W912DW-17-Q-0028_-_AFD_Ground_Maintenance_Services.pdf

Synopsis – Albeni Falls Dam Project Recreation Area Ground Maintenance Services

(1) Action Code. P

(2) Date: 24 February

(3) Year: 2017

(4) Contracting Office Zip Code. 98134

(5) Classification Code. S208

(6) Contracting Office Address. Contracting Division, Bldg 1202, 4735 East Marginal Way South, Seattle, WA 9813

(7) Subject. Albeni Falls Dam Ground Maintenance Services

(8) Proposed Solicitation Number. W912DW-17-Q-0028

(9) Closing Response Date. 6 March 2017

(10) Point of Contact. Geraldine Kemp or Sara Jackets

(11) Contract Award and Solicitation Number. TBD

(12) Contract Award Dollar Amount. TBD

(13) Contract Line Item Number (s). TBD

(14) Contract Award Date. TBD

(15) Contractor. TBD

(16) Description. Provide Ground Maintenance Services at Albeni Falls Dam Recreational Areas

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) The solicitation number is W912DW-17-Q-0028. The solicitation is issued as a Request for Quote (RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-95, effective 19 January 2017.

file://FSPIH_NT/regs$/Working/far_doc/FAR12.DOC#s126

(iv) This requirement is solicited as a Total Small Business Set-Aside and the associated NAICS code is 561730. The small business size standard is $7.5 Million.

(v) A list of contract line item number(s) and items, quantities and units of measure, is provided in the attached pricing schedule.

(vi) All items provided are to be awarded to the responsible offeror meeting requirements specification and providing the lowest price.

(vii) Delivery of CLIN line items are to be performed in accordance with provided Specifications

(viii) The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition.

(ix) This provision at 52.212-2, Evaluation -- Commercial Items, not used for W912DW-17-Q-0028

(x) Vendors providing quotes shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with their quotation.

(xi) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

(xii) The clause at 52.212-5 (Dev), Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition

(xiii) Any additional contract requirement(s) or terms and conditions determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices will be incorporated in the solicitation.

(xiv) Defense Priorities and Allocations System (DPAS) and assigned ratings do not apply to this acquisition.

(xv) The closing date and time set for this solicitation is 6 March 2017, 10:00 a.m., Pacific Standard Time;

quotes should be emailed to Geraldine Kemp at Geraldine.L.Kemp@usace.army.mil.

(xvi) Point of Contact for information regarding this solicitation: Geraldine Kemp (206) 764-6659 and email: geraldine.l.kemp@usace.army.mil.

(17) Location: Services to be performed at the Albeni Falls Dam Project Recreational Areas located in Oldtown, ID.

(18) Set-aside Status. Total Small Business http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1415_195099 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1476_206930 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1491_208953 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1771_248336 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1964_287738 mailto:Geraldine.L.Kemp@usace.army.mil mailto:geraldine.l.kemp@usace.army.mil

W912DW-17-Q-0028

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job

BASE YR GROUND MAINTENANCE SERVICES

Provide all labor, equipment, supplies, transportation and supervision necessary to mow, edge, rake, sweep, irrigate, remove and dispose of debris and road sweep at the Albeni Falls Project, Bonner County, Idaho recreation areas in accordance with the attached Performance Work Statement:

Albeni Cove Recreation Area, Priest River Recreation Area, Vista Recreation Area, Riley Creek Recreation Area, Springy Point Recreation and Trestle Creek Recreation Area in accordance with the attached Scope of Work and all terms and conditions stated herein. Also includes tree, shrub, & flower bed maintenance at the Power House & Vista grounds areas.

Base Year Period of Performance 13 Mar 17 TO 29 Sep 2017

--- PROJECT NO.: 457589

FOB: Destination

PURCHASE REQUEST NUMBER: W68MD963501737

FFP

NET AMT

1001 1 Job

OPTION OPT YR 1 GROUND MAINTENANCE SERVICES

Provide all labor, equipment, supplies, transportation and supervision necessary to mow, edge, rake, sweep, irrigate, remove and dispose of debris and road sweep at the Albeni Falls Project, Bonner County, Idaho recreation areas in accordance with the attached Performance Work Statement:

Albeni Cove Recreation Area, Priest River Recreation Area, Vista Recreation Area, Riley Creek Recreation Area, Springy Point Recreation and Trestle Creek Recreation Area in accordance with the attached Scope of Work and all terms and conditions stated herein. Also includes tree, shrub, & flower bed maintenance at the Power House & Vista grounds areas.

Base Year Period of Performance 12 Mar 18 TO 28 Sep 2018

--- PROJECT NO.: 457589

FOB: Destination

2001 1 Job

OPTION OPT YR 2 GROUND MAINTENANCE SERVICES

Provide all labor, equipment, supplies, transportation and supervision necessary to mow, edge, rake, sweep, irrigate, remove and dispose of debris and road sweep at the Albeni Falls Project, Bonner County, Idaho recreation areas in accordance with the attached Performance Work Statement:

Albeni Cove Recreation Area, Priest River Recreation Area, Vista Recreation Area, Riley Creek Recreation Area, Springy Point Recreation and Trestle Creek Recreation Area in accordance with the attached Scope of Work and all terms and conditions stated herein. Also includes tree, shrub, & flower bed maintenance at the Power House & Vista grounds areas.

Base Year Period of Performance 11 Mar 19 TO 27 Sep 2019

--- PROJECT NO.: 457589

FOB: Destination

INSTRUCTIONS TO VENDORS

1. Representations and Certifications contained herein must be completed by vendors and returned with quote.

If Representations and Certifications are registered in the System for Award Management (SAM) check here . If not, register online at www.sam.gov

2. Quote for: Ground Maintenance Services at:

Albeni Falls Dam Project Recreation Areas

Oldtown, ID

Request For Quote No.: W912DW-17-Q-0028

Closing Date and Time: 6 March 2017, 10:00 A.M. Pacific Time

Amendments Numbered Have Been Received

3. Responses will be accepted via email or fax until the time and date set for closing. Send faxes to the attention of Geraldine Kemp, (206) 764-6659 or email to Geraldine.L.Kemp@usace.army.mil All emailed offers shall contain the RFQ No. W912DW-17-Q-0028 in the subject line.

4. Vendors Submitting Quotes: Contractors are required to be registered in the System for Awards Management (SAM) for awards resulting from solicitations.

This rule more efficiently implements the Debt Collection Improvement Act of 1996, as it requires contractors to be registered in SAM for consideration of future solicitations, awards, and payment.

Registration is required prior to award of any contract, basic agreement, basic ordering agreement, or blanket purchase agreement from a solicitation. LACK OF REGISTRATION IN THE SAM DATABASE WILL MAKE AN OFFER INELIGIBLE FOR AWARD. The web site may be accessed at www.sam.gov

5. Electronic Funds Transfer (EFT): Effective 99 Jun 01, the Government will make all payments by EFT (unless the Government VISA credit card is accepted). The only exceptions are: 1) Foreign Vendors; 2) Government Agencies, and 3) One time payments. The EFT forms and instructions are on the USACE Finance Center (UFC) Web Page; www.fc.usace.army.mil The UFC point of contact for this action is Mr. Michael Rye, 901/874-8543.

6. Award shall be made to the responsive and responsible vendor with the lowest price that meets the requirements as outlined in the specifications.

7. Required Submittals:

a) Instruction Page (2 pages) Indicate if you are registered SAM.

Must acknowledge any/all amendments to the solicitation.

Must fill in all company information requested All submittals as required by evaluation criteria

b) Fill in all pricing information.

All of these must be filled in and returned in order to be eligible for evaluation. DO NOT return the rest of the solicitation form.

8. The Contractor is required to provide the following information with quotation submission:

Federal Taxpayer’s ID Number:

DUNS Number:

Cage Code Number This requires registration in SAM, web site for registration is www.sam.gov

Remit to Address:

Company Name:

Address:

City/State/Zip:

Phone & Fax Numbers:

Point of Contact:

E-Mail Address:

Quote must provide pricing for all items in the solicitation to be acceptable to the Government.

All quote items must meet the requirements of the Request for Quote (RFQ) including specifications stated in all attachments.

Multiple quotes are not accepted for this RFQ. If multiple quotes are received, only one quote (as determined by the Contracting Officer) will be evaluated by the Government. The quote shall be determined acceptable based on the date and time received.

The contractor should list any special features or warranty information applicable to the product(s) or service (s) quote.

ANNOUNCEMENT TO

VENDORS

Due to recent national events Seattle District US Army Corps of Engineers shall be conducting business under heightened security for the foreseeable future.

Access to Federal Center South, 4735 E Marginal Way S, Seattle WA 98124 will be through the front Lobby only. The building is under Federal Protective Service, which means that persons entering the facility are subject to inspection; including purses, packages, etc. All deliveries shall be thoroughly inspected. In addition, visitors may be required to be escorted by Corps personnel while in the building.

For any questions please contact the Contract Specialist assigned to your project or check our website at www.nws.usace.army.mil for up-to-date information.

PERFORMANCE WORK STATEMENT

Albeni Falls Project

Grounds Maintenance Contract

FY 2017-2019

1. GENERAL

1.1 Description of Services/Introduction: The services under this contract will include mowing, trimming, raking, sweeping, debris collection and disposal of debris at Albeni Falls Dam Powerhouse/Vista Areas, Albeni Cove Recreation Area, Priest River Recreation Area, Riley Creek Recreation Area, Springy Point Recreation Area, and Trestle Creek Recreation Area located on the Albeni Falls Project, Bonner County, Idaho. (Reference Technical Exhibit 7.4 and 7.5)

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform grounds maintenance as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract. For the purposes of this contract Contractor refers to the Contractor, sub-contractor and all employees performing work on this contract for the Contractor.

A pre-work conference meeting shall be held within five days prior to the beginning of work, at a time and location mutually agreeable to the Contractor and Quality Assurance’s Representative (QAR). The Contractor should be prepared for a 2 hour meeting and 6 hour site inspection. The purpose of the meeting is to discuss and develop mutual understandings relative to the general and technical provisions of the contract, safety, quality control program, environmental protection, and an onsite tour of the area.

Vendors providing quotations are encouraged to inspect the sites where work is to be performed and to satisfy themselves as to all general and local conditions which may affect the cost of performance of the contract, to the extent such information is reasonably obtained.

1.2 Background: This is a non-personal service contract to provide Grounds Maintenance services at all the Project campgrounds and day use areas located at Albeni Falls Dam Powerhouse/Vista Areas, Albeni Cove Recreation Area, Priest River Recreation Area, Riley Creek Recreation Area, Springy Point Recreation Area and Trestle Creek Recreation Area. The Contractor shall provide all labor, equipment and supplies (except as specified elsewhere within this Performance Work Statement), transportation and supervision to satisfactorily perform all work required by this contract in a manner that will protect and enhance the environment.

1.3 Objectives: The object of this contract is to provide and maintain the Project’s facilities specified in the areas above in a safe and well maintained environment for the public to enjoy.

1.4 Scope: Prepare & maintain grounds identified above for seasonal use by the public in accordance to the guidance set forth herein. Services include providing mowing, irrigation, trimming, raking, sweeping, debris collection, and disposal of debris.

1.5 Period of Performance: The Period of Performance is shown below.

1.5.1 Work Start and Ending Dates:

As work described herein is seasonal, and will end before October of each year, a gap will exist between the end of the work schedule and the end of the contract year as shown below.

The work shall be prosecuted between the following dates of the performance period:

Base Year: 13 March 2017 to 22 September 2017 1st Option Year: 12 March 2018 to 28 September 2018 2nd Option Year: 11 March 2019 to 27 September 2019

1.6 General Information:

1.6.1 Quality Control. The quality control program is the means by which the Contractor insures adequate inspections of work performance are being conducted so that all work meets contract specifications. The Contractor’s quality control program shall be established and maintained for all services included in the. The Contractor shall be responsible for controlling work quality through effective management, training and sufficient inspections of all work items (including those of any subcontractors) to ensure compliance with all contract requirements.

1.6.2 Quality Assurance. The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan.

Inspections will be based on the work schedules to assure that inspections closely follow the actual maintenance of facilities or areas. The Government will perform such additional inspections of materials, procedures, equipment, or completed work as is necessary for the QAR to ensure contract compliance.

Inspectors are not authorized to change or waive any provisions of the specifications without written authorization of the Contracting Officer. Inspectors will observe and report to the QAR the Contractor’s activities and compliance with contract specifications. Inspectors have the authority to require work to be done in accordance with contract specifications, and to stop the Contractor’s operation for violations of safety requirements or when life is endangered.

1.6.2.1 Deficiencies. If any of the services performed do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. An oral or written notice of deficiencies to be corrected will be given to the Contractor by the Contracting Officer. The Contractor shall have three days from the date of a notice of deficiency in which to furnish satisfactory written justification for the deficiencies and corrective action taken.

1.6.3 Recognized Holidays: During the open season, work will be performed only on the weekdays. Work shall not be performed on Saturdays, Sundays, or Federal holidays unless otherwise specified herein or authorized in advance by the QAR.

Any work required to be performed outside of open season shall be coordinated and approved by the QAR. If scheduled work and public special events within the recreation areas occur on the same day, the QAR may request that the Contractor reschedule work to avoid potential conflicts with the using public.

1.6.4 Hours of Operation. The contractor is responsible for conducting business, between the hours of 0700 hours to 1900 hours Monday thru Thursday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

Recreation Area Opening/Closing Dates. Opening and closing dates for the recreation areas are listed in Table 2. These are dates in which the areas are open to public vehicle traffic; all areas are open to foot traffic year round.

Table 2. Recreation Area Opening/Closing Dates.

Recreation Area Opens Closes

Albeni Cove 13 May 17 12 May 18 11 May 19

10 September 17 09 September 18 08 September 19

Priest River 13 May 17 12 May 18 11 May 19

10 September 17 09 September 18 08 September 19

Riley Creek 13 May 17 12 May 18 11 May 19

24 September 17 30 September 18 29 September 19

Springy Point 13 May 17 12 May 18 11 May 19

24 September 17 30 September 18 29 September 19

Trestle Creek Open all year Vista Area Open all year

1.6.5 Place of Performance. The work to be performed under this contract will be performed at the Albeni Falls Dam Powerhouse/Vista Areas, Albeni Cove Recreation Area, Priest River Recreation Area, Riley Creek Recreation Area, Springy Point Recreation Area, and Trestle Creek Recreation Area located on the Albeni Falls Project, Bonner County, Idaho.

Locations of the above areas are marked on the attached maps in Technical Exhibit 7.5; drawings indicate by appropriate legend the areas to be maintained. Inventories of the areas are provided in Technical Exhibit 7.4. The Contractor shall be required to maintain the areas described herein, shown on the maps and listed on the attached inventories in accordance with this Performance Work Statement.

1.6.6 Type of Contract. The government will award a Firm-Fixed Price Contract.

1.6.7 Security Requirements

1.6.7.1 Employee Identification. Each Contractor personnel shall be required to wear a uniform-type shirt displaying the company name when performing the duties as outlined in this contract.

1.6.7.1.1 Cards and Badges. Not Applicable.

1.6.7.2 For Entry into Albeni Falls Powerhouse. Not applicable.

1.6.7.2.1 Escorted Contract Personnel. If access to Albeni Falls Powerhouse is required, Contractor personnel must be escorted at all times by Government personnel.

1.6.7.2.2 Unescorted Entry. Not Applicable.

1.6.7.3 Automated Information Systems. Not Applicable.

1.6.7.4 E-Verify. The Contractor must pre‐screen candidates using the E‐verify Program (http://www.dhs.gov/E‐Verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the candidate has two valid forms of Government issued identification prior to ensure the correct information is entered into the E‐verify system.

An initial list of verified/eligible candidates must be provided to the QAR no later than 3 business days after the initial contract award.

1.6.7.1 Physical Security. The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Security Training. All contractor employees, to include subcontractor employees will be provided all necessary security training by the QAR. This training shall include AT Level 1 (general), Access and General Security Policy and Procedures, and Suspicious Activity Reporting Training (iWatch/Corps Watch). Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), local security policies and procedures (provided by government representative).

1.6.7.1.1 Protection of Resources.

1.6.7.1.1.1 Environmental Protection. For the purpose of this specification, environmental pollution is defined as the presence of chemicals, physical or biological elements, or other agents which adversely affect human health or welfare; unfavorably alter ecological balances; affect other species; or degrade the utility of the environment for aesthetic and recreational purposes.

The control of environmental pollution requires consideration of air, water and land and involves solid waste management as well as any other pollutants. In order to prevent, and to provide abatement and control of any environmental pollution arising from the activities in the performance of this contract, the Contractor and subcontractors shall comply with all applicable Federal, State, and local laws and regulations concerning pollution control and abatement.

1.6.7.1.1.2 Protection of Government Facilities. The Contractor shall be responsible for restoring any Government facilities, structures or equipment damaged as a result of the Contractor performing duties outlined in this contract. Reasonable care shall be used to avoid damage to structures, equipment and vegetation in the recreation areas and other areas of Government property. Any such damage hall be repaired or the items replaced as directed by the QAR at no cost to the Government. The Contractor shall advise the QAR of any damage to the facilities due to vandalism or other causes on the day such damage is noted.

1.6.7.1.1.3 Protection of Private Property. The Contractor shall be responsible for any injuries to persons or damages to private property (vehicles, camping units or equipment) caused by the Contractor’s operations.

1.6.7.1.1.4 Restoration of Landscape Damage. Any trees, shrubs, turf or other landscape features scarred or damaged by the Contractor’s equipment or operations shall be restored to a condition satisfactory to the QAR. Damage includes, but is not limited to, broken limbs, bark loosened or torn from trunks, or the mowing over of trees and shrubs. Restoration of scarred and damaged trees shall be performed in an approved manner by experienced personnel. Trees damaged beyond restoration shall be replaced at the Contractor’s expense by nursery-grown trees of the same species and size or a species and size approved by the QAR. The quality of nursery- grown trees shall also be approved by the QAR. The Contractor shall be required to purchase trees at an approved nursery; the actual planting shall be performed by Government forces at no cost to the Contractor. Any damage to the lawn areas caused by the Contractor’s equipment or operation of equipment shall be repaired in a manner approved by the QAR.

1.6.7.1.1.5 Protection of Fish and Wildlife. The Contractor shall perform all work and take such steps required to minimize interference with or disturbance to fish and wildlife.

1.6.7.1.1.6 Protection and Recovery of Historical, Archeological, and Cultural Resources.

Existing historical, archeological and cultural resources within the Contractor’s work area will be designated by the QAR and precautions shall be taken to preserve such resources as they existed at the time they are pointed out to the Contractor. If, during contract activities, the Contractor observes unusual items that might have historical or archeological value, such observations shall be reported as soon as possible to the QAR.

1.6.7.1.1.7 Protection of Water Resources. The Contractor shall not pollute drainage ditches, ponds, or lakes with fuels, oils, bitumen, calcium chlorides, acid, or other harmful materials.

Discarding of any materials, wastes, effluents, trash, garbage, grease, chemicals, etc., in areas adjacent to drainage ditches, ponds or lakes will not be permitted. If any waste material is dumped in any unauthorized area, the Contractor shall remove the material and restore the area to its original conditions. If necessary, contaminated ground shall be excavated, disposed of as directed by the QAR, and replaced with suitable fill material, compacted, finished with topsoil and planted as required to re-establish vegetation.

1.6.7.1.1.8. Permits. The Contractor shall, without additional expense to the Government, be responsible for obtaining necessary licenses and permits and for complying with Federal, State, and municipal laws, codes and regulations in connection with the performance of the work.

1.6.7.2 Key Control. The Contractor shall be issued keys for those areas requiring access through locked entries. All keys will be signed for by the Contractor, and a record of the issued keys kept in the project’s key control file. Keys will be returned to the QAR immediately upon completion of the contract. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the QAR.

1.6.7.2.1. Lost Keys. The Contractor is responsible for securing keys issued by the Government.

Each occurrence of lost or stolen keys shall be reported to the QAR within 24 hours of occurrence. For each occurrence of a key being lost the Contractor shall be required to reimburse the Government for actual costs re-combinating all locks affected by the lost key. Keys shall not be duplicated.

1.6.7.2.2. Key Issue. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the QAR.

1.6.8 Special Qualifications. The Contractor shall obtain all necessary licenses and/or permits required to perform this work. All employees shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. The Contractor shall be responsible for any injury, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by the Contractor’s fault or negligence.

1.6.9 Post Award Conference/Periodic Progress Meetings. The Contractor agrees to attend any post award conference convened by the contracting activity or the Quality Assurance Representative (QAR). The Quality Assurance Representative and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance.

At these meetings the QAR will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.9.1 Documenting Performance.

a. Acceptable Performance: The Government shall document positive Contractor performance. Any reports, e-mails, memos, letters may become a part of the supporting Contractor acceptable performance documentation.

b. Unacceptable Performance: When unacceptable contract performance occurs and is validated by the QAR, the QAR shall inform the Contractor and the Contracting Officer. This will normally be in writing unless circumstances necessitate verbal communication. In any case the QAR will document the discussion and place in the contract file.

1.6.9.2 When the QAR determines that formal written communication is required, the Contracting Officer shall prepare a Contract Discrepancy Report (CDR) and present it to the Contractor.

1.6.9.3 The Contractor shall acknowledge receipt of the CDR in writing, The CDR will specify if the Contractor is required to prepare a corrective action plan to document how the Contractor shall correct the unacceptable performance and avoid a recurrence. The CDR will also state how long after receipt the Contractor has to present a plan to the Contracting Officer for review and approval. The Government will review the Contractor’s corrective plan to determine acceptability.

1.6.9.4 Any CDRs may become part of the supporting documentation for contract payment deductions or other actions deemed necessary by the Contracting Officer.

1.6.9.5 At any time the QAR may initiate a request for a CDR at any time, including whenever the number of monthly recorded deficiencies exceeds the allowable number as specified in the Performance Requirements summary. Anytime the performance is determined to be critical in nature and requires formal corrective action and whenever an unfavorable trend is detected on the Contractor’s performance.

1.6.10 Quality Assurance Representative (QAR). The QAR monitors all technical aspects of the contract and assists in contract administration. The QAR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. The QAR is not authorized to change any of the terms and conditions of the contract.

1.6.11 Key Personnel. The follow personnel are considered key personnel by the government:

Contract Manager. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the QAR. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 7:00 a.m. to 4:30p.m. Monday thru Thursdays except Federal holidays or when the government facility is closed for administrative reasons.

1.6.12. Identification of Contract Employee.

1.6.12.1 Contract Manager. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternates, who shall act for the contractor when the manager is absent, shall be designated in writing to the QAR. The contract manager or alternate must have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The Contractor shall maintain an adequate workforce to complete work in accordance with the time and quality standards contained in this contract.

a. Work Schedule. The Contractor's initial work schedule shall list the type of work to be performed, the areas to be worked, and the estimated time to complete the work in each area. The initial work schedule shall be submitted to the QAR for approval within 7 business days of the period of performance start date. Once approved, all work shall be performed in strict compliance with the work schedule to facilitate the Government's inspection of the work. Changes to the work schedule shall be submitted to the QAR for approval at least three working days prior to performance. In preparing the work schedule, the Contractor shall comply with all general requirements.

b. Interference with government business. The Contractor shall schedule and arrange work so as to cause the least interference with the normal occurrence of Government business and mission. In those cases where some interference may be essentially unavoidable, the Contractor shall be responsible to make every effort to minimize the impact of the interference, inconvenience, customer discomfort, etc.

1.6.12.2 Personnel, Identification, and Personal Appearance.

1.6.12.2.1 General. The Contractor shall perform all work with his/her own forces.

1.6.12.2.2 Personnel Requirements. The Contractor shall provide the personnel necessary to perform all work required by this contract within the specified time limits.

1.6.12.2.3 Removal of Contractors Employees. The Contractor expressly agrees to remove from the job any individual whose continued employment is deemed by the QAR to be contrary to the public interest or inconsistent with the best interest of the U.S. Army Corps of Engineers. Use of or impairment by controlled substances or alcoholic beverages while at the job site is prohibited.

All Contractor personnel shall be subject to current Federal, State and local laws, as well as the policies governing the public use of the lands and waters of the project except those that are specifically waived under this contract.

1.6.12.2.4 Employee Clothing and Protective Apparel. Contractor personnel shall wear clothing suitable for the weather and working conditions. All protective apparel shall comply with Occupational Safety and Health Act (OSHA) Standards, as well as the current version of the Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1.

1.6.12.2.5 Contractor Vehicle Identification. Any contractor vehicle in the work area must display the firm’s name on both the front and back of the vehicle or on both sides. The sign lettering must be at least three inches high. Signs must be of professional quality. No rough, hand-painted signs will be accepted. Magnetic signs are acceptable. These signs must be approved by the QAR prior to use at the contract site.

1.6.13 Subcontracting. Compliance with the provisions of this contract by subcontractors shall be the responsibility of the Prime Contractor. The Contractor shall not subcontract or otherwise hire persons already contracting with the government in the operations of this contract.

1.6.14 Contractor Travel. Not Applicable

1.6.15 Other Direct Costs. Not Applicable

1.6.16 Data Rights. Not Applicable

1.6.17 Safety.

1.6.18.1 Safety Standards. The Contractor shall comply with all applicable Occupational Safety and Health Act (OSHA) Standards, as well as the current version of the Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1. Updated copies of the Safety and Health Requirements Manual shall be provided to any Contractor by request, or copies may be picked up in person at the Albeni Falls Project Office.

1.6.18.2 Safety Training. The Contractor shall provide training for each employee covering safe work practices, proper housekeeping, fire protection, and regular meetings in accordance with provisions of EM 385-1-1.

1.6.18.3 Public Safety. During the open season, the areas in which the work is to be performed are highly utilized by the visiting public. During the closed season, the public is still invited into the recreation areas and may be onsite during Contractor operations. The Contractor shall ensure that reasonable precautions are taken to protect the public at all times where work is being performed. The Contractor shall immediately report to the QAR any potential hazards found.

Equipment shall be operated and work performed with the safety of the public in mind at all times.

1.6.18.4 Report of Unusual or Hazardous Conditions. The Contractor shall immediately report to the QAR any unusual and/or potentially hazardous conditions which are observed during the performance of work within the work site.

1.6.18.5 Accidents.

a. The Contractor shall notify the QAR immediately of damage to Government and private property and injury to any person, including the general public and contractor personnel, resulting from the Contractor’s operations. In the event that an accident or injury should occur on Government lands, the Contractor shall first notify the appropriate local emergency service organization and the QAR.

b. The Contractor shall make a written report of each separate case of injury or accident.

These reports shall include, but not be limited to, names, addresses, locations, nature of the accident or injury, authorities notified and actions taken, along with any other pertinent information. These reports shall be accompanied by sketches, graphs, drawings, and photographs as needed and forwarded to the QAR within two working days.

1.6.19 Required Insurances: The Contractor shall procure and maintain during the entire period of performance under this contract the following insurance:

Workers Compensation and Employers Liability. Contractors are required to comply with applicable Federal and State Workers Compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer’s liability section of the insurance policy, except when contract operations are so commingled with the contractor’s commercial operations that it would not be practical to require this coverage. Employers liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit workers compensation to be written on private carriers.

General Liability. Bodily injury liability insurance coverage of at least $500,000 per occurrence shall be written on the comprehensive form of the policy. Property damage liability insurance of at least $500,000 per occurrence shall be written on the comprehensive form of the policy.

Automobile Liability. Automobile liability insurance shall be written on the comprehensive form of the policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality in sufficient coverage to meet normal and customary claims.

1.7 Invoices: The Contractor shall supply the QAR an invoice on a monthly basis reflecting the work performed for that month. The invoice should reflect the CLIN numbers associated with the work performed. The exception to the monthly invoice is during spring clean-up where an invoice may be submitted for the spring clean-up CLIN for each recreation area once the QAR has signed off that the area has been completed.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS

2.1 DEFINITIONS:

2.1.1 CLEANED/CLEARED: Cleaned refers to being free of, but not limited to, organic material, non-organic litter, dirt, debris, and limbs/branches of less than 3 inches at the base from the area being described in the contract.

2.1.2 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.3 CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government.

Note: The only individual who can legally bind the Government.

2.1.4 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5 DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8 QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9 QUALITY ASSURANCE REPRESENTATIVE (QAR). The QAR is an employee of the U.S. Government appointed by the Contracting Officer to assist in administering a contract.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.10 QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.11 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.12 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.13 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.14 WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES

3.1. Services: The Government shall provide access to those areas identified elsewhere within this contract during the times and days shown in paragraph 1.6.4.

3.2. Facilities: No facilities are added by the Government for the Contractor’s operational use.

3.3. Utilities: Water and power necessary for the performance of work under these specifications will be furnished as available by the Government from existing facilities without cost to the Contractor. (Due to winterization procedures, water and power may not be available until the recreation areas are watered and powered up. The Government will not be obligated to provide these services earlier than is necessary for the proper functioning of the recreation areas.) The Contractor shall be responsible for ensuring employees have access to adequate restroom facilities.

3.4 Keys: The Government will provide the Contractor with a set of keys that will allow access to all entrance gates and propane compounds. These keys shall be returned at the end of the period of performance annually.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

4.1 General: The Contractor will provide equipment, materials, personnel and supplies necessary to perform the work as defined in this contract.

4.2 Materials: Contractor Furnished Materials and Supplies. The Contractor will provide materials, and supplies necessary to perform the work as defined in this contract.

4.3 Equipment: The Contractor shall furnish all equipment necessary to perform the requirements of this service.

Lawn mowing under this contract requires the use of heavy-duty, commercial-grade mowing equipment operated by skilled and competent operators. Only equipment that meets or exceeds the following specifications will be approved for use under this contract:

a. Mowing machines must be of the rotary type. Flail and sickle type mowers are not acceptable.

b. Mowing machines must be capable of producing a smooth, even cut at a height of 3 inches, and must have a cutting width of 48 inches or more. Exceptions to this cutting width will be made by the QAR for those areas in which push-type hand mowers must be used.

c. Turf-type flotation tires or other approved tires shall be required to prevent tearing up of turf.

d. Mowers must be capable of cutting over uneven terrain (numerous bumps, depressions, gopher mounds, exposed roots, steep grades, etc.) without scalping or damaging the turf.

e. Mowers shall be equipped with safety chains or other protective guards and devices to prevent flying objects from injuring people or damaging property.

f. Blades on mowers shall be kept sharp.

g. Heavy duty commercial-grade hand mowers and line trimmers shall be required to hand mow all areas inaccessible to the larger mowing machines.

4.4 Personnel: All personnel shall be vetted through the e-verify system.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS

5.1 Basic Services:

5.1.1 General. This part contains the general specifications, work requirements and definitions that are applicable throughout this contract.

5.1.2 Definitions.

a. Debris. Tree limbs, branches, driftwood, rocks, detached aquatic weeds, accumulations of weeds, and other naturally occurring materials on the ground which is too large to be mulched safely by a lawn mower. (Does not include small organic litter as defined below).

b. Organic Litter. Small naturally occurring materials on the ground including, but not limited to, leaves, seed pods, needles, twigs, weeds, grass clipping, etc.

c. Litter. Refuse and trash that has been deposited in or blown into the contract area, and is not located inside one of the dumpsters provided. There are no limits or restrictions on the volume or source of litter.

d. Asphalt and Concrete Surfaces. Includes, but are not limited to, all paved roads, paved parking lots, camping pads, sidewalks, boat ramps, curbs, gutters kiosk pads, shelter pads, dumpster pads, pads for flag poles and light standards, etc.

e. Winter Accumulations. Debris, organic litter, dirt, gravel, and other materials that collect and build up on the ground between the last mowing of the previous recreation season and the time of spring clean-up.

5.2 Mowing:

5.2.1 Days of Work. During the open season, work will be performed only on the weekdays.

Work shall not be performed on Saturdays, Sundays, and Federal holidays unless otherwise specified herein or authorized in advance by the QAR. During the closed season, work may be performed on weekdays, holidays, and weekends. If scheduled work and public special events within the recreation areas occur on the same day, the QAR may request that the Contractor reschedule work to avoid potential conflicts with public use.

5.2.2 Hours of Work. Scheduled work shall be accomplished within the hours of 7 a.m.

and 7 p.m. each day unless otherwise specified herein or authorized in advance by the QAR.

The Contractor shall begin work in beach areas no earlier than 8:00 a.m. and complete work in these areas by 11:00 a.m. each work day.

5.2.3. Mowing Frequency.

a. Improved Areas. Improved mowing areas shall be mowed at the frequencies necessary to maintain the lawns at a height between 3 inches and 4 ½ inches.

Normally one mowing per week will be required to maintain the lawns at the specified height (Schedule B); at the Vista Area boat ramp and overlook, two mowing per week will normally be required to maintain the lawns at the specified height (Schedule A). Improved (routine) mowing shall be required during the time periods indicated on Table 3:

Table 3. Time Periods for Improved (once and twice per week) Mowing.

Recreation

Area 2017 2018 2019

Vista Area 17 April - 29 September 16 April - 28 September 15 April - 27 September Albeni Cove

17 April - 01 September 16 April – 31 August 15 April – 30 August

Priest River 10 April - 29 September 09 April - 28 September 08 April - 27 September Riley Creek 17 April - 22 September 16 April - 28 September 15 April - 27 September

Springy Point

01 May - 01 September 30…