP contracts after transition (conveyance) of utility assets. Support services may include the following:

• Pricing and Regulatory Support – review contractor proposals for revised pricing; including periodic price redetermination, economic price adjustment, or regulated tariff rate cases. Support may include technical support to review project proposals, develop IGCE(s), and to assist in negotiations.

• Army Energy and Water Program Integration Support – technical and financial services to assist in the development, enhancement or review of Privatized Utility Projects in support of Army Energy and Water Program objectives. Projects include renewable energy, energy efficiency, water conservation, waste minimization, and other efforts within the scope of the UP program.

• Residential Communities Initiative (RCI) – provide assistance to enable effective integration of UP and RCI programs; including, but not limited to, facilitating asset transfers, identifying and developing strategies to address “orphaned infrastructure”, assist installations in the development of utility rates, and developing capital costs allocations for infrastructure according to HQDA policy.

• Real Estate and Environmental Support – provide technical services as described in the Transition Phase (above) in support of real property conveyance after the initial asset transfer.

• Quality Assurance (QA) Program Support – provide support services to the installation Contracting Officer’s Representative (COR) staff to enhance the QA program; services may include the development or modification of the Quality Assurance Surveillance Plan (QASP) or Contract Management Plan (CMP), Construction Management (CM) support for capital upgrades projects, and Quality Assurance Evaluator (QAE) information management tools.

Portfolio Asset Management (PAM) Program Support Provide program management support to develop and administer the asset management program for the entire portfolio of 142 UP contracts to assure effective oversight of privatized systems. PAM support includes gleaning the lessons learned from prior contracts and applying to other contracts; identifying contracts in need of modification, and providing a forum for the dissemination of UP contract administration knowledge. Forums include posting information on the UP website, direct correspondence with installations, and the annual UP Workshop. Program includes conducting Post- Conveyance Reviews of UP contracts in accordance with DOD Instruction 4170.11; these reviews shall include:

• Updated Joint Inventory

• Updated List of Requirements

• Updated List of Transition Requirements

• Updated List of Deficiencies

• Contract Cost Changes Due to Updated Inventory

• Contract Cost Changes Due to Connections and Disconnections

One comprehensive Post-Conveyance Reviews of UP contracts (minimum of two years after Transition) is to be conducted with the purpose of determining if cost growth has occurred during the contract duration. Lessons learned from the reviews are to be applied to current and proposed contracts to “place the Government in a better position to negotiate the future contract price”

RFP W912DY-16-R-PRI2

APPENDIX C UP Schedule effective 17 May 16 (subject to change)

8.0 MILESTONE PAYMENT SCHEDULE

The Government will make progress payments monthly as the work proceeds under the issued task order. Payments shall be made against approved progress estimates submitted by the Contractor. The Contractor shall provide data in support of their estimates, which are acceptable to the Contracting Officer.

8.1 INVOICING AND BILLING INSTRUCTIONS

8.2 The Contractor shall submit mon th ly billings using Standard Forms 1034 and 1035 to invoice its costs in accordance with the clause FAR 52.232-7 - Fixed Price and/or Payments Under Time-and- Materials and Labor Hour Contract. Public Vouchers, together with any necessary supporting documentation, shall be submitted to the individuals listed in paragraph

6.0 o f t h e S O W not later than the 10th calendar day after the month following the performance month. Payments shall be made against reviewed and approved Contractor-submitted progress completion estimates. The Contractor shall provide data in support of their estimates, which are acceptable to the Contracting Officer.

8.3 The Contractor shall itemize vouchers by task assignment and shall identify on each public voucher,

(1) The contract number; (2) Quarterly level of effort incurred per CLIN or subCLIN; and (3) The cumulative effort for each CLIN/subCLIN to date as of the end of the reporting period.

8.4 The Contractor shall provide travel voucher receipts per employee travelling along with a recap sheet of the incurred expenses.

8.4. Billings for fixed price orders shall be submitted pursuant to the Payments clause, FAR 52.242- 4680.

8.4.1 All invoices must be submitted to the U.S. Army Engineering Corps of Engineers, Huntsville Center (CEHNC) for technical review and payment. The preferred method for submitting invoices is email to the individuals listed in paragraph 6.0 of the SOW; however, invoices may be submitted by regular mail as a hard copy or CD. Electronically submitted invoices must be created in black and white and in Adobe's .pdf format, and are limited to 10MB in transmittal size in order to assure receipt.

8.4.2 For purposes of documenting the receipt date of invoices processed by CEHNC, all hard copy invoices will be date stamped with the date they are physically received in the CEHNC mailroom. Invoices received via e-mail will be considered received the date of posting by the time and date the email is received by CEHNC. All invoices received after 5:00PM Central Time Monday through Friday will be considered received the following business day.

8.4.3 Invoice mailing address: Send regular mail invoices to:

U.S. Army Engineering and Support Center, Huntsville A T T N : B e r n a r d G i v a n PO Box 1600 Huntsville AL 35807-4301

9.0 GOVERNMENT PERSONNEL POINTS OF CONTACT

COR: Mr. Bernard Givan, U.S. Army Engineering and Support Center, Huntsville (USACE), telephone: 256-895-1275, email: bernard.w.givan@usace.army.mil.

CONTRACTING OFFICER: Ms. Barbara Osterkamp, USACE, telephone: 256-895-1782, email: barbara.l.osterkamp@usace.army.mil.

CLAUSES

52.202-1 Definitions NOV 2013 52.203-3 Gratuities APR 1984 52.203-5 Covenant Against Contingent Fees MAY 2014 52.203-6 Restrictions On Subcontractor Sales To The

Government

SEP 2006

52.203-7 Anti-Kickback Procedures MAY 2014 52.203-8 Cancellation, Rescission, and Recovery of Funds for

Illegal or Improper Activity

MAY 2014

52.203-10 Price Or Fee Adjustment For Illegal Or Improper Activity

MAY 2014

52.203-12 Limitation On Payments To Influence Certain Federal Transactions

OCT 2010

52.203-13 Contractor Code of Business Ethics and Conduct APR 2010 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber

Content Paper

MAY 2011

52.204-7 System for Award Management JUL 2013 52.217-9 Option To Extend The Term Of The Contract MAR 2000 52.225-25 Prohibition on Contracting with Entities Engaging in

Certain Activities or Transactions Relating to Iran-- Representation and Certifications.

DEC 2012

52.246-4 Inspection Of Services--Fixed Price AUG 1996 52.252-1 Solicitation Provisions Incorporated By Reference FEB 1998 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7001 Prohibition On Persons Convicted of Fraud or Other Defense-Contract-Related Felonies

DEC 2008

252.203-7002 Requirement to Inform Employees of Whistleblower Rights

SEP 2013

252.203-7003 Agency Office of the Inspector General DEC 2012 252.203-7004 Display of Fraud Hotline Poster(s) JAN 2015 252.204-7004 Alt A

System for Award Management Alternate A FEB 2014

252.204-7007 Alternate A, Annual Representations and Certifications JAN 2015 252.204-7012 Safeguarding of Unclassified Controlled Technical

Information

NOV 2013

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Country that is a State Sponsor of Terrorism

DEC 2014

mailto:bernard.w.givan@usace.army.mil mailto:%20barbara.l.osterkamp@usace.army.mil.

252.216-7006 Ordering MAY 2011 252.225-7048 Export-Controlled Items JUN 2013 252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JUN 2013

252.243-7002 Requests for Equitable Adjustment DEC 2012

CLAUSES INCORPORATED BY FULL TEXT

52.204-8 Annual representations and Certifications. (a)

(1) The North American Industry classification System (NAICS) code for this acquisition is 541690.

(2) The small business size standard is $15,000,000.00.

(3) The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees.

(b)

(1) If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph (d) of this provision applies.

(2) If the provision at 52.204-7 is not included in this solicitation, and the…