Government Responses to Request for Information (RFI).pdf

225 KB Posted

Attached to
HVAC Maintenance for Downingtown, PA & Others
Solicitation number
W912DR24Q0054
Issued by

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This document is the Government's responses to a Request for Information (RFI) related to Solicitation W912DR24Q0054 for HVAC Maintenance services in Downingtown, PA and other locations.

The RFI provides responses to vendor questions regarding the types of HVAC units, repair process, equipment details, licensing requirements, site accessibility, and other logistical details. The Government indicates that specific equipment information would be provided through a required site visit. Repairs are handled on an as-needed basis with prior Government approval. The submission deadline has been extended to August 29, 2024. The solicitation is for commercial HVAC maintenance services, to be procured by the U.S. Army Corps of Engineers, Baltimore District. Vendors must have the required state licenses at the time of proposal submission.

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Other files

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HVAC Unit Information.xlsx XLSX spreadsheet
W912DR24Q0054 Amendment 0001.pdf PDF
Performance Work Statement_HVAC Downingtown PA and Others_24 Jun 2024.docx DOCX document
Anti-Terrorism Operation Security Requirements.docx DOCX document
52.212-3 Offeror Representations and Certifications.pdf PDF
Service Contract Act Wage Determination_15-4237_(Rev. 28)_PA.pdf PDF
Service Contract Act Wage Determination_15-4205_(Rev. 26)_PA.pdf PDF
Service Contract Act Wage Determination_15-4221_(Rev. 27)_PA.pdf PDF
Combined Synopsis-Solicitation-HVAC Maint Downingtown and Others.pdf PDF
Service Contract Act Wage Determination_15-5791_(Rev. 25)_PA.pdf PDF
Price Schedule.docx DOCX document
USACE Past Performance Questionnaire.pdf PDF
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Solicitation Notice ID W912DR24Q0054- HVAC Maintenance for Downingtown, PA & Others

Request for Information (RFI’s)

Q1. What types of units are at these sites?

Government Response: Unsure at this time; a site visit will be conducted.

Q2. How is repair of the equipment supposed to be handled since it is not mentioned in the

PWS.

Government Response: Repairs are handled on an as-needed basis. Repairs are not to be completed without prior approval.

Q3. Can you please send /provide the manufacture's info on these units to help us price this job

Government Response: This information is not available to the Government at this time.

This information would be obtained through a site visit.

Q4. Is this all the stores on site or just a few some of them look like they have refrigeration equipment. Do you have an equipment list with filters and belts so I can get estimated pricing I would like to have more information. Are they all rooftop units or some located in stores.

Government Response: It would only be the recruiting station at the sites listed. We are not sure which units are rooftop or indoor units; This information would be obtained through a site visit.

Q5. Is there an equipment list that can be sent so that we can properly quote and know the equipment being maintained?

a. Are they RTU or Split Systems?

b. Are we able to have the belts and filter sizes for the units being maintained?

Government Response: A partial equipment list has been provided; please see attached.

Q6. What is the process when performing the scheduled PM work, and we find Items that need repair?

Government Response: Needed repairs should be relayed to USACE POC’s listed in the PWS. Repairs are not to be completed without prior approval.

Q7. How is "Emergency Work" handled that may arise?

Government Response: Emergency repairs are handled on a case-by-case basis. Vendor should report the suggested repair with the estimate. Work is not to be performed until the Government has secured the funds and issues a notice to proceed.

Q8. If you hold a License in Maryland, Virginia, and DC. Maryland License is accepted by Delaware for proof to obtain a Delaware License. Can we acquire the Delaware License after the award if we are selected?

Government Response: No, licenses for each State must be submitted at the time of submission of the RFQ. Please see no. three (3) “Technical” under the Evaluation Criteria.

Q9. Is there a possibility for a one (1) week extension?

Government Response: Yes; the submission deadline has been moved to 29 August 2024

Q10. What is the accessibility to the units?

Government Response: This information would be obtained through a site visit.

Q11. Will we need anything higher than a 20 foot ladder?

Government Response: A site visit will be required by the vendor to obtain this information on these systems.

Q12. If on roof is there access?

Government Response: This information would be obtained through a site visit.

Q13. Can you provide pictures of any of the HVAC units?

Government Response: This information would be obtained through a site visit.

File details come from the government source that posted it. Updated .