Solicitation_RFQ_W912DW18Q0023_4May2018.pdf

REQUEST FOR QUOTE (RFQ) W912DW18Q0023

This is a Combined Synopsis/Solicitation for commercial service items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. The announcement constitutes the only solicitation. Solicitation No. W912DW18Q0023 is being issued as a Request For Quote (RFQ) with the intent to award as commercial acquisition. This procurement is 100% Small Business set-aside. The NAICS Code for this procurement is 562119 with a size standard of $38.5M. The U.S. Army Corps of Engineers (USACE), Seattle District (NWS) has need for Forestry Mechanical Brushing Services at Joint Base Lewis-McChord (JBLM), Washington in accordance with the Performance Work Statement (PWS). This solicitation will result in an Indefinite Delivery/Indefinite Quantity (IDIQ) Single Award Task Order Contract (SATOC) for a base period of one year and four option periods of one year each that may extend for a total of five years.

SITE VISIT will be conducted at 09:00, Pacific Time, 30 MAY 2018. Contact Mr. Bruce McDonald and Mr. Rodney Taie not later than 14:00, Pacific Time, 23 MAY 2018, to request a site visit at bruce.c.mcdonald4.civ@mail.mil and rodney.r.taie@usace.army.mil

Provide the following information for site visit request:

1) Name of company

2) First and last name of each company representative attending the site visit

3) If the company representatives will utilize their own vehicle transportation for the site visit or if transportation will be required. A four wheel drive truck or comparable vehicle is necessary to access the sites.

JBLM FORESTRY MECHANICAL BRUSHING SATO SITE VISIT

MEETING LOCATION

RFQ W912DW18Q0023

RFQ W912DW18Q0023

Directions:

1. Heading south towards Olympia, WA past JBLM on Interstate 5 take Mounts Road Exit 116.

2. Turn left at top of ramp crossing over the I5 overpass and head towards the stoplight.

3. Meet at JBLM Gate on left.

ProjNet-Bidsm

INSTRUCTIONS FOR SUBMITTING TECHNICAL INQUIRIES

Project: (P2 463633) NWS JBLM Forestry Mechanical Brushing Services ProjNet-BID: W912DW-18-Q-0023

BID KEY: K7J6U3-CMH74Z

All inquiries regarding this solicitation are to be submitted via ProjNet-Bidsm. Telephone and email inquiries will NOT be accepted. ProjNet-Bidsm is a web-based program that allows bidders to post questions regarding the solicitation and to view all questions by other bidders and answers by USACE.

ProjNet-Bidsm can be accessed through ProjNetsm at https://www.projnet.org. To access the ProjNet- Bidsm website the first time:

1) Click the Quick Add menu in the upper right.

2) Enter the following information for access:

2.a) Select USACE as the Agency.

2.b) Input BID Key: K7J6U3-CMH74Z 2.c) Your email address.

3) Enter valid business contact information (e.g. First and Last Name, Company name, city and state, phone number, email address). (Required on first project only.)

4) Establish Secret Question and Answer which will be used as a password (required on first project only).

5) For subsequent access use your email address, the Key and response to the Secret Question to access the ProjNet-BID Module.

6) Submit technical questions by clicking Post a New Inquiry. When an answer is posted to a question, the question and answer is then available for all other bidders to review.

7) For questions about ProjNet-BID, please contact the Call Center help desk toll free at 1-800- 428- HELP (4357), which operates from 8AM to 5PM (Central US time zone).

No inquiries will be accepted after 2 p.m. Pacific Time on the fifth business day preceding the solicitation due date. All bidders will be held to have reviewed the questions and responses in ProjNet- Bidsm prior to bid submission. All changes to this solicitation will be issued as an official modification.

W912DW18Q0023 Forestry Mechanical Brushing, JBLM WA

INSTRUCTION TO OFFERORS

1. To better facilitate the receipt and quote process, all quotes are to be submitted on copies of the latest Price Schedules as published in the solicitation or the latest amendment thereto. In lieu of indicating additions/deductions to line items, all Offerors should state their prices for each item.

2. Offerors must insert a price on all numbered items of the Price Schedule. Failure to include pricing for all line items will result in the offer being unacceptable.

3. For questions: Please post all questions to PROJNET. Telephone and email inquiries will NOT be accepted. Instructions for submitting questions to PROJNET are attached.

4. Marking of Quote Envelopes:

Envelopes shall be plainly marked as follows:

Quote for: JBLM FORESTRY MECHANICAL BRUSHING (JBLM), WASHINGTON

Request for Quote No.: W912DW-18-Q-0023

Closing Date and Time: 4 JUNE 2018, 11:00AM., Pacific Time

AMENDMENTS NUMBERED______HAVE BEEN RECEIVED

Hand carried quote submittal procedures: When dropping off all hand carried proposals, the official delivery location is now the guard station in the main foyer of Federal Center South, located at 4735 E.

Marginal Way South where the official time clock is also located. Notify the guard on duty that you have a quote for Contracting Division. The point of contact will be notified and a representative from Contracting Division will sign in your package(s) and transport them to Contracting Division. Please allow sufficient time for these procedures when submitting hand carried quotes.

5. PROSPECTIVE OFFERORS: Contractors are required to be registered in the System for Awards Management (SAM) for consideration of solicitations, awards and payment. Registration is required prior to award of any contract, basic agreement, basic ordering agreement, or blanket purchase agreement from a solicitation. LACK OF REGISTRATION IN THE SAM DATABASE WILL MAKE AN OFFER INELIGIBLE FOR AWARD. The web site may be accessed at www.sam.gov.

6. Award shall be made to the responsive, responsible, most capable offeror with the overall lowest price.

7. Required Submittals:

a) Instruction Page

Indicate if you are registered SAM.

Must acknowledge any/all amendments to the solicitation.

Must fill in all company information requested All information regarding Technical Capability as specified in Clause 52.212-2, Evaluation –

Commercial Items, included in this solicitation.

b) Fill in all pricing information for PRICE SCHEDULE.

c) FAR Provision 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-- COMMERCIAL ITEMS (AUG 2013) ALTERNATE I (APR 2011) – The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at https://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

d) FAR 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION (JULY 2013) – Must fill in all applicable blanks.

NOTES: All of these must be filled in and returned in order to be eligible for evaluation. DO NOT return the rest of the solicitation form.

8. The contractor is required to provide the following information with the quote:

Federal Taxpayer’s ID Number:

DUNS Number:

Cage Code Number:

this requires registration in SAM, web site for registration is www.sam.gov.

Remit to Address:

Company Name: ________________________________

Address: _______________________________________

City/State/Zip:___________________________________

Phone & Fax Numbers: ___________________________

Point of Contact: _________________________________

E-Mail Address: _________________________________

The offeror must provide pricing for all items in the solicitation for its quote to be acceptable to the Government.

All quoted items must meet the requirements of the Request for Quote (RFQ) including specifications stated in all attachments.

Multiple quotes are not accepted for this RFQ. If multiple quotes are received only one quote (as determined by the Contracting Officer) will be evaluated by the Government. The quote shall be determined acceptable based on the date and time received.

The contractor should list any special features or warranty information applicable to the quoted product(s).

9. QUOTE/PROPOSAL SUBMISSION: Quotes must be received no later than the date and time identified in the solicitation. Quotes may be sent via USPS, FED-EX/UPS or Hand Delivered to the address indicated below.

When submitting the original copy please plainly mark the proposal package “Proposals for Solicitation Number W912DW18Q0023 , DO NOT OPEN”

Hand-delivery/Fed-Ex/UPS or other commercial carrier:

U.S. Army Corps of Engineers, Seattle District Attn: Tam Huynh - CECT-NWS-A 4735 E. Marginal Way South, Building 1202 Seattle, WA 98134-2388

USPS Mail:

U.S. Army Corps of Engineers, Seattle District Attn: Tam Huynh

CENWS-CTA

PO Box 3755 Seattle, WA 98124-3755

Note: Commercial carriers will not deliver quotes/proposals to P.O. Boxes, and you may not hand deliver proposals to P.O. Boxes.

ATTENTION: Due to heightened security, the method of Hand Delivery has changed and takes longer than the previous method of arriving at the Federal Center South building lobby to deliver your Quote/Proposal.

Please allow sufficient time to allow for heightened security at Government installations and to get to Building #1202. Allow additional time to park, pass through a metal detector, sign in, and receive a building pass at the Federal Center South Building. From there, you will be directed to the USACE Oxbow Building (#1202) which sits behind the Federal Center South Building.

Report to the Security Desk in the lobby of the USACE Oxbow Building (#1202) and call Sonia Frees, Procurement Technician, at 206-764-3516, or Tam Huynh, Contract Specialist, at 206- 764-6669. A Contracting representative will come down and accept your Quote/Proposal.

A quote/proposal is not received by the Government until it is in the physical possession of a representative of the Contracting office. Security guards and other non-contracting personnel are NOT authorized to accept proposals on behalf of the Government.

Note: If delivery is by any means other than Hand Delivery, please check prior to the due date and time to ensure that your Quote/Proposal has arrived on time.

ANNOUNCEMENT TO OFFERORS

Due to recent national events Seattle District US Army Corps of Engineers shall be conducting business under heightened security for the foreseeable future.

Access to Federal Center South, 4735 E Marginal Way S, Building 1202, Seattle, WA 98124 will be through the front lobby only. The building is under Federal Protective Service, which means that persons entering the facility are subject to inspection; including purses, packages, etc. All deliveries shall be thoroughly inspected. In addition, visitors may be required to be escorted by Corps personnel while in the building.

For any questions please contact the Contract Specialist, Tam Huynh, at tam.c.huynh@usace.army.mil or 206-764-6669 or check our website at www.nws.usace.army.mil for up-to-date information.

PRICE SCHEDULE

BASE AND OPTION PERIOD TABLE OF CLINS

BASE YEAR (Period of 12 Months from Award Date)

CLIN Description Max Qty per Year

Unit of Measure

Unit Price Total Price

0001 Performance Work Statement (PWS) Section 1.17 Contract Manpower Report

4 each

0002 PWS Part II Section1.1 Unit Brush Cutting

50 acre

0003 Part II Section 7.0 Road Brushing

10 mile

TOTAL BASE YEAR:_________________________

Option Period 1 (Period of 12 Months)

Unit of Measure

Unit Price

1001 PWS Section 1.17 Contract Manpower Report

4 each

1002 PWS Part II Section1.1 Unit Brush Cutting

50 acre

1003 PWS Part II Section 7.0

TOTAL OPTION PERIOD 1:___________________

Option Period 2 (Period of 12 Months)

Unit of Measure

Unit Price

2001 PWS Section 1.17 Contract Manpower Report

4 each

2002 PWS Part II Section1.1 Unit Brush Cutting

50 acre

2003 PWS Part II Section 7.0

TOTAL OPTION PERIOD 2:___________________

Option Period 3 (Period of 12 Months)

Unit of Measure

Unit Price

3001 PWS Section 1.17 Contract Manpower Report

4 each

3002 PWS Part II Section1.1 Unit Brush Cutting

50 acre

3003 PWS Part II Section 7.0

TOTAL OPTION PERIOD 3:___________________

Option Period 4 (Period of 12 Months)

Unit of Measure

Unit Price Total Price

4001 Section 1.17 Contract Manpower Report

4 each

4002 Part II Section1.1 Unit Brush Cutting

50 acre

4003 Part II Section 7.0

TOTAL OPTION PERIOD 4:________________

GRAND TOTAL (BASE YEAR + 4 OPTIONS:_______________________________

NOTES:

1. To better facilitate the receipt and quote process, all quotes are to be submitted on copies of the latest Price Schedules as published in the solicitation or the latest amendment thereto. In lieu of indicating additions/deductions to line items, all Offerors should state their prices for each item.

2. Offerors must insert a price on all numbered items of the Price Schedule. Failure to include pricing for all line items will result in the offer being unacceptable.

3. For questions: Please post all questions to PROJNET. Telephone and email inquiries will NOT be accepted. Instructions for submitting questions to PROJNET are attached.

JOINT BASE LEWIS-McCHORD MECHANICAL BRUSHING

SINGLE AWARD TASK ORDER CONTRACT

4 May 2018

PERFORMANCE WORK STATEMENT

PART I GENERAL PROVISIONS

1 GENERAL:

1.1 General: The work consists of furnishing all personnel, equipment, labor, management / supervision, transportation and operating supplies/materials in strict accordance with the plans and specifications required by task orders.

1.2 Description of Work: Provide all personnel, equipment, labor, management / supervision, transportation and operating supplies/materials to perform all contract work in strict accordance with the specifications and plans required listed in Technical Specifications section, Part II, for each CLIN. There must be a designated Project Manager on the work site while work is being performed.

1.3 Location: Joint Base Lewis-McChord, Washington, approximately 15 miles southwest of

Tacoma, WA

1.3.1 Premises: The premises concerned in this project are Government owned and managed.

1.3.2 Conditions: All units have been previously clear cut harvest or partially harvested. All roads have been drive on previously by ½ ton pickup trucks. Roads may be partially to totally overgrown.

1.4 Period of Performance: The proposed contract period five (5) years: 1 year base period with four (4) option years.

1.5 General Information

1.5.1 Recognized Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.5.2 Hours of Operation: The Contractor shall perform work between the hours of 7:00 a.m. and 5:00 p.m., Monday through Friday (normal Government working hours), or as authorized by the Contracting Officer Representative ( COR) or the Contracting Officer (KO). No work will be allowed outside of normal Government working hours without the advance written authorization of theCOR and courtesy copy to the Contracting Officer (KO). Weekend work will require two weeks advance notice.

1.5.3 Work Schedule: Certain road brushing task orders must be completed during pride week. Pride week usually is scheduled early May in the spring and early November in the fall. Other task orders will generally need to be completed within the calendar year awarded but have no particular timing restriction. Initial work schedules must be submitted within 30 calendar days of task order issue.

Include the starting date of work and the progression of all operations. The work schedule shall be approved by the COR and prior to commencement of any work.

Any need for departure from the work schedule shall be reported to the designated COR with a courtesy copy to the KO.

1.5.4 Licenses and Permits: The Contractor shall obtain all licenses and permits necessary for executing provisions of this contract without any additional expense to the Government.

1.5.5 Quality Assurance: The Government reserves the right to inspect the Contractor’s performance using any reasonable inspection method. All surveillance observations will be recorded by the Government. When an observation indicates defective performance, the Contracting Officer Representative (COR) will request the Contractor or mechanical brushing foreman to acknowledge the observation and initiate corrective action.

1.5.6 Acceptance and Determination of Payment: Work on this contract will be deemed acceptable when the Government’s final inspection meets the Quality Standard or Acceptable Quality Level (AQL) without dispute by the Contractor, or when the Contractor accepts the Government’s final inspection at a lesser AQL as specified for each Technical Specification in Part II – Technical Specification.

Acceptance Level Work with quality of 90% or greater, as determined by Government inspection will be accepted at full payment.

Acceptable Quality Level: Units and road miles that have a Government inspection quality of 85-90% may be reworked at the Contractor’s expense. If inspection results are below 90%, a deduction will be made to equal 2% for every 1% below 90. For example, if inspection results are 87%, the bid price would be reduced by 6%.

Minimum Quality Level: Quality below 84% on any unit or road mile within an item is not acceptable and may not be paid for, or shall require rework at the Contractor’s expense.

Payments will be made per unit of issue basis for each CLIN.

1.6 Access to JBLM: After award of the contract, Contractors performing work on the installation will be required to register all vehicles to be used on the job site. Contractor employees entering post in privately-owned vehicles will be required to register those vehicles and obtain an installation permit. Copies of contract documents, proof of Liability Insurance, and valid driver’s license and registration. For further information, please contact Bruce McDonald at 253-966-6474.

1.7 Conflicts with Military Use: This project is on an active military reservation and the contractor may be required to move persons, equipment and operations at his/her expense at the direction of the Government out of the area in which there is a conflict with military use, whenever it is determined by military authority that the area where (s) he may be working at the time of notice is required for military use. In the event of any interference, due to military requirements, the Government may grant additional time to complete contract requirements, based on a day for day basis. The Government will make every effort to notify the Contractor with longest possible lead time in the event there is a conflict of active training and the contracted work. The COR with commutation with the JBLM Installation Forester will coordinate to schedule other areas of contract work that can be worked on without interfering with possible active training.

1.7.1 Interface with Others: Other types of Government use of the areas involved in this project may be anticipated while the work is being performed. The Contractor shall plan their work & coordinate these operations so that there will be minimum interference to others in the vicinity, including military training, and training exercises.

1.8 Safety Requirements:

1.8.1 Compliance: The Contractor shall work in a safe manner and fully comply with ALL applicable Federal, State and Army regulations and requirements. If the Contractor fails or refuses to promptly comply with all safety requirements, the Contracting Officer and/or the designated Government representative, may issue an order stopping/suspending all or part of the work until satisfactory corrective actions have been taken to fix the problem(s). No part of the lost time due to any such stop order shall be made subject of a claim for any extension of time or for excess costs or damage to the Contractor.

1.8.2 Safety: All equipment shall be maintained in good, safe operating condition. All safety precautions and regulations shall be observed when using equipment. All safety devices shall be in place and function properly on all equipment being used. All operations shall be conducted in full compliance with all OSHA, Army, Federal, State and local occupational health and safety laws and regulations. Any and all violations and fines are the sole responsibility of the Contractor.

1.8.3 Site Hazards: The Contractor shall be aware that stumps, snags and rocks along with foxholes for military training may be present on the units to be worked.

While working down range there is possible existence of hazardous military devices, e.g., live or dud ammunition, artillery shells, etc. If any unexploded ordinance is found clear the area immediately and notify the Government representative.

1.9 Environmental Protection Program;

1.9.1 Environmental Coordination: The Contractor shall comply with all JBLM environmental requirements, including the Army Regulations AR 200-1 (Environmental Protection and Enhancement) and AR 420-5 (Procedures for the Protection of State and Federally Listed Threatened, Endangered, Candidate Species, Species of Concern, and Designated Critical Habitat). This includes requirements for hazardous material authorization, use, storage, and management;

hazardous waste management, spill prevention and reporting, environmental training, etc. ALL spills (outside containment) to ground or water (or with the immediate potential to become so) must be reported IMMEDIATELY, by calling Range Support at 253-967-6371/7974 (for spills downrange) or 911(for spills in cantonment) and then notifying the Contracting Officer and the designated Government representative of the spill incident(s). Please use extreme caution when handling, transporting and using any hazardous materials, to prevent accidental spills and minimize any spill incidents. Spills MUST be cleaned up immediately, and spills should be prevented from spreading, especially from going into water and water drainage areas. Failure to report any spill incidents will likely result in contract shut-down and potential fines. All Contractor-generated trash, refuse and waste shall be removed from the work site to locations off the installation.

1.9.2 Environmental Management System (EMS). The JBLM EMS conforms to the criteria defined in the international standard, ISO 14001:2004 Environmental management systems – Requirements with guidance for use. In accordance with EMS procedures, the Contractor shall be familiar with the JBLM environmental policy and shall ensure that this information is considered and incorporated into this project. The installation policy can be found at http://www.lewis-mcchord.army.mil/publicworks/sustainability/EMS/environ_policy.aspx (click on JBLM Policy). Additional information regarding the JBLM EMS is available from the installation EMS Coordinator (253-966-6470). An environmental awareness training resource is available to the Contractor at http://www.lewis-mcchord.army.mil/publicworks/sustainability/EMS/EnvTraining.aspx.

1.10 Sustainable Acquisition. In order to comply with federally mandated sustainable acquisition requirements and Department of Defense (DOD) and Department of the Army (DA) Green Procurement Program (GPP) policies, JBLM requires the purchase, supply, and use of environmentally preferable products and services. Program elements include:

recovered material products, energy and water efficient products, alternative fuels and fuel efficiency, bio-based products, non-ozone depleting substances, and environmentally preferable products. These elements are described on the Office of Federal Procurement Policy website (http://www.whitehouse.gov/omb/procurement_index_green/. For a listing of designated items, associated requirements and managing program websites, see https://sftool.gov/greenprocurement. The Contractor shall comply with all applicable Federal, DOD, Army, and JBLM sustainable acquisition laws and policies. If compliant products are unavailable or determined to be impracticable based on cost or performance, the Contractor shall contact the COR or their Government representative for further guidance. Claims of exception must meet applicable legal criteria and be justified in writing through the submission of a completed HJB Form 225 (Sustainable Acquisition Exception). The form is available at http://www.lewis-mcchord.army.mil/designstandards/pdf/HJB%20225.pdf. All materials must be submitted by the contractor to the COR and the KO for review before commencement of field work activities.

1.11 Hazardous Materials. For any hazardous materials, the Contractor shall submit an initial list of hazardous materials to be used (including unit of measure and Safety Data Sheet for each product). A copy of these documents must be submitted to the JBLM Pollution Prevention Program (usarmy.jblm.imcom.list.dpw-hm-inventory@mail.mil) and the COR prior to commencement. These items must be reviewed by Pollution Prevention and authorized for use if they are not already on the JBLM installation Authorized Use List.

The Contractor shall not use any hazardous materials not authorized by Pollution Prevention.

For any in-use hazardous materials, the Contractor shall submit a hazardous material inventory on HJB Form 953 noting the hazardous materials used, the units of measure, quantities used, storage locations, and other information indicated on the form. This inventory shall be submitted at the end of task order field work. All HJB 953 inventories shall be submitted electronically and addressed to the COR with usarmy.jblm.imcom.list.dpw-hm-inventory@mail.mil included in the carbon copy (“cc”) line of the email. Questions regarding the form may be directed to the JBLM Pollution Prevention Program (966-6469). The current HJB Form 953 and form instructions are available at:

http://www.lewis-mcchord.army.mil/designstandards/doc_files/HFL_953_HM%20Inventory20090513.xls http://www.lewis-mcchord.army.mil/designstandards/doc_files/HJB_953%20Instruction.doc

1.12 Fire Responsibility: The Contractor shall be responsible to familiarize his/her employees with the Washington State Forest Fire Protection Requirements and shall adhere to them at all times. The operation will be subject to inspection for adherence/compliance to state regulation and presence of fire tools. All spark emitting engines must be equipped with approved spark arresters. A pump truck or trailer will be required if heavy equipment is used during the closed season per WA Department of Natural Resources (DNR) specifications.

1.13 Fire Hazard Closure: The designated Government representative, specified in each Task

Order, shall have the authority to suspend the work, wholly or in part, by written notice for such period(s) as may be deemed necessary due to hazardous forest fire conditions, as applicable. If the relative humidity is 30% or lower and or the fire level on the base is at level 3 the operation will be suspended until Government notification to proceed with Task Order requirements.

1.14 Trash and Waste Disposal: The Contractor shall be responsible for properly collecting, gathering and disposing of all Contractor-generated trash from the project areas/units to locations off the Installation.

1.15 Suspension of Work: The designated Government representative, specified in each Task

Order, will have the authority to suspend the work wholly or in part by written notice, for such period as they may deem necessary due to fire conditions, military training exercises, unsuitable weather, and any other conditions or situations deemed unfavorable for the satisfactory execution of the work. Where total suspension is not due to any fault of the contractor, the time allowed for completion of the contract shall be extended an equal time.

No time allowance shall be made for periods of partial suspension. Partial suspension is defined by the Washington State DNR Industrial Fire Precaution Levels which requires activities to cease by 1300 hours.

1.16 Damages: The Contractor shall be liable for any and all damages or losses caused through the fault or negligence of his/her agents and/or employees. The Contractor shall restore any damage caused by his/her operations, including the replacement of any plant material damaged as a result of negligence, at no cost to the Government.

1.17 Contract Manpower Report (CLIN 0001): The Contractor shall report all Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for Department of the Army via a secure data collection site.

The Contractor is required to complete all required data fields using the following web address: http://www.ecmra.mil/, then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at help desk at http://www.ecmra.mil.

1.18 Security Requirements: Security: Anti – terrorism (AT) training

All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 10 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 10 calendar days after completion of training by all employees and subcontractor personnel.

AT Level I awareness training is available at the following website:

https://atlevel1.dtic.mil/at.The contractor manager will submit certificates of completion to the COR. AT level 1 awareness training is available at the following website http://jko.jten.mil/courses/atl1/launch.html

The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 10 calendar days of contract award and within 10 calendar days of new employees commencing performance with the results reported to the COR NLT 10 calendar days after contract award.

DEFINTIONS and ACRONYNMS

2.1 Definitions:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE REPRESENTATIVE: Government representative who completes surveillances in accordance with the QASP.

2.1.10. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.11. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.12. SUBCONTRACTOR. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms

CMR Contract Manpower Reporting COR Contracting Officer Representative COTR Contracting Officer's Technical Representative DOD Department of Defense KO Contracting Officer OCI Organizational Conflict of Interest POC Point of Contact PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan

QC Quality Control QCP Quality Control Program TE Technical Exhibit

3 GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Information:

a) The Government will provide a representative to acquaint the Contractor with the designated area of work to execute the task order.

b) Adequate maps, use of aerial photographs and other data necessary for orientation.

Boundaries of treatment areas will not be marked in the field but are on PDF maps.

3.2 Services The Government will identify specific tasking and priorities associated with the contract. All taskings and priorities provided by the Government shall be in accordance with Part II Technical Provisions.

3.3 Facilities: None.

3.4 Equipment: None.

3.5 Materials: The Government will not provide any materials.

4 CONTRACTOR PERSONNEL:

4.1 Project Manager: The Contractor will be required to name a Project Manager for each

Task Order who will be responsible for all work being performed. The Project Manager shall, be physically present on the work site while the work is in progress. In the event that the Project Manager cannot be present, operations must cease. The Project Manager shall have authority to make on-site decisions on behalf of the Contractor concerning contract matters. The Project Manager must have a cell phone or device capable of reading PDF maps supplied by the Government.

4.2 Supervision: The Contractor shall provide adequate crew supervision and serviceable equipment to all workers in order to satisfactorily accomplish project. Adequate crew supervision shall mean at least one qualified nonworking foreman per task order unless otherwise allowed by theCOR. The Project Manager and nonworking foreman roles may be held by the same individual. The qualified foreman shall have a minimum of two (2) years recent experience in the Task Order issued and be physically present on the site while work is in progress. In the event that the designated foreman cannot be present, operations must cease. The qualified nonworking foreman shall be given authority to make on-site decisions on behalf of the Contractor on contract matters. A written record of the Contractor’s experience shall be made available upon request of the COR for his/her approval.

The Government has the right to restrict the employment of any Contractor employee or perspective contract employee who is identified as a potential threat to the health, safety, security or general well-being of the installation and its population.

The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest. Any person who is an employee of the Department of the Army, either military or civilian, shall not be employed by the Contractor unless such person seeks and receives any approval required by DoD 5505.7-R, Department of the Army Standards of Ethical Conduct Rules.

The Contractor shall be responsible for the conduct of all his/her employees and shall inform the designated Government representative of any complaints received.

PART II - TECHNICAL PROVISIONS - Specific Tasks

Detailed Location information shall be provided in each task order.

UNIT BRUSH CUTTING (CLIN 0002)

1.0) DESCRIPTION: The areas to be brush cut are harvest areas that have had brush and hardwoods reestablished and roads that have brushed in from the edges. Throughout the area minor amounts of conifer, alder and maple exist.

1.1) Summary of Contract Specifications: All brush 4 inches and taller within the vegetation management areas (Units) shall be cut or mowed, slashed, and mulched unless it is under the dripline of a conifer. The Contractor shall not cut/slash any conifer or red alder greater than 6 feet tall. The contractor shall not cut / slash any big leaf maples greater than six inches DBH that are a single stem. The Contractor shall not cut / slash madrone or oak. The Contractor shall not cut / slash any trees that have tree protectors installed on them. Standard for completion is that the maximum stub height of cut vegetation shall not exceed 4 inches in height. All woody debris will be mulched or chipped into a piece size no larger than 4 inches diameter, eight feet long and spread out evenly throughout the area. Log segments that are 100 board feet or more shall be cut into a maximum 20 foot section, decked together and placed as directed by the COR. All standing dead snags within the brush cutting area shall be felled cut into sections no larger than twenty feet, decked together and placed as directed by the COR.

2.0) DEFINITION OF TERMS OF TECHNICAL SPECIFICATIONS:

Slashing: is defined as cutting undesirable hardwood trees (EXCEPT Oak, Madrone and red alder); herbaceous vegetation/ brush; small standing dead trees (snags); woody brush vegetation (i.e. scotch broom, hazelnut, ocean spray, salal, Oregon grape). Stub height shall be no higher than 4 inches measured from ground level.

2.1) Leave trees: Trees which are left growing for future management that meet species, size, and / or height requirements as defined in this contract.

2.2) Mulching : is defined as cutting woody and vegetative debris into smaller segments not greater than 4 inches in diameter and eight feet in length and spread out evenly.

2.3) Diameter at Breast Height (DBH): Diameter of the stem or tree measured at a point

4.5 feet above the highest ground level.

2.4) Stump Height: The allowable height of the stump of the cut or slashed tree or shrub.

This shall not exceed 4 inches in height.

2.5) Damage to Leave Trees: Damage to young trees includes, but is not limited to, breakage and or scarring.

2.6) Road or Trail Centerline: Road or Trail centerlines are vectors that represent the geographic center of road or trail rights-of-way on transportation networks.

3.0 CUTTING REQUIREMENTS:

3.1) The cut surface of the stumps shall be cut flat.

3.2) Pulling, digging, pushing over, and other non-cutting methods used for vegetation removal shall not be used for brushing. Excavator buckets, log loaders and similar equipment shall not be used for brushing unless otherwise approved in writing by the COR.

3.3) The COR will determine if mechanical brushing around leave trees needs to be completed by hand due to damage to leave trees.

4.0 SLASH REQUIREMENTS:

4.1) Slash shall be removed from existing drivable roads.

5.0 INSPECTIONS, ACCEPTANCE & PAYMENT:

5.1) Inspection: The designated Government representative or a designated inspector, will make periodic inspections while the work is in progress. This will generally occur on a daily basis.

The Contractor or his representative is encouraged to observe the inspection and will receive inspection summaries upon request.

5.2) Inspections shall consist of 1/20th acre plots (26.3 ft radius) every 2 acres and will be distributed over the entire unit. Plot centers will be marked and numbered.

5.3) Each plot will be examined to record findings on the items listed below:

Vegetation cut

Stump height

Largest piece size

All snags felled and bundled per COR

6.0) Acceptance and Payment: Based on the inspection plots for each unit, the quality of work shall be as follows:

6.1) When the inspection results are below 90 percent and excess trees are the reason for the insufficiency, payment will not be made until the insufficiency has been corrected.

6.2) If any rework is necessary, re-inspection will be performed as described in paragraph 5.3, but on different plots.

6.3) If the percentage of satisfactory thinning falls below 90%, then the brushing operation will cease. After consultation between the Contracting Officer and the Contractor, brushing may resume if approved by the Contracting Officer. Failure of the Contractor to raise the quality of the subsequent brushing to 90% may result in the termination of the contract.

6.4) Each unit as set forth in the Task order will be inspected separately and will not be averaged with any other unit for acceptance or payment. Brush cutting on each unit will be inspected and must be approved before payment on that unit will be made.

7.0) ROAD BRUSHING: CLIN (0003)

Summary of Contract Specifications: All brush 4 inches and taller within fifteen feet horizontal distance of road or trail centerline and all brush 14 feet vertical and 5 feet horizontal from road or trail edge shall be cut or mowed, slashed, and mulched. The Contractor shall not cut/slash any tree stems greater than 6 inches DBH except for English Holly. Standard for completion is that the maximum stub height of cut vegetation shall not exceed 4 inches in height. All woody debris will be mulched or chipped into a piece size no larger than 4 inches diameter, eight feet long and spread out evenly throughout the area. Any woody debris larger than 6 inches that block the road shall be cut into 8 foot length sections and stacked alongside the brushed trail or road and shall be placed in the immediate area not blocking any ditchlines or culverts per the COR instructions. Contractor shall remove all brushing debris from the road surface, ditchlines, and culvert inlets and outlets and spread the mowed, slashed or mulched brush alongside the brushed road or trail avoiding placing the debris back into any ditchlines or culver inlets or outlets

BRUSHING DETAIL. Brushing must be achieved by manual or mechanical cutting of brush, trees, and branches.

ROAD BRUSHING RESTRICTION

Pulling, digging, pushing over, and other non-cutting methods used for vegetation removal shall not be used for brushing. Excavator buckets, log loaders and similar equipment shall not be used for brushing unless otherwise approved in writing by the COR.

8.0 INSPECTIONS, ACCEPTANCE & PAYMENT:

8.1) Inspection: The designated Government representative or a designated inspector, will make periodic inspections while the work is in progress. This will generally occur on a daily basis.

The Contractor or his representative is encouraged to observe the inspection and will receive inspection summaries upon request.

8.2) Inspections shall consist of randomly selecting areas to measure distances to comply with the specifications and will be distributed over the entire distance. Inspection areas will be marked and numbered.

8.3) Each area will be examined to record findings on the items listed below:

Vegetation cut

Stump height

Vertical and horizontal cut distances

Largest piece size

Clearing of debris

TECHNICAL EXHIBIT 1 – PERFORMANCE REQUIREMENTS SUMMARY

Performance Objective Standard Performance Threshold Method of Surveillance

PRS #1.

Contractor shall provide adequate crew supervision

The Contractor shall provide in accordance with PWS

Zero deviation from standard QAR, COR, or Contracting Officer visual inspection

PRS #2.

The Contractor shall provide all equipment and supplies required in technical specifications for cutting & slashing and road brushing in accordance with PWS

The Contractor shall provide items in accordance with

PWS

Zero deviation from standard QAR, COR, or Contracting Officer visual inspection

PRS #3.

The Contractor shall properly collect, gather, and dispose of all Contractor generated trash, refuse, and waste from the project areas/units to location off the Installation in accordance with the PWS

In accordance with the PWS Zero deviation from standard QAR, COR, or Contracting Officer visual inspection

PRS #4

The Contractor shall follow all slashing procedures in Part II, Technical Provisions, Unit Brush Cutting.

In accordance with the PWS Minimum of 90 % of slashing correctly completed in accordance with Part II, Technical Provisions, Paragraph 5 and Paragraph 5.1, 5.2 and 5.3.

QAR, COR, or Contracting Officer visual inspection

Performance Objective Standard Performance Threshold Method of Surveillance

PRS #5

The Contractor shall follow all slashing procedures in Part II, Technical Provisions, Road Brushing.

In accordance with the PWS Minimum of 90% of pre commercial thinning completed in accordance with Part II, Technical Provisions, Paragraph 8.0 and Paragraph 8.1, 8.2 and 8.3.

QAR, COR, or Contracting Officer visual inspection

PRS #6

Fire tools are present on site when required and shut downs occur per Washington State Department of Natural Resources Industrial Fire Precaution Levels and KO concurrence.

In accordance with PWS Zero Deviation from Standard

QAR, COR, or Contracting Officer visual inspection

TECHNICAL EXHIBIT 2

DELIVERABLE SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

The Contractor shall obtain an Installation access permit for each Contractor-owned vehicle in accordance with the PWS

Once prior to contract execution

1 Copy per vehicle provided as required prior to payment or as requested by the COR

To be provided in hard copy

QAR, COR, or Contracting Officer

The Contractor shall report all Contractor labor hours required for performance of services provided under this contract in accordance with the PWS

Prior to invoice submission

NA Electronic database http://www.ecmra.mil

QAR, COR, or Contracting Officer

Qualifications for Contractor’s Project Manager or foreman in accordance with

PWS

Prior to Task Order Execution

1 Copy Hardcopy QAR, COR, or Contracting Officer

W912DW18Q0023

Section SF 1449 - CONTINUATION SHEET

CLAUSES INCORPORATED BY REFERENCE

52.203-6 Alt I Restrictions On Subcontractor Sales To The Government

(Sep 2006) -- Alternate I

OCT 1995

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

MAY 2011

52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations--Representation

NOV 2015

52.212-1 Instructions to Offerors--Commercial Items JAN 2017 52.212-4 Contract Terms and Conditions--Commercial Items JAN 2017 52.217-4 Evaluation Of Options Exercised At The Time Of Contract

Award

JUN 1988

52.217-5 Evaluation Of Options JUL 1990 52.222-50 Combating Trafficking in Persons MAR 2015 52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011 52.223-6 Drug-Free Workplace MAY 2001 52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-- Representation and Certifications.

OCT 2015

52.233-3 Protest After Award AUG 1996 52.237-1 Site Visit APR 1984 52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.237-3 Continuity Of Services JAN 1991 52.242-13 Bankruptcy JUL 1995 52.244-6 Subcontracts for Commercial Items NOV 2017 52.249-2 Termination For Convenience Of The Government (Fixed-

Price)

APR 2012

252.203-7000 Requirements Relating to Compensation of Former DoD Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7003 Agency Office of the Inspector General DEC 2012 252.204-7000 Disclosure Of Information OCT 2016 252.204-7006 Billing Instructions OCT 2005 252.215-7000 Pricing Adjustments DEC 2012 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.243-7002 Requests for Equitable Adjustment DEC 2012 252.247-7023 Transportation of Supplies by Sea APR 2014

CLAUSES INCORPORATED BY FULL TEXT

52.203-3 GRATUITIES (APR 1984)

(a) The right of the Contractor to proceed may be terminated by written notice if, after notice and hearing, the agency head or a designee determines that the Contractor, its agent, or another representative--

(1) Offered or gave a gratuity (e.g., an entertainment or gift) to an officer, official, or employee of the Government;

and

(2) Intended, by the gratuity, to obtain a contract or favorable treatment under a contract.

(b) The facts supporting this determination may be reviewed by any court having lawful jurisdiction.

(c) If this contract is terminated under paragraph (a) of this clause, the Government is entitled--

(1) To pursue the same remedies as in a breach of the contract; and

(2) In addition to any other damages provided by law, to exemplary damages of not less than 3 nor more than 10 times the cost incurred by the Contractor in giving gratuities to the person concerned, as determined by the agency head or a designee. (This subparagraph (c)(2) is applicable only if this contract uses money appropriated to the Department of Defense.)

(d) The rights and remedies of the Government provided in this clause shall not be exclusive and are in addition to any other rights and remedies provided by law or under this contract.

(End of…