W912DW17Q0072_-_LWSC_Hydraulic_Flushing.pdf

SEE ADDENDUM

(No Collect Calls)

W912DW17Q0072 15-Jun-2017

b. TELEPHONE NUMBER

206-764-6659

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 28 Jun 2017

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912DW9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

GERALDINE L KEMP

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USA ENGINEER DISTRICT, SEATTLE

ATTN: CENWS-CT

4735 EAST MARGINAL WAY SOUTH, BLDG. 1202

SEATTLE WA 98134-2388

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$7,000,000

NAICS:

811310

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF50

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912DW17Q0072

Section SF 1449 - CONTINUATION SHEET

INSTRUCTIONS TO VENDORS

1. Representations and Certifications contained herein must be completed by vendors and returned with quote.

If Representations and Certifications are registered in the System for Award Management (SAM) check here . If not, register online at www.sam.gov

2. Quote for Hydraulic Systems Flushing and Assessment for LWSC Large Lock Service Gate and Emergency Control Structure (ECS):

Location: Lake Washington Ship Canal, Ballard, WA

Request For Quote No.: W912DW17Q0072

Closing Date and Time: 28 June 2017, 10:00 A.M. Pacific Time Amendments Numbered Have Been Received

3. Responses will be accepted via email until the time and date set for closing. Send email to the attention of Geraldine Kemp, Geraldine.L.Kemp@usace.army.mil All emailed quotations shall contain the RFQ No. W912DW17Q0072 in the subject line.

4. Vendors Submitting Quotes: Contractors are required to be registered in the System for Awards Management (SAM) for awards resulting from solicitations.

This rule more efficiently implements the Debt Collection Improvement Act of 1996, as it requires contractors to be registered in SAM for consideration of future solicitations, awards, and payment.

Registration is required prior to award of any contract, basic agreement, basic ordering agreement, or blanket purchase agreement from a solicitation. LACK OF REGISTRATION IN THE SAM DATABASE WILL MAKE AN OFFER INELIGIBLE FOR AWARD. The web site may be accessed at www.sam.gov

5. Electronic Funds Transfer (EFT): Effective 99 Jun 01, the Government will make all payments by EFT (unless the Government VISA credit card is accepted). The only exceptions are: 1) Foreign Vendors; 2) Government Agencies, and 3) One time payments. The EFT forms and instructions are on the USACE Finance Center (UFC) Web Page; www.fc.usace.army.mil The UFC point of contact for this action is Mr. Michael Rye, 901/874-8543.

6. Award shall be made to the responsive and responsible vendor with the lowest price that meets the requirements as outlined in the specifications.

7. Required Submittals:

a) Instruction Page (2 pages) Indicate if you are registered SAM.

Must acknowledge any/all amendments to the solicitation.

Must fill in all company information requested All submittals as required by evaluation criteria

b) Fill in all pricing information.

All of these must be filled in and returned in order to be eligible for evaluation. DO NOT return the rest of the solicitation form.

8. The Contractor is required to provide the following information with quotation submission:

Federal Taxpayer’s ID Number:

DUNS Number:

Cage Code Number This requires registration in SAM, web site for registration is www.sam.gov

Remit to Address:

Company Name:

Address:

City/State/Zip:

Phone & Fax Numbers:

Point of Contact:

E-Mail Address:

Quote must provide pricing for all items in the solicitation to be acceptable to the Government.

All quote items must meet the requirements of the Request for Quote (RFQ) including specifications stated in all attachments.

Multiple quotes are not accepted for this RFQ. If multiple quotes are received, only one quote (as determined by the Contracting Officer) will be evaluated by the Government. The quote shall be determined acceptable based on the date and time received.

The contractor should list any special features or warranty information applicable to the product(s) or service (s) quote.

ANNOUNCEMENT TO

VENDORS

Due to recent national events Seattle District US Army Corps of Engineers shall be conducting business under heightened security for the foreseeable future.

Access to Federal Center South, 4735 E Marginal Way S, Seattle WA 98124 will be through the front Lobby only. The building is under Federal Protective Service, which means that persons entering the facility are subject to inspection; including purses, packages, etc. All deliveries shall be thoroughly inspected. In addition, visitors may be required to be escorted by Corps personnel while in the building.

For any questions please contact the Contract Specialist assigned to your project or check our website at www.nws.usace.army.mil for up-to-date information.

Date: June 21, 2017

Time: 10:00 AM PST

LOCATION:

HIRAM M. CHITTENDEM LOCKS ADMINISTRATION BUILDING

3015 NW 54TH ST SEATTLE, WA. 98107

The Point of Contact (POC): Mr. Paul Francois, POC Phone Number: 206-789-2622 ext. 240.

Use the call box on the left side for access to the Employee Lot. Indicate you are there for a meeting with Mr. Paul Francois.

All questions regarding the contract during the site visit shall be submitted to contracting specialist via email at Geraldine.L.Kemp@usace.army.mil within 48 hour of the completion of the site visit.

Vendors attending the site visit shall notify contracting specialist via email at Geraldine.L.Kemp@usace.army.mil not later than 24 hours prior to the date of the site visit to confirm plans to attend. Vendors shall bring government issued identification and safety gears (hard hat, safety boots, etc.) for the site visit.

LWSC Visitor Check In POC:

Hiram M. Chittenden Locks address: 3015 NW 54th Street, Seattle, Washington. Submit name, title, and phone number of personnel coming to the pre-bid site. Submit to: Mr. Paul Francois. 206-789-2622 ext. 240.

Paul.j.francois@usace.army.mil

PRICING SCHEDULE

LWSC LARGE LOCK AND EMERGENCY CLOSURE SYSTEM HYDRAULIC SYSTEMS (ECS)

FLUSHING AND ASSESSMENT

ITEM

DESCRIPTION

PRICE

CLIN 0001

Replace fluid and clean, flush, and purify hydraulic system of large lock service gates

CLIN 0002

Replace fluid and clean, flush, and purify hydraulic system of the Large Lock ECS

CLIN 0003

Asses hydraulic system components of ECS and Service Gates and provide report indicating items that need attention and service in the near future. In addition provide recommendations on equipment upgrades

CLIN 0004

Replace 12 hydraulic hoses on Large Lock Service Gate

TOTAL

PERFORMANCE WORK STATEMENT (PWS)

LWSC Large Lock and Emergency Closure System Hydraulic Systems Flushing and Assessment

Part 1

General Information

1. GENERAL: This is a non-personal services contract to provide Hydraulic Systems Flushing and Assessment for LWSC Large Lock Service Gates and Emergency Closure System (ECS). The Government shall not exercise any supervision or control over the contract service providers performing the services herein.

Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Hydraulic Systems Flushing and Assessment for LWSC Large Lock Service Gate and ECS as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The Lake Washington Ship Canal (LWSC) Large Lock Service Gate Machinery installation was completed in 2003 and has been in regular operation ever since and is overdue for a thorough hydraulic system flush to clean and preserve the system. During system flushing hydraulic hoses will be replaced. In addition, an assessment of the hydraulic system, valves, gaskets, and appurtenances by a hydraulics expert will be performed to ensure system reliability. In addition to the Service Gate System work the Large Lock Emergency Closure System Hydraulic System shall be flushed and assessed. The ECS system was installed in 1983 and was used annually until 2013.

1.3 Objectives:

ITEM 0001: Replace fluid and clean, flush, and purify hydraulic system of the Large Lock Service Gates ITEM 0002: Replace fluid and clean, flush, and purify hydraulic system of the Large Lock ECS ITEM 0003: Asses hydraulic system components of ECS and Service Gates and provide report indicating items that need attention and service in the near future. In addition provide recommendations on equipment upgrades.

ITEM 0004: Replace 12 hydraulic hoses on Large Lock Service Gate

Note- Contractor is to take possession of and properly dispose of all waste hydraulic fluid.

1.4 Scope: Type of service to be performed is complete hydraulic system cleaning, flushing, and assessment.

Services include fluid replacement, hydraulic lines cleaning, reservoir cleaning, filter replacement, condition assessment and report writing of hydraulic system components, replacement of hydraulic hoses and production of report with replacement schedule. The contractor shall accomplish the hydraulic system flushing in accordance with ASTM D4174. The contractor shall provide all equipment and expertise necessary to perform the work in the PWS.

1.5 Period of Performance: The period of performance shall be for one hydraulic flush of the service gate system and ECS. Intent is for large lock flushing to be performed during annual pump out from 6-22 November, 2017 as to not disrupt navigation traffic. Note – any deviation from the above dates must involve approval from the KO, COR, and LWSC OPM. Coordination with LWSC will be extremely important as to times and duration that flushing can be performed even during the 6-22 November, 2017, timeframe. Navigation stoppages due to flushing operations will need to be scheduled in advance.

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which they assure that work complies with the requirement of the contract. Quality Control Program (QCP) is to be delivered within 30 days after contract award, three copies of a comprehensive written QCP shall be submitted to the KO and COR within 5 (five) working days when changes are made thereafter. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to their QC system.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: Contractor is not required to perform services on holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.4 Hours of Operation: The contractor is responsible for coordinating hours for conducting business with LWSC.

LWSC maintenance staff hours are generally between the hours of 07:00 and 17:00 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Depending on flushing time needed additional hours of operation can be authorized and are expected to flush the system. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at LWSC Hiram M.

Chittenden Locks, 3015 NW 54th St., Seattle, WA 98107.

A site visit will be conducted at the Hiram M. Chittenden Locks located at 3015 NW 54th Street, Seattle, Washington; 21 June 2017 at 10:00 AM. It is recommended that all vendors interested in providing a quotation attend the scheduled site visit.

1.6.6 Type of Contract: The government will award a Firm Fixed Contract.

1.6.7 Security Requirements:

All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

All new contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites: https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html; or it can be provided by the RA OPSEC Officer in presentation form which will be documented via memorandum.

The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

*When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

1.6.7.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control: NOT APPLICABLE

1.6.7.3 Lock Combinations: NOT APPLICABLE

1.6.8 Special Qualifications: NOT APPLICABLE

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract:

perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies: coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The following personnel are considered key personnel by the government: Contract Manager/Alternate Contract Manager and Hydraulics Expert. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:30p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

Qualifications for all key personnel are listed below:

1.6.11.1 Qualifications of Key Personnel: Hydraulics Expert shall be experienced with all flushing equipment used, experienced in flushing hydraulic systems in accordance with ASTM D4174, experienced assessing hydraulic equipment, and experienced with hydraulic maintenance. Hydraulic expert shall have documented experience flushing hydraulic systems of similar size. Provide written proof of 8 years’ experience flushing hydraulic systems of similar size.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.13 Contractor Travel: NOT APPLICABLE

1.6.14 Other Direct Costs: NOT APPLICABLE

1.6.15 Data Rights: NOT APPLICABLE

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 PHASE IN /PHASE OUT PERIOD: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the phase in/ phase out periods that may arrive due to navigation locks needing to re-open or flooding that requires halting of flushing work.

During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense ECS Emergency Closure System FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer LWSC Lake Washington Ship Canal OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will not provide any services under this contract, except forklift operator for unloading, loading, and moving equipment and materials as needed. If necessary, crane and operator will be provided to move supplies. Coordination to use crane and operator will need to be made 10 days in advance.

Contractor is to verify crane capabilities to move and transport equipment to each side of the lock if necessary.

3.2 Facilities: The Government will provide loading and unloading area along with short term storage area for trailers, generators, filter cart, flushing equipment, and other supplies at LWSC.

3.3 Utilities: All utilities in the facility will be available for the contractor’s use in performance of tasks outlined in this PWS. Note that 3 phase 480V is NOT located near the flushing locations. The contractor will need to provide their own generator if 480V is required for equipment. If utilities are furnished, the following is required: The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: The Government will provide a 10,000 lb forklift and operator for unloading and moving equipment and materials.

3.5 Materials: The Government will not provide any materials for this contract.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, materials, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: NOT APPLICABLE

4.3. Materials: The Contractor shall provide all piping, hoses, fitting, plugs, hydraulic fluid, and all materials necessary for flushing and purifying the hydraulic systems. Hydraulic fluid and hoses need COE approval and shall meet requirements of this PWS, equipment manufacturer, and industry standards.

4.4. Equipment: The Contractor shall provide all flushing pumps, filters, containment, and disposal equipment necessary to perform the flushing and purifying of the hydraulic systems. Equipment shall be capable of flushing and purifying to industry standards and requirements of this PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1 Basic Services. The contractor shall provide services for complete hydraulic system cleaning, fluid replacement, hose replacement, flushing, and hydraulic systems assessment of large lock service gates and ECS.

Services shall include oil purification, hydraulic lines cleaning, reservoir cleaning, filter replacement, condition assessment and report writing of hydraulic system components, and replacement of hydraulic hoses. The contractor shall accomplish the hydraulic system flushing in accordance with ASTM D4174. The contractor shall provide all equipment and expertise necessary to perform the work in the PWS.

5.2 Plan Submittals – Before mobilization and performing work the Contractor shall submit the following plans for approval: ORDER OF WORK PLAN, FIRE PREVENTION PLAN, HAZARDOUS ENERGY CONTROL

PROGRAM, NOTIFICATION AND EVACUATION PLAN, HYDRAULIC FLUSHING AND FLUID

PURIFICATION PLAN, FLUID REPLACEMENT PLAN and ASSESMENT PLAN.

5.2.1 – ORDER OF WORK PLAN - Contractor shall submit a written narrative of "Order of Work" similar to that outlined below. Submittal shall include proposed target dates or time windows for each aspect of the project, as discussed at the preconstruction meeting.

Replace existing hydraulic fluid for all piping, reservoirs, and manifolds in the hydraulic systems.

Piping includes but is not limited to control circuit lines, gauge lines, dead end or “side circuit” lines, and main hydraulic lines.

Replace hydraulic hoses Flush entire hydraulic system for Service Gates Flush entire hydraulic system for ECS Inspect and asses hydraulic system components for report Replace Filters Inspect and test operation of components Remove and dispose of all waste materials from project site.

Plans shall be repeated and amended for ECS hydraulic system.

5.2.2 - FIRE PREVENTION PLAN - Contractor shall submit for approval a written narrative to show the Government how fire prevention shall be accomplished during the work in this contract. Narrative shall be written in accordance with the requirements set forth in EM 385-1-1, NFPA 30 and NFPA 241.

5.2.3-HAZARDOUS ENERGY CONTROL PROGRAM-Contractor shall submit for approval their lockout/tagout (HECP) plan. Plan must be in accordance with requirements set forth in EM 385-1-1, and be coordinated with the LWSC Chief of Maintenance to ensure contractor plan works in conjunction with the HECP that will be in place for the LWSC large lock pump.

5.2.4 - NOTIFICATION AND EVACUATION PLAN - Contractor shall submit for approval a short written narrative with sketches if necessary to show the Government how evacuation from the lock machinery spaces would be accomplished in the event of fire or other emergency. This narrative shall include procedures for notification to the Government of known or observed emergencies.

5.2.5 - HYDRAULIC FLUSHING AND FLUID PURIFICATION PLAN – Contractor shall submit written procedure to be used to flush systems and purify hydraulic oil. Fluid will be purified to cleanliness of 17/15/12 in ISO 4406. Procedure to include catalogue cuts and specifications for any specialized equipment. Include ISO and or ASTM standard data for unit to be used. Contractor procedure shall include flow rates and temperatures used in flushing systems. Note – contractor must meet minimum GPM of 280 and temperature control of 160 Fahrenheit for service gate hydraulic systems flushing. The equipment must have the capabilities of raising the temp to 160 F and then be lowered to 110 F quickly to break free attached contamination. Information to ensure that contractor’s equipment to achieve minimum GPM and temperatures must be submitted for approval with plan. Contractor shall propose final GPM and temperatures for ECS system flushing. Provide narrative explaining proposed temperatures and GPM to flush ECS systems.

5.2.6 - FLUID REPLACEMENT PLAN – Contractor shall submit written procedure to be used to replace hydraulic fluid. Hydraulic fluid for the service gates systems shall be Mobil DTE 10 Excel 32 (replacement for discontinued Nuto HP 32) or equivalent zinc free hydraulic oil. Hydraulic fluid will need government approval. Contractor shall propose replacement hydraulic fluid for the ECS system. With proposed fluid, please provide narrative explaining the choice and compatibility with system and equipment. Replacement plan shall include containment equipment to be used and plan for cleaning spills.

5.2.7 – ASSESSMENT PLAN – Contractor shall submit written plan for items to inspect and make assessment. Items shall include but not be limited to hydraulic hoses, seals, pumps, cylinders, valves, fittings, and controls. In particular the contractor shall examine and make recommendations on ECS pump replacement and rebuilding of existing spare pump. The assessment of the pumps shall include a basic estimate of repairs or changes to be made.

5.3 – HYDRAULIC SYSTEM FLUSHING – Contractor shall flush hydraulic systems per ASTM D 4174 Section

9.6 “Flushing of Used Systems”, following the flushing program outlined in Section 9, except where noted herein.

Contractor shall use the system operating fluid to flush system. Existing oil type for the service gate system is Nuto HP 32. Obtain existing oil type and specifications on ECS from LWSC. All service gates and ECS cylinders shall be blanked off at their manifolds, during the flushing program hoses for each cylinder shall be interconnected.

Replaced hoses shall be flushed and cleaned. (Hoses shall be provided by Contractor) Reservoirs shall be drained and cleaned before commencement of flushing. Oil shall be pre-heated per ASTM D 4174. Adjust flow control valves as required to maintain adequate flushing flow rates.

5.4 – OIL ANALYSIS

Contractor shall purify sample as indicated in paragraph 5.5 and send samples of purified oil to certified lab for analysis. Samples shall be sent after flushing the system Oil samples shall be sent to lab in new ultra clean lab bottles. Lab analysis shall provide the following properties for oils:

Particle count Acid Test Viscosity PPM Water by Carl Fischer (ASTM-D-4928) PPM Zinc PPM Phosphorus

Lab analysis shall be provided to the Contracting Officer Representative (COR). The Government will determine if the contractor shall perform further oil purification.

5.5 OIL PURIFICATION – Contractor shall purify new oil in hydraulic systems. Moisture shall be removed by processing thru an oil purifier/vacuum dehydrator system to remove contaminants. Oil shall be purified in conformance with ASTM D 4174 and/or ISO cleanliness standards. Oil shall be purified to a cleanliness of 17/15/12 according to ISO 4406; 100% of free and emulsified water and 90% of dissolved water, air, and gases shall be removed. Water shall be removed to maximum of 25 ppm. The Contractor shall submit a written procedure and oil cleanliness recommendations for approval.

5.6 OIL REPLACEMENT - Contractor shall replace oil prior to flushing the system. Replacement oil for the large lock service gates shall be Mobil DTE 10 Excel 32 (replacement for discontinued Nuto HP 32) or equivalent zinc free hydraulic oil. Removed existing oil becomes property of the contractor to dispose of properly in accordance with State and Federal Regulations. During oil removal/replacement great care and containment is required. Contractor shall have spill and containment equipment ready at all times.

5.7 INSPECTION & ASSESMENT OF HYDRAULIC SYSTEM - Contractor shall inspect the hydraulic systems and deliver report on condition and recommended maintenance practices. Items shall include but not be limited to hydraulic hoses, seals, pumps, cylinders, valves, fittings, and controls. In particular the contractor shall examine and make recommendations on ECS pump replacement and rebuilding of existing spare pump. The assessment of the pumps shall include a basic estimate of repairs or changes to be made. The contractor shall specifically recommend monthly maintenance practices for service gates and provide instructions on how to cycle the oil in the system for filtration using existing filters, valves, and pumps.

5.8 Pre-bid Site Visit

All vendors that would like to submit a quotation are invited to attend the site visit.

Contractors are encouraged to come to the site visit for physical inspection of the current equipment.

LWSC Hydraulic Flushing – Site Visit Information

Date: June 21, 2017 Time: 10:00 AM PST

LOCATION: HIRAM M. CHITTENDEM LOCKS ADMINISTRATION BUILDING

3015 NW 54TH ST SEATTLE, WA. 98107

The Point of Contact (POC): Mr. Paul Francois, POC Phone Number: 206-789-2622 ext. 240.

Use the call box on the left side for access to the Employee Lot. Indicate you are there for a meeting with Mr. Paul Francois.

All questions regarding the contract during the site visit shall be submitted to contracting specialist via email at Geraldine.L.Kemp@usace.army.mil within 48 hour of the completion of the site visit.

Vendors attending the site visit shall notify contracting specialist via email at Geraldine.L.Kemp@usace.army.mil not later than 24 hours prior to the date of the site visit to confirm plans to attend. Vendors shall bring government issued identification and safety gears (hard hat, safety boots, etc.) for the site visit.

LWSC Visitor Check In POC:

Hiram M. Chittenden Locks address: 3015 NW 54th Street, Seattle, Washington. Submit name, title, and phone number of personnel coming to the pre-bid site. Submit to: Mr. Paul Francois. 206-789-2622 ext. 240.

Paul.j.francois@usace.army.mil

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

EM 385-1-1 USACE Safety and Health Requirements

6.2 The Contractor shall comply with Title 36, CFR, Part 327, and “Regulations Governing Corps of Engineers Projects”

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3. Attachment 3 – Pertinent Hydraulic System Drawings

7.4. Attachment 4-Hydraulic O&M Manual for Large Lock Complete Scanned with Drawings

7.5. Drawing C-2-3-179 SHT 33

7.6. Drawing C-2-3-179 SHT 34

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective Standard PERFORMANCE

THRESHOLD

Method of

Surveillance

PRS # 1.

The contractor shall provide hydraulic system flushing to meet the cleanliness requirements of 17/15/12 in ISO 4406 using a minimum of 280 GPM and heating and cooling the fluid as required in paragraphs 5.2.4 and 5.3. All fluid shall be replaced in the ECS and service gate systems.

The contractor provided ISO 4406 and equipment with the minimum GPM capability of 280. Flushing standard shall be ASTM D 4174 Section 9.6 “Flushing of Used Systems”.

No error rate. Periodic Surveillance

PRS # 2

Hose replacement on Large Lock.

para. 1.3

Hoses shall be replaced in kind

No error rate. Visual at completion

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

DELIVERABLE FREQUENCY # OF COPIES MEDIUM/FORMAT SUBMIT TO

Plan Submittals:

Submit all required plans in PWS paragraph 5.2 before commencing work.

Prior to mobilization and work commencement

1 digital copy

PDF or MS Word

COR, Paul Francois

Hydraulic System Assessment Report as required in PWS paragraph 5.7

At end of work 1 digital copy PDF or MS Word

Oil Analysis Report as required in PWS paragraph 5.4

At end of hydraulic system flushing for each system.

1 digital copy PDF or MS Word

QUALITY ASSURANCE SURVEILLANCE PLAN

8 June 2017

LWSC Large Lock and Emergency Closure System Hydraulic Systems Flushing and Assessment

Contract Number: TBD

1. PURPOSE.

This Quality Assurance Surveillance Plan (QASP) provides a systematic method to evaluate performance for the stated contract. This QASP explains the following:

What will be monitored.

How monitoring will take place.

Who will conduct the monitoring.

How monitoring efforts and results will be documented.

This QASP does not detail how the contractor accomplishes the work. Rather, the QASP is created with the premise that the contractor is responsible for management and quality control actions to meet the terms of the contract. It is the Government’s responsibility to be objective, fair, and consistent in evaluating performance. In addition, the QASP should recognize that unforeseen and uncontrollable situations may occur.

This QASP is a “living document” and the Government may review and revise it on a regular basis. However, the Government shall coordinate changes with the contractor. Updates shall ensure that the QASP remains a valid, useful, and enforceable document. Copies of the original QASP and revisions shall be provided to the contractor and Government officials implementing surveillance activities.

This QASP was developed to comply with the Federal Acquisition Regulation (FAR), Subpart 37.6, Performance Based Acquisition and 46.4, Government Contract Quality Assurance. In addition, FAR, Subpart 46.103, Contracting Officer Responsibilities, states that agencies shall develop quality assurance surveillance plans when acquiring services.

2. GOVERNMENT ROLES AND RESPONSIBILITIES.

The following personnel shall oversee and coordinate surveillance activities.

a. Contracting Officer (KO) - The KO shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and shall safeguard the interests of the United States in the contractual relationship. The KO shall also assure that the contractor receives impartial, fair, and equitable treatment under this contract. The KO is ultimately responsible for the final determination of the adequacy of the contractor’s performance.

b. Contract Specialist - The Contract Specialist acts as an acquisition consultant and serves as the liaison between the contractor and the KO.

c. Contracting Officer’s Representative (COR) - The COR is responsible for technical administration of the contract and shall assure proper Government surveillance of the contractor’s performance. The COR shall keep a quality assurance file. At the conclusion of the contract or when requested by the KO, the COR shall provide documentation to the KO. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The contractor shall refer any changes they deem may affect contract price, terms, or conditions to the KO for action.

Assigned COR: Recommend KUAN, STEVE Y.

Telephone: (206)-764-3481 Email: steve.y.kuan@usace.army.mil

d. Other Key Government Personnel: Paul Francois

Title: Chief of Maintenance Telephone: (206) 789-2622 (EXT. 240) Email: paul.j.francois@usace.army.mil

3. CONTRACTOR REPRESENTATIVES:

The following employees of the contractor serve as the contractor’s Primary and Alternate Point of Contact for this

4. PERFORMANCE STANDARDS.

Performance standards define desired services. The Government performs surveillance to determine if the contractor exceeds, meets or does not meet these standards.

The Performance Requirements Summary Matrix (PRS), paragraph 5 in the Performance Work Statement includes performance standards. The Government shall use these standards to determine contractor performance and shall compare contractor performance to the PRS thresholds.

PERFORMANCE OBJECTIVE STANDARD PERFORMANCE

THRESHOLD

METHOD OF

SURVEILLANCE

PRS # 1.

The contractor shall provide hydraulic system flushing to meet the cleanliness requirements of 17/15/12 in ISO 4406 using a minimum of 280 GPM and heating and cooling the fluid as required in paragraphs 5.2.4 and 5.3. All fluid shall be replaced in the ECS and service gate systems.

The contractor provided ISO 4406 and equipment with the minimum GPM capability of 280.

Flushing standard shall be ASTM D 4174 Section 9.6 “Flushing of Used Systems”.

No error rate. Periodic Surveillance

PRS # 2

Hose replacement on Large Lock.

para. 1.3

Hoses shall be replaced in kind

No error rate. Visual at completion

5. METHODS OF QA SURVEILLANCE.

Various methods exist to monitor performance. The COR shall use the surveillance methods listed below in the administration of this QASP.

Regardless of the surveillance method, the COR shall always contact the contractor's primary point of contact when a defect is identified and inform the point of contact of the specifics of the problem. The COR shall be responsible for monitoring the contractor’s performance in meeting a specific performance standard.

A. Periodic Surveillance: Evaluation of samples selected on other than 100% or statistically random basis. (I.e.

daily, weekly, monthly, quarterly, semi-annually etc.)

6. RATINGS.

Metrics and methods are designed to determine if performance exceeds, meets, or does not meet a given PRS standard. A rating scale shall be used to determine a positive, neutral, or negative outcome. The following ratings shall be used:

Example 1:

EXCEPTIONAL:

Performance significantly exceeds contract requirements to the Government’s benefit.

SATISFACTORY: Performance meets contractual requirements.

UNSATISFACTORY: Performance does not meet contractual requirements.

7. DOCUMENTING PERFORMANCE.

a. ACCEPTABLE PERFORMANCE.

The Government shall document positive performance. A report template is attached. Any report may become a part of the supporting documentation for fixed fee payments, award fee payments, or other actions.

b. UNACCEPTABLE…