Amendment_0003_W912DW19R0024.pdf

W912DW19R0024

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0003

1. This amendment three (0003) provides for the following changes:

a. Revised Performance Work Statement (PWS), dated 20 June 2019 to be replaced in its entirety.

b. Revised Price Schedule dated 20 June 2019 to be replaced in its entirety in PDF and Excel formats.

c. INSTRUCTIONS TO OFFERORS – COMMERICAL ITEMS (Addendum to FAR 52.212-1 (DEVIATION 2018-O0018) has been updated to remove the hard copy technical requirement and specify the ProjNet inquiry due date.

2. The proposal submittal time and date of Monday, July 8, 2019 at 2:00:00 p.m. LOCAL TIME remains the same.

3. The attached revised sections are to be replaced in their entirety. Specifications changes are generally identified, for convenience, either by strikeout for deletions, and double underlining of text for additions or a single dark line in the margin. All portions of the revised sections shall apply whether or not changes have been indicated.

4. NOTICE TO OFFERORS: Offerors must acknowledge receipt of this amendment by number and date on offer.

The following have been modified:

SECTION SF 1449 - CONTINUATION SHEET

TABLE OF CONTENTS

The Table of Contents has changed from:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 1 Enclosure 1 - Methods

Requiring DoD ELAP Certification

Attachment 2 Enclosure 2 - Letter of Commitment

1 30-MAY-2019

Attachment 3 Preaward Survey 2 05-JUN-2019 Attachment 4 Past Performance

Questionnaire

5 30-MAY-2019

Attachment 5 Performance Work Statement

51 13-JUN-2019

Attachment 6 Price Schedule 24 07-JUN-2019 to:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 1 Enclosure 1 - Methods

Requiring DoD ELAP Certification

Attachment 2 Enclosure 2 - Letter of Commitment

1 30-MAY-2019

Attachment 3 Preaward Survey 2 05-JUN-2019 Attachment 4 Past Performance

Questionnaire

5 30-MAY-2019

Attachment 5 Performance Work Statement

51 20-JUN-2019

Attachment 6 Price Schedule - Excel 24 20-JUN-2019 Attachment 7 Price Schedule - PDF 24 20-JUN-2019

The following have been modified:

INSTRUCTIONS TO OFFERORS

INSTRUCTIONS TO OFFERORS – COMMERICAL ITEMS

(Addendum to FAR 52.212-1 (DEVIATION 2018-O0018)

GENERAL PROCEDURES AND REQUIREMENTS

This requirement is for Analytical Services and will be acquired through the use of the Simplified Acquisition Procedures in accordance (IAW) FAR Part 13. Offerors must follow the instructions contained herein and in FAR provision 52.212-2, Evaluation of Commercial Items.

Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements as identified in 52.212-2 in order to be eligible for award. There will be no public opening of the proposals received as a result of this solicitation.

NOTE: Failure to meet a requirement may result in an offer being ineligible for award.

PROPOSAL COMPOSITION

The proposal shall be submitted in two volumes as follows:

i. Volume I – Technical Proposal (to include Factors A and B)

ii. Volume II – Price (to include Factor C)

FORMAT AND CONTENT

FORMAT

Proposal Format:

Pages containing text are expected to be 8 ½ x 11 inches with at least one-inch margins at the top, bottom, and both sides. Larger format drawings or tables may be added by folding them to fit within the binder. Paragraphs should be separated by at least one blank line. A standard 12-point font in either Arial or Times New Roman fonts is recommended.

The proposal shall be submitted in two separate volumes, one containing the Technical information and the other containing the Price information. All information shall be confined to the appropriate volume. In order to reduce size, confine the volumes to recent and relevant information and documentation sufficient to provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation. Proprietary information shall be clearly marked.

CONTENT

Volume I: Technical (See FAR provision 52.212-2, Evaluation – Commercial Items, for detailed Evaluation Factors information)

The Technical volume shall be submitted as a separate PDF document and include a response for the following subfactors for Factor A:

1. DoD ELAP- Certifications

2. Data Validation

3. Capability

Factor B - Past Performance Questionnaire(s), if applicable, should be submitted with Volume 1.

DO NOT INCLUDE PRICE INFORMATION IN THE TECHNICAL VOLUME

Volume II: Price

The Factor C price volume shall be in a separate PDF file and include the following sections:

1. Cover Letter with DUNS Number, CAGE Code, and Tax ID Number

2. Signed and dated Standard Form 1449 (Commercial Solicitation)

3. Complete Price Schedule - Contract Line Item Numbers (CLINs) with unit price, quantity, and extended price. All extensions of the unit prices shown will be subject to verification by the Government. In case of discrepancy between the unit price and the extended price, the unit price will govern.

4. Pre-Award Survey Information

5. Representations, Certificates and Other Statements of Offerors (see SAM Registration

Below)

6. Acknowledgement of any amendments issued (amendment number and date acknowledged by Offeror).

BASIS FOR AWARD

The Government reserves the right to accept other than the lowest priced offer or to reject all offers. Award will be made to the Offeror providing the best value to the Government based on an integrated assessment of the evaluation factors identified in FAR provision 52.212-2, Evaluation, Commercial Items.

PROPOSAL SUBMISSION

Proposals must be received no later than the date and time identified in Block 8 of the SF1449. Plainly mark the proposal package “Proposals for Solicitation Number:

W912DW19R0024, DO NOT OPEN”

Hand-delivery/Fed-Ex/UPS or other commercial carrier:

U.S. Army Corps of Engineers, Seattle District Attn: Lorraine Laurente

CENWS-CTA

4735 E. Marginal Way South Seattle, WA 98134-2388

Mail:

U.S. Army Corps of Engineers, Seattle District Attn: Lorraine Laurente, Contract Specialist

CENWS-CTA

PO Box 3755 Seattle, WA 98124-3755

Note: Commercial carriers will not deliver proposals to P.O. Boxes.

ATTENTION:

Please allow sufficient time to allow for heightened security at Government installations and to get to Building #1202. Allow time to park, pass through a metal detector, sign in, and receive a building pass at the Federal Center South Building. From there, you will be directed to the USACE Oxbow Building (#1202) which sits behind the Federal Center South Building.

Report to the Security Desk in the lobby of the USACE Oxbow Building (#1202) and call Sonia Frees, Procurement Technician, at 206-764-3516, or Lorraine Laurente, Contract

Specialist, at 206-764-6662. A Contracting representative will come down and accept your Proposal.

A proposal is not received by the Government until it is in the physical possession of a representative of the Contracting office. Security guards and other non-contracting personnel are NOT authorized to accept proposals on behalf of the Government. Note that official receipt of a proposal shall be in accordance with FAR 52.212-1.

Note: If delivery is by any means other than Hand Delivery, please check prior to the due date and time to ensure that your Proposal has arrived on time.

The offer must submit the following number of copies of each volume:

PROPOSAL HARDCOPIES CD

Volume I (Technical) One Original N/A One CD Volume II (Price) One Original One CD

Volume I – Technical Proposal, one original and one CD copy for a total of two items submitted for Volume I.

Volume II– Price Proposal, one original and one CD copy for a total of two items submitted for Volume II.

It is your responsibility to verify that the package was received in a timely manner. No faxed proposals will be accepted.

PPROPOSAL MUST BE VALID FOR 60 DAYS

SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATION REQUIRED

If not registered, please visit www.sam.gov . Lack of registration in the SAM Database will make an offeror ineligible for award.

Have you completed your FAR 52.212-3 Representations and Certifications on-line at www.sam.gov? If your Reps and Certs have not been completed on-line in SAM, please complete the full text of FAR 52.212-3 clause within this solicitation and return it with your proposal.

TAXES

In accordance with FAR Part 29.3 – STATE and LOCAL TAXES, and per Title 4 of the US Code 104-107, the Government is exempt from paying local and state taxes. Exempt tax identification number is 91-0828090.

QUESTIONS

All inquiries regarding this solicitation are to be submitted via ProjNet. Telephone and email inquiries will not be accepted. ProjNet is a web-based program that allows bidders to post questions regarding the solicitation and to view all questions by other bidders and answers by USACE. ProjNet can be accessed at http://www.projnet.org/projnet

To submit and review bid inquiry items, bidders will need to be a current registered user or self-register into the system. To self-register go to web page, click BID tab select Bidder Inquiry, select agency USACE, enter Key for this solicitation listed below, and your e-mail address, click login. Fill in all required information and click create user. Verify that information on next screen is correct and click continue.

From this page you may view all bidder inquiries or add inquiry.

Bidders will receive an acknowledgement of their question via email, followed by an answer to their question after it has been processed by our technical team.

The Solicitation Number is: W912DW-19-R-0024

The Bidder Inquiry Key is: PP7KCG-272ECU

The Bidder Inquiry System will be unavailable for new inquiries five (5) calendar days prior to proposal submission in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary.

Offerors are requested to review the specification in its entirety, review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

The call center operates weekdays from 8AM to 5PM U.S. Central Time Zone (Chicago). The telephone number for the Call Center is 800-428-HELP.

PRICE SCHEDULE

Please see attached Price Schedule in Excel Format and Adobe PDF to assist in submitting your proposal in response to this Request for Proposal W912DW19R0024.

We request you submit your pricing in both Excel and Adobe PDF formats.

(End of Summary of Changes)

SEE ADDENDUM

(No Collect Calls)

W912DW19R0024 07-Jun-2019

b. TELEPHONE NUMBER

206-764-6662

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 08 Jul 2019

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912DW9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

LORRAINE LAURENTE

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USA ENGINEER DISTRICT, SEATTLE

ATTN: CENWS-CT

4735 EAST MARGINAL WAY SOUTH, BLDG. 1202

SEATTLE WA 98134-2388

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$15,000,000

NAICS:

541380

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF54

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

PERFORMANCE WORK STATEMENT

U.S. ARMY CORPS OF ENGINEERS

Seattle District

ANALYTICAL & DATA VALIDATION SERVICES FOR

ENVIRONMENTAL SAMPLE ANALYSIS

16 MAY 2019

12 JUNE 2019

20 JUNE 2019

USACE Contact Information Physical Address: 4735 East Marginal Way South

Seattle, WA 98134-2329 Mailing Address: P.O.B. 3755

Seattle, WA 98124-3755

TABLE OF CONTENTS

Contents

1 CONTRACT DESCRIPTION

1.1 Introduction

1.2 DESCRIPTION OF WORK

1.3 OBJECTIVE

2 REQUIREMENTS

2.1 DoD ELAP and State Accreditations/Certifications

2.2 Compliance with the Department of Defense Quality Systems Manual (QSM)

2.2.1 Other Regulations

2.3 Detection Limit Studies

2.4 Availability of Results from Laboratory Information System

2.5 Services

2.5.1 Hazardous and Toxic Waste Analyses

2.5.2 Substances

2.5.3 Water

2.5.4 Per-and Polyfluorinated Alkyl Substances (PFAS)

2.5.5 Turnaround Time

2.6 Data Validation

2.6.1 Inputs and Outputs of Data Validation

3 SECTION 3 LABORATORY RESPONSIBILITY

3.1 Contract Modifications .................................................................. Error! Bookmark not defined.12

3.2 Sample Shipping Deficiencies

3.3 Sample Container and Shipment Services

3.4 Sample Receipt and Chain-of-Custody

3.5 Analytical Holding Times

3.6 Hazardous Materials Management and Laboratory Safety

3.7 Release of Information

3.8 Subcontracting

3.9 Liaisons

3.9.1 Contractor Liaison

3.9.2 Government Liaison

3.10 Quality Assurance Surveillance Plan (QASP )

3.11 Three-Phase Quality Control Reviews

4 SECTION 4 NON-CONFORMANCE TO CONTRACT

4.1 Precision/Bias, Accuracy, Representativeness, Completeness, Comparability and Sensitivity ... 15

4.2 Deliverables

4.3 Rejection of Data

4.4 Regulatory and Statutory Compliance

5 SECTION 5 DELIVERABLES

5.1 Data Reports

5.1.1 Preliminary Data

5.1.2 Summary Data Packages (“Stage 2a”)

5.1.3 Raw Data Package (“Stage 4”)

5.1.4 Non-Routine Analysis

5.2 Electronic Data Deliverables (EDDs)

5.2.3 SEDD 2a (or later)

5.2.3 ADR Files

5.2.4 Excel Files

6 SECTION 6 INVOICING

Attachment 1 Test Descriptions and Methods Attachment 2 Definitions & Acronyms Attachment 3 (A,B) Non-Conformance Reporting Attachment 4 Adobe® Deliverable Requirements Attachment 5 CHEMISTRY SUPPLEMENT Attachment 6 Data Validation Report Format

1 CONTRACT DESCRIPTION

1.1 Introduction

This contract will be a firm fixed price “Single Award Task Order Contract” (SATOC), with a base period and four one year option periods.

1.2 DESCRIPTION OF WORK

In executing investigation and remediation of hazardous and toxic waste projects, navigational and dredging projects, the U.S. Army Corps of Engineers (USACE), Seattle District (NWS) has need for an analytical laboratory to provide chemical analysis of the following matrices:

Soil Water Sediment Air Biota Chemical products Solid materials

This SATOC will be in support of work assigned to USACE, NWS for hazardous, toxic and radioactive waste (HTRW) remediation projects for both civilian and military agencies of the Federal Government. The Government will collect all samples under this contract. Samples are anticipated to be submitted from, but not limited to, the states of Washington, Oregon, Idaho, Montana, and California. The average task order will require the Offeror to have the capability to receive (but is not limited to) 10 or more samples a day for 7 or more contiguous days. During high workload events, the Government will engage in increased communication to ensure proper task order/project success. This contract is for environmental laboratory analysis and data validation associated with activities mandated by the Defense Environmental Restoration Program (DERP), Superfund, Brownfields, Formerly Utilized Defense Sites (FUDS), environmental cleanup activities under the Base Realignment and Closure (BRAC) Program, for its Army and Air Force customers, Department of Homeland Security and the Federal Emergency Management Agency (FEMA), and other environmental and homeland security laws and regulations requiring support activities for military installations, USACE civil works projects, and work for other agencies.

Other environmental laws and regulations governing environmental laboratory analysis and data validation include, but are not limited to, the Federal and state versions of the Clean Air Act; the Clean Water Act; the Toxic Substances Control Act (TSCA); the Comprehensive Environmental Response, Compensation and Liability Act (CERCLA); the Resource Conservation and Recovery Act (RCRA); Underground Storage Tank (UST) regulations; and Section 515(a) of PL 106-554 (the Data Integrity Act) as implemented by OSD memorandum, Ensuring Quality Information Disseminated to the Public by the Department of Defense, February, 2003.

1.3 OBJECTIVE

The objective of this contract is to: 1) obtain chemical data that is technically valid, of known quality, and legally defensible, that will meet and/or exceed both overall and project-specific Data Quality Objectives (DQOs) for each task order; and 2) assess the chemical data’s quality by an independent third party, known henceforth as the data validation contractor, by the performance of full data verification and validation against criteria established within the analytical method, the Department of Defense Quality Systems Manual (DoD QSM), any task order specific DQOs, and as documented in the UFP-QAPP. Analytical test methods specific to this contract are located in Attachment 1.

2 REQUIREMENTS

The Contractor shall provide all labor, materials, tools, supplies, equipment, transportation, and services to accomplish the task order objectives in accordance with the base contract and respective task order requirements. The Contractor shall provide professional scientific and technical services to perform bioassay, chemical analysis and physical testing for the matrices specified in Section

1.2. The Contractor shall perform and assume all responsibility for the precision, accuracy, completeness, comparability and sensitivity of the analysis including assessing the data’s quality by the data validation contractor performance of full data verification and validation. The term of this contract will be from date of award through a period not to exceed five (5) years; one (1) base year and four (4) one year option periods.

2.1 DoD ELAP and State Accreditations/Certifications

The Contractor shall maintain DoD ELAP accreditation for each method specified in the QSM and in accordance with this PWS. Within ten (10) business days of contract award, the Contractor shall provide a copy of the current DoD ELAP certificates for each method. Certificates must clearly indicate both the fields of testing including scope of accreditation, and expiration date. The Contractor shall immediately notify the Government and furnish a copy of the DoD ELAP certification to the Project Chemist and COR when using a new or different subcontractor to execute a method under this PWS. Loss of accredited status, at any time during the term of the contract, may result in termination of the contract. The Government will verify DoD ELAP certification prior to award of each task order and option year. The Contractor is permitted five (5) business days to correct any deficiencies in accreditation status when notified by the Government.

Necessary state accreditations will be specified in task orders. The Contractor will be required to furnish a copy of the state accreditations prior to issuance of a task order.

2.2 Compliance with the Department of Defense Quality Systems Manual

(QSM)

USACE may use environmental data to accomplish one or more of the following:

Determine whether a chemical substance is present in an environmental sample at or above some threshold value or action level;

Verify that a pollutant concentration remains below a permit limit;

Evaluate potential risks to human health or the environment;

Monitor changes in concentrations of contaminants; or Determine the effectiveness of remediation activities.

Contractor shall comply with the technical requirements addressed in the current version of the DoD QSM at time of task order performance. The Government will clearly state within a task order any deviation from DoD QSM. If there is a conflict between the DoD QSM or the method, and the task order, the task order shall take precedence for the execution of work under that task order only.

2.2.1 Other Regulations

The Contractor and all of its subcontractors utilized under this contract shall adhere to all applicable federal and state worker safety regulations.

2.3 Detection Limit Studies

The Contractor must be able to achieve the reporting limit, detection limit, and practical quantitation limit (PQL), if warranted, for all analyses listed under this contract. Depending on the project/task order, one or more of the following Federal or State criteria may apply:

Federal/State drinking water standards or maximum contaminant levels (MCLs);

Washington State Model Toxics Control Act (MTCA);

Groundwater and surface water quality standards;

Toxicity Characteristic Leaching Procedure (TCLP) criteria;

Residential and non-residential soil cleanup standards;

Sediment quality standards.

The Contractor must be able to meet the applicable regulatory criteria governing environmental sampling analysis. USACE shall supply these criteria in the specific scope of work for each task order; along with required reporting limits required to satisfy the specific data quality objectives per task order.

2.4 Availability of Results from Laboratory Information System The Contractor shall be capable of providing results in electronic format directly from the Laboratory Information Management System (LIMS) as opposed to manual entry. The Government will furnish the parameters for which data results can be generated from the LIMS, as well as parameters for which data results cannot be generated from LIMS where manual entry is required.

The Contractor shall be capable of providing results in Staged Electronic Data Deliverable (SEDD) up to Stage 3, ADR A1/A3, Adobe® and/or Excel files as specified in Section 5.

2.5 Services

2.5.1 Hazardous and Toxic Waste Analyses

As stated in Section 1.3, analytical test methods specific to this contract are located in Attachment

1. The laboratory procedures including the required QA/QC of the approved test methods are based in part on the following references:

SW-846, 3rd Edition, Update V (or most current version) (https://www.epa.gov/hw-sw846/federal-register-notices-related-sw-846)

EPA Approved Drinking Water Methods (https://www.epa.gov/dwanalyticalmethods/approved-drinking-water-analytical-methods)

Washington Department of Ecology “Analytical Methods for Petroleum Hydrocarbons” (Publication No. ECY 97-602, June 1997 or most current version) (https://fortress.wa.gov/ecy/publications/summarypages/97602.html)

California State “Leaking Underground Fuel Tank (LUFT) Manual” (most current version) (https://www.waterboards.ca.gov/ust/luft_manual.html)

Compendium of Methods for the Determination of Toxic Organic Compounds in Ambient Air, EPA/625/R-96/010b (most current version) (https://www.epa.gov/pcbs/compendium-methods-determination-toxic-organic-compounds-ambient-air)

Montana Risk-Based Corrective Action Guidance for Petroleum Release (https://deq.mt.gov/Portals/112/Land/StateSuperfund/Documents/rbca/rbca_guid e.pdf)

Additional testing may be required using other EPA and ASTM methods. These procedures will be updated as necessary to reflect changed regulatory testing requirements in RCRA, CERCLA and other programs.

2.5.2 Substances

Toxic substances include asbestos, lead, and polychlorinated biphenyls (PCBs) in building materials. The Contractor and/or its subcontractors shall have NVLAP certification for asbestos analysis as required in 40 CFR 763. DoD ELAP accreditation is appropriate for lead and PCB requirements under this program.

2.5.3 Water

Water analytical support includes drinking water, storm water and waste water. For drinking water analyses, the Contractor and/or its subcontractors shall have Washington State Department of Health (DOH) certification or other state drinking water certification. For National Pollutant Discharge Elimination System (NPDES) compliance, approved analytical test procedures are listed under 40 CFR 136 or are specified in the specific discharge permit and the laboratory must be certified by the EPA.

2.5.4 Per-and Polyfluorinated Alkyl Substances (PFAS)

The Contractor shall have DoD-ELAP certification for EPA Method 537.1 (drinking water analysis); currently, this is the only EPA-approved method for PFAS analysis. Multiple new methods are expected for release in 2019, and potentially 2020, for PFAS analysis in different media. EPA has announced the following PFAS methods are currently in development

SW-846 Method 8327 (non-drinking water analysis) SW-846 Method 8328 (solids analysis) ASTM D7968 (soil analysis) Method 537.1 update (adding 4 PFAS compounds to EPA 537.1) New EPA method (not currently numbered/named) to analyze short-chain PFAS in drinking water not currently included in EPA method 537.1.

2.5.5 Turnaround Time

The Contractor shall be capable of providing routine and expedited chemical and material analysis for a comprehensive list of parameters routinely required by the Government:

Routine turn-around time shall be 21 calendar days;

Expedited turn-around-times shall be provided for 24 hour, 72 hour, and 7 day preliminary data;

Exceptions are made for isotope dilution methods which shall have standard turn-around- time of 40 days and an expedited turn-around time of 20 days.

Each task order will prescribe the required turnaround time.

2.6 Data Validation

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform chemical data validation as defined in this PWS and shown in Attachment 6. The Contractor shall perform to the standards in this contract.

The Contractor shall provide data validation for the analyses shown in the price schedule. The Contractor shall provide all services necessary to provide a complete and accurate Data Validation Report (DVR), validated Electronica Data Deliverables (EDDs), EQuIS™ uploadable deliverables, and all project records electronically to USACE.

Data verification and validation shall be performed in accordance with the eQAPP and the principles of the US EPA National Functional Guidelines (NFGs). The Contractor shall document variances to assist USACE in determining consistency with project-specific data quality objectives.

In addition to primary sample data, field duplicates, trip blanks, rinsate samples, equipment blanks (if applicable), performance evaluation samples (if applicable), shall be reviewed and incorporated.

The standard ADR list (biased or unbiased) data qualifiers and reason codes shall be utilized.

Project EDDs incorporating data validation qualifiers, reason codes, and validation stages shall be created by the Contractor in a format which can be electronically loaded by the Government without further manipulation into the EQuIS™ data management software. Any data validation qualifiers applied as a result of the Contractor’s judgment shall be clearly indicated and electronically tagged as such, utilizing a means that is auditable within ADR.

Each analyte or parameter shall be labeled with the appropriate data validation stage in accordance with Guidance for Labeling Externally Validated Laboratory Analytical Data for Superfund Use, Appendix B (EPA, 2009). The labels shall be appended for each sample and method in the electronic outputs. In the A1/A3 file, this code is stored within the “QC Level” field. This information within EQuIS™ is in the “DT Test” table in the “QC Level” column. The valid values utilized for data validation shall be consistent with the Seattle District reference values set for EQuIS . The reference values and format shall be checked utilizing the EDP. The reference values and the EDP are available at: http://www.earthsoft.com/products/edp/edp-format-for-usace-seattle/.

If additional reference values are needed to complete the work, the Contractor shall notify the Seattle District project Chemist and COR immediately to coordinate the addition of values.

The DVR(s) shall provide a written narrative which summarizes findings for each method. The only method analytes which are to be verified and validation are those listed in the eQAPP. The DVR shall include the following: field and laboratory quality control practices employed in execution of the contract; a discussion of all data points which may have been compromised and their impact on the data quality objectives; a summary in terms of precision, accuracy, representativeness, completeness, and comparability (PARCCS) parameters; and any applicable data review reports. The format for DVR is presented in Attachment 6.

DVRs shall be provided within 60 days after the data validation contractor receives after the data package. The Contractor shall address and correct Government comments as needed. The DVR is final once accepted by the Government. DVRs shall be submitted in both native format and pdf format for review by USACE.

For the purposes of this contract, the term “data validation” is an analyte- and sample-specific process that extends the evaluation of data beyond method, procedural, or contractual compliance, (i.e., data verification) to determine the analytical quality of a specific data set.

Data validation criteria shall be based upon the measurement quality objectives developed in the QAPP or similar planning documents, or presented in the sampling or approved analytical method.

o Measurement Quality Objectives are “acceptance criteria” for quality attributes measured by project DQIs.

o During project planning, MQOs are established as quantitative measures of performance against selected DQIs, such as: precision, bias, representativeness, completeness, comparability, and sensitivity.

Data validation includes a determination, where possible, of the reasons for any failure to meet method, procedural, or contractual requirements, and an evaluation of the impact of such failure on the overall data set.

Data validation applies to activities in the field as well as in the analytical laboratory.

All data validation shall be completed by an independent third party (data validation contractor) not responsible for performing any analytical services for the Contractor under this contract. USACE has determined that the appropriate degree of independence as follows: the validator shall not belong to the same business entity, to include any affiliated companies, with immediate responsibility for producing the data set.

The Contractor shall make all planning documents and procedures readily available to the subcontractor performing the data validations.

The Contractor shall clearly communicate the specific project or task order needs with the data validation contractor.

The task order requirements should assist in defining the appropriate personnel to perform the data validation.

The subcontractor performing data validation shall also be familiar with the task order or project-specific DQIs and associated measurement quality objectives. One of the goals of the data validation process is to evaluate whether the data quality goals established by the task order, during the planning phase, have been achieved. To achieve this, data quality attributes shall be defined and measured.

DQIs- such as precision, bias, comparability, sensitivity, representativeness, and completeness shall be used as expressions of the quality of the data.

2.6.1 Inputs and Outputs of Data Validation

The inputs to data validation, the data validation process, and the outputs of data validation shall be described in each data validation report. The level of data validation performed shall be specific to each task order.

The Contractor shall identify the records that are produced, and determine the criteria or specifications against which the records shall be compared. Such criteria or specifications may be located or described in any of the documents:

project-specific planning documents for a given task order;

o The Government shall verify that project-specific planning documents include a

QAPP or equivalent document.

program-wide planning documents (e.g., Quality Management Plan);

SOPs, including field and laboratory methods; or published, approved sampling or analytical methods such as SW846 methods or American Society for Testing and Materials protocols].

As the data collection effort progresses from sample collection through sample analysis, the field and laboratory personnel produce a series of records that can be verified. These records may be verified at each sequential step and/or during the final record review process. The Contractor shall submit the verified data to the data validation contractor to perform data validation.

Project-Specific Planning Documents Inputs from Field Activities Inputs from the Analytical Laboratory Implement of Data Validation. At a minimum, the following three steps of data validation shall include:

o Identify the project needs for records;

o Obtain the records that were produced during data verification; and o Validate the appropriate records to determine the quality of data and whether or not project needs were met by performing data validation and focused data validation, as requested.

The data validation contractor shall perform Data Validation of Field Activities and well as Data Validation of Analytical Laboratory Activities:

Using the planning documents related to sample analysis, the data validation contractor must be able to comprehend the project requirements that the analytical laboratory was expected to meet.

The data validation contractor shall be able to answer questions such as: Was a particular analytical method specified for any analyses? Was a specific reporting limit specified for any particular chemical?

The Contractor must submit planning document specifications, based on questions similar to these, help the data validation contractor focus on the appropriate information during the data validation of the verified data and associated records.

The DVR shall summarize the data validation in such a way that the Government can get a general overview of the data validation before using the data.

“Outputs of Data Validation”, at a minimum, the data validation contractor must have two outputs from data validation: validated data and a data validation report.

Validated data shall be the same as the verified data with the addition of any data validation qualifiers that were assigned by the data validation contractor. Any corrections or changes noted during the data validator’s review of the verified data shall be reflected in the validated data.

3 SECTION 3 LABORATORY RESPONSIBILITY

3.1 Sample Shipping Deficiencies

The Contractor shall notify the Government via email and telephone immediately of all sample deficiencies noted upon arrival at the receiving laboratory.

The Contract laboratory shall be held accountable for any sample deficiencies noted upon arrival at subcontract laboratories, such as broken or leaking sample containers, elevated sample cooler temperatures, broken custody seals, etc. The Contractor shall immediately notify the Government by both telephone and email concerning such deficiencies in order to obtain guidance regarding the appropriate required action.

3.2 Sample Container and Shipment Services

The Contractor shall provide the Government with individual certified-clean sample containers (preserved and unpreserved), materials (chain-of-custody forms/sample analysis requests, self-sealing bags, custody seals, labels, etc.), and bulk shipping containers (coolers) as needed to prepare the samples for shipment to the receiving laboratory. Sufficient information will be provided to the Government to identify which containers, and minimum or maximum sample volumes are required for each analysis. In cases where extra sample volume is required for project completion, this requirement shall be clearly specified in the task order or project specific statement of work. The Contractor shall be responsible for all costs associated with the shipment of sample containers and materials to the field prior to sample collection. The Contractor shall be responsible for the shipment and costs associated with shipment of samples to subcontracted laboratories, as applicable. The Government is responsible for the expense to return the samples to the analyzing laboratory specified by the Contractor on the task order. The Contractor shall be responsible for providing instructions regarding the packaging of samples in accordance with current Federal, Department of Transportation, and Homeland Security guidance. The Contractor shall assume that all sample shipments to subcontracted laboratories will require overnight delivery.

3.3 Sample Receipt and Chain-of-Custody

All sample receipt and chain-of custody forms shall be completed and emailed back to the Project Chemist and COR immediately upon completion of login at the receiving laboratory.

3.4 Analytical Holding Times

The Contractor shall notify the Government via email and telephone immediately if holding times cannot be met. The Contractor shall be held accountable for samples analyzed outside of specified holding times for the analyses. The Government will determine whether re-analysis will occur based on task order objectives. If re-analysis occurs, the Contractor will re-analyze at no additional costs to the Government.

3.5 Hazardous Materials Management and Laboratory Safety

The Contractor shall be responsible for the management and disposal of all samples and containers received by the laboratory or return to the laboratory under this contract. The Contractor shall employ personnel with sufficient training, certification, and/or registration to perform required tasks in accordance with all applicable laws and regulations.

The Contractor shall ensure the laboratory is operated in a safe manner and compliant with all applicable laws and regulations including the OSHA laboratory standard. The Contractor shall have and maintain a Chemical Hygiene Plan for the primary laboratory and all subcontracted laboratories.

3.6 Release of Information

Information and data concerning work shall not be discussed or released in any form to any party without the express consent of the Government. Inquiries shall be directed to the Contracting Officer, Contracting Officer Representative (COR) and the Government Project Manager.

3.7 Subcontracting

In accordance with the DoD QSM, the Contractor shall ensure that each subcontracted laboratory meets the requirements of the DoD QSM. All subcontracted laboratories must be accredited by DoD or its designated representatives. The Government shall be notified in advance of any analysis performed by subcontracted laboratories for each task order. These requirements also apply to the use of laboratories under the same corporate umbrella, but at a different facility or location.

Subcontracted laboratories shall be given a copy of the approved Quality Assurance Project Plan (QAPP). Project specific laboratory quality assurance and quality control (QA/QC) requirements contained in the approved QAPP shall supersede any generic requirements identified in the DoD

QSM.

Laboratory QA/QC shall be implemented and maintained as described in the QAPP and according to the laboratories’ QA plans and Standard Operating Procedures (SOPs). The Contractor’s laboratories’ performance shall be checked through the use of performance evaluation (PE) samples. Audit reports, including but not limited to Navy and/or Air Force formats may be requested from the Contractor.

The Contractor shall ensure the Government is notified in writing of any changes in laboratory certification or accreditation status within 3 business days of the change. This written notification requirement applies, but is not limited to, suspension or revocation of certification or accreditation.

3.8 Liaisons

In order to foster and maintain successful communications the following liaisons shall be established:

3.9.1 Contractor Liaison

The Contractor shall assign a principal employee or Contract Representative to serve as the liaison to the Government for this contract. The liaison shall oversee the coordination of the entire contract and shall be capable of administering all instructions from the Government and obtaining answers to all questions from the Government during the life of this contract.

3.9.2 Government Liaison

Technical direction and coordination for task orders shall be provided by the Contracting Officer’s Representative (COR) and/or Government Project Chemist. Contractual direction shall be provided by the designated Contracting Officer or Contracting Officer’s Representative (COR).

3.9 Quality Assurance Surveillance Plan (QASP )

The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

3.10 Three-Phase Quality Control Reviews

At any time during the life of this contract, the Government may perform three-phase quality control reviews during execution of each task order. At the request of the Government, the Contractor shall participate in three-phase quality control meetings including the following:

• Readiness Review - Readiness Reviews are typically conducted before proceeding with each Task Order. The Contractor shall be required to review each task order and determine if errors are present and whether they can complete the work as designated by the Government.

Participation in the Readiness Review shall be mandatory.

• Initial Review – This review shall be accomplished at the beginning of execution of a task order. The Initial Review shall verify that control for the work developed in the “Readiness Review” has been implemented and the work will be performed in accordance with site specific task order Requirements. Contractor participation in the Initial Review shall be at the request of the Government.

• Follow-up Review - Periodic checks shall be performed by the Government to ensure continuing compliance with contract requirements. Final follow-up checks shall be conducted and all deficiencies corrected prior to the start of additional features of work.

Contractor participation in the Follow-up Review shall be mandatory.

Reviews may will primarily be conducted via email or telephonically. The Government reserves the right to conduct the reviews in person, at the laboratory. The Government shall document the Reviews; both parties shall be required to review and sign the documentation once an agreement is reached.

On-Site Audits At any time, representatives of the Contracting Officer may review the progress and technical adequacy of the work being performed, including conducting on-site audits. Such audits shall not relieve the laboratory from performing all contract requirements.

4 SECTION 4 NON-CONFORMANCE TO CONTRACT

The DoD QSM provides basic requirements for the establishment and management of quality systems for laboratories performing analytical testing services for the DoD under this contract.

Other project-specific requirements shall be specified per specific task order. The Contractor shall be solely responsible for performing work in accordance with the contract and task orders.

Should the Government identify an event which appears to signify a failure on the part of the Contractor to execute the task in accordance with the specific requirements of this contract, a non-conformance investigation shall be promptly initiated by the Contractor. The Contractor and the Government shall prepare a “Non-Conformance Report” (NCR) to address the situation (Attachment 3A). All work required in performing a non-conformance investigation including preparation of a “Corrective Action Plan”’ (CAP) (Attachment 3B) and any required support documentation shall be executed at no additional expense to the Government.

A non-conformance investigation must include submission of: 1) a corrective action plan to resolve the problem; and 2) a report of findings within five (5) business days of notification of the deficiency by the Contracting Officer. The corrective action plan and report of findings shall substantively address the deficiencies described by the Contracting Officer. Any corrective actions shall be implemented within five (5) business days of direction by the Contracting Officer. The Contracting Officer shall determine the acceptability of the CAP and report of findings; an additional investigation may be required if the initial response is unacceptable to the Government.

All corrective action plans must be supported by the appropriate documentation as determined by the Government. The Government may require additional raw data packages to support the analysis in the CAP. This data shall be delivered at no additional cost to the Government. In the event that the Contractor is found to be non-responsive to contract requirements this contract may be terminated for default.

In cases where a nonconformance justifies a comprehensive on-site “electronic audit” as determined by the Government, access to laboratory facilities and laboratory staff shall be provided at no additional expense to the Government. This includes access to laboratory staff required to operate instruments or reprocess data in the presence of Government auditors.

4.1 Precision/Bias, Accuracy, Representativeness, Completeness, Comparability and Sensitivity The Contractor shall perform and assume all responsibility for the precision/bias, accuracy, completeness, comparability and sensitivity of their work and services. Matrix effects that are beyond the control of the laboratory are excluded from this requirement. Establishment of matrix effects shall be the burden of the Contractor using corrective action criteria established in the DoD QSM such as comparison of MS/ MSD results to LSC recoveries, comparison of internal standard recoveries in field samples to QC results, use of post digestion spikes, and dilution tests. The case narrative of the laboratory report must provide a technical justification for asserting matrix effects as opposed to laboratory error.

The definition of “quality” for purposes of this contract includes the appropriateness, timelines, and thoroughness of corrective actions identified by the Contractor, as described in the DoD QSM and described below:

Precision, Bias and Accuracy - All data shall fall within the control limits for precision/ bias and accuracy as described in the DoD QSM and project-specific task order.

Representativeness – Sample representativeness shall be ensured as specified in the DoD QSM through appropriate subsampling procedures for all samples. Instructions for handling multiphase and heterogeneous samples shall be included in project specific task orders.

Completeness - Completeness of data must be greater than or equal to ninety-five (95%) percent. Completeness is defined according the following formula:

Comparability - Comparability of the data shall be ensured through the use of uniform sampling sample handling procedures, standard methods of analysis, and standard quantitation limits.

Sensitivity – The limits of quantitation (LOQ) and limits of detection (LOD) as defined by the

DoD QSM shall meet all project-specific task order requirements. The DoD QSM requires that laboratories verify measures of method sensitivity, in terms of the LOD and LOQ, at least quarterly.