R0001.pdf

Amendment R0001 - Questions and Answers for W912DW-17-R-0022

Question 1: About the modification/amendment issued 5/22/17. The “Track Changes” view shows “MT” (Montana) crossed out in the title. But the document still shows “MT” in the title and elsewhere. Is Montana still one of the states in which services will be required?

Answer 1: Please refer to the Amendment posted on 5/22/2017 which replaced the earlier version in its entirety. MT is included in the scope.

Question 2: IIS projects. I went to this site to determine what IIS is:

http://www.usace.army.mil/Missions/Military-Missions/Interagency-International-Support. Can you share a few examples of recent IIS projects?

Answer 2: Please perform a search in FBO.gov for IIS projects from the Seattle District, USACE. For clarification, Interagency & International Services (IIS) refers to work performed for non-Department of Defense (non-DoD) agencies. USACE’s IIS support includes all federal agencies that request services through USACE, primarily under the Economy Act. Examples of agencies that could or currently perform work through the USACE Seattle District include U.S.

Department of Homeland Security (Customs and Border Protection, Federal Emergency Management Agency, Coast Guard), U.S. Department of Commerce (National Oceanic and Atmospheric Administration), U.S. Department of Energy (DOE), U.S. Department of Interior (Fish and Wildlife Service, Geological Survey), and U.S. Department of Transportation (Federal Aviation Administration). A search in FBO.gov for IIS projects from the Seattle District and USACE will show recent A-E services and construction projects advertised on behalf of non- DoD agencies.

Question 3: Under “2. Project Information”, can you explain the difference between “project initiation,” “plan development,” and “project definition”? Those terms seem very similar to us.

We are wondering how to determine which of those services we have provided on past projects.

Answer 3: DoD project management and design terminology clarifications follow:

a) “Project initiation” refers to the first phase of the project management life cycle, typically pre-design activities performed to determine objectives, scope, purpose, and deliverables required for a specific project (ex: economic evaluations, literature or historic data analysis).

b) “Plan development” refers to design-phase activities executed to support a project, ranging from field reconnaissance through basis of design documentation; this may include field and in-office actions for the specific project.

c) “Project definition” refers to project activities that break down the project requirement in terms of technical execution requirements (scope), economic viability (budget), schedule requirements (time), and quality; examples include feasibility studies, design charrettes, design alternatives analyses, and DoD-specific documents such as the U.S. Air Force’s Project Definition Report (PDR).

http://www.usace.army.mil/Missions/Military-Missions/Interagency-International-Support

Question 4: Under “2. Project Information”, can you explain the difference between “field investigations” and “field surveys”? We interpret those to be the same service.

Answer 4: The terms “field investigations” and “field surveys” refer to a range of field-oriented actions that may be required for specific projects. “Field investigations” are viewed as intrusive in nature; these include but are not limited to geotechnical exploration (foundations, road and parking); HTRW, lead and asbestos, soil and groundwater sampling and documentation; and subsurface utility engineering. “Field surveys” are viewed as non-intrusive or data acquisition activities; examples may include but are not limited to field data collection (historic records, site reconnaissance), property boundaries, locates, and topographic land surveying in support of design activities, or photographic/video documentation of site conditions or activities.

Question 5: Under “3. Selection Criteria”, “Primary Criterion D – Capacity of Key Disciplines”, please elaborate on the meaning of “Responses must be coordinated with Part II, subpart 9 “Employees by Discipline”.

Answer 5: The number of persons listed for Criterion D, by function code, should not be more than the number by function code indicated in Part II, subpart 9.

Does this mean that we cannot show key team members in more than one discipline? For example, we have three Fire Protection Engineers in-house. If we show them as Fire Protection Engineers on the Part II, then are we not allowed to show them as Mechanical Engineers elsewhere in the submittal (Section H)?

The A-E response must clearly indicate the individual(s) proposed for each of the 10 key professional disciplines. If the firm choses to list the same individual in multiple key discipline roles, qualifications are reviewed primarily based on the resume submitted in Section E of the SF330. Refer to Page 3 of Instructions for SF330, subpart 9, Employees by Discipline: “Each person can be counted only once according to his/her primary function.” Numbers of staff (firm capacity) by function code are evaluated during review of the SF330.

Question 6: As a sub-question to (5) above, are we allowed to duplicate team members in roles?

For example, if we have an architect who is a Project Manager as well as an Licensed Architect as well as a LEED professional, can we talk about her full capabilities to handle three function codes? Or, must we show her function in one category only?

Answer 6: The firm may propose a single person for multiple key discipline roles if the appropriate experience and qualifications are shown in their resume. It is the responding A-E firm’s responsibility to show clear linkage between professional qualifications and key personnel role(s). Qualifications of the key personnel identified by the A-E are evaluated during review of the SF330.

A related questions - can we include all of her capabilities in one 330E Resume with three function codes, or should we have three separate resumes for this one person – one resume showing her as a PM, a second resume showing her as an Architect, and a third resume showing her as a Sustainable Design person?

One resume is submitted for each person. It is the responding A-E’s responsibility to show a clear link between qualifications and the role(s) proposed in the SF330.

Question 7: Secondary Criterion H – Volume of DOD Contract Awards in last 12 months: As a firm we do not have hold any Prime contracts with DOD, but we do have several sub-consultant contracts. Should we respond to this criterion by showing all of our sub-consultant DOD work?

Answer 7: Report all fees received from D0D under a prime contract.

Question 8: 330 Part IIs:

a) Are we to include the Part IIs of all our sub-consultant firms who will be Key Disciplines? I cannot seem to find that requirement in the SOL.

Answer 8a: Include Part II for sub-consultants shown in Key Discipline roles and for each firm shown in SF330 Section C, Proposed Team and Section D Organizational Chart of Proposed Team.

b) As the Prime firm, we will submit a Part II for “the firm”. However, our firm has three offices, two if which may be considered “branch offices”. Should we submit three Part IIs, one for each office? Or should we submit only one Part II for the firm, that shows the firms full capabilities under “9.c.(1) firm”.

Answer 8b: Either approach is acceptable. Responding small business A-E firms will also provide a table summary of total team capacity in Section H; coordinate with the Part II information for prime and sub-consultants so that totals by function code are consistent and correct.