SCOPE_OF_WORK_TREE_CUTTING_REVISED_11_SEP_15.pdf

Section 00 12 00 – Statement of Work and Specifications

STATEMENT OF WORK

Tree Cutting

U.S. Military Academy West Point, NY

Revised 11 September 2015

TABLE OF CONTENTS

1. SCOPE OF WORK

2. AREA OF WORK

3. DESCRIPTION OF WORK

4. PERIOD OF PERFORMANCE

5. MATERIALS

6. SAFETY

7. GENERAL CONDITIONS

8. DIFFERING SITE CONDITIONS

9. GOVERNMENT WORKING HOURS

10. PRE-WORK CONFERENCE

11. UTILITIES

12. DISPOSAL OF MATERIALS AND CLEANUP

13. FENCE/SCREENING

14. MATERIAL & EQUIPMENT ACCOUNTABILITY

15. SECURITY

16. ESCORTS

17. CMRA

1. SCOPE OF WORK: The contractor shall provide all personnel, equipment, tools, materials, supervision, transportation, and other items and services necessary perform tree cutting operations at the site of the future West Point Elementary School, US Military Academy, West Point, NY as defined in this Statement of Work. The area is located on West Point property between Storm King Highway (Route 218), northwest of Barry Road and west of Barnard Loop, West Point, New York 10996.

2. AREA OF WORK: Contractor shall work only in the areas designated by Contracting Officer (CO) or the

Contracting Officer’s Representative (COR) and as shown on the Google Earth Map and Drawing No. CS- 100.

3. DESCRIPTION OF WORK: All trees in this solicitation will be cut and stacked in the staging area shown on the drawings. The area of work is roughly 4.3 acres as shown on Drawing No. CS-100. Site access is provided via a route located at the intersection of Washington Road and Gerard Road. This contract covers cutting all multi-stemmed trees and other trees greater than 3 inches in diameter. The contract shall also be responsible for chipping all limbs, branches and tree tops as directed by the COR.

The contractor shall also pick up and remove limbs and branches from the grounds as directed by the COR.

Photographs in the solicitation are provided for information only. All trees will be cut a maximum 18 inches above grade. All trees shall be cut to a minimum of 8 feet in length and stacked. All other dead trees on site should be cut and stacked. The Contractor shall be careful to avoid all existing monitoring wells.

There is no stump removal requirement under this contract. Stumps will be removed at a later date as part of site work in a separate future construction contract. All materials, wood and chips will not have to be removed under this contract but will be done via a separate future construction contract. Trees that are felled/cut down will be stacked in one (1) location as designated by the COR to make it easier for West Point personnel to perform a required survey and allow for easier removal of the felled trees at a later date.

No trees cut/felled under this contract will be removed from the West Point Reservation, they are the property of the Government. The Contractor shall not exceed the contract area without approval of the COR and will provide final survey indicating final amount cut prior to final payment.

Protection of Waterways and/or Wetlands: The Contractor shall ensure that no intentional or unintentional discharge of dredged or fill material enter the “Water of the United States”. There shall be no bulldozers or heavy equipment operated within designated wetland area identified by the COR. The use of mats may be required in designated areas. Contractor to ensure no wood chips will be left within the waterways and or wetlands area. An area for wood chips shall be designated by the COR. Any work performed in this area shall be done while ground is frozen.

Safety All debris from tree cutting operations shall be staged in a location designated by COR. Contractor shall utilize a route designated by COR for transporting debris. Contactor shall ensure debris is firmly secured during all transportation movements. Transportation routes shall remain clear of foreign object debris (FOD). The contractor shall take care not to damage Government property. Any Government owned property damaged by the contractor shall be immediately repaired or replaced at no cost to the Government.

4. PERIOD OF PERFORMANCE:

Work must be completed in 150 calendar days to support the requirements of the US Military Academy.

No tree clearing/cutting is permitted prior to 01 November and all tree clearing/cutting must be complete no later than 30 March.

5. MATERIALS:

Any construction materials must meet code specification and New York State building code for northern construction.

6. SAFETY PLAN: The Contractor shall submit a written safety and accident plan to the Corps Project Manager seven (7) days before the pre-work conference which shall be scheduled in coordination with the Contractor and the West Point Resident Office, Bldg 667A, West Point, NY 10996. The plan will be prepared in accordance with EM 385-1-1 Accident Prevention, and specifically address emergency communications in the field, an emergency contact list, first aid preparedness, personal protective equipment, equipment fueling, fire suppression and public safety considerations. The contractor shall submit to the COR for approval, the safety and accident plan with the attached Submittal Register, ENG Form 4025 within 10 calendar days of the notice to proceed indicating when each material submittal shall be submitted for approval. Ensure that any disapproved material submittal will not impact the approved project execution schedule, as disapproved submittal shall not be considered grounds for a time extension. Allow for a minimum of ten (10) calendar days for the Government’s processing of material submittals. The contractor shall not order, deliver or install any materials without CO’s material approval or remove any materials on site, which have not been properly approved.

7. GENERAL CONDITIONS:

Contractor and all personnel shall comply with the Standard Industry of New York State Codes. Contractor shall work within the time line specified by COR.

• Contractor shall field verify all site conditions, quantities, measurements, and project requirements.

• Contractor shall protect and barricade all work areas at all times to protect workers and the public from injury.

• Contractor shall protect all structures, utilities, vegetation, sidewalks and vehicles from damage at all times. Replace all damaged materials with new materials to the satisfaction of the Government, at no additional cost to the Government.

• The contractor shall provide a site superintendent for this project. The project superintendent in this context shall mean the on-site individual with the responsibility for the overall management of the project including logistics and production. The site superintendent shall also serves as the Governments' sole on site point of contact in all matters relating to the work including, but not limited to, scheduling of work, etc. The site superintendent shall attend all job meetings and be on site at all time during all activities. The site superintendent shall also have completed the OSHA 30-Hour On-line Construction Safety Course and provide a copy of the certification along with the letter appointing the Superintendent at the Pre-Work Conference.

8. DIFFERING SITE CONDITIONS:

Bring any unforeseen project conditions to the attention of the CO immediately. Differing site conditions, which may alter the scope of work, shall be approved by the CO prior to such work being performed.

9. GOVERNMENT WORKING HOURS:

Work days shall be Monday thru Friday. Hours of work are normally between 0700-1530 hours, with the exception of Federal holidays. However; the actual hours will be coordinated with the COR, USMA DPW and DODEA schools due to the fact that schools shall be in session. Contractor must have prior approval in writing to work outside these guidelines.

10. PRE-WORK CONFERENCE: The Contractor and the Corps Project Manager, or his authorized representative, will meet at the Corps Resident Office at least 3 days prior to the commencement of the work to inspect tree and brush clearing equipment, review contract requirements and evaluate/discuss the Contractor’s safety plan. This pre-work conference shall be scheduled during Resident Office work hours, 7:30AM to 4:00PM Monday through Friday. Pre-work Notice: a minimum of 3 days notice shall be given to the Corps Project Manager prior to the start of any work. The Contractor shall bring to this conference the following items in either completed or draft form:

- Contractor’s order of work

- Safety Plan

- Accident Prevention Plan

- Letter appointing Superintendent and a copy of the OSHA 30-Hour On-line Construction Safety Course certification,

- List of subcontractors, if any.

11. UTILITIES: The Government shall NOT provide any utility (water, electricity, etc.) support to the Contractor.

12. DISPOSAL OF MATERIALS AND CLEANUP: The contractor shall not use any government disposal bins, dumpsters or trash receptacles for any reason at any time. The contractor shall provide appropriate disposal bins/trash receptacles. Approval of disposal bins/trash receptacles location(s) shall be coordinated through the COR. Contractor shall coordinate with the COR, and DPW Environmental Management Office (EMO) prior to disposing any materials off base. All debris or trash shall be disposed of off base. All demolition debris shall be disposed of at a permitted landfill, with landfill authorization, unless other arrangements have been coordinated through the EMO. Provide proof of landfill disposal from the landfill that accepts the materials. This may be accomplished by providing the government project manager with landfill receipts; waste manifests, or weight tickets from the landfill that accepts the construction debris.

Contractor shall clean up after each work period and dispose of all debris at the close of each day. Any oil spills will be reported to the appropriate official and cleaned up immediately.

13. FENCE/ SCREENING: Work adjacent to occupied spaces will require safety screening/ fencing as required by the COR. Noise in these areas will be controlled during certain hours of the day.

14. MATERIAL & EQUIPMENT ACCOUNTABILITY: Notify the COR prior to delivery of any material or equipment to the site. The contractor shall ensure someone is available to receive delivered materials and able to store them safely in an area to be coordinated with the government project manager. Any materials delivered without prior coordination and without having someone to take receipt, shall not be accepted and turned away.

15. SECURITY: Before working on base all workers shall complete a police check. Photo I.D. shall be available at all times while working on base. Police checks require a minimum of 3 working days to process. Contractor shall provide name, date of birth, and Social Security Number of all personnel working on this project. Those driving on the installation shall also provide their driver license number, vehicle plate number, and have proof of current registration, inspection, and insurance. The contractor shall restrict all workers to the immediate work area. The contractor shall be responsible for security of his work site to include equipment until accepted by the government. All contractor passes/badges must be returned to PMO Office, upon completion of the contract. The last 10% of the contract’s payment will not be made to the company until “ALL” passes/badges are turned in.

16. ESCORTS:

All Contractor personnel shall have a minimum of one (1) Form of Photo Identification with them at all times.

17. CMRA

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the [NAMED COMPONENT] via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/ Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at:

http://www.ecmra.mil.

Unit Identification Code (UIC) for the Requiring Activity:

Issuing Office DoDAAC: W912DS http://www.ecmra.mil/ http://www.ecmra.mil/