Technical_Specifications_COMBINED_18-Jul-19.pdf

SECTION 01200 TECHNICAL SPECIFICATIONS

7/19

TABLE OF CONTENTS

PARAGRAPH TITLE PAGE

1. Work Covered by Contract Price

3. Site Conditions

5. Placement Site Work

TECHNICAL SPECIFICATIONS

7/19

1. WORK COVERED BY CONTRACT PRICE: The work consists of furnishing all labor, materials and equipment, and performing all work in strict accordance with the specifications and drawings for the required work to be performed at the Government owned dredge material placement site identified as U-3A, and located on Houghtaling Island, Town of New Baltimore, Hudson River, New York.

The required placement site work will primarily consist of the following project features:

a. An estimated 800 LF of new earthen dike will need to be built to a finished top elevation of 50 ft. NGVD88 in order to close the perimeter of new Containment Cell A.4. The source of all dike construction material is located within the interior footprint of new Containment Cell A.4.

b. The construction of a 150-200 LF earthen spur dike in existing Containment Cell A.3.

c. The clearing, grubbing and disposal of approximately 1.5 acres of mixed hardwoods for the construction of new Containment Cell A.4.

d. The establishment of a new exterior effluent pipeline corridor from existing Containment Cell A.2 to the Hudson River. This would require the selective clearing, and disposal, of approximately 0.2 acres of trees and shrubs.

e. The fabrication, delivery and installation of a new exterior effluent weir in Containment Cell A.2.

f. The removal, and repositioning or relocation of two existing interior weirs in existing Containment Cells A.2 and A.3.

g. Furnish and install geomembrane at all weirs

h. The removal and disposal of felled tree material from three existing disposal pits located on the interior east side of the new Containment Cell A.4.

i. The cutting and mulching in place of small diameter woody growth in existing Containment Cell B.2.

j. The temporary modification of the existing exterior weir in Containment Cell A.3 to make it watertight, in order to prevent the seepage of water and solids into adjacent exterior areas.

k. Deliver As-Built survey of entire project site at completion and acceptance of required contract work.

1.1 Prosecution and Completion of Work. In accordance with Section 00 73 00, Special Contract Requirements, paragraph 1.2, sixty (60) calendar days have been allowed for completion of the contract. Upon completion of work, the Contractor shall restore all upland access areas/routes to the same conditions as prior to the start of work.

1.2 Placement Site Work. The contract price for “JOB” for “Placement Site Work” shall include all costs associated with the design, construction, final stabilization and clean-up, and final as-built survey of the U-3A upland placement site in accordance with the contract plans and specifications.

2. ORDER OF WORK. There is no specified order of work for this contract.

3. SITE CONDITIONS. Bidders are expected to examine all work sites, and decide for themselves the conditions affecting their operations prior to submitting their bids. Records of previous placement site work are available at the U.S. Army Engineer District, New York, Albany Field Office, 1 Bond Street, Troy, NY 12180. See Contract Clause entitled: “SITE INVESTIGATION AND

CONDITIONS AFFECTING THE WORK” (FAR 52-236-3).

4. PERMITS. No local governmental sedimentation or erosion control permits are required for this work except that as required in accordance with Contract Clause entitled: “PERMITS AND RESPONSIBILITIES” (FAR 52.236-7).

5. PLACEMENT SITE WORK

5.1 LOCATION. All placement site work will take place at the Government owned Houghtaling Island dredge material placement site, Town of New Baltimore, Columbia County, Hudson River, NY.

5.2 Houghtaling Island Site Description. The Houghtaling Island site is a previously used 78-acre upland dredge material placement site located on the southern end of Houghtaling Island. Approximately 57 acres of the site is subdivided into two (2) separate CDFs: Area A and Area B (Sheet 3 of 8).

Approximately 13 acres located to the north of Subarea A.3 will be added to Area A, creating a new subarea designated as “A.4” (see Sheet 3 of 8). The general site elevations range from approximately 30 feet to 50 feet NGVD 29. The site has two existing egress corridors and one ingress corridor on the west side adjoining the Hudson River. There is a proposed pipeline egress corridor for Area A, on the west side of the placement site adjoining the Hudson River. The proposed corridor is connected to subarea A.2, and is to be cleared and used for the proposed effluent weir spillway and discharge pipeline to be placed in

Subarea A.2 (see sheet 3 of 8). The Contractor will be required to monitor their activities and be prepared to adjust their site work operations as necessary. The Contractor is advised to thoroughly inspect the work site prior to submission of his/her bid.

5.3 Land Access Road. Limited land access is available along an access trail from the northerly end of Upper Schodack Island. The access trail is approximately 6 miles long, unpaved, rough and unimproved, and is generally in very poor condition. Several segments of the access trail are adjacent to wetlands that shall not be disturbed. The north entrance and northerly segment of the access trail is on New York State Parks and Recreation owned lands within the Schodack Island State Park, located off NY Route 9J. The access trail is designated as a multiuse recreation trail within the boundaries of the State Park. The Government has secured permission for Contractor use of the New York State owned segment of the access trail subject to the Contractor agreeing to special conditions imposed by New York State Office of Parks, Recreation and Historical Preservation (Parks). If the Contractor elects to use the access trail across NYS lands, it shall only be used for limited transport of equipment (e.g. bulldozer, loader). The Contractor shall be responsible for performing all activities and for payment of all costs associated with meeting the NYS requirements and conditions of use. The Contractor shall coordinate all planned passages with NYS Parks designated representative prior to each use of the access trail. The Contractor will be required to submit a signed release from NYS Parks and Recreation at the completion of the contract indicating that all conditions of use for the access trail were met and any restoration necessitated by the Contractor’s use have been completed prior to issuance of final payment.

5.4 Avoidance of Cultural Resources. The historic remains of three ice house complex sites (Site A, Site B and Site C) are located on Schodack-Houghtaling Island. Of the three sites, only Site A is in close proximity to the proposed placement operations. Site A is located on the exterior east side of Area B, adjacent to Schodack Creek, and just south of Area B northeast corner. The Government has designated this area as an area of avoidance for the duration of the Contractor’s dredging and placement operations. The Contractor will restrict his activities to the area within the existing pipeline corridor. The Contractor will be solely responsible for any damage inflicted upon this cultural resource caused by his activities. For additional site information, see Section 00900(J), Attachment H.

5.5 Site Investigation. Prior to the bid opening, the Contractor shall investigate the site’s characteristics and the suitability of available materials for use in the construction of containment structures and other work required by these plans and specifications. The Contractor shall adhere to all conditions for the use specified. A onetime pre-bid site visit sponsored by the Government will be scheduled during the bidding period. The Government will issue specific information pertaining to the pre-bid site visit once this event has been scheduled.

5.6 Design and Construction. The delineation of the available area, basic design and layout information of the Houghtaling Island dredged material placement site shall be provided by the Government. The Contractor may submit an alternate design for the placement site providing that the total area of the Contractor’s design, and the location of the weirs, are conforming to the areas and weir locations provided by the Government. Any alternate design is subject to the approval of the Contracting Officer. The construction and final stabilization of the dredged material placement site are the responsibility of the Contractor and subject to the approval of the Contracting Officer. The Contractor shall investigate the suitability of all existing dikes and/or dike construction materials proposed for use under this contract. The Contractor shall construct new and/or rebuild and stabilize existing dikes in accordance with the plans and specifications.

5.7 Placement Site Work Plan. The Contractor shall submit for approval their Site Work Plan at a pre-construction meeting. The plan shall include:

a. Specific location(s) of the site to be utilized;

b. Acknowledgment of all special conditions (i.e. NYS Park, etc.) for site use;

c. Contractor’s proposal for equipment and personnel access to the site;

d. Clearing, grubbing and disposal plan;

e. Refueling plan for land based equipment;

f. Locations and cross-sections of existing and proposed dikes;

g. Excavation plan for new containment cell A.4 and other proposed borrow area(s) including: location, proposed cross-sections and proposed quantity to be used for dike construction;

h. Weir fabrication, relocation and installation plan, including installation of the geomembrane;

i. Final locations and shop drawings for weir(s), pumpout/discharge pipelines and other drainage structures;

j. Seeding and revegetation plan;

k. Plan for the completion and delivery of site as-built survey.

5.7.1 Site Work/Earthwork Plan Approval. Approval of the plan by the Contracting Officer is required prior to commencing with placement site work.

The Contractor shall conduct his work in accordance with the approved Placement Site Work Plan, however, approval of the plan for development of the placement site does not in any manner relieve the Contractor of his responsibility for the adequacy of the construction and operation of the containment and drainage facilities required.

5.7.2 Labor, Plant and Equipment. The Contractor agrees to keep on the job sufficient labor, plant and equipment to meet the requirements of the work, and to complete all required placement site work within the time allowed by these specifications. The plant and equipment shall be in a satisfactory operating condition and capable of safely and efficiently performing the work as set forth in the specifications. The plant and equipment shall be subject to the inspection of the Contracting Officer and/or his Representative at all times.

5.8 Pre-Construction Site Visit. Prior to actual commencement of the placement site work, the Contractor and the Contracting Officer and/or his representative shall visit the site for the purpose of delineating areas of avoidance (cultural and/or wetland concerns).

5.9 Site Preparation.

5.9.1 Clearing and Grubbing.

5.9.1.1 General. All woody vegetation shall be cleared from the interior areas of the containment cells identified on the plans, including the inside interior slopes of the existing containment dikes, as required for the preparation and maintenance of the placement site, and for the access needs of the Contractor.

This work shall be completed as approved by the Contracting Officer. No removal of trees/vegetation is permitted as follows: beyond the outside toe of the existing or proposed exterior dikes, with the exception of the new A.2 pipeline ingress/egress corridor; within the 100-foot minimum setback from the outside edge of the existing vegetation; and those trees marked as protected.

5.9.1.2 Clearing. Clearing shall consist of the felling, trimming and cutting of trees and the satisfactory disposal of the trees and other vegetation designated for removal, including downed timber, snags, brush, and rubbish occurring within the areas to be cleared. Trees, stumps, roots, brush, and other vegetation in areas to be cleared, and where the excavation of borrow material will not be performed, shall be cut off flush with or below the original ground surface.

Clearing also includes the removal and disposal of all material in the three (3) tree disposal areas identified on the plans.

5.9.1.3 Grubbing. Grubbing consists of the removal and disposal of stumps, roots larger than 3 inches in diameter, and matted roots. The contractor shall grub all areas included within the actual footprint of the base of any constructed or modified/amended containment or spur dike.

5.9.1.4 Disposal of Materials. The Contractor shall dispose of all trees, stumps, roots, brush, rotten wood and other vegetative refuse from the clearing and grubbing operations. These materials shall be hauled and disposed of on site, in the designated tree brush management area. Limbs and branches shall be trimmed from the tree to reduce the amount of voids when stacking. All materials disposed of in the designated areas shall be placed in an orderly and uniform direction to keep the stacking of materials as tight as possible. Any material removed from the placement site shall become the property of the Contractor, and shall be disposed of in compliance with Federal, State and Local regulations. Clearing and grubbing shall be made a part of the Contractor’s Placement Site Work Plan.

5.9.2 The Contractor shall use only the designated borrow areas identified on the plans as the primary source of materials for the construction of containment dikes, etc., and for final stabilization. The primary designated borrow area is the proposed Area A.4. The limit of excavation in proposed Area A.4 is 35.0 feet NAVD88. If all available material is used/removed from Area A.4; the Contractor may borrow additional material from Area A.1 upon approval by the Contracting Officer. The Contractor is advised that brush and small to large diameter trees have been buried in the existing fill, including the designated borrow area, during previous dredge material placement operations. The presence of brush and trees in the fill may make excavation of these materials difficult if encountered. The proposed use and storage of approved existing surface soil shall be included in the Contractor’s Dredged Material Placement and Mitigation Plan.

5.10 Construction and Maintenance of Containment Structures.

5.10.1 General. The Contractor shall construct, rehabilitate and modify all containment dikes, weirs and drainage structures as described and shown in the plans and specifications.

5.10.2 Protection and Maintenance of Structures and Adjacent Areas. The Contractor shall be responsible for the maintenance, repair and stability of all dikes, roads and structures, that are used or may be impacted by the Contractor’s placement site activities. The Contractor shall restore all dikes, roads, and areas he disturbs through his activities, to a condition satisfactory to the Contracting Officer, at no additional cost to the Government.

5.11 Dredged Material Placement Site Design Requirements.

5.11.1 Containment and Spur Dikes.

5.11.1.1 Location. The center-line alignment of the exterior and interior containment dikes, and spur dikes, shall be located as shown and described on the plans.

5.11.1.2 Side Slopes. The Contractor shall construct the side slopes as shown on the plans. Typical dike cross sections are shown on the contract plans. The contractor shall monitor all dike slopes to ensure that the stability of the containment dikes throughout the earthwork operations is maintained.

5.11.1.3 Height. Containment and spur dikes shall be constructed to an elevation 50.0 feet NAVD88.

5.11.1.4 Top Dimensions. Containment and spur dikes shall be constructed with grade stakes placed at no greater than 200-foot intervals to obtain a reasonably uniform top elevation. During use of the placement site, all containment dikes shall be maintained so as to have a minimum top width of fifteen (15) feet and a minimum freeboard of two (2) feet at all locations.

5.11.1.5 Containment and Spur Dike Material and Construction. Material used to build new or enlarge existing containment dikes, and new spur dikes, shall be approved for use in this application and be taken from designated areas inside site U-3A, except where otherwise specified or directed by the Contracting Officer. Suitable material from the designated borrow areas are preapproved for use in dike construction. The borrowing of material from outside site U-3A shall not be permitted. Borrow material and the surface upon which it is to be placed shall be free of all debris, woody material and accumulations of vegetation. Dike material shall be placed in approximately equal layers not exceeding twelve (12) inches in loose thickness and shall be compacted by the controlled traffic of spreading, hauling, or shaping equipment over each layer. Equipment shall be operated on the fill in a manner that covers as much of the fill surface as possible during traffic compaction.

5.11.1.6 Prohibited Construction Practices. The hydraulic placing of perimeter containment dikes shall not be permitted.

5.12 Weir Boxes and Spillway.

5.12.1 General. The Contractor shall furnish and install a minimum of one (1) exterior weir box; seal in place one (1) exterior weir box; and remove, relocate and/or reposition, and install, two (2) existing interior weir boxes at the locations shown on the plans. In addition, the Contractor shall design and install a temporary modification of the existing exterior weir in Containment Cell A.3 to make it watertight, in order to prevent the seepage of water and solids into adjacent exterior areas. The weir system includes the weir box, including the overhead structure, and all pipeline, flanges and other parts and/or adjuncts necessary for the function of the weir system to function as designed.

5.12.2 Specifications. The Contractor shall provide the structural steel weir systems, complete and ready for use. All elements of the weir system shall be provided in accordance with these plans and specifications; including Section 05 12 00, Structural Steel, and Section 05 50 13, Miscellaneous Metal Fabrications.

The weir system shall be constructed to withstand anticipated loading at maximum ponding elevations. Successive weirs (inlet and outlet) shall be located diagonally across from each other or the site design shall incorporate features to create the longest flow path possible between the weirs.

5.12.3 Inspection of Weir Systems. The Contractor shall inspect each weir system after it is exposed, and prior to any movement to relocated and/or reposition the weir system. The Contractor shall inspect the weir system again following the completion of the relocation and repositioning of the weir system in its final location, and prior to the reconstruction of the dike surrounding the weir system. The Contractor shall be solely responsible for the repair of any damage, and/or replacement of any worn/defective components, that are found during the inspection, that would be required to restore the full function and service of the weir system.

5.12.4 Interior Weir Box. All elements of the interior weir system shall be in accordance with these plans and specifications. Each interior weir box and outlet pipeline (interior weir system) shall be located and installed by the Contractor in the containment area and cells as shown on the plans. The Contractor shall refer to Sheet 7, Interior Weirs Shop Drawings; as the basis for the repair, refurbishing or replacement of the interior weir box.

5.12.5 Exterior Weir Box. All elements of the exterior weir system shall be in accordance with these plans and specifications. Each exterior weir box and outlet pipeline (exterior weir system) shall be located and installed by the Contractor in the containment area and cells as shown on the plans. The Contractor shall refer to Sheet 6, Exterior Weirs Shop Drawings; as the basis for the fabrication of the new exterior weir box; and for the modification to seal the existing exterior weir in Cell A.3.

5.12.6 Installation of Geomembrane. The Contractor shall furnish and install a geomembrane at all new and existing interior and exterior weirs that are identified in the scope of work for this contract. All elements of the geomembrane shall be in accordance with the details and specifications on Sheet 5 of 8, Weirs and Construction Details, of these plans.

5.13 Seeding

5.13.1 General. Interim turfing of the exterior slopes of all newly constructed or rebuilt containment dikes, ingress and egress corridors, areas disturbed by the Contractor’s operations outside the dikes, and any other areas of disturbances identified by the Contracting Officer, shall be performed immediately after completion of the construction of the placement site and containment structures.

5.13.2 Materials. See Para. 7.19.3.

5.13.3 Interim Turfing Plan. The Contractor’s plan for interim turfing is subject to approval by the Contracting Officer and shall be included in his Dredged Material Placement and Mitigation Plan.

5.14 Protection of Areas Adjacent to Containment Structures.

5.14.1 General. The Contractor shall take all precautions which in the opinion of the Contracting Officer may be necessary to prevent the escape of material through pipelines, weirs, embankments and bulkheads, or otherwise into navigable waters or into adjacent upland and wetland areas.

5.14.2 Mechanical Equipment. No mechanical equipment shall be allowed in any wetland area unless specific approval is given by the Contracting Officer.

5.14.3 Drainage. Development of the placement site shall be done so as to prevent obstruction of drainage on upland areas adjacent thereto, and to leave free, clear and unobstructed outfalls of sewers, drainage ditches, and other structures affected by the placement operations.

5.14.4 Containment Area Structure Restoration. The Contractor shall restore any feature of a containment area structure as required to prevent the escape of dredged material from the placement site on to adjacent areas.

5.14.5 Physical Features Outside of Containment Structures. The Contractor shall be solely responsible for all dikes, roads, pavements, curbs, signs, lawns, bulkheads or any other property or area he disturbs during his performance of the work under this contract. The Contractor shall be required to repair any such damage at his own expense and to the satisfaction of the Contracting Officer.

5.14.6 Inspection. Prior to the commencement of operations and after the completion thereof, a joint inspection by representatives of the Contractor, the Contracting Officer and local interests pertaining to the above will be made.

5.15 Final Clean-up and Stabilization.

5.15.1 General. The Contractor shall be solely responsible for all work required for the final clean-up and stabilization of the placement site, and other associated features utilized for this contract.

5.15.2 Removal of Contractor Equipment, Plant and Materials. With the exception of weirs and outlet pipelines; the Contractor shall remove all equipment, plant and materials installed by the Contractor for use in his placement operations. These items shall be completely removed from the site;

and the Contractor shall repair and stabilize all areas affected by their removal, as approved by the Contracting Officer. Any equipment, plant or material that the Contractor proposes to leave in place, if approved by the Contracting Officer, shall be fully secured from access, non-hazardous to normal usage, and shall not allow the escape of placed material or be in any way a detriment to the stability and integrity of other structures in the surrounding area.

5.15.3 Securing and Stabilizing Weirs and Outlet Pipelines. The Contractor shall secure all weir and outlet pipeline openings, as approved by the Contracting Officer, to prevent casual access by intruders. Stop logs shall be stacked neatly in a location near the weir they were used in.

5.16 Seeding.

5.16.1 General. Upon completion of all other operations in the placement site, including the placement and acceptance of the protective cover, the Contractor shall establish permanent turf for the stabilization and restoration areas affected by his operation as identified in these plans and specifications. The Contractor’s permanent turf plan is subject to approval by the Contracting Officer and shall be included in his Dredged Material Placement and Mitigation Plan.

5.16.2 Turf Areas. The Contractor shall establish a permanent turf on the following areas: the top, exterior and interior slopes of the retaining dikes; the fill area from the interior toe of the dike to ten (10) feet out from the toe; ingress and egress corridors (except included areas delineated as wetlands); and all other areas on or outside the dike disturbed by the Contractor’s operations.

5.16.3 Materials. The Contractor shall furnish all materials, plant, labor, and equipment required for the establishment of interim and permanent turf. The following seed mixes are recommended for both interim and permanent turf:

Fall seed mix: Azure Sheeps Fescue @ 10#/Ac Reliant Hard Fescue @ 10#/Ac Western Wheatgrass @ 10#/AC Blue Stem @ 10#/Ac Canada Blue Grass @ 10#/AC

Spring seed mix: Azure Sheeps Fescue @ 10#/Ac Reliant Hard Fescue @ 10#/Ac Switchgrass @ 10#/Ac Blue Stem @ 10#/Ac Canada Blue Grass @ 10#/Ac

The Contractor may submit alternative seed mixes for approval. The proposed turf plant species shall be types that are compatible to the Hudson Valley climate and that will thrive in the conditions found at the site.

The following soil amendment is recommended: 10x10x10 fertilizer @ 600#/Ac.

5.16.4 Installation. The installation of turf materials shall be accomplished by whatever means the Contractor elects subject to approval by the Contracting Officer. All surfaces that have been damaged by the Contractor’s operations and/or by erosion, that in the opinion of the Contracting Officer require restoration, shall be repaired by the Contractor prior to seeding.

5.16.4.1 Seeding Period. Permanent seedings shall be made during the period between August 16th and September 30th. The Contractor shall immediately stabilize all areas requiring turf that have not been seeded, at such time seeding is prohibited. This interim stabilization shall be approved by the Contracting Officer.

5.16.4.2 Interim Stabilization. The Contractor shall stabilize all areas that have not established a satisfactory stand of turf within thirty (30) days of the end of current seeding period and in those areas that he plans to seed at the start of the following seeding period. Such interim stabilization plan is subject to approval by the Contracting Officer and shall be included in the Contractor’s Dredged Material Placement and Mitigation Plan.

5.16.5 Inspection and Acceptance of Turfed Areas. The Contracting Officer will inspect the turfed areas thirty (30) days after seeding is completed to insure that there is a satisfactory stand of turf to prevent erosion of the underlying soil.

A satisfactory stand of turf is defined as turf which is free from disease and injurious insects, with a minimum of one-hundred (100) grass plants per square feet. Rejected areas of turf shall be reseeded within acceptable planting dates a directed by the Contracting Officer.

5.17 Final Inspection of Placement Site. As soon as practicable following completion of the Contractor’s final clean-up operations, a joint inspection of the placement site shall be made by representatives of the Contractor, the Contracting Officer and local interests. With the exception of the required as-built map, the Contractor shall have ready for inspection and acceptance, all work required to be completed under this contract. All turf areas that have not been accepted in accordance with para. 5.16.5 shall have been stabilized by the Contractor prior to this inspection.

5.17.1 As-Built Map of Placement Site

Upon final acceptance of the Contractor’s completed placement site work; an as-built map including the following features will be prepared and provided to the Government by the Contractor: all constructed or reinforced features (e.g. dikes, weirs, finished surface of fill, etc.); and other areas utilized (e.g. tree disposal area, etc.), occupied (e.g. pipeline corridors, etc.), or disturbed (e.g. borrow areas, etc.) during the Contractor’s operation of the dredged material placement site. The scale of the mapping shall be 1 inch = 100 feet, with a contour interval of 2 feet. Vertical Datum = NAVD88 and Horizontal Datum = NY-East Zone NAD83. The Contractor shall provide the Government with three (3) full size paper copies of the as-built map, and two (2) copies in an electronic file format that is compatible with MicroStation.

5.18 Measurement and Payment.

5.18.1 General. Payment will be made for costs associated with furnishing plant, labor, materials, equipment, tools, supplies and incidentals; and performing all operations necessary to complete all work associated with the expansion and realignment of the Houghtaling Island dredged material placement site as specified and described in these plans and specifications. All associated costs shall be included in the Contractor’s “JOB” price for CLIN 0001, “Placement Site Activities”.

5.18.2 Unit of Measure. Unit of measure: lump sum.

5.18.3 Payment. Reasonable progress payments for completed placement site work will be made in incremental percentages, based on the percentage of the contract work that the Contractor estimates has been completed. In addition to the requirements contained in the Contract Clause entitled “Payments Under Fixed-Price Construction Contracts” (FAR 52.232-5), the Contractor shall follow the procedures for submission and progress payments as outlined in Section 00 73 00, Special Contract Requirements, Para. 1.44.

The interval between progress payments shall be no less than fourteen (14) calendar days. Progress payments will be made up to a maximum of 80% of the total contract amount. Final payment will be made upon final acceptance by the Government of the all work as defined in para. 5.17.

Payment will constitute full compensation for all labor, equipment, tools, supplies, and incidentals necessary to complete the work.

SECTION TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 01 31 19.00 40

PROJECT MEETINGS

04/06

PART 1 GENERAL

1.1 SUMMARY

1.2 SUBMITTALS

1.3 PRECONSTRUCTION CONFERENCE

1.4 PROJECT MEETINGS

PART 2 PRODUCTS

PART 3 EXECUTION

-- End of Section Table of Contents --

SECTION 01 31 19.00 40 Page 1

SECTION 01 31 19.00 40

PROJECT MEETINGS

04/06

PART 1 GENERAL

1.1 SUMMARY

The requirements of this Section apply to and are a component of each section of the specifications.

1.2 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for information only. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. Submit the following in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

A Project Submittal Schedule shall be submitted in accordance with paragraph entitled, "Project Meetings" of this section.

The Contractor shall submit a Monthly Progress Report at the first meeting of each month.

1.3 PRECONSTRUCTION CONFERENCE

The Contractor shall attend a preconstruction conference scheduled by the Contracting Officer. Work shall not commence prior to the conference.

Subcontractor representatives shall attend.

The Contractor shall address project orientation, personnel contact, safety issues, permits, deficiencies and the location of the Contractor's office.

1.4 PROJECT MEETINGS

The Contractor shall attend project meetings as scheduled by the Government. The Contractor's Superintendent shall attend the scheduled project meetings.

A Monthly Progress Report shall be submitted with the Progress Schedule, and shall address potential factors of delay, deficiencies, material delivery schedules, submittals, and safety issues.

A Project Submittal Schedule shall be submitted showing full coordination with the project schedule. All products and tests under each submittal number shall be prioritized and linked to the progress schedule.

PART 2 PRODUCTS

Not Used

SECTION 01 31 19.00 40 Page 2

PART 3 EXECUTION

Not Used

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SECTION 01 31 19.00 40 Page 3

SECTION 01 32 01.00 10

PROJECT SCHEDULE

01/07

PART 1 GENERAL

1.1 REFERENCES

1.2 QUALIFICATIONS

PART 2 PRODUCTS (Not Applicable)

PART 3 EXECUTION

3.1 GENERAL REQUIREMENTS

3.1.1 Approved Project Schedule

3.1.2 Schedule Status Reports

3.1.3 Default Terms

3.2 BASIS FOR PAYMENT AND COST LOADING

3.3 PROJECT SCHEDULE DETAILED REQUIREMENTS

3.3.1 Critical Path Method

3.3.2 Level of Detail Required

3.3.2.1 Activity Durations

3.3.2.2 Procurement Activities

3.3.2.3 Contract Changes/Requests for Equitable Adjustment (REA)

Coding (MODF)

3.3.2.4 Contract Line Item (CLIN) Coding (BIDI)

3.3.2.5 Phase of Work Coding (PHAS)

3.3.2.6 Category of Work Coding (CATW)

3.3.2.7 Definable Features of Work Coding (FOW1, FOW2, FOW3)

3.3.3 Scheduled Project Completion and Activity Calendars

3.3.3.1 Project Start Date

3.3.3.2 Schedule Constraints and Open Ended Logic

3.3.3.3 Early Project Completion

3.3.4 Interim Completion Dates

3.3.4.1 Start Phase

3.3.4.2 End Phase

3.3.4.3 Phase "X" Hammock

3.3.5 Default Progress Data Disallowed

3.3.6 Out-of-Sequence Progress

3.3.7 Negative Lags and Start to Finish Relationships

3.3.8 Calculation Mode

3.3.9 Milestones

3.4 PROJECT SCHEDULE SUBMISSIONS

3.4.1 Preliminary Project Schedule Submission

3.4.2 Initial Project Schedule Submission

3.4.3 Periodic Schedule Updates

3.5 SUBMISSION REQUIREMENTS

3.5.1 Schedule Reports

3.5.1.1 Activity Report

SECTION 01 32 01.00 10 Page 1

3.5.1.2 Logic Report

3.5.1.3 Total Float Report

3.5.1.4 Earnings Report by CLIN

3.6 PERIODIC SCHEDULE UPDATE MEETINGS

3.6.1 Update Submission Following Progress Meeting

3.6.2 Status of Activities

3.6.2.1 Start and Finish Dates

3.6.2.2 Remaining Duration

3.6.2.3 Percent Complete

3.6.2.4 Logic Changes

3.6.2.5 Other Changes

3.7 REQUESTS FOR TIME EXTENSIONS

3.7.1 Justification of Delay

3.7.2 Submission Requirements

3.7.3 Additional Submission Requirements

3.8 DIRECTED CHANGES

3.9 WEEKLY PROGRESS MEETINGS

3.10 OWNERSHIP OF FLOAT

3.11 TRANSFER OF SCHEDULE DATA INTO RMS/QCS

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SECTION 01 32 01.00 10

PROJECT SCHEDULE

01/07

PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

U.S. ARMY CORPS OF ENGINEERS (USACE)

ER 1-1-11 (1995) Progress, Schedules, and Network Analysis Systems

1.2 QUALIFICATIONS

Designate an authorized representative to be responsible for the preparation of the schedule and all required updating (activity status) and preparation of reports. The authorized representative shall be experienced in scheduling projects similar in nature to this project and shall be experienced in the use of the scheduling software that meets the requirements of this specification.

PART 2 PRODUCTS (Not Applicable)

PART 3 EXECUTION

3.1 GENERAL REQUIREMENTS

Prepare for approval a Project Schedule, as specified herein, pursuant to the Contract Clause, SCHEDULE FOR CONSTRUCTION CONTRACTS. Show in the schedule the sequence in which the Contractor proposes to perform the work and dates on which the Contractor contemplates starting and completing all schedule activities. The scheduling of the entire project, including the design and construction sequences, is required. The scheduling is the responsibility of the Contractor. Contractor management personnel shall actively participate in the development and maintenance of an accurate Project Schedule. The schedule must be a forward planning as well as a project monitoring tool.

3.1.1 Approved Project Schedule

Use the approved Project Schedule to measure the progress of the work and to aid in evaluating time extensions. Make the schedule cost loaded and activity coded. The schedule will provide the basis for all progress payments. If the Contractor fails to submit any schedule within the time prescribed, the Contracting Officer may withhold approval of progress payments until the Contractor submits the required schedule.

3.1.2 Schedule Status Reports

Provide a Schedule Status Report at least on a monthly basis. If in the

SECTION 01 32 01.00 10 Page 3 opinion of the Contracting Officer, the Contractor falls behind the approved schedule, the Contractor shall take steps necessary to improve its progress including those that may be required by the Contracting Officer, without additional cost to the Government. In this circumstance, the Contracting Officer may require the Contractor to increase the number of shifts, overtime operations, days of work, the amount of construction plant, and to submit for approval any supplementary schedule or schedules as the Contracting Officer deems necessary to demonstrate how the approved rate of progress will be regained.

3.1.3 Default Terms

Failure of the Contractor to comply with the requirements of the Contracting Officer shall be grounds for a determination by the Contracting Officer that the Contractor is not prosecuting the work with sufficient diligence to ensure completion within the time specified in the contract.

Upon making this determination, the Contracting Officer may terminate the Contractor's right to proceed with the work or any separable part of it, in accordance with the default terms of the contract.

3.2 BASIS FOR PAYMENT AND COST LOADING

Use the schedule as the basis for determining contract earnings during each update period and therefore the amount of each progress payment. Lack of an approved schedule update or qualified scheduling personnel will result in an inability of the Contracting Officer to evaluate contract earned value for the purposes of payment. Failure of the Contractor to provide all required information will result in the disapproval of the preliminary, initial and subsequent schedule updates. In the event schedule revisions are directed by the Contracting Officer and those revisions have not been included in subsequent revisions or updates, the Contracting Officer may hold retainage up to the maximum allowed by contract, each payment period, until such revisions to the Project Schedule have been made. Activity cost loading shall be reasonable, as determined by the Contracting Officer. The aggregate value of all activities coded to a contract CLIN item shall equal the value of the CLIN item on the Schedule.

3.3 PROJECT SCHEDULE DETAILED REQUIREMENTS

The computer software system utilized to produce and update the Project Schedule shall be capable of meeting all requirements of this specification. Failure of the Contractor to meet the requirements of this specification will result in the disapproval of the schedule. Scheduling software that meets the activity coding structure defined in the Standard Data Exchange Format (SDEF) of ER 1-1-11 are Primavera Project Planner (P3) by Primavera and Open Plan by Deltek

3.3.1 Critical Path Method

Use the Critical Path Method (CPM) of network calculation to generate the Project Schedule. Prepare the Project Schedule using the Precedence Diagram Method (PDM).

3.3.2 Level of Detail Required

Develop the Project Schedule to an appropriate level of detail. Failure to develop the Project Schedule to an appropriate level of detail, as determined by the Contracting Officer, will result in its disapproval. The Contracting Officer will consider, but is not limited to, the following

SECTION 01 32 01.00 10 Page 4 characteristics and requirements to determine appropriate level of detail:

3.3.2.1 Activity Durations

Reasonable activity durations are those that allow the progress of ongoing activities to be accurately determined between update periods. Less than 2 percent of all non-procurement activities shall have Original Durations (OD) greater than 20 work days or 30 calendar days. Procurement activities are defined herein.

3.3.2.2 Procurement Activities

The schedule must include activities associated with the submittal, approval, procurement, fabrication and delivery of long lead materials, equipment, fabricated assemblies and supplies. Long lead procurement activities are those with an anticipated procurement sequence of over 90 calendar days. A typical procurement sequence includes the string of activities: submit, approve, procure, fabricate, and deliver.

3.3.2.3 Contract Changes/Requests for Equitable Adjustment (REA) Coding

(MODF)

Assign Activity code to any activity or sequence of activities added to the schedule as a result of a Contract Modification, when approved by the Contracting Officer, with a Contract Changes/REA Code. Key all Code values to the Government's modification numbering system. Any activity or sequence of activities added to the schedule as a result of alleged constructive changes made by the Government may be added to a copy of the current schedule, subject to the approval of the Contracting Officer.

Assign Activity codes for these activities with a Contract Changes/REA Code. Key the code values to the Contractor's numbering system. Approval to add these activities does not necessarily mean the Government accepts responsibility and therefore liability for such activities and any associated impacts to the schedule, but rather the Government recognizes such activities are appropriately added to the schedule for the purposes of maintaining a realistic and meaningful schedule. Such activities shall not be Responsibility Coded to the Government unless approved. An activity shall not have more than one Contract Changes/REA Code.

3.3.2.4 Contract Line Item (CLIN) Coding (BIDI)

Code all activities to the CLIN item on the Contract Line Item Schedule to which the activity belongs. An activity shall not contain more than one CLIN item Code. CLIN item code all activities, even when an activity is not cost loaded.

3.3.2.5 Phase of Work Coding (PHAS)

Assign Phase of Work Code to all activities based upon the phase of work in which the activity occurs. Code fast track phases proposed by the Contractor to allow filtering and organizing the schedule by fast track design and construction packages. If the contract specifies construction phasing with separately defined performance periods, identify a Construction Phase Code to allow filtering and organizing the schedule accordingly. Each activity shall have only one Phase of Work code.

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3.3.2.6 Category of Work Coding (CATW)

Assign Category of Work Code to all Activities based upon the category of work to which the activity belongs. Category of Work Code must include, but is not limited to: Approvals, Acceptance, Procurement, Fabrication, Delivery, Weather Sensitive Installation, Non-Weather Sensitive Installation, Start-Up, Test and Turnover. Assign a Category of Work Code to each activity. Each activity shall have only one Category of Work Code.

3.3.2.7 Definable Features of Work Coding (FOW1, FOW2, FOW3)

Assign a Definable Feature of Work Code to appropriate activities based on the definable feature of work to which the activity belongs. Definable Feature of Work is defined in Specification Section 01 45 00.00 20 CONTRACTOR QUALITY CONTROL. An activity shall not have more than one Definable Feature of Work Code. Not all activities are required to be coded with a Definable Feature of Work Code.

3.3.3 Scheduled Project Completion and Activity Calendars

The schedule interval shall extend from NTP date to the required contract completion date. The contract completion activity (End Project) shall finish based on the required contract duration in the accepted contract proposal, as adjusted for any approved contract time extensions. The first scheduled work period shall be the day after NTP is acknowledged by the Contractor.

Schedule activities on a calendar to which the activity logically belongs.

Activities may be assigned to a 7 day calendar when the contract assigns calendar day durations for the activity such as a Government Acceptance activity. If the Contractor intends to perform physical work less than seven days per week, schedule the associated activities on a calendar with non-work periods identified including weekends and holidays. Assign the Category of Work Code - Weather Sensitive Installation to those activities that are weather sensitive. Original durations must account for anticipated normal adverse weather. The Government will interpret all work periods not identified as non-work periods on each calendar as meaning the Contractor intends to perform work during those periods.

3.3.3.1 Project Start Date

The schedule shall start no earlier than the date on which the NTP was acknowledged. Include as the first activity in the project schedule an activity called "Start Project" (or NTP). The "Start Project" activity shall have an "Early Start" ("ES") constraint date equal to the date that the NTP was acknowledged, and a zero day duration.

3.3.3.2 Schedule Constraints and Open Ended Logic

Constrain completion of the last activity in the schedule by the contract completion date. Schedule calculations shall result in a negative float when the calculated early finish date of the last activity is later than the contract completion date. Include as the last activity in the project schedule an activity called "End Project". The "End Project" activity shall have an Late Finish ("LF") constraint date equal to the contract completion date for the project, and with a zero day duration or by using the "project must finish by" date in the scheduling software. The schedule shall have no constrained dates other than those specified in the contract. The use of artificial float constraints such as "zero fee float"

SECTION 01 32 01.00 10 Page 6 or "zero total float" are typically prohibited. There shall only be 2 open ended activities: Start Project (or NTP) with no predecessor logic and End Project with no successor logic.

3.3.3.3 Early Project Completion

In the event the Preliminary or Initial project schedule calculates an early completion date of the last activity prior to the contract completion date, the Contractor shall identify those activities that it intends to accelerate and/or those activities that are scheduled in parallel to support the Contractor's "early" completion. The last activity shall have a late finish constraint equal to the contract completion date and the schedule will calculate positive float. The Government will not approve an early completion schedule with zero float on the longest path. The Government is under no obligation to accelerate activities for which it is responsible to support a proposed early contract completion.

3.3.4 Interim Completion Dates

Constrain contractually specified interim completion dates to show negative float when the calculated early finish date of the last activity in that phase is later than the specified interim completion date.

3.3.4.1 Start Phase

Include as the first activity for a project phase an activity called "Start Phase X" where "X" refers to the phase of work. The "Start Phase X" activity shall have an "ES" constraint date equal to the date on which the NTP was acknowledged and a zero day duration.

3.3.4.2 End Phase

Include as the last activity for a project phase an activity called "End Phase X" where "X" refers to the phase of work. The "End Phase X" activity shall have an "LF" constraint date equal to the specified completion date for that phase and a zero day duration.

3.3.4.3 Phase "X" Hammock

Include a hammock type activity for each project phase called "Phase X" where "X" refers to the phase of work. The "Phase X" hammock activity shall be logically tied to the earliest and latest activities in the phase.

3.3.5 Default Progress Data Disallowed

Do not automatically update Actual Start and Finish dates with default mechanisms that may be included in the scheduling software. Activity Actual Start (AS) and Actual Finish (AF) dates assigned during the updating process shall match those dates provided from Contractor Quality Control Reports. Failure of the Contractor to document the AS and AF dates on the Daily Quality Control report for every in-progress or completed activity, and failure to ensure that the data contained on the Daily Quality Control reports is the sole basis for schedule updating shall result in the disapproval of the Contractor's updated schedule and the inability of the Contracting Officer to evaluate Contractor progress for payment purposes.

Updating of the percent complete and the remaining duration of any activity shall be independent functions. Disable program features which calculate one of these parameters from the other.

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3.3.6 Out-of-Sequence Progress

Activities that have progressed before all preceding logic has been satisfied (Out-of-Sequence Progress) will be allowed only on a case-by-case basis subject to approval by the Contracting Officer. Propose logic corrections to eliminate all out of sequence progress or justify not changing the sequencing for approval prior to submitting an updated project schedule. Correct out of sequence progress that continues for more than two update cycles by logic revision, as approved by the Contracting Officer.

3.3.7 Negative Lags and Start to Finish Relationships

Lag durations contained in the project schedule shall not have a negative value. Do not use Start to Finish (SF) relationships.

3.3.8 Calculation Mode

Schedule calculations shall retain the logic between predecessors and successors even when the successor activity starts and the predecessor activity has not finished.