SOW_-_Fire_Alarm_System_Maintenance.rev2_(1).pdf

Statement of Work

For

Facility Fire Alarm System Testing and Inspection

At

Caven Point Marine Terminal

General Requirements

1. Scheduling of Preventive Maintenance, Service, and Repairs

Normal Work: The Contractor shall perform all normal work under this agreement, including unlimited call-back service, will be performed during the hours of 7:00 a.m. to 3:30 p.m. on all regular working days observed by the Federal Government (hereinafter called Regular Working Hours). If overtime work is required, Government will pay only at Contractor's regular billing rate as accepted by the Government. Removal of the devices if needed shall be coordinated with and approved by the Government. To the extent possible all preventive maintenance which requires removal of the devices will be scheduled during off-peak hours of building operation. No devices will be taken out of service during the normal business day without prior notification to and approval of the Government (except in emergencies). Emergency circumstances are understood to be those which pose imminent possibility of equipment damage or passenger injury as judged by the Contractor's employees. No more than one device in the building will be out of service for scheduled maintenance at any given time.

2. Emergency Call Back Service

Callback Service During Regular Working Hours: The Contractor shall, without additional charge to the Government, provide emergency minor callback service for any reason, excluding vandalism, during the regular working hours. The Contractor shall respond to a callback within a maximum of twenty-four (24) hours from the time the request for service is made by the Government's authorized personnel.

3. Time Tickets

Contractor shall provide time tickets signed by the Government’s representative at the completion of each regular examination or repair which must include date, equipment, and identification, time of arrival, time of departure, nature of visit, action taken and name of qualified serviceman. A copy of the time ticket shall be left with the Government’s representative at the site. The Contractor agrees that this time ticket is provided for the sole convenience of the Government. The Government’s representative does not undertake to approve or to certify as to the correctness, adequacy, or performance of any work. The time ticket only provides proof of Contractor’s physical presence at the site at the time the Government’s representative signs the time ticket.

4. Maintenance Schedule and Work Log

The Contractor shall post a preventive maintenance schedule and a work log in each machine room. The log shall include all entries for routine maintenance and repairs, including supervisor's surveys. Entries shall include, but not exclusively, date work is completed, mechanic's or supervisor's name, brief description of work completed (including location of equipment/component serviced) and the approximate time required for the work. The log and maintenance schedule shall be maintained in each machine room and shall be presented quarterly to the Government for review. Government may inspect and copy the log and maintenance schedule at any time.

5. Trouble Log

A trouble log shall be maintained by the Contractor in the machine room of the building.

The Contractor shall record in the log as a minimum, the date of each callback, the time reported, the time left, the reported trouble, the problem found and the corrective action taken. In addition, the Contractor shall report this information semi-annually in writing and in a mutually agreed upon format and tender same to the Government's representative so as to also review the operational status of the Fire Alarm System trouble call control log.

6. Inspection fees

Inspection fees charged by State Enforcing Authorities shall be paid by the Contractor.

Fees for re-inspection due to failure to eliminate deficiencies covered by this maintenance agreement will be paid by the Contractor.

Performance Requirements

The contractor will be responsible to provide all supervision, labor, equipment and materials to accomplish the maintenance tasks as identified and scheduled in Tables 1 and 2 of Appendix A. All tests and inspections will be performed in compliance with National Fire Alarm Code, NPFA-72 and USACE Safety Manual EM385-1-1, dated 30 November 2014.

System Information

Fire Alarm Control Panel / Digital Alarm Communicator/Transmitter Model: Fire-Lite MS-9200UDLS DP5 Manufacturer: Honeywell, Fire Lite Alarms Power: 120 VAC, 60 Hz, 3.0 amps

Fire alarm plans for the main building – administrative area, warehouse, and boat maintenance bays– and the boat house are provided in Appendix B for information only.

Data on basic system connections and peripheral devices are also provided in Appendix C for information only.

APPENDIX A

Table 1. Testing Frequencies Component Monthly Quarterly Semi-Annually Annually

1. Control Equipment – Building systems connected to supervising station

a) Functions X

b) Fuses X

c) Interfaced equipment X

d) Lamps and LEDs X

e) Primary (main) power supply X

f) Transponders X

2. Control Equipment – Building systems not connected to supervising station

a) Functions X

b) Fuses X

c) Interfaced equipment X

d) Lamps and LEDs X

e) Primary (main) power supply X

f) Transponders X

3. Engine-driven generator – Central station facilities and fire alarm systems

X

4. Batteries – Central station facilities

a) Lead-acid type

I. Charger test (replace battery as needed) X II. Discharge test (30 minutes) X III. Load voltage test X IV. Specific gravity X

b) Nickel-cadmium type I. Charger test (replace battery as needed) X

II. Discharge test (30 minutes) X III. Load voltage test X

c) Sealed lead-acid type X I. Charger test (replace battery within 5 years after manufacture or more frequently as needed

X X

II. Discharge test (30 minutes) X III. Load voltage test X

5. Batteries – Fire alarm systems

a) Lead-acid type

I. Charger test (replace battery as needed) X II. Discharge test (30 minutes) X III. Load voltage test X IV. Specific gravity X

b) Nickel-cadmium type I. Charger test (replace battery as needed) X

II. Discharge test (30 minutes) X III. Load voltage test X

c) Primary type (dry cell) I. Load voltage test X

d) Sealed lead-acid type I. Charger test (replace battery within 5 years after manufacture or more frequently as needed

X

II. Discharge test (30 minutes) X III. Load voltage test X

6. Batteries – Public fire alarm reporting systems (From street locations to the communications center)

a) Lead-acid type I. Charger test (replace battery as needed) X

II. Discharge test (30 minutes) X III. Load voltage test X IV. Specific gravity X

b) Nickel-cadmium type I. Charger test (replace battery as needed) X

II. Discharge test (30 minutes) X III. Load voltage test X

d) Sealed lead-acid type I. Charger test (replace battery within 5 years after manufacture or more frequently as needed

X

II. Discharge test (30 minutes) X III. Load voltage test X

7. Fiber-Optic Cable Power X

8. Control Unit Trouble Signals X

9. Conductors - Metallic X

10. Conductors - Nonmetallic X

11. Emergency Voice / Alarm Communications Equipment

X

12. Retransmission Equipment X

13. Remote Annunciators X

14. Initiating Devices

a) Electromechanical releasing device X

b) Fire extinguishing system(s) or suppression system(s) switches

X

c) Fire-gas and other detectors X

d) Heat detectors X

e) Fire alarm boxes X

f) Radiant energy fire detectors X

g) System smoke detectors – functional* X

h) Smoke detectors – sensitivity** See footnote

i) Single and multiple-station smoke alarms X

j) Single and multiple-station heat alarms X

k) Supervisory signal devices (except valve tamper switches)

X

l) Waterflow devices X

m) Valve tamper switches X

15. Guard’s tour equipment X

16. Interface equipment X

17. Special hazard equipment X

18. Alarm notification appliances

a) Audible devices X

b) Audible textual notification appliances X

c) Visible devices X

19. Off-premises transmission equipment X

20. Supervising station fire alarm systems-transmitters

a) Digital alarm communicator transmitter (DACT) X

b) Digital alarm radio transmitter (DART) X

c) McCulloh transmitter X

d) Radio alarm transmitter (RAT) X

21. Supervising station fire alarm systems – receivers

a) Digital alarm communicator receiver (DACR) X

b) Digital alarm radio receiver (DARR) X

c) McCulloh systems X

d) Two-way RF multiplex X

e) Radio alarm supervising station receiver

(RASSR)

X

c) Radio alarm repeater station receiver (RARSR) X

d) Private microwave X

Specific requirements for smoke detectors testing from NFPA-72:

1. Two or more detectors shall be tested on each initiating circuit annually.

2. Different detectors shall be tested each year, with records kept by the building owner specifying which detectors have been tested.

3. Within 5 years, each detector shall have been tested.

Smoke detector sensitivity testing requirements of NFPA-72:

1. Sensitivity of smoke detectors and single- and multiple-station smoke alarms (in other than one- and two-family dwellings) shall be checked within 1 year after installation

2. Sensitivity shall be checked every alternate year thereafter unless otherwise permitted by compliance with note 3 below.

3. After the second required calibration test, if sensitivity tests indicate that the device has remained within its listed and marked sensitivity range (or 4 percent obscuration gray smoke, if not marked), the length of time between calibration tests shall be permitted to be extended to a maximum of 5 years.

4. If the frequency is extended, records of nuisance alarms and subsequent trends of these alarms shall be maintained.

5. In zones or in areas where nuisance alarms show any increase over the previous year, calibration tests shall be performed.

Other testing requirements of NFPA-72:

1. If automatic testing is performed at least weekly by a remotely monitored fire alarm control unit specifically listed for the application, the manual testing frequency shall be permitted to be extended to annually.

2. Test frequency of interfaced equipment shall be the same as specified by the applicable NFPA standards for the equipment being supervised

3. Tests of all circuits extending from the central station shall be made at intervals of not more than 24 hours.

Inspection requirements of NFPA-72:

1. Devices or equipment that are inaccessible for safety considerations shall be inspected during scheduled shutdowns if approved by the authority having jurisdiction. Extended intervals shall not exceed 18 months.

Table 2. Inspection Frequencies

Component Monthly Quarterly Semi- Annually

Annuall y

1. Control Equipment – fire alarm systems monitored for alarm, supervisory, and trouble signals

a) Fuses X

b) Interfaced equipment X

c) Lamps and LEDs X

d) Primary (main) power supply X

2. Batteries

a) Lead-acid X

b) Nickel-cadmium X

c) Primary (dry cell) X

d) Sealed lead-acid X

3. Transient suppressors X

4. Control Unit Trouble Signals X

5. Fiber-optic cable connections X

6. Emergency voice/alarm communications equipment

X

7. Remote annunciations X

8. Initiating Devices

a) Air sampling X

b) Duct detectors X

c) Electromechanical releasing devices X

d) Fire extinguishing system(s) or suppression system(s) switches

X

e) Fire alarm boxes X

f) Heat detectors X

g) Radiant energy fire detectors X

h) Smoke detectors X

i) Supervisory signal devices X

j) Waterflow devices X

9. Guard’s tour equipment X

10. Interface equipment X

11. Alarm notification appliances X

12. Supervising station fire alarm systems-transmitters

a) Digital alarm communicator transmitter (DACT) X

b) Digital alarm radio transmitter (DART) X

c) McCulloh transmitter X

d) Radio alarm transmitter (RAT) X

13. Supervising station fire alarm systems – receivers

a) Digital alarm communicator receiver (DACR) X

b) Digital alarm radio receiver (DARR) X

c) McCulloh systems X

d) Two-way RF multiplex X

e) Radio alarm supervising station receiver

(RASSR)

X

f) Radio alarm repeater station receiver (RARSR) X

g) Private microwave X

Maintenance requirements of NFPA-72:

1. The frequency of maintenance of fire alarm system equipment shall depend on the type of equipment and the local ambient conditions

APPENDIX B

DRAWINGS