W912DW23Q0008.pdf

PDF 1 MB Posted Jan 19, 2023

Attached to: (Sole Source) Washington State Patrol National Law Enforcement Telecommunications System (NLETS)
Solicitation number: W912DW23Q0008
Issued by: Department of the Army Corps of Engineers Engineering District Seattle

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LIBBY DAM PROJECT OFFICE

ALANA MESENBRINK

17877 HIGHWAY 37

LIBBY MT 59923-9703

TEL: (406) 293-7751 EXT. 252 FAX: 206-764-3681

REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER) 1

PAGE OF PAGES

1. REQUEST NO. 2. DATE ISSUED RATING

W912DW23Q0008 19-Jan-2023 5a. ISSUED BY

8. TO: NAME AND ADDRESS, INCLUDING ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this

Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State, and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e) (f)

SEE SCHEDULE

AMOUNT

% No. %

NOTE: Additional provisions and representations [ ] are [ ] are not attached.

13. NAME AND ADDRESS OF QUOTER (Street, City, County, State, and ZIP Code)

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF

QUOTATION

16. NAME AND TITLE OF SIGNER (Type or print) (Include area code)

TELEPHONE NO.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (REV. 6-95)

PREVIOUS EDITION NOT USABLE Prescribed by GSA FAR (48 CFR) 53.215-1(a)

THIS RFQ [ ] IS X[ ] IS NOT A SMALL BUSINESS SET-ASIDE

6. DELIVER BY (Date)

SEE SCHEDULE

AND/OR DMS REG. 1

UNDER BDSA REG. 2

4. CERT. FOR NAT. DEF.3. REQUISITION/PURCHASE

REQUEST NO.

USA ENGINEER DISTRICT, SEATTLE

ATTN: CENWS-CT

4735 EAST MARGINAL WAY SOUTH, BLDG. 1202

SEATTLE WA 98134-2388

9. DESTINATION (Consignee and address, including ZIP Code)

7. DELIVERY

[ ]X FOB

DESTINATION

[ ] OTHER

(See Schedule)

26-Jan-2023(Date)

PLEASE FURNISH QUOTATIONS TO THE ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS:10.

206-764-6573VINCENT E DANIELS

(Name and Telephone no.) (No collect calls)5b. FOR INFORMATION CALL:

d. CALENDAR DAYSc. 30 CALENDAR DAYSb. 20 CALENDAR DAYS12. DISCOUNT FOR PROMPT PAYMENT a. 10 CALENDAR DAYS

W912DW23Q0008

Section A - Solicitation/Contract Form

INSTRUCTIONS TO OFFERORS

1. The solicitation is “100% small business set-aside”. All work shall be in accordance with the Scope of Work (SOW), attachments, and all other terms and conditions herein.

2. Quotes shall be submitted per the following:

All emailed offers shall contain the RFQ title in the subject line and emailed to the following email address: vincent.e.daniels@usace.army.mil. For questions call (206)-764-6573.

Faxed quotations will NOT be accepted.

Quotes must set forth full, accurate and complete information, as required by this RFQ.

3. PROSPECTIVE OFFERORS: Contractors shall be registered in the System for Awards Management (SAM) prior to award of a contract or agreement resulting from solicitations.

“Registered in the System for Award Management (SAM) database” means that –

(1) The Offeror has entered all mandatory information, including the unique entity identifier and the EFT indicator, if applicable, the Commercial and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see subpart 4.14), into the SAM database;

(2) The offeror has completed the Core, Assertions, and Representations and Certification, and Points of contact sections of the registration in the SAM database;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The Offeror will be required to provide consent for TIN validation to the Government as a part of the SAM registration process.

(4) The Government has marked the record “Active”.

This rule more efficiently implements the Debt Collection Improvement Act of 1996, as it requires contractors to be registered in SAM for consideration of future solicitations, awards, and payment. Registration is required prior to award of any contract, basic agreement, basic ordering agreement, or blanket purchase agreement from a solicitation. LACK OF REGISTRATION IN THE SAM DATABASE WILL MAKE AN OFFER INELIGIBLE FOR AWARD. The web site may be accessed at www.sam.gov.

SAM Priority Processing Request: The notarized letter must have both the vendor signature page AND the notary signature page signed. If missing a signature (or other required data) GSA will reject the letter. This will cause the review and activation of the account will be delayed further. Any prioritization requests received on Friday are subject to delays because of the weekend. For a request you send on Friday afternoon, you may not receive your response until Monday morning.

4. ELECTRONIC FUNDS TRANSFER (EFT): Effective 99 Jun 01, the Government will make all payments by

EFT (unless the Government VISA credit card is accepted). The only exceptions are: 1) Foreign Vendors, 2) Government Agencies, and 3) One time payments. The EFT forms and instructions are on the USACE Finance Center (UFC) Web Page; www.fc.usace.army.mil. The UFC point of contact for this action is Mr. Kevin J.

Heath, kevin.j.heath@usace.army.mil, (901) 873-9135.

5. All questions resulting from this RFQ shall be submitted by close of business (2:30 p.m., Pacifc, Local Time) two (2) days prior to the closing date.

6. Award will be made to the quote conforms to the requirements of the solicitation.

7. Required Submittals:

Signed and dated STANDARD FORM 18 (Solicitation/Contract/Order for Commercial Items).

Signed and dated STANDARD FORM 30 (Amendment of Solicitation/Modification of Contract), if applicable, for any Amendments to the solicitation.

Completed provisions, including:

a) 52.212-3: OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL

ITEMS (OCT 2018) ALTERNATE I (OCT 2014)

b) 52.219-28: POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION (JULY 2013)

Completed pricing information Bid Schedule for all CLIN items.

8. The contractor is required to provide the following information with your quote:

Federal Taxpayer’s ID Number:

DUNS Number:

Cage Code Number This requires registration in SAM, web site for registration is www.sam.gov.

Remit to Address:

Company Name:

Address:

City/State/Zip:

Phone & Fax Numbers:

Point of Contact:

E-Mail Address:

All quoted items must meet the requirements of the Request for Quote (RFQ) including specifications stated in all attachments.

IAW FAR 12.205(b), offerors may propose more than one product (as determined by the Contracting Officer) that will meet a Government need in response to solicitation(s) for commercial items. The quote shall be determined acceptable based on the date and time received. The contracting officer shall evaluate each product as a separate offer. The contractor should list any special features or warranty information applicable to the quoted product(s).

ANNOUNCEMENT TO OFFERORS

Due to recent national events Seattle District US Army Corps of Engineers shall be conducting business under heightened security for the foreseeable future.

Access to Federal Center South, 4735 E Marginal Way S, Building 1202, Seattle, WA 98124 will be through the front lobby only. The building is under Federal Protective Service, which means that persons entering the facility are subject to inspection; including purses, packages, etc. All deliveries shall be thoroughly inspected. In addition, visitors may be required to be escorted by Corps personnel while in the building.

For any questions please contact the Contract Specialist assigned to your project or check our website at www.nws.usace.army.mil for up-to-date information.

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 10 Months WSP NLETS Service

FFP

FOB: Destination

PSC CD: DG11

NET AMT

0002 1 Job WSP NLETS Service Overage Calls

FFP

0003 1 Job WSP NLETS Radio Training

FFP

1001 3 Months OPTION WSP NLETS Service

FFP

1002 1 Job OPTION WSP NLETS Service Overage Calls

FFP

1003 1 Job OPTION WSP NLETS Radio Training

FFP

2001 9 Months OPTION WSP NLETS Service

FFP

2002 1 Job OPTION WSP NLETS Service Overage Calls

FFP

2003 1 Job OPTION WSP NLETS Radio Training

FFP

3001 12 Months OPTION WSP NLETS Service

FFP

3002 1 Job OPTION WSP NLETS Service Overage Calls

FFP

3003 1 Job OPTION WSP NLETS Radio Training

FFP

4001 12 Months OPTION WSP NLETS Service

FFP

4002 1 Job OPTION WSP NLETS Service Overage Calls

FFP

4003 1 Job OPTION WSP NLETS Radio Training

FFP

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Washington State Patrol

National Law Enforcement Telecommunications System (NLETS) 2022-2026

Part 1

GENERAL INFORMATION

1. GENERAL: This is a non-personnel services contract to provide additional personal safety for approximately

20 U.S. Army Corps of Engineers (Corps) employees with citation authority (Citation Officer) in the Seattle District (NWS). Citation Officers require the services of the Washington State Patrol (WSP) to legally request personal information from one of eight dispatch centers located within the State of Washington Citation Officers are authorized to contact a WSP dispatch center by radio, telephone or email to request an individual’s personal information including but not limited to; name, address, make of car, vessel, date of birth, eye color and age. This service enhances the overall safety of the Citation Officer while carrying out their duties when enforcing Title 36 Code of Federal Regulations, Chapter 3, Part 327 (Title 36) on land and waters managed by the Corps. The Government shall not exercise any supervision or control over the Contractor’s agents. The Contractor is the single-source provider of this service. There is no other form of competition.

1.1. Description of Services/Introduction: The Contractor shall provide up to two dispatch communications training sessions per calendar year to all new Citation Officers or those needing a refresher authorizing access to the WSP Telecommunications System. This required training is to instruct Citation Officers on how to properly contact a WSP dispatch center by radio, telephone or email to request personal information. Personal information may include a driver’s license plate number or vessel registration number for the purpose of identifying someone who has violated the rules and regulations of Title 36 or for emergency purposes where law enforcement is needed in order for a Citation Officer to safely perform his or her Visitor Assistance duties. The Contractor agrees to dispatch an officer or contact the local law enforcement if an officer is unable to respond to a call from the Corps in a timely manner.

Citation Officers who have completed the mandatory training will be authorized to contact any one of the WSP’s eight dispatch centers for help in identifying a person’s vehicle or vessel registration number to process collateral forfeiture citations and written warnings or to gather information for emergency purposes. Upon completing training the WSP shall issue all new Citation Officers a 5-digit personal identification number (PIN) to identify each officer as having completed the training program. PIN’s may not be transferred or used for personal use.

The Contractor is NOT responsible for supplying the Corps with equipment, supplies, transportation, tools, materials, supervision, and other items associated with requesting personal information. The Contractor is responsible for keeping a log of all calls requested by the Corps for review by a Contracting Officer Representative (COR) for auditing purposes to ensure the scope of work is being performed to the satisfaction of the Corps.

1.2. Background: The Contractor has provided this service and training over the past several years and

Citation Officers are authorized to contact the Contractor’s dispatch offices by mobile radio or land line.

1.3. Objectives: The Corps requests to:

Provide approximately 20 Citation Officers authorization to request personal information from the Contractor to aid in the enforcement of Title 36 Code of Federal Regulations. Personal information is restricted to a vehicle owner’s name, age, date of birth, address, height, and eye color and if the individual is wanted for a felony by another law enforcement agency.

The Contractor shall inform all requesting rangers with information on an individual including wants, warrants, or other information including stolen vehicles and/or property, to enhance a Park Ranger’s overall safety while carrying out his/her duties on land and waters managed by the Corps in the Seattle District.

Personal information received by the purchaser’s agents may be used to issue a collateral forfeiture citation or written warnings.

Provide mandatory initial and refresher radio training to all Citation Officers in the Seattle District who require the training and are authorized by the District Commander to carry out the duties and responsibilities as citation officers.

1.4. Scope: Services including providing dispatch services for approximately 20 Citation Officers. In addition, the Contractor shall provide up to two training sessions per calendar year to all new Citation Officers to include those who may need a refresher. Upon completion of the Contractor’s radio training, Citation Officers completing the training will be assigned a PIN identifying each Citation Officer as having legal access to sensitive information. The Contractor will charge the Corps a fixed monthly fee for this service. An additional firm-fixed price payment for the required training will be charged upon completion of service by the Contractor.

1.5. Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four

(4) 12-month option year(s) to begin from the date of award.

Base Year: 1 February 2023 - 31 January 2024 Option Year 1: 1 February 2024 - 31 January 2025 Option Year 2: 1 February 2025 - 31 January 2026 Option Year 3: 1 February 2026 - 31 January 2027 Option Year 4: 1 February 2027 - 31 January 2028

1.6. General Information:

1.6.1. Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS.

The Contractor will make a log for each request for information on a subject or vehicle made by the Corps, and will make those logs available to the Corps upon request for audit purposes only.

The Contractor is to notify the Corps if improper protocol is being used by a Citation Officer.

The Contractor has the right to refuse service to the Corps if higher priority radio traffic is already in progress. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor may require the Citation Officer to use standardized communication procedures.

The Corps agrees to notify the Contractor when a Citation Officer authorized to request personal information leaves NWS. The Contractor is to remove that Citation Officer from the Corps’ authorized list.

The Corps and the Contractor agree to a zero tolerance policy for improper use of the Contractor’s services and that all laws, rules and regulations of the Federal Communications Commission (FCC) will be strictly adhered to.

The Contractor’s quality control program is the means by which they assure that their work complies with the requirement of the contract. The QCP shall be delivered to the contracting officer’s representative (COR) within thirty (30) days from contract award.

1.6.2. Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan focuses on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. Performance Standards are outlined within the Performance Requirements Summary (Technical Exhibit 1) which defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3. Recognized Holidays: Contractor is required to perform services on holidays.

New Year’s Day Labor Day Martin Luther King Day Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

Hours of Operation: The Contractor is responsible for providing radio or phone support 24 hours a day/7 days a week/ 365 days per year to Citation Officers.

1.6.4. Place of Performance: The services to be provided the purchaser under this contract are for Albeni

Falls Dam, Chief Joseph Dam, Lake Washington Ship Canal, Mud Mountain Dam, and Libby Dam areas which utilize each of the Contractor’s eight dispatch offices including Tacoma, Yakima, Bellevue, Spokane, Vancouver, Wenatchee, Marysville, and Bremerton Washington facilities.

1.6.5. Type of Contract: The Government will award a firm-fixed price contract with a base year and 4 option years for services outlined in section 1.1 Description of Services. Both basic services and annual radio training will be billed on a monthly basis.

1.6.6. Security Requirements:

All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by District Security Office, Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.6.7. Physical Security: N/A

1.6.7.1. Key Control: N/A

1.6.7.2. Lock Combinations: N/A.

1.6.8. Special Qualifications: The Contractor is responsible for ensuring that all agents who operate the eight dispatch centers and conduct mandatory Citation Officer training are professionally certified during the execution of this contract.

1.6.9. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the contracting officer will apprise the Contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10. Contracting Officer Representative (COR): The COR will be identified by separate letter. The

COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies: coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11. Key Personnel: Contract Manager: The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternates, who shall act for the Contractor when the manager is absent, shall be designated in writing to the contracting officer. The contract manager or alternate must have full authority to act for the Contractor on all matters relating to the daily operation of this contract. The contract manager shall maintain a workforce to complete work in accordance with the time and quality standards contained here under. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or an alternate shall be available 24 hours a day seven days a week including all major holidays.

1.6.12. Identification of Contractor Employees: Persons employed by the Contractor known here as the

Washington State Patrol must have graduated from high school or have a GED equivalent, be at least 18 years of age and agree to a polygraph examination prior to working for the Contractor.

All persons or agents of the Contractor agree to have a background check prior to working for the Contractor and must declare in writing if they have ever been in possession of any illegal drug while living in the state of Washington. “Possession” is defined as having actual physical control of any illegal (non-prescribed) drug for personal use. “Use” is defined as trying, testing, or experimenting, which includes, and is not limited to tasting, smoking, injecting, absorbing, sniffing, or inhaling. All new employees seeking employment with the Contractor must notify the Contractor prior to employment if they have ever been convicted of a felony.

1.6.13. Contractor Travel: The Contractor will not require travel costs.

1.6.14. Other Direct Costs: N/A.

1.6.15. Data Rights: The Government does NOT have rights to review NCIC (National Crime

Information Center) documents. The purchaser has requested to review the transmission logs for radio or land line phone requests made by agents of the purchaser for auditing purposes only and to cross check the monthly service fees charged to the purchaser.

1.6.16. Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17. Phase In/Phase Out Period: N/A.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. All persons with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). A COR is an agent of the U.S.

Government appointed by the contracting officer to administer contracts. Such appointments shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Any actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). A QASP is an organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. The person that enters into a contract with a prime Contractor. The

Government does not have privacy of contract with the subContractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS: Acronyms used in the PWS and what they represent.

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer’s Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer LE Law Enforcement NCIC National Crime Information Center NLETS National Law Enforcement Telecommunications System OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs ORI Originating Agency Identifier PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit WSP Washington State Patrol

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will not provide any services to the Contractor.

3.2. Facilities: The Government will not provide any facilities or equipment to the Contractor.

3.3. Utilities: The Government will not provide any utilities to the Contractor.

3.4. Equipment: The Government will not provide any equipment including scanners or fax machines.

3.5. Materials: The Government will not providing the Contractor with any materials.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor will furnish approximately 20 park rangers who possess the Contractors 5 digit pin number access to the Contractors dispatch centers in the state of Washington personal information on individuals including their legal residence, name, and date of birth while acting within the scope as park rangers employed by the U.S. Army Corps of Engineers, Seattle District. Only properly trained park rangers will be authorized to call the Contractors dispatch centers.

4.2. Secret Facility Clearance: The Contractor will not possess or be granted a clearance rating of SECRET from the Defense Security Service.

4.3. Materials: The Contractor will not be provided any materials by the Government to perform this work.

4.4. Equipment: The Contractor will not be provided any equipment by the Government to perform the requirements listed in the Performance Work Statement (PWS).

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The Contractor shall provide mandatory refresher or initial training to all Park Rangers employed in Seattle District and who are identified as requiring this service. The two hour radio training is to instruct agents of the purchaser how to properly access the Washington State Police (WSP) radio frequencies to request personal information. Park Rangers trained in radio protocol will receive from the Contractor a personal five (5) digit pin number authorizing rangers permission to contact one of eight dispatch centers located in Washington State for the sole purpose of identifying a park visitors vehicle information or information from a vessels registration number to process their collateral forfeiture citations or to gather information for emergency purposes while acting within the scope of their jobs as park rangers in the Seattle District.

5.2. Logging Calls. The Contractor is responsible for keeping a log of all calls made by the purchaser for review by a contracting officer representative (COR) for auditing purposes to ensure the scope of work is being performed to the satisfaction of the purchaser.

5.3. CONTRACTOR MANAGEMENT REPORTING (CMR): The Office of the Assistant Secretary of the

Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor labor hours (including subContractor labor hours) required for performance of services provided under this contract with the Washington State Patrol via secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at: http://www.ecmra.mil/.

The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub- Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost;

(10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

5.4. The Contractor shall report and record all calls requested by the purchaser on the monthly invoice statement within ten days after the end of each calendar month.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS) NA.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1

Performance Requirements Summary The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement) Standard

PERFORMANCE

THRESHOLD

(THIS IS THE MAXIMUM

ERROR RATE. IT COULD

POSSIBLY BE “ZERO

DEVIATION FROM

STANDARD”)

Method of Surveillance

PRS # 1.

Basic Services: The Contractor shall authorize approximately 20 Park Rangers employed as agents of the U S Army Corps of Engineers, Seattle District access to 8 dispatch centers 24 hours a day/7 days a week/365 days a year as outlined in Section 1.6.4 Hours of Operation and section 1.6.5 Place of Performance to request personal information on the ownership of a vessel or vehicle. This information may include a person’s full name, legal residence, age, date of birth, hair and eye color, height and weight or other key information to assist agents of the government by providing an additional measure of safety while they carry out their duties as rangers for the Corps of Engineers.

The Contractor provides 24 hours a day 7 days a week/365 days per year radio and phone request support coverage for approximately 20 US Army Corps of Engineers, Seattle District park rangers.

Zero deviation from the standard.

COR monthly review of the Consolidated Monthly Offence Incident Report.

PRS# 2.

Mandatory Radio Training:

The Contractor shall provide mandatory refresher or initial training to all new U.S. Army Corps of Engineers, Seattle District Park Rangers who are identified as requiring this service on the procedures for requesting their information by radio or by land line.

Rangers who complete the Contractor’s radio training will receive a 5 digit pin number identifying that ranger as having completed the Contractors training program.

The Contractor shall provide all authorized U.S.

Army Corps of Engineers, Seattle District Park Rangers a radio refresher class or initial (2 hour) radio training for the duration of this contract.

Zero deviation from the standard.

COR Log Review

PRS# 3.

Access to 8 Dispatch Centers The Contractor shall authorize agents of the Government to call into one of the eight Dispatch Centers using a mobile radio or phone for information to ensure the rangers safety while enforcing the Governments rules and regulations of Title 36, Section 327 Code of Federal Regulations.

150 calls per month through the Contractors Dispatch Centers.

Zero deviation from the standard.

COR monthly review of the Consolidated Monthly Offence Incident Report

PRS# 4.

Wants and Warrants.

The Contractor shall inform the requesting ranger with information on an individual including “wants, warrants, or other information such as stolen vehicle and or property, to enhance a Park Ranger’s overall safety while carrying out his/her duties of enforcing Title 36 on land and waters managed by the Corps of Engineers. If the Contractor cannot respond in a timely manner the Contractor shall contact other law enforcement agencies in the area where the ranger is calling from to assist that ranger with his/her request for information at no additional charge to the purchaser.

The Contractor shall inform the requesting ranger with information on any individual including “wants, warrants, or other information pertinent to the rangers safety.

Zero deviation from the standard.

COR monthly review of the Consolidated Monthly Offence Incident Report

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

DELIVERABLE FREQUENCY # OF COPIES MEDIUM/FORMAT SUBMIT TO

Monthly Billing Invoice to include the number of calls made per month and service fee.

Billing Invoices are to be received by the 5th of every month, within 30 days of contract award, etc.

One original and one copy provided, by the 5th of every month, within 30 days of contract award.

Paper (hard copy) by mail.

U.S. Army Corps of Engineers Attn: Courtney Kern 4735 East Marginal Way S.

Seattle, WA 98134

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government 1003 Destination Government Destination Government 2001 Destination Government Destination Government 2002 Destination Government Destination Government 2003 Destination Government Destination Government 3001 Destination Government Destination Government 3002 Destination Government Destination Government 3003 Destination Government Destination Government 4001 Destination Government Destination Government 4002 Destination Government Destination Government 4003 Destination Government Destination Government

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-FEB-2023 TO

31-JAN-2024

N/A LIBBY DAM PROJECT OFFICE

ALANA MESENBRINK

17877 HIGHWAY 37

LIBBY MT 59923-9703

(406) 293-7751 EXT. 252

960302

0002 POP 01-FEB-2023 TO

31-JAN-2024