AFD FY24 Hazard Trees PWS_11JAN2024.pdf

PERFORMANCE WORK STATEMENT (PWS)

Tree Removal at Albeni Falls Dam Project

1. GENERAL: This is a non-personal services contract to provide Tree Removal Services at various recreational areas managed by Albeni Falls Dam around Oldtown and Sandpoint, Idaho.

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the

Contractor who, in turn is responsible to the Government.

1.1 Description of Services: The Contractor shall provide all personnel, equipment, supplies, materials, transportation, tools, supervision, and other items and non-personal services necessary to perform hazard tree removal in a safe manner that will maintain a clean and orderly appearance and in such a manner that preserves both the infrastructure and on site vegetation as defined in this performance work statement (PWS), except for those items specified in Section 3 as government-furnished property and services. The Contractor shall perform to the standards in this PWS (See Technical Exhibit 1).

1.1.1 All trees shall be performed in a manner that will maintain a clean, orderly, and professional appearance of recreation areas as defined in this performance work statement (PWS).

1.1.2 Tree Removal services shall preserve the facilities, infrastructure, and vegetation in a manner that maximizes facility use.

1.1.3 Tree Removal shall allow the Government to perform its duty to provide a safe work environment for its personnel and the public, which includes their safety, wellbeing, health, and welfare.

1.2 Background: The US Army Corps of Engineers (USACE) manages developed recreation areas consisting of campgrounds, day use areas and associated features (see Technical Exhibit 2).

It is their responsibility to ensure that these areas are safe for public use. A part of the management of these lands requires the evaluation of trees for defects or other issues, with removal of those found to be hazardous to health, safety and/or infrastructure, to ensure a safe environment for personnel and public visitation.

1.3 Scope: Tree Removal service for 2024 shall be conducted at the Albeni Cove Recreation

Area, Priest River Recreation Area, Riley Creek Recreation Area, Springy Point Recreation Area, Vista Day Use Area and the Trestle Creek Day Use Area which are all mapped in Technical

Exhibit 2. The Contractor shall provide tree removal services at the designated locations specified between January 15 (or day of award, if later) and March 18, 2024. Services shall include, but not be limited to: felling and removing trees (marked with numbered red flagging) deemed as hazardous or undesirable by the Albeni Falls Dam Natural Resource Management Staff, removing existing logs and debris, limbing fallen trees, bucking trees to an appropriate length as deemed by specs below, transporting and placing barrier logs, decking logs in the laydown deck area designated at each recreation area, and removing and disposing of decked logs, limbs, debris and other materials created as a result of falling operations of those trees scheduled for removal.

The Contractor is to obtain all permits and licenses legally necessary to dispose of ALL tree logs and associated debris. Due to the nature of the recreation areas, the Contractor must be prepared to remove trees from locations that are near buildings, campsites and campsite features and roadways in a manner that preserves both the infrastructure and surrounding vegetation to the maximum extent possible.

1.4 Period of Performance: The period of performance shall begin no sooner than January 15 (or day of award, if later) and completed by March 18, 2024. Extensions will not be allowed. If weight limits or road closures due to “spring break up” prohibit hauling of materials or equipment, storage of equipment, logs, materials, and debris in a safe manner within the boundaries of the recreation areas may occur with the understanding that hauling, removal, and disposal shall commence within 3 days of restrictions being lifted.

1.5 General Information

1.5.1 Quality Control (QC): The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program (QCP) will be used to ensure that his/her work complies with the requirement of the contract. The QCP shall be delivered to the

Contracts Performance Specialist (CPS) at the post award conference (see Technical Exhibit 4).

1.5.2 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP) (see

Technical Exhibit 1). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied and the frequency of the surveillance.

1.5.3 Recognized Holidays: Hazard Tree Removal Services are not required during the following holidays:

New Year’s Day 1 January

Martin Luther King Jr. Birthday Third Monday in January

Presidents Day Third Monday in February

Memorial Day Last Monday in May

Juneteenth 19 June

Independence Day 4 July

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day 11 November

Thanksgiving Day Third Thursday in November

Christmas Day 25 December

1.5.4 Hours of Operation: The Contractor is responsible for conducting business between the hours of 0630 and 1700, Monday through Friday, except Federal holidays, or when the

Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall be responsible to provide an adequate staff to assure fully adequate performance and timely completion of these services. The

Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

a. Work Control. The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking of work in progress. The Contractor shall plan and schedule work to ensure material, labor, supplies, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein.

b. Work Schedule. The Contractor's initial work schedule shall indicate the hours of the day and the days of the week that work will be performed. The schedule shall list the type of work to be performed, the areas to be worked, and the estimated time to complete the work in each area. When scheduled services fall on a holiday, the next scheduled work date shall be specified. The initial work schedule shall be submitted to the Contract

Performance Specialist (CPS) at the post award conference (see Technical Exhibit 4).

Once approved, all work shall be performed in strict compliance with the work schedule to facilitate the Government's inspection of the work. Changes to the work schedule shall be submitted to the CPS for approval 24 hours prior to performance. In preparing the work schedule, the Contractor shall comply with all general requirements.

c. Interference with government business. The Contractor shall schedule and arrange work to cause the least interference with the normal occurrence of Government business and mission. In those cases where some interference may be essentially unavoidable, the

Contractor shall be responsible to make every effort to minimize the impact of the interference, inconvenience, customer discomfort, etc.

1.5.5 Place of Performance: The work to be performed under this contract will be performed at the Recreation Areas listed below and mapped in Technical Exhibit 2.

Name of Recreation Area Location

Albeni Cove 2141 Albeni Cove Road

Oldtown, Idaho 83822

Priest River 7120 Highway 2

Priest River, Idaho 83856

Riley Creek 1099 Riley Creek Park Drive

Laclede, Idaho 83841

Springy Point 3070 Lakeshore Drive

Sagle, Idaho 83860

The Vista 2376 E. Highway 2

Oldtown, Idaho 83822

1.5.6 Safety Standards: Contractor shall comply with all applicable Occupational Safety and

Health Act (OSHA) Standards, as well as the Corps of Engineers Safety and Health Requirements

Manual, EM 385-1-1, revised November 2014, as amended. Copies of EM 385-1-1 shall be provided to any Contractor by request, or copies may be picked up in person at the Albeni Falls

Project Office.

1.5.6.1 Public Safety: The areas in which the work is to be performed are highly utilized by the visiting public. During the closed season, the public is allowed into the recreation areas and may be onsite during Contractor operations. The Contractor shall post a sign with the following wording: “CAUTION: Logging Operation in Progress.” The sign shall have dimensions no less than 18 inches by 20 inches and shall be posted at the entrance to the area prior to work beginning in the designated areas. The Contractor shall ensure that reasonable precautions are taken to always protect the public where work is being performed. The Contractor shall immediately report to the CPS any potential hazards found by his employees on the project. Equipment shall be operated and work always performed with the safety of the public in mind.

1.5.7 Security Requirements: Contractor personnel performing work under this contract must have a valid driver’s license and a background security investigation. All contract personnel shall submit the following information: a. Employee name, b. SSN, c. Date of Birth, d. Place of Birth,

e. Driver’s license number & issuing state. All security requirements of contract personnel shall be submitted to the CPS no later than 7 business days after the initial contract award (see

Technical Exhibit 4).

All contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks or background investigation and to meet installation/facility access requirements to be accomplished by installation Provost Marshal

Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the

Government may require changes in contractor security matters or processes.

All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award (see Technical Exhibit 4).

1.5.7.1 Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured, and entrance gates locked.

1.5.7.2 Key Control: The Contractor is responsible for securing keys issued by the Government.

Keys shall not be duplicated. Each occurrence of lost or stolen keys shall be reported to the CPS within 24 hours of occurrence. For each occurrence of a key being lost, the Contractor shall be required to reimburse the Government for actual costs of re-keying all locks affected by the lost key.

1.5.7.3 Contractor shall prohibit the use of Government issued keys by any persons other than the

Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting

Officer.

1.5.8 Special Qualifications: The Contractor shall obtain all necessary licenses and/or permits required to perform this work. He/she shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/she shall be responsible for any injury to themselves, their employee, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by him/her employees’ fault or negligence.

1.5.9 Required Insurances: The Contractor shall procure and maintain during the entire period of performance under this contract the following insurances:

• Workers Compensation and Employers Liability. Contractors are required to comply with applicable Federal and State Workers Compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer’s liability section of the insurance policy, except when contract operations are so commingled with the contractor’s commercial operations that it would not be practical to require this coverage. Employer’s liability coverage of at least

$100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit workers compensation to be written on private carriers.

• General Liability. Bodily injury liability insurance coverage of at least $500,000 per occurrence shall be written on the comprehensive form of the policy. Property damage liability insurance of at least $500,000 per occurrence shall be written on the comprehensive form of the policy.

• Automobile Liability. Automobile liability insurance shall be written on the comprehensive form of the policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $50,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality in sufficient coverage to meet normal and customary claims.

A copy of the required insurance coverages shall be provided to the CPS at the post award conference (see Technical Exhibit 4).

1.5.10 Accidents: The Contractor shall notify the CPS immediately of any damage to

Government and private property as well as injury to any person resulting from his/her operations. If an accident or injury should occur, the Contractor shall immediately notify the appropriate local emergency service organization, if needed, and the CPS. The Contractor shall make a written report of each separate case of an injury or accident. These reports shall include, but not be limited to, location, nature of the injury or accident, authorities notified, individuals involved, the action taken, and all other pertinent information. These reports should be accompanied by sketches and or photographs, if possible, and forwarded to the CPS within 1 working day.

1.5.11 Protection of the Resources: The areas in which work is to be performed are developed recreation areas and associated features. The Contractor must be prepared to remove trees from locations that are near buildings, campsites and campsite features and roadways in a manner that preserves both the infrastructure and surrounding vegetation to the maximum extent possible. All damage to infrastructure and/or vegetation must be reported immediately to the CPS.

1.5.11.1 Historical, Archeological or Cultural Resources: If during contract activities the

Contractor observe unusual items that might have historical or archeological value, such observances shall be reported as soon as practical to the CPS.

1.5.11.2 Protection of Water Resources: The Contractor shall not pollute drainage ditches, ponds, rivers, or lakes with fuels, oils, bitumen, calcium chloride, acids, cleaning solvents or chemicals or other harmful materials. Disposal of any materials, wastes, effluents, trash, garbage, oil, grease, chemicals, etc., in areas adjacent to drainage ditches, ponds, rivers, or lakes will not be permitted. If contamination occurs the Contractor must contact the CPS.

1.5.11.3 Removal of Materials and Rubbish: The Contractor shall remove from the work sites, all their equipment and unused materials provided by them, logs, limbs, debris and any waste materials and rubbish resulting from operations performed. The methods and locations of disposal of materials, wastes, effluents, trash, garbage, oil, grease, and chemicals shall be such that harmful debris must not enter project lands, lakes, rivers, ditches, canals, waterways, or reservoirs. Material shall be disposed of off-site in accordance with all local, State and Federal rules and regulations at the Contractor’s expense prior to final payment of this contract. The

Contractor is responsible for all permits and other permissions for disposal of materials.

1.5.12 Damages: The Contractor shall be responsible for restoring any Government facilities, structures or equipment damaged because of his/her operation. Reasonable care shall be used to avoid damage to structures and equipment in the recreation areas. Any such damage shall be repaired, items replaced, or the damages repaired to the original condition at no cost to the

Government. If the Contractor does not make such repair or replacement, the cost will be deducted from payments to be made to them.

1.5.12.1 Restoration of Landscape Damages: Any trees, shrubs, turf, or other landscape features unreasonably scarred or damaged by the Contractor’s equipment or operations shall be restored to a condition satisfactory to the CPS. Skidding damage or ruts greater than two inches deep shall be restored to the original condition. All at no cost to the Government. No vegetation or trees, other than those identified for removal, will be removed without prior authorization of the CPS.

1.5.12.2 Deductions: Trees removed or damaged to the extent that they must be removed, without the prior authorization of the CPS shall be felled, limbed, hauled, and decked near the Albeni

Falls Dam resource shop (See Technical Exhibit 3). Additionally, each tree removed without prior authorization of the CPS shall be subject to the following costs being assessed the contractor and deducted from the government payment:

Tree Size Assessed Deduction

< 4 inches diameter breast height $100.00

5 to 8 inches diameter breast height $200.00

9 to 12 inches diameter breast height $300.00

13 to 16 inches diameter breast height $400.00

17 to 20 inches diameter breast height $500.00

21 to 24 inches diameter breast height $600.00

25 to 28 inches diameter breast height $700.00

> 28 inches diameter breast height $800.00

1.5.13 Contractor Travel: All expenses getting to the job site and all travel during the performance of the job is the Contractor’s responsibility and shall be at no additional cost to the Government.

1.5.14 Contractor Personnel: The personnel specified below are essential to the work being performed under this contract.

1.5.14.1 Contract Manager: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternates, who shall act for the contractor when the manager is absent, shall be designated in writing to the

CPS. The contract manager or alternate must have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager shall maintain an adequate workforce to complete work in accordance with the time and quality standards contained here under.

1.5.15 Payment Terms: An original invoice shall be submitted to the CPS for approval prior to submission for processing. Invoices shall include the contract number, item numbers, and description of work, quantities, unit prices, and total prices (see Technical Exhibit 4).

2. SPECIFIC TASKS:

2.1 Basic Services: Trees deemed as hazardous will be marked in each recreation area. Red flagged trees shall be felled and removed. Removal of existing logs and debris as identified. A map of the location of existing logs and debris to be removed, and trees to be removed or felled from each recreation area and size tables shall be provided. (NOTE: tree ID numbers included in the size tables may not be in sequential order). The Contractor shall:

2.1.1 Fall all marked trees in a manner that preserves and prevents any damage to the surrounding infrastructure (i.e., buildings, tables, grills, bumper logs, water faucets, etc.). If necessary, movable structures such as picnic tables shall be removed from the direction of tree fall. All attempts shall be made to avoid immovable objects by appropriate cutting techniques and judgment.

2.1.2 To the maximum extent possible, adjacent vegetation shall be preserved during logging operations. Marked trees within the recreation area shall be felled in such a manner as to avoid damage to unmarked trees or other vegetation. All trees and vegetation damaged during operations and determined to be unsafe by the CPS shall be removed by the Contractor as stated above with no additional cost to the Government and assessed a fee as per the schedule outlined in 1.5.8.2 which will be deducted from contract payment.

2.1.3 Trees marked for removal (red flagging) smaller than six inches DBH (diameter breast height) shall be limbed and bucked on-site to a suitable firewood length approximately 14 – 16-inch lengths or, at the Contractor’s discretion, cut to an appropriate handling length and disposed of offsite.

2.1.4 Trees marked for removal (red flagging) shall be cut from the stump and limbed (flush to the trunk) out to a 4-inch stem diameter. If trees are marketable timber then trees shall be cut to a merchantable length. Trees shall be topped at 4 inches diameter and from this point to the top of the tree shall g3odakcm Highlight be considered unmerchantable (slash) and be disposed of per section 2.1.7. Logs shall be skidded from the fall area and transported to a decking site as indicated at each location (Technical

Exhibits 6, 8, 10, 12, 14). Logs shall be skidded in such a manner that damage to infrastructure, soils and surrounding vegetation will be minimized and length of trees can be reduced if authorized by the government to prevent major damages. Logs shall be decked in such a manner that the ends of the logs are flush and safety to the public is ensured. Trees shall be piled in a orderly, limb-free deck at each recreation area and then transported to a site at the Albeni Falls

Dam resource maintenance shop marked on the map (see Technical Exhibit 3) for subsequent disposal by the Government. Logs shall not be cut in lengths shorter than 41 feet simply to facilitate haul by dump truck or flatbed unless authorized by government. Log decks shall be stable and should not exceed 8 feet in height. Log decks should be separated by species to the greatest extent possible.

2.1.5 Stumps shall be cut flush at the ground. Any remaining butts may be left on-site. Sharp wood or points left on the butt, as a result, of the felling shall be trimmed to remove dangerous points or sharp tips.

2.1.6 Existing log decks and debris: (Technical Exhibits 6, 8, 10, 12, 14) Existing log decks and debris shall be removed from the area and hauled off-site for disposal. No material shall be left on roads, campsites, trails, or other facilities. Material may be removed whole, chipped, or otherwise transported. If chipping is utilized as a disposal method, the resultant chips shall be transported and disposed of off-site; chipped material shall not be left on the ground. Material shall not be raked into, dumped in, burned on or otherwise transported to other locations within the recreation areas. The cost of disposal shall be included in the contract price. Material shall be disposed of off-site in accordance with all local, State and Federal rules and regulations at the Contractor’s expense. The Contractor is responsible for all permits and other permissions for disposal of logs and slash material.

2.1.7 Limb material: For limb material greater than one inch in diameter or longer than three feet shall be removed from the area and hauled off-site for disposal. No material shall be left on roads, campsites, trails, or other facilities. Material may be removed whole, chipped, or otherwise transported. If chipping is utilized as a disposal method, the resultant chips shall be transported and disposed of off-site; chipped material shall not be left on the ground. Material shall not be raked into, dumped in, burned on or otherwise transported to other locations within the recreation areas. The cost of disposal shall be included in the contract price. Material shall be disposed of off-site in accordance with all local, State and Federal rules and regulations at the Contractor’s expense. The Contractor is responsible for all permits and other permissions for disposal of logs and slash material.

2.1.8 Special instructions, such as “Tree #5 is on the ground needing only to be cut from the root system and removed” will be listed in the instructions of each Recreation Area if applicable.

2.1.9 At Albeni Cove (see Technical Exhibit 5), there are 12 trees marked for removal and hauled to Albeni Falls Dam Resource Maintenance Shop (see Technical Exhibit 3).

2.1.10 At Priest River (see Technical Exhibit 7), there are 71 trees marked for removal and hauled to Albeni Falls Dam Resource Maintenance Shop (see Technical Exhibit 3).

2.1.11 At Riley Creek (see Technical Exhibit 9), there are 18 trees marked for removal and hauled to Albeni Falls Dam Resource Maintenance Shop (see Technical Exhibit 3).

2.1.12 At Springy Point (see Technical Exhibit 11), there are 9 trees marked for removal and hauled to Albeni Falls Dam Resource Maintenance Shop (see Technical Exhibit 3).

2.1.13 At Vista (see Technical Exhibit 13) there are 6 trees marked for removal and hauled to

Albeni Falls Dam Resource Maintenance Shop (see Technical Exhibit 3).

Note: Due to snow loads there may be trees that were standing or not broken at the time of the autumn assessment. If any marked trees break or uproot, the bole, downed top, and associated limbs/debris will need to be removed from the recreation area. Snow removal to aid in access is the responsibility of the Contractor.

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Government Services: None.

3.2 Government Furnished Facilities: None.

3.3 Utilities: None.

3.4 Equipment: None.

3.5 Materials: The Government will not provide any materials.

4. POST AWARD CONFERENCE:

4.1. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend the post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5 within seven (7) days of contract award. The Contractor shall provide the Contracts Performance

Specialist (CPS) the following deliverables as described in Technical Exhibit 4: a. His/her

Quality Control Plan (QCP) (outlined above in section 1.5.1), b. A list of all equipment to be used by the Contractor at the work sites, c. A list of vehicles, vessels, and license plate numbers to be used during the course of the contract, d. Required certificates of insurance

(outlined above in section 1.5.9), e. All required Employee Personnel Information

(outlined above in 1.5.7), and f. Approximate work schedule, including dates and locations, of work to be performed (outlined above in 1.5.4.b). The contracting officer, Government Designated Representative (GDR), Contracts Performance Specialist (CPS), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

5. CONTRACTS PERFORMANCE SPECIALIST (CPS)

5.1. The CPS, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the CPS will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government. The CPS is not legally able to change or update the contract.

5.2 The CPS monitors all technical aspects of the contract and assists in contract administration. The CPS is authorized to perform the following functions:

• Assure that the Contractor performs the technical requirements of the contract.

• Perform inspections necessary in connection with contract performance.

• Maintains written and oral communications with the Contractor concerning technical aspects of the contract.

• Issue written interpretations of technical requirements, including Government drawings, designs, and specifications.

• Monitor Contractor's performance and notifies both the Contracting Officer and

Contractor of any deficiencies.

• Coordinates availability of government Furnished property and may provide site entry of Contractor personnel.

The contractor shall be notified who will assume the role of the CPS at the post award conference.

The CPS will inform the Contractor of the responsibilities and limitations of the CPS, especially about changes in cost or price, estimates or changes in delivery dates. The CPS is not authorized to change any of the terms and conditions of the resulting order.

6. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

6.1 General: The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract.

6.2 Materials: All materials will be provided by the Contractor.

6.3 Equipment: The Contractor shall furnish all equipment needed to fulfill contract obligations.

All equipment shall be of commercial quality and shall be in operable condition and meet local requirements. Completion of the specifications of this contract requires the use of heavy-duty, commercial-grade logging equipment operated by skilled and competent operators. Due to the nature of the sites, only RUBBER-TIRED or approved track equipment machinery will be allowed.

6.4 Restroom Facilities: Prior to the opening dates for the Albeni Cove, Priest River, Riley Creek, Springy Point, and the Trestle Creek Recreation Areas, Government restroom facilities may not be available for use by Contractor personnel due to winterization procedures. The Contractor shall be responsible for ensuring their employees have access to adequate restroom facilities.

6.5 Office Space: The Contractor shall secure and maintain the necessary office space and other facilities required for the performance of this contract at his/her own expense.

7. APPLICABLE PUBLICATIONS:

7.1 The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

8. TECHNICAL EXHIBIT LIST:

Technical Exhibit 1 – Quality Assurance Surveillance Plan

Technical Exhibit 2 – Map of Albeni Falls Dam Hazard Tree Removal Vicinity Map

Technical Exhibit 3 – Map of Albeni Falls Dam Resource Maintenance Shop Deck Location

Technical Exhibit 4 – Deliverables Schedule

Technical Exhibit 5 – Albeni Cove Recreation Area Tree Size Table

Technical Exhibit 6 – Map of Tree Work to be performed at Albeni Cove Recreation Area

Technical Exhibit 7 – Priest River Recreation Area Tree Size Table

Technical Exhibit 8 – Map of Tree Work to be performed at Priest River Recreation Area

Technical Exhibit 9 – Riley Creek Recreation Area Tree Size Table

Technical Exhibit 10 – Map of Tree Work to be performed at Riley Creek Recreation Area

Technical Exhibit 11 – Springy Point Recreation Area Tree Size Table

Technical Exhibit 12 – Map of Tree Work to be performed at Springy Point Recreation Area

Technical Exhibit 13 – Trestle Creek Recreation Area Tree Size Table

Technical Exhibit 14 – Map of Tree Work to be performed at Trestle Creek Recreation Area

HAZARD TREE REMOVAL

ALBENI FALLS PROJECT

IDAHO

1. Objective. The purpose of this plan is to provide a quality assurance surveillance plan for

Hazard Tree Removal Services at the Albeni Falls Dam recreation areas. This plan provides a basis for the CPS and/or the quality assurance evaluator (QAE) to evaluate the quality of the contractor’s performance. The oversight provided for in the contract and in this plan will help ensure that service levels reach and maintain the required levels throughout the contract term.

2. Performance Standards.

A. Quality Level. By monitoring the contractor, the CPS will determine whether the performance levels set forth in the contract and have been attained. Performance standards for all tasks are specified in the Performance Work Statement, Performance Requirements Summary, and contract clauses.

B. Frequency. During performance of this contract, the CPS and/or the QAE will perform inspections of the work and will analyze whether the work is being performed in accordance with the PWS and PRS. The CPS and/or QAE will confirm whether the contractor has satisfactorily met all contract requirements.

3. Evaluation Methods. The CPS and/or QAE will conduct performance evaluations to ensure performance levels identified in the contract are met. The following techniques will be used to perform surveillance:

A. 100% Inspection. The CPS will perform 100% inspections during the contract. Sites will be inspected to ensure that all performance standards identified in the PWS have been completed to the satisfaction of the CPS. Any discrepancies noted during the inspections will be discussed with the contractor as soon as practicable. The CPS will document any findings, discrepancies, and discussions as necessary.

B. To minimize unnecessary mobilizations and demobilizations, the contractor will keep the CPS informed of schedules and locations throughout the course of the contract. This will allow specific areas to be inspected after the work is performed, ensuring that inspections are not performed prior to the contractor’s entry to the work area.

C. Any findings, discrepancies and discussions will be identified and documented on a form like the attached inspection report as is necessary. The report will be filed with all other pertinent contract documents and will be used to determine compliance with all contract requirements.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

Technical Exhibit 1, continued

ALBENI FALLS PROJECT

INSPECTION REPORT AREA:

HAZARD TREE REMOVAL

CONTRACT #:

Date:

Time:

CONTRACTOR:

WORK DESCRIPTION SAT UNSAT COMMENTS

Fell All Marked Trees

Trim/Flush Cut Tree Boles and Wood Left on

Site

Buck Saw Logs to Appropriate Length

Limb Trees

Skid, Transport and Deck Logs

Trim/Flush Cut Stumps at Ground Level

Remove All Tree Debris and Logs

Remove All Equipment, Rubbish and Garbage

Place Barrier Logs at Recreation Areas

Post a Caution Sign at Recreation Area

Entrances

Haul Logs of deduction trees to AFD

Maintenance Compound

Identify damages and discrepancies

ADDITIONAL COMMENTS:

CPS Signature

Technical Exhibit 2

Albeni Falls Dam

Hazard Tree Removal Contract

Vicinity Map .

0 2.5 5 7.5 101.25

Miles

0 3 6 9 121.5 Kilometers

L a k e P e n d O re i l le

Priest

River

Sandpoint

Albeni Falls Dam

!9

!9

!9 Vista Recreation Area

Albeni Cove Recreation Area

!9

Priest River Recreation Area

Riley Creek Recreation Area

Springy Point Recreation Area

Trestle Creek Recreation Area

¬«57

¬«200

£¤95

£¤95

£¤2

£¤2

£¤41

¬«54

Deck Site

Montana

IdahoOregon

Washington

MAP

AREA

Technical Exhibit 3

Albeni Falls Dam

Resource Maintenance Shop

Deck Location

Albeni Falls Dam

Hazard Tree Removal Contract

100 0 100 200 300 Feet

N

(/ 2

Deck

Location

P e n d O r e i l l e R i v e r

Technical Exhibit 4

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit to

DS#1

Quality Control Plan

Paragraph 1.5.1

Prior to start of work

1 copy Hard Copy CPS at Post Award

Conference

DS#2

Work Schedule

Paragraph 1.5.4. b

Prior to start of work

1 copy Hard Copy CPS at Post Award

Conference

DS#3

Security

Requirements

Paragraph 1.5.7

Prior to start of work

1 copy Hard Copy CPS at Post Award

Conference

DS#4

E-verify

Requirements

Paragraph 1.5.7

No more than 3 days from award

1 copy Digital Copy COR

DS#5

Insurance

Certificates

Paragraph 1.5.9

Prior to start of work

1 copy Hard Copy CPS at Post Award

Conference

DS#6

List of all equipment

Prior to start of work

1 copy Hard Copy CPS at Post Award

Conference

DS#7

Vehicle list

Prior to start of work

1 copy Hard Copy CPS at Post Award

Conference

DS#8

Deduction Logs

Paragraph 1.5.12.2

Completion of work

Material Logs CPS at Specified

Decking Location

DS#8

Invoice

Paragraph 1.5.15

Completion of work

1 copy Digital Copy CPS within 7 days of work completion

Technical Exhibit 5

Albeni Falls Project

Hazard Tree Removal

Tree Size Table

Recreation Area: Albeni Cove

ID Number

Species

DBH

(Inches)

Height

(Feet)

Disposition

1 Douglas Fir 15 88 Remove

2 Douglas Fir 13 64 Remove

3 Douglas Fir 14 78 Remove

4 Grand Fir 17 85 Remove

5 Grand Fir 18 120 Remove

6 Western Redcedar 18 105 Remove

7 Western Redcedar 22 115 Remove

8 Western Redcedar 7 48 Remove

9 Douglas Fir 25 128 Remove

10 Grand Fir 16 120 Remove

11 Grand Fir 8 46 Remove

12 Western Larch 13 99 Remove

Technical Exhibit 6

Technical Exhibit 7

Recreation Area: Priest River

(Inches)

1 Scotch Pine 24 64 Remove

2 Ponderosa Pine 22 84 Remove

3 Ponderosa Pine 32 157 Remove

4 Ponderosa Pine 43 157 Remove

5 Ponderosa Pine 29 137 Remove

6 Ponderosa Pine 26 117 Remove

7 Ponderosa Pine 26 109 Remove

8 Ponderosa Pine 40 114 Remove

9 Ponderosa Pine 38 130 Remove

10 Ponderosa Pine 35 135 Remove

11 Grand Fir 23 126 Remove

12 Ponderosa Pine 38 139 Remove

13 Water birch 6 43 Remove

14 Ponderosa Pine 23 109 Remove

15 Ponderosa Pine 37 127 Remove

16 Western Redcedar 13 74 Remove

17 Western Redcedar 7 61 Remove

18 Western Redcedar 7 50 Remove

19 Western Redcedar 14 79 Remove

20 Western Redcedar 18 99 Remove

21 Ponderosa Pine 30 132 Remove

22 Western Redcedar 15 85 Remove

23 Douglas Fir 24 130 Remove

24 Douglas Fir 18 106 Remove

25 Grand Fir 16 79 Remove

26 Ponderosa Pine 19 109 Remove

27 Ponderosa Pine 39 122 Remove

28 Douglas Fir 20 121 Remove

29 Douglas Fir 20 100 Remove

30 Douglas Fir 19 127 Remove

31 Ponderosa Pine 23 123 Remove

32 Douglas Fir 16 83 Remove

33 Ponderosa Pine 25 123 Remove

34 Douglas Fir 15 115 Remove

35 Western Redcedar 9 43 Remove

36 Douglas Fir 23 121 Remove

37 Western Redcedar 12 76 Remove

38 Ponderosa Pine 26 135 Remove

39 Ponderosa Pine 29 141 Remove

40 Western Redcedar 9 55 Remove

41 Douglas Fir 18 110 Remove

42 Western White Pine 40 129 Remove

43 Western White Pine 24 135 Remove

44 Western White Pine 14 79 Remove

45 Douglas Fir 20 114 Remove

46 Douglas Fir 14 129 Remove

47 Douglas Fir 19 98 Remove

48 Ponderosa Pine 30 147 Remove

49 Lodgepole Pine 16 140 Remove

50 Ponderosa Pine 32 149 Remove

51 Douglas Fir 29 160 Remove

52 Grand Fir 9 79 Remove

53 Ponderosa Pine 26 126 Remove

54 Ponderosa Pine 20 74 Remove

55 Ponderosa Pine 48 149 Remove

56 Ponderosa Pine 14 53 Remove

57 Ponderosa Pine 36 148 Remove

58 Ponderosa Pine 36 134 Remove

59 Ponderosa Pine 28 129 Remove

60 Ponderosa Pine 28 134 Remove

61 Scotch pine 14 40 Remove

62 Scotch pine 20 39 Remove

63 Douglas Fir 32 81 Remove

64 Black Cottonwood 13 69 Remove

65 Ponderosa Pine 26 83 Remove

66 Douglas Fir 29 95 Remove

67 Black Cottonwood 16 73 Remove

68 Black Cottonwood 10 54 Remove

69 Black Cottonwood 16 68 Remove

70 Black Cottonwood 14 64 Remove

71 Black Cottonwood 10 59 Remove

Technical Exhibit 8

Technical Exhibit 9

Recreation Area: Riley Creek

(Inches)

1 Western White Pine 16 93 Remove

2 Douglas Fir 24 120 Remove

3 Douglas Fir 24 128 Remove

4 Douglas Fir 20 130 Remove

5 Ponderosa Pine 18 109 Remove

6 Douglas Fir 11 41 Remove

7 Douglas Fir 21 52 Remove

8 Western Redcedar 18 86 Remove

9 Douglas Fir 14 84 Remove

10 Ponderosa Pine 34 126 Remove

11 Western Redcedar 17 80 Remove

12 Western White Pine 15 91 Remove

13 Ponderosa Pine 13 68 Remove

14 Western White Pine 20 90 Remove

15 Western Redcedar 13 64 Remove

16 Lodgepole Pine 15 51 Remove

17 Lodgepole Pine 12 51 Remove

18 Lodgepole Pine 10 33 Remove

Technical Exhibit 10

Technical Exhibit 11

Recreation Area: Springy Point

(Inches)

1 Western Redcedar 25 102 Remove

2 Western Redcedar 19 77 Remove

3 Western Larch 12 103 Remove

4 Black Cottonwood 25 96 Remove

5 Lodgepole Pine 16 100 Remove

6 Lodgepole Pine 11 87 Remove

7 Lodgepole Pine 17 87 Remove

8 Lodgepole Pine 13 76 Remove

9 Douglas Fir 8 42 Remove

Technical Exhibit 12

Technical Exhibit 13

Albeni Falls Project

Hazard Tree Removal

Tree Size Table

Recreation Area: Vista

ID Number Species

DBH

(Inches)

Height

(Feet) Disposition

1 Black Cottonwood 25 115 Remove

2 Black Cottonwood 25 108 Remove

3 Black Cottonwood 27 82 Remove

4 Douglas Fir 15 93 Remove

5 Black Cottonwood 22 98 Remove

6 Black Cottonwood 28 98 Remove

Technical Exhibit 14

9. DEFINITIONS AND ACRONYMS:

9.1 DEFINITIONS:

9.1.1 CONTRACTOR: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

9.1.2 CONTRACTING OFFICER: A person with authority to enter, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

9.1.3 CONTRACTING OFFICER REPRESENTATIVE: An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be announced at the post award conference and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor if that direction is within the scope of the contract, does not constitute a change, and has no funding implications.

This individual does NOT have authority to change the terms and conditions of the contract.

9.1.4 DEFECTIVE SERVICE: A service output that does not meet the standard of performance associated with the Performance Work Statement.

9.1.5 DELIVERABLE: Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

9.1.6 DIAMETER BREAST HEIGHT: A measurement of the diameter of a tree bole approximately four feet above ground level.

9.1.7 KEY PERSONNEL: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

9.1.8 PHYSICAL SECURITY: Actions that prevent the loss or damage of Government property.

9.1.9 QUALITY ASSURANCE: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

9.1.10 QUALITY ASSURANCE Surveillance Plan: An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

9.1.11 CONTRACTS PERFORMANCE SPECIALIST: The Government employee designated to evaluate the quality of services produced.

9.1.12 QUALITY CONTROL: All necessary measures taken by the Contractor to assure that the quality of the end-product or service shall meet contract requirements.

9.1.13 SUBCONTRACTOR: One that enters a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

9.1.14 WORKDAY: The number of hours per day the Contractor provides services in accordance with the contract.

9.1.15 WORK WEEK: Monday through Friday, unless specified otherwise.

9.1.16 FACILITY: Any Government building, structure, campsite, campsite feature, roadway, trail, equipment, or day use feature.

9.2 ACRONYMS:

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

CCE Contracting Center of Excellence

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

DA Department of the Army

DBH Diameter Breast Height

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

FAR Federal Acquisition Regulation

HIPAA Health Insurance Portability and Accountability Act of 1996

KO Contracting Officer

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAE Quality Assurance Evaluator

QAP Quality Assurance Program

CPS Contracts Performance Specialist

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit