Technical_Exhibits_1_-_2.pdf

Performance Work Statement

For

PS&TW Collected Debris Disposal

PERFORMANCE WORK STATEMENT (PWS)

Annual PS&TW Collected Debris Disposal 2018 Table of Contents

1.0 General

1.1 Description of Services/Introduction

1.2 Background

1.3 Objectives

1.4 Scope

1.5 Period of Performance

1.6 General Information

1.6.1 Quality Control

1.6.3 Recognized Holidays

1.6.4 Hours of Operation

1.6.5 Place of Performance

1.6.6 Type of Contract

1.6.7 Security Requirements

1.6.7.1 Physical Security

1.6.9 Post Award Conference/Periodic Progress Meeting

1.6.10 Key Personnel

1.6.11 Contract Manager

1.6.12 Identification of Contractor Employee

1.6.13 Contract Travel

1.6.14 Other Direct Costs

1.6.15 Data Rights

1.6.16 Organizational Conflict of Interest

1.6.17 Phase in/ Phase out Period

2.0 Definitions and Acronyms

2.1 Definitions

2.2 Acronyms

3.0 Government Furnished Items and Services

3.2 Facilities

3.3 Utilities

4.0 Contractor Furnished Items and Responsibilities

4.1 General

4.2 Secret Facility Clearance

4.3 Materials

4.4 Equipment

5.0 Specific Tasks

5.1 Basic Services

5.2 Task Heading

5.3 Contractor Management Reporting

6.0 Applicable Publications

6.1 List

7.0 Attachment/Technical Exhibit List

7.1 Attachment 1/Technical Exhibit 1- Performance Requirements Summary

PERFORMANCE WORK STATEMENT (PWS)

PS&TW Collected Debris Disposal

PART 1

General Information

1. GENERAL: This is a non-personnel services contract to provide for the disposal of collected debris stored on three (3) barges and quay/dock at the Hiram M. Chittenden Locks. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. To ensure prompt payment, Contractor will invoice on a weekly basis. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, applicable licenses and permits, and other items and non-personal services necessary to perform Annual Collected debris Disposal at the Hiram M. Chittenden Locks for Navigation Section as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: Tonnage is estimated at 1200 tons per year. Debris can consist of logs, stumps, root wades, snags, docks, floats, pilings, concrete items, timbers, used cable and rope, nets, tires, glass items, boats and boat hulls removed from Puget Sound and Tributary Waters.

Some debris can also contain hazardous items, such as gas and diesel and propane tanks that could have fuel remaining in them, welding tanks, oil tanks with oil remaining in them, batteries, paint cans, metal products, tarps and non-burnable items, motors, transmissions and generators.

Some items might contain asbestos, lead, creosote, painted wood and weigh as much as 30 tons.

1.3 Objectives: Off-load all collected debris from barges onto quay/dock pier area. Separate clean wood items and recyclables. Separate non-recyclable debris and dispose of at proper waste disposal sites. Ensure barges are swept clean at completion of debris removal. Report tonnage associated with the following waste streams: vessels, wood, recyclables, hazardous waste streams, creosote materials, and other miscellaneous disposal items. At completion of disposal contract, ensure quay/dock area is leveled and a new four (4) inch layer of crushed rock is spread over the area.

1.4 Scope: Removal and disposal of collected debris at the Hiram M. Chittenden Locks.

Services include the off-loading, separating and proper disposal of all collected debris. During hauling of debris, contractor shall insure all debris is contained, tied down, or enclosed to prevent leaking, spilling or blowing off. Contractor to insure all off-loaded debris is disposed in an authorized landfill/transfer station or recycling station.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months from contract award.

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The contractor shall deliver a copy of the QCP to the Government representative at the start of the contract for review, prior to starting work. When changes are made thereafter, an updated copy of the QCP is to be submitted within five (5) working days to the Government representative. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.3 Recognized Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 8:00 a.m. to 4:00 p.m. PST Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons.

The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at the Hiram M. Chittenden Locks, 3015 NW 54th Street Seattle WA 98107, and recycling and disposal centers throughout the state of Washington. A safety zone will be set up around the area of operations and marked with cones and flagging or similar.

1.6.6 Type of Contract: The government will award a Firm Fixed Price contract.

1.6.7 Security Requirements:

a. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the contracting officer within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: https://atlevel1.dtic.mil/at.

b. All contractor and all associated sub‐contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

c. The contractor and all associated sub‐contractors shall brief all employees on the local iWATCH, Corps Watch, or See Something, Say Something program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the government representative. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the government representative NLT 5 calendar days after contract award.

d. The Prime Contractor Company must have (or will have) a Facility Clearance (FCL) at the appropriate level (IAW the NISPOM DOD 5220.22‐M and AR 380‐49) prior to the start of the contract awarded period of performance. Contractor personnel performing work under this contract must have the required security clearance, per AR 380‐67, at the appropriate level at the start of the period of performance. Security Clearances and FCL requirements are required to be maintained for the life of the contract IAW the DD254 attached to the contract. If no FCL, the supporting Government Contracting Activity will sponsor the prime contract company in obtaining the FCL.

e. The Contractor must pre‐screen Candidates using the E‐verify Program (http://www.dhs.gov/E‐Verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to ensure the correct information is entered into the E‐verify system. An initial list of verified/eligible Candidates must be provided to the contracting officer no later than 3 business days after the initial contract award.

1.6.7.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance.

At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Key Personnel: The following personnel are considered key personnel by the government: Brad Schultz, Chief, Waterway Maintenance Unit and Stephen Green, Master M/V PUGET. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer.

The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:00 p.m. PST, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS: A list of definitions is located below.

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS: A list of acronyms is located below.

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PST Pacific Standard Time PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.2 Facilities: The Government will provide rest room facilities.

3.3 Utilities: Water and hook-up valve for washing area down and dust control. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment and area.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.3. Materials: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.4. Equipment: The Contractor shall furnish all chain saws, rigging gear, excavators, containers, dump trucks, log trucks, and hazardous material containment gear to meet the requirements under this PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, applicable licenses and permits, and other items and non-personal services necessary to perform Annual Collected debris Disposal at the Hiram M.

Chittenden Locks for Navigation Section as defined in this Performance Work Statement

5.2. Task Heading.

5.2.1 Off-load all collected debris from barges onto quay/dock area.

5.2.2 Separate clean wood items and recyclables and dispose of at proper recycling sites or coordinate pickup from non-profit/governmental agencies. Provide estimates of tonnage.

5.2.3 Separate non-recyclable debris and dispose of at proper waste disposal sites. Provide weight tickets.

5.2.4 Ensure barges are swept clean at completion of debris removal.

5.2.5 At the completion of the disposal contract, ensure quay/dock area is leveled and a new four

(4) inch layer of crushed rock is spread over the area.

5.2.6 Abide by all applicable regulations, publications, manuals, and local policies and procedures.

5.2.7 Report Habitat Restoration, Tires, Misc. Waste, Creosote, Docks & Pilings Tonnage.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1 EM 385-1-1 USACE Safety and Health Requirements Manual

6.2. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

PRS # 1.

The contractor shall off-load all collected debris from barges onto quay/dock area.

Work is started and completed on schedule.

Work meets all specification requirements in the PWS.

No loss or damage to property.

Zero deviation from standard.

Inspect and evaluate weekly during performance.

Complaints must be validated.

PRS # 2

The contractor shall separate clean wood items and recyclables and dispose of at proper recycling sites coordinate pickup from non-profit/governmental agencies..

Work is started and completed on schedule.

Work meets all specification requirements in the PWS.

No loss or damage to property.

Location of wood disposition coordinated with government representative. Report is provided on tonnage.

Inspect and evaluate weekly during performance.

Complaints must be validated.

PRS #3

The contractor shall separate non-recyclable debris and dispose of at proper waste disposal sites.

Work is started and completed on schedule.

Work meets all specification requirements in the PWS

Report is provided on tonnage.

Inspect and evaluate weekly during performance.

Complaints must be validated.

PRS #4 Work is started and completed on schedule.

Zero deviation from standard.

Inspect and evaluate weekly

The contractor shall ensure barges are swept clean at completion of debris removal.

Work meets all specification during performance.

Complaints must be validated.

PRS #5

The contractor shall at the completion of the disposal contract, ensure quay/dock area is leveled and a new four (4) inch layer of crushed rock is spread over the area.

Work is started and completed on schedule.

Work meets all specification

Inspect and evaluate weekly during performance.

Complaints must be validated.

PRS #6

The contractor shall abide by all applicable regulations, publications, manuals, and local policies and procedures.

Work is started and completed on schedule.

Work meets all specification

Inspect and evaluate weekly during performance.

Complaints must be validated.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies

Medium/Format Submit To:

Certified Payroll Forms

Tuesday of each week for prior week.

One (1) Signed Paper Hard Copy , WA Department of Labor and Industry Forms F700-65 and F700- 65-000 and electronic.

Bradford Schultz 4735 E. Marginal Way S B1202 Seattle, WA 98124-3755 206-764-6908 Bradford.l.schultz@usace.army.mil

Certified Weight Slips

For each load Removed.

One (1) Paper hard Copy or electronic

Same as above.

Invoice including summary of tonnages by category

Tuesday of each week for all loads removed prior week.

One (1) Paper hard Copy or electronic version.

Same as above.