Sole Source Justification MMD FPF Actuators and Accessories_Redacted.pdf

Control Number:

NWS-2024-268 CUI

CUI

(Source Selection information - See FAR 2.101 and 3.104-4)

JUL 2024

Sole Source Justification and Approval Under FAR 13.501

1. Contracting Activity: US Army Corps of Engineers, Seattle District

2. Description of Action: Approval is requested for a Sole Source Justification to procure brand name Rotork actuators and accessories from Beaver Equipment LLC to upgrade the 20 existing manual gates and valves to be motorized. All gate and valve motors, actuators and gearboxes throughout the facility are Rotork. The Rotork actuators and accessories listed below are critical components for motorizing the new valve and gate controls which will tie into the existing fish passage facility controls system. The total estimated cost is

3. Description of Supplies/Services: The following describes the Rotork Actuators and Accessories required for this project.

CLIN 0001: Mud Valve Actuators and Accessories

1A. Rotork Actuator, IQ25 mk3 and IB4 Gearbox: Quantity = 10

a. Watertight (WT) Enclosure

b. 480V 3Ø 60Hz Power Supply

c. 24 VDC Control Power

d. 350 ft-lb Combined Torque

e. 12000 lb Rated Thrust

f. 60 Starts/hour

g. Open/Close Orientation

h. 57.5 RPM Combined Output Speed

i. 230 RPM Actuator Output Speed

j. Class F Motor

k. Actuator & Gearbox Weight: 154 lb

l. Cover Tube for IB4 Gearbox, 5 ft

m. 4-20mA In/Out for Indication and Control (105B0010)

a. IQ Standard

b. IQ 3-Phase/IQT

c. Position Indication: (CPT) Loop Powered

d. Basic Network (hardwired only)

e. No additional Network Options

f. No Remote Options

g. Eight (8) Programmable Relays, S1-S8

h. No additional Accessories

n. IB4 Gearbox:

a. 4:1 Gear Ratio

b. FA10 Output Flange

c. FA10 Input Flange

d. Gearbox Weight: 35 lb

Control Number: CUI

NWS-2024-268

Actuators and accessories, MMD FPF

CUI

(Source Selection information - See FAR 2.101 and 3.104-4)

CLIN 0002: Mud Gate Actuators and Accessories

1A. Rotork Actuator, IQ25 mk3 and IB5 Gearbox: Quantity = 10

a. Watertight (WT) Enclosure

b. 480V 3Ø 60Hz Power Supply

c. 24 VDC Control Power

d. 434 ft-lb Combined Torque

e. 40000 lb Rated Thrust

f. 60 Starts/hour

g. Open/Close Orientation

h. 38.33 RPM Combined Output Speed

i. 115 RPM Actuator Output Speed

j. Class F Motor

k. Actuator & Gearbox Weight: 163 lb

l. Cover Tube for IB5 Gearbox, 5 ft

m. 4-20mA In/Out for Indication and Control (105B0010)

a. IQ Standard

b. IQ 3-Phase/IQT

c. Position Indication: (CPT) Loop Powered

d. Basic Network (hardwired only)

Actuators and accessories, MMD FPF

CUI

(Source Selection information - See FAR 2.101 and 3.104-4)

e. No additional Network Options

f. No Remote Options

g. Eight (8) Programmable Relays, S1-S8

h. No additional Accessories

n. IB5 Gearbox:

a. 3:1 Gear Ratio

b. FA14 Output Flange

c. FA14 Input Flange

d. Gearbox Weight: 44 lb

4. Authority Cited: 41 United States Code 1901 as implemented in Federal Acquisition Regulation 13.501(a)(1)(ii), sole source (including brand name) under the authority of the simplified procedures for certain commercial items.

5. Reason for Authority Cited: The proposed contract exceeds the Simplified Acquisition Threshold (SAT) but does not exceed $750,000. These supplies are commercial items being procured under FAR part 13. The subject vendor is the authorized regional distributor for these items.

6. Efforts to Obtain Competition: IAW FAR 5.2 this proposed contract action will synopsized via a Notice of Intent on the GPE.

7. Actions to Increase Competition:

Existing Conditions: Currently at Mud Mountain Fish Passage Facility, all gates and valves motors, actuators and gearboxes are Rotork. The existing gates have a thrust washer which is machined to a Rotork box, and the controls system is programmed to Allen Bradley electronic monitoring systems, and controls.

Operations: The existing gates and valves installed have thrust washers which are machined to Rotork boxes therefore the new gate and valve motors are required to be Rotork in order to match the existing system equipment and have consistent parts. Installing non-Rotork motors would add complexity and added complexity correlates directly with increased risk.

Maintenance: The existing facility has Rotork motors, actuators and gearboxes which ties into the Allen Bradely monitoring and controls system throughout the Mud Mountain Fish Passage Facility. The facility is programmed to work exclusively with Rotork and Allen Bradley equipment, maintenance practices have become more efficient due to redundancy. Mud Mountain Fish Passage Facility personnel are already trained on the Rotork actuators which have similar maintenance requirements as the existing system and would require less time to institute and maintain. Having standardized components saves the Government time and money, ease of maintenance for working with one manufacturer, reduction of spares kept on hand and decreases system down time due to experienced personnel. Purchasing Rotork furnished parts eliminates confusion by maintenance personnel and ensures cross facility compatibility.

Actuators and accessories, MMD FPF

CUI

(Source Selection information - See FAR 2.101 and 3.104-4)

Purchasing Rotork components to be tied into the existing system, decreases learning curve for replacing the component in event of failure, eliminates confusion by maintenance personnel, and ensures facility compatibility. Changing any single component introduces risk of incompatibility

8. Market Research: Rotork was contacted to see how their products were distributed. Rotork indicated that there are specific Rotork Distributors assigned to different geographical regions and the Rotork products would have to be purchased through the distributor assigned to our area. The authorized regional distributor that is registered for Federal awards is Beaver Equipment LLC.

9. Interested Sources: According to the Rotork representative, only authorized distributors for our region may supply the Rotork products. The only regional authorized distributor registered in SAM is Beaver Equipment LLC. A Notice of Intent to Sole Source announcement will be posted on SAM, and sources will be encouraged to state their interest and ability to fulfill the requirement. Information collected will be considered for future procurements.

10. Other Facts: N/A

11. Technical Certification:

I certify that the supporting data under my cognizance, which are included in the justification are accurate and complete to the best of my knowledge and belief.

Signature: _Date: ________________________

Name: Title: Civil Engineer,

12. Requirements Certification:

I certify that the supporting data under my cognizance, which are included in the justification are accurate and complete to the best of my knowledge and belief.

Signature: Date: ________________________

Name: Title: Civil Engineer, 22 July 2024

Actuators and accessories, MMD FPF

CUI

(Source Selection information - See FAR 2.101 and 3.104-4)

13. Fair and Reasonable Cost Determination:

I hereby determine that the anticipated cost to the Government for this contract action will be fair and reasonable pursuant to FAR 13.106-3.

Signature: Date: ________________________

Name: Title: Contracting Officer

14. Contracting Officer Certification:

I certify that this justification is accurate and complete to the best of my knowledge and belief.

Signature: _ Date: ________________________

Name: Title: Contracting Officer