AFCS-J A.pdf

Justification and Approval Increase in Contractual Capacity

Technical, Maintenance, and Design Support Services for the Army Facilities Components Systems (AFCS) Branch

1. Contracting Activity: U.S. Army Corps of Engineers, Engineering and Support Center, Huntsville Center, Alabama (CEHNC).

2. Description of Action: This justification and approval document has been prepared in order to obtain authorization to increase the capacity of Single Award Task Order Contract (SATOC) Indefinite Delivery/Indefinite Quantity (ID/IQ) contract W912DY-07-D-0007 from [DELETED] to [DELETED] using other than full and open competition on the current contract.

This is an increase of [DELETED]. The AFCS Branch has advised the Contracting Officer of upcoming customer requirements to be fulfilled through this contract. No additional time is requested for this contract. There are two years remaining for the current ordering period.

Current contract capacity will be reached by the end of second quarter. [DELETED]. There are two option years remaining on the contract. In early September 2010, USACE Headquarters (HQ) determined that the AFCS program would move permanently to HQ, so no action was taken to increase capacity or to begin planning for the follow-on contract. In November 2010, HQ decided to retain the AFCS program at Corps of Engineers, Huntsville Center. Customers were contacted and asked to update their requirements. This resulted in identifying nearly [DELETED] in additional requirements between now and September 2012. A new contract is anticipated to be awarded by December 2011; however, this increase to capacity J&A will fund current and further requirements until the new contract is awarded and will allow for modifications to be administered on current and new task orders under the current contract through September 2012. Upon discovering that the remaining capacity would be insufficient by almost [DELETED] before the new contract can be awarded, a request for an increase in programmatic capacity is being initiated at this time.

It is necessary to modify the AFCS SATOC to increase programmatic capacity in order to adequately support the program requirements until the end of the contract’s ordering period. The total requested capacity of [DELETED], [DELETED], will enable CEHNC to meet mission critical requirements for its Department of Defense (DoD), Dept of Army (DA), and USACE customers and award a follow-on contract. The current SATOC has 51 active task orders. The additional capacity will support new work and modifications to existing task orders. The estimate of the known near term contract obligation requirements are as follows:

Known FY 2011 requirements as of 15 Nov 2010: [DELETED] Estimated FY 2012 (Oct 2011 – Sep 2012): [DELETED] Total Requirements through Sep 2012 [DELETED] Current available capacity on AFCS contract [DELETED]

Additional Capacity Required: [DELETED]

Control No. HNC-11-0001

CEHNC did not begin the process for replacing the AFCS SATOC because USACE HQ determined in early September 2010 that the AFCS and Theater Construction Management System TCMS programs would be permanently moved to HQ. Since that time, HQ decided that the AFCS and TCMS programs would remain at CEHNC until September 2012. [DELETED].

The USACE HQ feasibility study has not yet begun due to the Warfighter effort building up in Afghanistan. The war support effort must continue without any gap in service. CEHNC does not anticipate the feasibility study to be completed before Spring 2011. [DELETED], it will take up to eighteen (18) months to get a new SATOC contract in place. This J&A to increase capacity will maintain and sustain the program until a new SATOC contract vehicle is available, either at CEHNC or USACE HQ.

The type of funding used on this contract is Operation and Maintenance Army (OMA). These funds are received from customers at Headquarters USACE and Third Army Central. The NAICS code is 541330.

3. Description of Supplies/Services: Huntsville Engineering and Support Center (CEHNC) is the Assigned Responsible Agency (ARA) for the distribution, operation and maintenance of Army Regulation 415-16 Army Facilities Component System (AFCS) and Theater Construction Management System (TCMS) automation. The AFCS32 is a military engineering construction database system for commanders and military planners to use in construction of facilities and installations for military Theaters of Operations (TO’s). AFCS32 is composed of planning guidance, CAD designs Labor and Equipment Estimates (LEE), bill of materials (BOM),Theater Oriented Guide Speculations and logistics data within an automated data based that proscribes installations, austere facilities, and other contingency structures and works commonly required by military forces for base development, lines of communication, and tactical operations support.

The AFCS Branch, Systems Cost Engineering Division, Directorate of Engineering, AFCS/TCMS Program has a continuing requirement to provide functional, technical and project management support. CASA Designs is the current contractor (W912DY-07-D-0007) that supports the AFCS technical support, maintenance, and design program. The lack of these services will cause overall mission failure and negatively impact the war fighter.

4. Authority Cited: Federal Acquisition Regulation (FAR) 6.302-1 (a)(2)(iii); Only one responsible source and no other services will satisfy agency requirements.

5. Reason for Authority Cited:

[DELETED]. This increase to capacity J&A does not include the purchase of any hardware equipment or software material. At this time Casa Designs is the only highly qualified vendor to fulfill pending requirements in the most efficient and effective manner. The database they provide is unique and highly specialized. No other contractor can maintain or develop a like database without adding additional costs to the government, and the time it would take to create a similar database by other contractors could jeopardize the program and the support it gives to the Warfighter in the field.

If the government were to procure these services from any other contractor at this time, there would be an excessive and needless duplication of effort. Casa Designs are the only source that can meet the government’s needs during the remainder of the ordering period (Aug 2012), they possess the experience and knowledge of the program, they can meet the required schedule, are familiar with the overall scope of work and government procedures, and are able to perform with no learning curve. The contractor is able to mobilize quickly and meet the government’s needs with little or no risk.

Award to any other source at this time would result in the delay of developing, converting, and revising drawings, bill of materials, labor/equipment estimates and construction process management estimates for Army contingency operations and substantial duplication of cost to the Government (mobilization time and cost, establishing processes, duplication of work under multiple contracts/task orders, facility access (security), coordination with customer, etc) that is not expected to be recovered by competing this requirement on an interim basis. Due to the growth of the AFCS program and the expansion of mission requirements, potential vendors will need to possess knowledge of the AFCS and TCMS programs in order for both systems to continue to synchronize. Based on the knowledge and expertise needed to develop a similar proprietary database to facilitate a seamless synchronization, it is anticipated that it would take another firm at least [DELETED] in start up and acquisition related costs and a minimum of six months to complete such efforts. These funding and time estimations are based on technical AFCS subject matter experts findings and modeling scenarios.

CASA Designs is currently performing services on 51 active task orders for contract W912DY- 07-D-0007, using a proprietary database that they developed for the current contract. The work to be performed is directly related to the experience gained by the contractor through past performance of these services. This experience enables CASA Designs to utilize existing resources and reduce start-up costs to the government for current and future services required.

The schedule, as well as the quality of the work, will suffer if a new contractor must be phased in to study the customer’s requirements and processes. Without this support, Active Army, Army National Guard, and U.S. Army Reserve would not get the support they need in OCONUS contingencies requiring the construction of temporary facilities.

This contract provides highly specialized and unique services for continued technical, maintenance and design support of the AFCS while supporting Overseas Contingency Operations, disaster relief, and contingency theater operations throughout the Continental United States (CONUS) and Overseas (OCONUS). Combatant Commanders, Army Component Commands, Joint Forces Command, Development of the Army Engineer, Training and Doctrine Command, Headquarters US Army Corps of Engineers (USACE, other MACOMSs, USACE Divisions and Districts, Army Engineer units (both active guard and reserve), and other Government agencies task the AFCS Branch to perform studies and develop austere contingency designs. AFCS designs are reviewed and updated to utilize unique state-of-the-art technology in construction designs, materials, and techniques within Army transformation to conserve resources. The AFCS design library enables users to adapt required building materials to local climates. The AFCS library contains simple and standard temporary facilities designs that require minimum engineer support to be assembled. These designs allow non-engineer troops or indigenous labor to perform the majority of the work which enables the engineer to oversee multiple projects simultaneously.

If the capacity on this contract is not increased at this time and there is any gap in service, it will result in a violation of Army Regulation 415-16 section 1-4 a, which sets forth the AFCS roles and responsibilities of the Chief of Engineers as it pertains to AFCS. The regulation stipulates how the AFCS program will provide support to engineers in the field and to Department of Defense (DoD) partners by amplifying the policy governing the use of AFCS and planning for and building temporary facilities in support of contingency operations. As a result of not increasing the capacity of the current contract, the impact of this decision will be the inability of AFCS to provide support to the deployed soldiers in Iraq and Afghanistan.

This request for additional capacity of [DELETED] is in anticipation of future requirements in the development phase for which the AFCS mission exists to support. [DELETED]. Neither of these actions was anticipated at the time the contract was awarded in 2007, and due to the increases in Afghanistan, the increase in capacity is needed. Because of the assumed burn rate associated with these additional Wartime requirements, an increase of [DELETED] will provide sufficient coverage through the end of the contract in FY12.

There are no known contractors available to ensure continuity of services until a new contract is in place. Therefore, it is in the Government’s best interest to increase the capacity of contract

W912DY-07-D-0007.

6. Efforts to Obtain Competition: The government issued an intent to sole source to CASA Designs (to increase the capacity) on 17 November 2010 on Federal Business Opportunities (FBO) website. As a result of this posting, no responses were received.

7. Actions to Increase Competition: The original contract in 2004 used NAICS code 541512 and the same NAICS code was used for the re-compete in 2007. For the follow-on contract to be awarded in 2012, we will try to increase the pool of potential interested vendors by changing the NAICS code from 541512 (Computer Systems Design Services) to 541330 (Engineering Services).

8. Market Research: A sources sought notice was posted on FBO on 05 November 2010. The sources sought announcement resulted in ten (10) interested parties that showed interest in this requirement, including CASA Designs. The results are listed below.

Firm Name Capable Not Capable SB Type

[DELETED]

Based on our evaluations of the capability information received, only one firm could meet this requirement. However, it is noted in this document that all capability statements submitted by the other nine firms show their qualifications do not match the requirements: the firms do not document qualifications in contingency design. Only one firm (CASA Designs, LLC) meets the Government’s requirements on all sources sought questionnaire evaluation criteria. They were the only firm that documented their experience in providing military contingency design and construction support. No other firm indicated military contingency design and construction experience in support of military operations as requested in the sources sought questionnaire.

9. Interested Sources: A synopsis was published through the Army Single Face to Industry/Federal Business Opportunities (ASFI/FBO) on 17 November 2010. To date, no other sources have written to express an interest in this requirement, however all offers received shall be considered.

10. Other Facts: Below are other facts supporting the use of other than full and open competition:

a. Procurement history.

(1) Contract numbers and date of the last awards that is pertinent to this acquisition: Contract W912DY-04-D-0031 was awarded non-competitively in September of 2004. This contract consisted of one base year and two option years and had a programmatic capacity of [DELTED].

Due to the increased workload for new designs and contingency support, an increase of [DELETED] in capacity was approved in November 2006.

Contract W912DY-07-D-0007 was awarded non-competitively in September of 2007. This contract consists of one base year and four option years (September 2007 through September 2012) with a programmatic capacity of [DELETED]. During the past year, the contractor has been tasked to provide Army Central (ARCENT) contingency support in Camp Victory, Iraq as well as AFCS environmental standard designs. These two requirements alone resulted in task order awards over [DELETED].

(2) Authority previously used for less than full and open competition. The authority used for the award of both contracts was FAR 6.302-1(a)(2)(iii), Only one responsible source and no other supplies or services will satisfy agency requirements.

(3) The J&A for contract W912DY-04-D-0031 stated the AFCS and TCMS requirements would be separated to enhance competition. Separate contracts have been established to support the AFCS and TCMS programs.

TCMS requirements are executed using contract W912DY-08-D-0005 and AFCS requirements are executed using contract W912DY-07-D-0007.

Contract W912DY-07-D-0007 was awarded on a sole source basis due to the facts contained in paragraph 5 above.

(4) Award to any other source at this time would result in the delay of developing, converting, and revising drawings, bill of materials, labor/equipment estimates and construction process management estimates for Army contingency operations and substantial duplication of cost to the Government (mobilization time and cost, establishing processes, duplication of work under multiple contracts/task orders, facility access (security), coordination with customer, etc) that is not expected to be recovered by competing this requirement on an interim basis. Due to the growth of the AFCS program and the expansion of mission requirements, potential vendors will need to possess knowledge of the AFCS and TCMS programs in order for both systems to continue to synchronize. Based on the knowledge and expertise needed to develop a similar proprietary database to facilitate a seamless synchronization, it is anticipated that it would take another firm at least [DELETED] in start up and acquisition related costs and a minimum of six months to complete such efforts. These funding and time estimations are based on technical AFCS subject matter experts findings and modeling scenarios.

(5) At this time, there are two years remaining on the current contract;

therefore, we are not in a position to re-compete this action. [DELETED]:

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(6) In September 2010, CEHNC was under the impression that the AFCS would be moved under another USACE Agency, so there was no action was taken for the follow-on contract; however, in November 2010, CEHNC was notified that the AFCS program would stay with CEHNC.

b. Acquisition Data Availability. Copies of the approved J&A for contracts W912DY-04-D- 0031 and W912DY-07-D-0007 are attached.

c. Causes for Delay in the Acquisition Process/Unusual and Compelling Urgency: This data is contained in section 5 (d) above.

d. Subcontracting Competition: NOT APPLICABLE