Janitorial TiogaSolicitation W912DR22Q0021 (2).pdf

Request for Quotation (RFQ)

Janitorial Services W912DR-22-Q-0021

This is a COMBINED SYNOPSIS / SOLICITATION for commercial services prepared in accordance with the format in the Federal Acquisition Regulations (FAR) sub Part 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. FAR clauses and provisions enclosed within this RFQ are those in effect through Federal Acquisition Circular

(FAC) and are available in full text through Internet access at http://www.acquisition.gov/far

PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE.

DISCLAIMER: The Government is not liable for information furnished by any other source.

This will normally be the only method of distributing information. Therefore, it is the responsibility of any interested parties to check the website periodically for any further postings.

Websites are occasionally inaccessible due to various reasons. The Government is not responsible for any loss of internet connectivity or for inabilities to access the documents posted on the referenced web pages. Interested parties should refresh the page periodically when accessing. The government will not issue paper copies

Section A

The U.S. Army Corps of Engineers (USACE), Baltimore District, will procure Janitorial

Cleaning Services for the Tioga-Hammond-Cowanesque Lakes Janitorial Services as further detailed in the Performance Work Statement.

This solicitation will result in one award based on lowest price technical accepted as best meets the needs of the Government. The proposed contract will have a base year/period, and four option years/periods, which if exercised could extend contract performance through 2027. There is no guarantee that any options will be exercised by the Government.

Site visit is not mandatory for award. The Government will not reimburse any cost incurred.

The proposed contract is 100% set-aside for small business concerns. All responsible, qualified small businesses may submit an offer which will be considered by the Baltimore

District Corps of Engineers. The North American Industry Classification System (NAICS) code is 561720 size standards of $19,500,000 Million, PSC code S201. Offerors shall be registered at the System for Award Management (www.sam.gov) to be eligible for award.

To register you will need your DUNS/UEI number.

https://www.sam.gov/portal/public/SAM. Instructions for registering are on the website.

The Contractor shall provide all necessary equipment, staff, labor, supervision, materials, equipment, and supplies to complete the Project.

All questions shall be submitted via e-mail to cassandra.y.cooper@usace.army.mil no Later than Wednesday, April 20, 2022, at 11:00 AM EST.

http://www.acquisition.gov/far http://www.sam.gov/portal/public/SAM mailto:cassandra.y.cooper@usace.army.mil

SITE VISITS will be available 21 Apr 2022, please contact Stephen P. Sporer, 570-835-

0123, Stephen.p.sporer@usace.army.mil or Brandon P. Dubble, 570 835-0127 brandon.p.dubble@usace.army.mil to schedule site visit.

Section B - Supplies or Services and Prices

Contractor shall be required to perform all work described in the Performance Work

Statement (PWS) at the following locations:

See Performance Work Statement (PWS)

Pricing – See the attached Bid Schedule (J-3 Bid Schedule)

Section C – Descriptions and Specifications

Performance Work Statement

For USACE Baltimore District

Tioga-Hammond & Cowanesque Lakes Project

Janitorial Services

Section C – Descriptions and Specifications

C1. Introduction: The Tioga-Hammond & Cowanesque Lakes Project is located in Tioga County in North Central

Pennsylvania, South of Corning, NY and North of Williamsport, PA. This is a non-personal services contract to provide for a Firm-Fixed Price order for janitorial services at the Project.

C2. Background: The contractor shall be responsible for and provide management, planning, supervision, labor, equipment, and maintenance thereof, materials and supplies necessary to provide janitorial services at the Tioga-

Hammond & Cowanesque Lakes Project for the period specified in this contract. Locations of facilities under this order are located throughout the project. Inventory and location of areas are designated in Exhibits 1 and 2.

C3. General Requirements: The Baltimore District, Tioga-Hammond & Cowanesque Lakes Project furnishes recreational services to the public that include day use and overnight facilities. Work will involve cleaning facilities that serve the public as well as the projects administrative buildings. All work will take place within the Tioga-

Hammond & Cowanesque Lakes Project boundaries.

Non-personal Services. The government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor’s responsibility to notify the Procuring Contracting Officer (PCO) immediately.

C3.1 Period of Performance: The period of performance for the base year is date of award - March 2023 with (4) options years.

Base year: Date of Award - March 2023

Option 1: March 2023- March 2024

Option 2: March 2024- March 2025 mailto:Stephen.p.sporer@usace.army.mil mailto:brandon.p.dubble@usace.army.mil

Option 3: March 2025- March 2026

Option 4: March 2026- March 2027

C3.2 Location of Work Performance. Locations of facilities under this order are located in multiple areas within developed recreation areas of Tioga-Hammond & Cowanesque Lakes.

C4. Performance Requirements:

C4.1 Purpose: The contractor shall be responsible for and provide management, planning, supervision, labor, equipment, and maintenance thereof, materials and supplies necessary to provide Janitorial services at the Tioga-

Hammond & Cowanesque Lakes Project, Baltimore District, U.S. Army Corps of Engineers for the period specified in this contract. Location of facilities are provided in the attached exhibits.

C4.1.1. Scope of Work: Services include, but are not limited to, washing, cleaning, vacuuming, sanitizing, polishing, trash removal, recycling collection, and dusting. The Contractor must bid all line items to be considered for award.

C4.1.1.1. The Contractor shall provide and maintain a daily cleaning sign in log sheet at each facility as designated by the COR. Each time it is serviced, the person cleaning the facility shall document the cleaning time, crew members performing the cleaning, and the time the cleaning was completed. The Contractor shall, on a weekly basis, provide a summary list of all services that were performed during that period, logged on a weekly check sheet provided by the Government. The weekly check sheets will be utilized to verify invoices and will attest that all required services were performed at each facility. Invoices will not be paid until all the billing period weekly check sheets have been received and verified against the invoice amount.

C4.1.1.2. The Contractor shall submit a work schedule listing employees, positions, and assignments to the COR one week prior to the pre-work meeting. Throughout the duration of the contract, a new work schedule shall only be submitted to the COR if staffing changes occur two weeks prior to the personnel change.

C4.1.1.3. All trash removed from the public comfort stations shall be deposited in Government furnished dumpsters or containers located in the recreation areas or the maintenance areas.

C4.1.1.4. The Contractor shall place a physical barrier, approved by the COR one week prior to the pre-work meeting, to block the entrance to facilities noting that facility is closed for cleaning. This is to prevent the visitor from delaying cleaning and to ensure visitor/contractor safety.

C4.1.1.5. Special care shall be exercised to avoid damaging any facilities. The Contractor shall repair or restore any damage to such facilities resulting from failure to exercise reasonable care and judgement during the performance of work. The Contractor shall repair or restore any damage to such facilities, buildings, signs, etc. resulting from the

Contractor’s failure to exercise reasonable care during the performance of the work. If the Contractor fails or refuses to repair any such damage promptly, the Government may have the necessary work performed and charge the cost thereof to the Contractor.

C4.1.1.6. The Contractor will not perform services under any conditions where the task cannot be completed properly to obtain the Government’s goal. The Government, based on independent judgment, may halt work based on weather events which may cause facility closures due to high water flooding or snow events.

C4.1.1.7. Rules and Regulations. The Contractor and employees shall comply with all rules and regulations governing public use of water resources development projects as set forth in Title 36, CFR, Chapter III, Part 327 and all laws of the Commonwealth of Pennsylvania and the United States as they apply to the Tioga-Hammond &

Cowanesque Lakes Project and obey all posted signs. Copies of Title 36 will be available from the COR.

C4.1.1.8. The Contractor shall provide all equipment, materials, and supplies and shall be responsible for making his/her own arrangements for all needed equipment, materials, and supplies required for providing janitorial services. Cleaning equipment shall be kept in proper working order. Dilapidated or malodorous equipment must be replaced. Sweepers must be equipped with working beaters, belts, and attachments. A bagless sweeper must be used and emptied after each use so that it can emit a fresh scent or no scent at all. The Contractor shall provide all plastic trash liners, paper products and liquid hand sanitizer (as approved by the Government), all cleansers and any other supplies which may be necessary to fulfill the requirements of this contract. Per the Center for Disease Control and Prevention (CDC) guidance, facilities shall have liquid hand sanitizer to prevent the spread of COVID-19 or other viruses. During times of national supply shortages and as approved by the COR, CDC approved substitutions for liquid hand sanitizer shall be allowed as a temporary replacement. Washing and cleaning agents shall at a minimum meet EPA’s criterion for use against SARS-Co V-2 found at https://www.epa.gov/pesticide -registration/list-n-disinfectants-use-against-sars-cov-2. In comfort stations and bathhouses with storage facilities and offices with restroom facilities, the government will require a minimum of one week and a maximum of two weeks supply of essential supplies to be stored. Upon completion of the contract all equipment provided by the contractor must be removed within 14 days of contract end. All storage space will be approved and allocated by the

COR.

C4.1.1.9. All supplies and materials required for the contract shall be submitted to the COR one week prior to the pre-work conference for approval and as needed to the COR if any changes are to take place. Safety Data Sheets

(SDS) shall also be submitted for each applicable product used and will be made readily available to all contract employees. SDS sheets shall be maintained at each area where supplies are stored.

C4.1.1.10. All Contract employees shall wear COR approved, recognizable uniforms and identification insignia, with the Contractor name visibly displayed. Because employees come in frequent contact with the public, employees must maintain acceptable levels of cleanliness and personal hygiene. All vehicles when in use by the

Contractor and all employees, in the performance of services under this contract, shall be marked on two (2) sides with the contractor company name and be readily identifiable. Approved magnetic signs are acceptable. Examples or representations shall be provided to the COR for approval one week before the pre-work meeting.

C4.1.2.1. Tioga-Hammond Cleaning of Ives Run Administrative Complex three, (3) facilities.

2022-156 total, 2023- 159 total, 2024-156 total, 2025-156 total, 2026-156 total

Administration Complex Cleaning (each facility):

1. Clean, sweep and/or hose exterior of facilities to include walls, soffits, entrance pads, and light fixtures as needed to remove spider webs, bird nests and droppings, and bee nests, to assure a neat, clean, well-maintained appearance.

2. Sweep and clean the exterior overlook patio area and the rectangular walk area immediately in front of the front doors and remove all litter in the pea gravel area next to the overlook patio (Visitor Information

Center only).

3. Sweep and clean exterior sidewalks from parking lot to doors to remove leaf litter and debris.

4. Clean five (5) exterior lobby doors and the trim inside and out. Clean doors and glass with an approved glass cleaner to remove dirt, spots, and streaks (Visitor Information Center and Project office).

5. Clean, sweep, and mop all hard floors with approved cleaner to remove dirt, stains, scuff marks and spills.

Clean all baseboards in mopped areas to be free of accumulation of residual from mopping and waxing.

Clean all walls to remove dirt, fingerprints, insect habitat, spills, etc.

6. Remove all insect habitat, cobwebs, dead insects, and other inappropriate materials from corners, floors, walls, doorways, entryways, etc.

Ives Run Admin Complex-Flush

Visitor Information Center

Administration Office

Maintenance Office (workshop area not included)

Cleaning between 4:00PM to 8:00PM

16 March to 15 March Weekly (Friday)

7. Polish all chrome, aluminum, and stainless-steel surfaces.

8. Vacuum all carpets including entrance mats with a heavy-duty vacuum cleaner with a motorized beater bar brush and active brush edge cleaner. Carpet stains and spots shall be removed with an approved carpet spot remover.

9. Dust and clean all window ledges, shelves, doors, door kick plates, cabinets, chairs, pictures, signs, tables and other furniture, fixtures, and appliances. The contractor is not responsible for cleaning individual employee desktops.

10. Empty and clean all trash cans and replace liners (bags) as to not fall into can when trash is placed in them.

Empty recycling containers as needed. Trash and recycling shall be placed in the appropriate bins located behind the maintenance building. Disinfect the insides of cans and clean outsides of dirt, marks, etc.

11. Thoroughly clean total of six (6) bathrooms including cleaning and disinfecting toilet bowls and sinks to white, replenishing supplies with approved toilet paper, hand soap, and paper towels. Clean and polish all bathroom mirrors, fixtures, and metal surfaces to a shine. Empty and clean all trashcans and replace liners.

Disinfect the insides of cans and clean outside surfaces to a shine.

12. Clean, disinfect, and polish the drinking fountain (Visitor Information Center only).

13. Dust and vacuum the lobby displays (Visitor Information Center only).

14. Clean all glass on lobby displays. Dust exhibit surfaces to remove dirt, fingerprints, smears, etc. (Visitor

Information Center only). Cleaning of kitchen area: the contractor is not required to clean dishes, refrigerators, microwaves, coffee pots, or any items of personal employee use. However, all other cleaning requirements apply to the kitchen area including countertops and sinks.

15. All touch surfaces such as doorknobs, light switches, flush handles, etc shall be cleaned and sanitized per

CDC guidelines.

C4.1.2.2. Tioga-Hammond Ives Run Campground Comfort Stations, four (4) facilities.

2022-1052 total, 2023-1048 total, 2024-1048 total, 2025-1052 total, 2026-1056 total

C4.1.2.3. Cowanesque Lake Tompkins Campground Comfort Stations, five (5) facilities.

2022-820 total, 2023-810 total, 2024-800 total, 2025-795 total, 2026-840 total

Campground Comfort Station Cleaning (each facility):

Ives Run Campground Comfort Stations

Beech/Birch-Flush

Hawthorn-Flush/Shower

Hickory-Flush/Shower

Pine Camp-Vault

First Cleaning Daily between 5:00AM and 8:00AM

Second Cleaning between 3:00PM and 6:00 PM (Friday, Saturday, Sunday)

1 May to 31 October 1st Cleaning Daily

2nd Cleaning (Friday, Saturday, Sunday)

Tompkins Campground Comfort Stations

Bench-Flush

Cove-Flush/Shower

Knoll-Flush/Shower

Meadow-Vault

Hike-Vault

First Cleaning Daily between 5:00AM and 8:00AM

Second Cleaning between 3:00PM and 6:00PM (Friday, Saturday, Sunday)

15 May to the day after Labor

Day

1st Cleaning Daily

2nd Cleaning (Friday, Saturday, Sunday)

1. Clean, sweep and/or hose exterior of facilities to include walls, soffits, entrance pads, walkways, entrance blinds, changing stalls and light fixtures as needed to remove stones, spider webs, bird nests and droppings, bee nests, graffiti, mud, dirt, stains, and litter to assure a neat, clean, well maintained appearance. Pick-up and remove litter to include leaf and pine needles as well as debris within a minimum 100-foot radius.

2. Remove insect habitat, dust, dirt, cobwebs, and other inappropriate materials from walls, ceilings, fixtures, light fixtures, ledges, floors, window areas, and doors.

3. Clean walls to be free of mold, mildew, dirt, graffiti, and other foreign and inappropriate matter.

4. Clean to white and disinfect sinks, toilets urinals and touch surfaces, using approved chemicals to remove stains, mold, mildew, and fecal matter inside and out. Toilet seats will be dried. Free minor clogs in sinks, toilets, and urinals.

5. Sweep, mop (using a clean mop head and approved cleaners) all floors.

6. Clean and shine stainless steel surfaces using approved cleaners to be free of dirt, streaks, stains, and all other matter. Clean and shine mirrors and hand dryers to remove streaks, dirt, and smears.

7. Wipe shower curtains to be clean and free of soap buildup, mold and mildew using approved cleaners, to maintain original color and texture. Stained, worn, damaged or missing curtains will be reported immediately to the COR for replacement. Drains shall be cleaned of any surface debris.

8. Clean shower seats and supports to remove soap buildup, cobwebs, mold, and mildew.

9. Empty and clean all waste receptacles. Replenish receptacle liners, toilet paper, hand sanitizer. Disinfect the insides of cans and clean outsides of dirt, marks, etc. Trash shall be deposited in an area dumpster.

10. All touch surfaces such as doorknobs, light switches, flush handles, etc shall be cleaned and sanitized per

CDC guidelines.

11. Clean deep sinks in maintenance and storage rooms after each use. Materials stored are to be kept in a neat and clean manner. Doors will be closed and locked after each use.

12. Promptly report all acts of vandalism; broken, leaking or missing fixtures; inoperative lights, heaters, switches, or receptacles; broken or inoperative doors, windows, louvers, screens, locks, or door closers or any other item and graffiti, verbally or in writing to the Park Ranger on duty, authorized representative, or the Project Office. In case of an emergency the contractor should report to the nearest US Army Corps of

Engineers employee on duty.

C4.1.2.4. Tioga-Hammond Day Use Comfort Stations six (6) facilities

2022-569 total, 2023-564 total, 2024-570 total, 2025-572 total, 2026-579 total

Ives Run Boat Launch Comfort Station-Flush

Cleaning between 5:00AM - 11:00AM

1 May to 31 October Weekly (Friday, Saturday, Sunday, Monday)

Stephenhouse Comfort Station-Flush

Clean between 5:00AM -11:00AM

16 March to 30 April Weekly (Wednesday)

1 May to 30 September Weakly (Friday, Saturday, Sunday, Monday)

1 October to 15 March Weekly (Wednesday)

Connecting Channel Comfort Station-Vault

Clean between 5:00AM - 11:00AM

16 March to 15 March Weekly (Wednesday)

Ives Run Beach House-Flush/Showers

Thursday before Memorial Day to Day after Labor Day

Daily

Ives Run South Comfort Station-Flush

1 May to Day after Columbus Day Weekly (Friday, Saturday, Sunday, Monday)

Ives Run Lakeside Comfort Station-Flush

C4.1.2.5. Cowanesque Day Use Comfort Stations, six (6) facilities

2022-560 total, 2023-553 total, 2024-565 total, 2025-565 total, 2026-566 total

South Shore Iroquois Comfort Station-Flush

South Shore Oneida Comfort Station-Flush

South Shore Beach House Comfort Station-Flush/Shower

1 May to 31 May Weekly (Sunday)

1 June to 31 August Daily

1 September to 30 September Weekly (Sunday)

South Shore Boat Launch Comfort Station-Vault

March 16 to 30 April Weekly (Wednesday)

Day after Columbus Day to 15 March Weekly (Wednesday)

Lawrence Recreation Area, Cayuga Shelter Comfort Station-Vault

North Tailrace Comfort Station-Vault

16 March to 15 March Weekly (Wednesday)

Day Use Comfort Station Cleaning (each facility):

1. Clean, sweep and/or hose exterior of facilities to include walls, soffits, entrance pads, walkways, entrance blinds, changing stalls and light fixtures as needed to remove stones, spider webs, bird nests and droppings, bee nests, graffiti, mud, dirt, stains, and litter to assure a neat, clean, well maintained appearance. Pick-up and remove litter to include leaf and pine needles as well as debris within a minimum 100-foot radius.

2. Remove insect habitat, dust, dirt, cobwebs, and other inappropriate materials from ceilings, fixtures, light fixtures, ledges floors, window areas, and doors.

3. Clean walls to be free of insect habitat, cobwebs, mold, mildew, dirt, and other foreign and inappropriate matter.

4. Clean to white and disinfect sinks, toilets, and urinals, using approved chemicals to remove stains, mold, mildew, and fecal matter inside and out. Toilet seats will be dried. Free minor clogs in sinks, toilets, and urinals.

5. Sweep, mop (using a clean mop head and approved cleaners) and dry all floors.

6. Clean and shine stainless steel surfaces using approved cleaners to be free of dirt, streaks, stains, and all other matter. Clean and shine mirrors and hand dryers to remove streaks, dirt, and smears.

7. Empty and clean all waste receptacles. Replenish receptacle liners, toilet paper, hand sanitizer. Disinfect the insides of cans and clean outsides of dirt, marks, etc. Trash shall be deposited in an area dumpster.

8. Clean deep sinks in maintenance and storage rooms after each use. Materials stored are to be kept in a neat and clean manner. Doors will be closed and locked after each use.

9. Beach Houses Only. Wipe shower curtains to be clean and free of soap buildup, mold, and mildew using approved cleaners, to maintain original color and texture. Stained, worn, damaged or missing curtains will be reported immediately to the Government for replacement. Drains shall be cleaned of any surface debris.

10. Beach Houses Only: Clean shower seats and supports to remove soap buildup, cobwebs, mold and mildew.

11. Beach Houses Only: Empty exterior trashcans and replace liners. Cans are located within 500ft of building, cans can be just outside the building and/or at the beach area.

12. Fish Cleaning Station Only (Lakeside Comfort Station): Clean and disinfect all exterior hardware and fittings associated with the fish cleaning station. Empty trashcan receptacle and replace liner located next to cleaning station.

13. All touch surfaces such as doorknobs, light switches, flush handles, etc shall be cleaned and sanitized per

CDC guidelines.

14. Promptly report all acts of vandalism; broken, leaking or missing fixtures; inoperative lights, heaters, switches, or receptacles; broken or inoperative doors, windows, louvers, screens, locks, or door closers or any other item and graffiti, verbally and in writing to the Park Ranger on duty, authorized representative, or the Project Office. In case of an emergency the contractor should report to the nearest US Army Corps of

Engineers employee on duty.

C4.1.2.6. Tioga-Hammond Pavilion Cleaning, five (5) facilities

2022-435 total, 2023-435 total, 2024-440 total, 2025-440 total, 2026-440 total

Tioga-Hammond, Ives Run Picnic Shelter Cleaning

Stephenhouse

Old Day Use

Ives Run South

Ives Run North

Lakeside

1 May to 30 September Weekly-Friday, Saturday, Sunday, Monday

C4.1.2.7. Cowanesque Pavilion Cleaning, four (4) facilities

2022-348 total, 2023-348 total, 2024-352 total, 2025-352 total, 2026-352 total

Cowanesque Lake Picnic Shelter Cleaning

Oneida-South Shore Recreation Area

Mohawk-South Shore Recreation Area

Iroquois-South Shore Recreation Area

Cayuga-Lawrence Recreation Area

1 May to 30 September Weekly-Friday, Saturday, Sunday, Monday

Shelter Cleaning (each facility):

1. Clean and sweep floors, beams, rafters, tables, and benches. This includes the removal of party decorations and/or fasteners.

2. Hose floors, dry mop or squeegee as necessary.

3. Pick-up and remove litter and debris within a minimum 100-foot radius around the shelter.

4. Clean and empty cooking grills. Ashes that may contain hot coals, are not to be placed in dumpsters, trash cans, or on the ground. After having been rendered cold and safe, bag and place the ashes in a dumpster.

5. Remove bird nests, bee nests, spider webs, bird droppings, graffiti, stones, sticks, mud, dirt, stains, or any other foreign matter. Pressure washing may be used as needed to accomplish this, but the contractor shall be required to use extreme care so as not to cause damage to any surfaces being cleaned.

C4.1.2.8. Cowanesque Lake South Shore Ranger Station Building

2022-26 total, 2023-26 total, 2024-26 total, 2025-26 total, 2026-26 total

South Shore Ranger Station-Flush

16 March to 15 March Bi-Weekly (Wednesday)

Ranger Station Cleaning:

1. Clean, sweep and/or hose exterior of facilities to include walls, soffits, entrance pads, and light fixtures as needed to remove spider webs, bird nests and droppings, and bee nests, to assure a neat, clean, well maintained appearance.

2. Sweep and clean the rectangular walk area immediately in front of the front doors.

3. Sweep and clean exterior sidewalks from parking lot to doors to remove leaf litter and debris.

4. Clean exterior door and the trim inside and out. Clean doors and glass with an approved glass cleaner to remove dirt, spots, and streaks.

5. Clean, sweep, and mop all hard floors with approved cleaner to remove dirt, stains, scuff marks and spills.

Clean all baseboards in mopped areas to be free of accumulation of residual from mopping and waxing.

6. Clean all walls to remove dirt, fingerprints, insect habitat, spills, etc.

7. Remove all insect habitat, cobwebs, dead insects, and other inappropriate materials from corners, floors, walls, doorways, entryways, etc.

8. Polish all chrome, aluminum, and stainless-steel surfaces.

9. Vacuum entrance mats with a heavy-duty vacuum cleaner with a motorized beater bar brush and active brush edge cleaner. Carpet stains and spots shall be removed with an approved carpet spot remover.

10. Dust and clean all window ledges, shelves, doors, door kick plates, cabinets, chairs, pictures, signs, tables and other furniture, fixtures, and appliances. The contractor is not responsible for cleaning individual employee desktops.

11. Empty and clean all trash cans and replace liners. Empty recycling containers as needed placing items in appropriate bins located at the recycling dumpster. Disinfect the insides of cans and clean outsides of dirt, marks, etc. Trash and recycling shall be deposited in an area dumpster.

12. Thoroughly clean the bathroom including cleaning and disinfecting toilet bowls and sinks to white, replenishing supplies with approved toilet paper, hand soap, and paper towels. Clean and polish all bathroom mirrors, fixtures, and metal surfaces to a shine. Empty and clean all trashcans and replace liners.

Disinfect the insides of cans and clean outside surfaces to a shine.

13. All touch surfaces such as doorknobs, light switches, flush handles, etc. shall be cleaned and sanitized per

C4.1.2.9. Tioga-Hammond Pre-Season Comfort Station Cleaning, ten (10) facilities

2022-10 total, 2023-10 total, 2024-10 total, 2025-10 total, 2026-10 total

Ives Run Campground Hawthorne

Pine

Last Week of April

Between 7:00AM and 5:00PM

Hickory

Beech/Birch

Ives Run Day Use Stephenhouse

Ives Run South

Lakeside

Old Day Use

Last Week of April

Between 7:00AM and 5:00PM

Ives Run Day Use Beach House 2nd Monday of May

Between 7:00AM and 5:00PM

Connecting Channel Connecting Channel Last Week of April

C4.1.2.10. Cowanesque Pre-Season Comfort Station Cleaning, eleven (11) facilities

2022-11 total, 2023-11 total, 2024-11 total, 2025-11 total, 2026-11 total

Tompkins Campground Knoll Hike In

Bench Cove

Meadow

1st week of May

South Shore Day Use Iroquois

Oneida

Boat Launch

Last Week of April

Between 7:00AM and 5:00PM

South Shore Day Use Beach House Last Week of April

Between 7:00AM and 5:00PM

Lawrence Recreation Area Lawrence Last Week of April

Between 7:00AM and 5:00PM

North Tailrace North Tailrace Last Week of April

Pre-Season Special Cleaning, Comfort Stations (each facility):

1. Clean and wax/polish all toilet and shower doors, partitions, entrance doors and frames (interior and exterior), paper towel dispensers, shower seats, dryers, and waste receptacles with a product approved by the authorized representative.

2. Clean and polish all exposed chrome or stainless fittings, pipes, valves, faucets, flush-o-meters, soap dishes, shower heads, handrails, etc., with an approved chrome or stainless-steel polish.

3. Clean all interior and exterior light fixtures [including removing light panels] to remove dirt, insects, and other inappropriate materials.

4. Wash all windows to a shine and clean screens and louvers inside and out.

5. Clean inside of all skylights using approved cleaning materials to be free of insects, habitat, dust, dirt, etc.

6. Wash all exterior doors to remove dirt, rain sports or watermarks.

7. Scrub all walls to remove stains, dirt, etc. to be white or original color.

8. Use a pressure washer with a disinfecting solution on all interior walls and floors. Care shall be taken to spray so that paint is not removed from walls. Facilities without running water do not have to be pressure washed.

9. Use a pressure washer with an environmentally friendly cleaner to the exterior walls and soffit and trims.

Facilities without running water will not have to be pressure washed.

10. Clean all grout in tile to white or original to be free of dirt, mold, mildew, or soap scum. Cleaners will be used to keep grout in a white or original condition, free of discoloration.

11. Remove drain covers and clean the drain to be free of soap, paper, and accumulations. Covers will be cleaned to a shine and replaced.

12. Remove any mold or mildew from all interior surfaces.

13. This cleaning shall precede a regular Comfort Station cleaning. This cleaning is a stand-alone bid item and is intended to accomplish additional cleaning requirements for Comfort Stations.

C4.1.2.11. Tioga-Hammond Ives Run Administrative Complex, Special Cleaning three (3) facilities

One special cleaning the first weeks of April and November to be performed outside of normal business hours.

Maintenance workshop area is not included.

Tioga-Hammond Administrative Complex Offices, Special Cleanings:

2022-6 total, 2023-6 total, 2024-6 total, 2025-6 total, 2026-6 total

Pre-Season Special Cleaning, Comfort Stations (each facility):

1. Shampoo/clean all carpeting with approved commercial carpet cleaner.

2. Shampoo/clean all cloth upholstered furniture with approved commercial cleaner.

3. Clean all interior and exterior lights and fixtures to be free of dust, dirt, insects, insect habitat, water marks, etc. Light fixtures may need to be partially dismantled to obtain access to the inside of the fixture. The contractor will be responsible to protect exhibits, furnishings, equipment, etc. located beneath these areas from dirt, dust, water, falling objects, and other materials. The contractor will be required to clean all surrounding areas upon completion of work to the standard of a regular cleaning.

4. Clean all windows, window ledges, window trim, and window dressings, to be free of dust, dirt, insects, insect habitat, water marks, etc. Wash all Venetian blinds. Wash all inside and outside window surfaces

5. All tiled/hard floors shall be stripped using an approved stripping agent and re-waxed or re-sealed as designated by the authorized representative. Stripping will remove all old wax and/or sealer including corners. All equipment, furniture, and other items shall be removed from the floors to be cleaned and returned to previous locations upon completion of work. Grout will be cleaned to original color.

6. Specific dates for this service and access to administrative spaces will be coordinated with the authorized representative at least two weeks before the service to be rendered.

C4.1.2.12. Emergency Cleanings (each facility)

The Contractor may be required to perform additional janitorial services at any of the contracted facilities during the morning and/or afternoon on any day of the week or holidays at the discretion of the authorized representative. In the event such additional service is requested and performed, payment shall be at the separate unit price for additional service contained in the bid schedule.

Within one hour of notification:

1. Clean walls/ceilings to be free of insect habitat, cobwebs, mold, mildew, dirt, and other foreign and inappropriate matter.

2. Clean to white and disinfect sinks, toilets, and urinals, using approved chemicals to remove stains, mold, mildew, and fecal matter inside and out. Toilet seats will be dried. Free minor clogs in sinks, toilets, and urinals.

3. Sweep, mop (using a clean mop head and approved cleaners) and dry all floors.

4. Empty and clean all waste receptacles. Replenish receptacle liners, toilet paper, hand sanitizer. Disinfect the insides of cans and clean outsides of dirt, marks, etc. Trash shall be deposited in an area dumpster.

5. All touch surfaces such as doorknobs, light switches, flush handles, etc. shall be cleaned and sanitized per

C4.1.3. Safeguarding Government Property. The contractor will exercise care and safety in the operation of equipment, taking necessary precautions to avoid injuries to the Contractor and employees, government employees, and the public.

C4.1.4. Compliance: All work conducted under this contract shall be performed in compliance with all county, state, and Federal laws, and regulations.

C4.2 Management:

C4.2.1. Management and Supervision. The Contractor shall appoint in writing, an On-Site Contract

Manager/Quality Control Representative who shall make themselves available for a monthly performance meeting with the COR. A mutually agreeable time and date for the meetings shall be determined one week prior to the pre-work meeting. The frequency of the performance meetings may be increased if the COR determines communication needs to be improved. The Contractor shall ensure that the On-site Contract Manager/Quality Control Supervisor has the capability to contact all crews within one hour during work hours using cellular communications or email.

C4.2.2. Contractor Quality Control (CQC). The Contractor is responsible for the quality of the work performed for this contract. During the Pre-Work meeting the Contractor shall provide a Quality Control Plan to include, but is not limited to, the following:

(1) Schedule of activities for all areas.

(2) Method the Contractor will employ to complete and document successful completion of employee training regarding operation of all equipment, knowledge of the contract specifications and safety.

(3) Method that will be utilized for contacting crews while performing work.

(4) Letter designating the Contract Manager/Quality Control Representative.

C4.2.3. The Contractor shall name an authorized On-site Contract Manager/Quality Control Representative whose responsibilities will include:

(1) Managing the day-to-day activities of the contract.

(2) Ensuring contract specifications are being met.

(3) Meeting on a monthly or as needed basis with the Contracting Officer’s Representative (COR) or Quality

Assurance Evaluator (QAE).

(4) Being available for notification between the hours of 5:00 a.m. and 8:00 p.m. per day. Available for notification for the purposes of this contract means that a responsible person within the Contractor’s organization shall be able to receive verbal/telephonic/text communications during that time frame and act upon that communication within one

(1) hour if necessary.

(5) Serving as the point of contact between the COR and the Contractor for day-to-day activities. The On-site

Contract Manager /Quality Control Representative MAY serve in a dual role as both quality control representative and equipment operator/laborer.

C4.2.4. All work shall be subject to inspection and approval by the COR or designated Quality Assurance Evaluator

(QAE). All work shall be performed in an orderly fashion consistent with the specifications as outlined in this PWS.

During the execution of the contract the Government’s representative will conduct inspections of all janitorial services to determine applicable performance requirements, as outlined in Section 4, are being met. Any deficiency in work shall be corrected at the Contractor’s expense. The Contractor will not be paid for any work not accepted by the COR. The government will utilize a Quality Assurance Surveillance Plan (QASP) to ensure the Contractor’s quality control procedures are in place and working. The government is responsible for Quality Assurance to ensure the Contractor’s Quality Control procedures are working.

C4.2.5 Removal of Contractor’s Employees. The Contractor and employees must hold themselves to the standard of acceptable behavior expected of the public and to all rules and regulations governing Corps property and facilities. The Contractor and employees shall not use or be under the influence of drugs or alcohol at any time while performing the obligations under this contract or give the public the appearance of same. The Contractor or employees shall not carry or possess firearms or weapons or maintain them in their vehicles or work areas while in a duty status.

C4.2.6. The Government reserves the right to have Contractor employees removed from the job site for repetitive occurrences of inappropriate behavior to include, but not limited to:

(1) Failure to wear the proper uniform or maintain personal hygiene.

(2) Use of vulgar language.

(3) Engaging in inappropriate actions towards other employees, Federal employees, contractors, or members of the public.

C4.2.7. Accident Prevention. The contractor shall provide the COR with a written accident prevention plan, which includes a comprehensive Activity Hazard Analysis, one week prior to the pre-work meeting. The accident prevention plan will provide all the necessary information required by the US Army Corps of Engineers Safety and

Health Requirements Manual, EM 385-1-1. This manual is available from the project office or online at http://www.usace.army.mil/SafetyandOccupationalHealth/SafetyandHealthRequirementsManual.aspx. All plans must be approved by the government before work commences.

C4.2.8. The Contractor shall, during the normal course of duties, exercise extreme care to protect all visitors and their property from injury, harm, and/or damage. The Contractor shall be liable for all such claims arising from negligence resulting from performance under this contract.

C4.2.9. The contractor will comply with all applicable sections of the Corps of Engineers Safety and Health

Requirements Manual, EM 385-1-1. The contractor will provide all required safety and protective equipment as recommended and required by EM 385-1-1. Adherence to EM-385-1-1 does not preclude in any way the need to adhere to all applicable regulations as Occupational Safety and Health Administration, (OSHA). Contractor will be responsible for protecting the public from any hazards associated with implementation of contract. Requirements shall include but not be limited to wearing of personal protective equipment and good housekeeping. COR shall be notified within 24 hours of all accidents or incidents occurring in the completion of work.

C4.2.10. The contractor will observe all speed limits and other posted traffic signs in the operation of vehicles and equipment. Vehicles will not be driven or parked in unsafe positions, or off designated service roadways or outside of designated parking areas, unless approved by the COR. Operators of contractor vehicles or vehicles providing services under this contract will comply with all applicable local, State, and Federal Laws and Regulations including the utilization of seat belts. All vehicles shall be properly licensed, insured, and inspected in accordance with the state of registration and remain in a safe and proper running condition. In addition, vehicles utilized but not owned by the Contractor, shall be properly insured either by the Contractor or the vehicle owner to meet the requirements of the state of registration. The Contractor shall ultimately be responsible for claims arising out of careless, negligent, or unsafe operation of vehicles and any resulting damage to personal or Government property.

C4.3. Pre-work Conference. The Contractor is required to attend a pre-work conference prior to beginning work.

C4.3.1. Submittals. The Contractor shall submit the following to the COR at least one week prior to the pre-work meeting and prior to any work being initiated under the contract.

Certificates of Insurance

Employee/Job Title Listing

Work Schedule

Proposed Identification of Contractor Employees and Vehicles

Contractor Quality Control Plan

Physical Barrier Example

SDS Sheets

List of Emergency Phone Numbers

Sample invoice

Accident Prevention Plan to Include Activity Hazard Analysis

C4.3.2. Deficiencies. Work which cannot be corrected in a timely fashion according to the specifications will be deducted from the appropriate contract line item. Deductions for partial work will be made on the basis of work accomplished and the estimated cost to complete the remaining work by hired contractor or government staff to include labor costs, supplies & materials, vehicle costs, and other associated costs. Reperformance of work shall be scheduled with the COR prior to initiation of work.

C4.3.3. Default. Default of the contract shall be considered for various reasons relating to nonperformance or adherence to contract specifications. Following is a partial listing of reasons for which default may be considered:

1. Repetitive pay deductions for non-performance.

2. Repetitive safety violations.

3. Security violations.

4. Abnormally high amounts of damage to Government facilities or private property.

5. Non-compliance with contract specifications.

C4.4. Government Provided Materials

C4.4.1. Upon request by the Contractor, the Government shall provide a “Safety and Health Requirements Manual”.

The updated manual can be found at the following website:

http://www.usace.army.mil/SafetyandOccupationalHealth/SafetyandHealthRequirementsManual.aspx.

C4.4.2 Keys will be provided to the Contractor per employee by the Government for executing the duties of this contract per Section 5.1.6.

C4.4.3. Any work performed outside the scope of this contract must be negotiated in advance with the Contracting

Officer. Failure to acquire advance approval will result in the Contractor not being compensated for the work performed outside the scope.

Section G – Contract Administration Data: invoicing instructions, COR/TPOC information

G1. Invoices. Contractor shall submit itemized invoices for the previous month by the 5th of each month. Invoices containing the end of an option year shall be submitted by March 20th of the said year and contain the words “Final

Invoice”. Invoice shall accurately reflect work completed within the time frame as recorded on the invoice. They shall include the contract number, starting date, completion date, and tasks completed. Each invoice shall contain the following information:

1. Contractor name and address (exactly as it appears on the contract)

2. Contract number

3. Date of invoice submission

4. Invoice number

5. Services provided broken down and totaled by type of service and location as well as by each contract line-item number (CLIN).

6. Monthly exposure hours (labor hours) for each CLIN.

7. Invoice monthly total

G2. Corrections. Incorrect invoices will be returned to the Contractor for correction before processing. Corrected invoice shall be re-dated to reflect the new submission date. Invoices will be processed electronically for payment.

G3. The Contractor shall submit at time of invoice, to the COR an accident exposure report incident to this work, in accordance with EM 385-1-1. The report shall include lost time accidents and equipment accidents, including motor vehicle accidents, over $2,000.00.

G4. Remittance. Invoices shall be submitted via post-mail and/or electronic mail to the following addresses for payment. Should changes occur to the mailing addresses the Contractor shall be notified. VIA Post Mail:

ATTN: James Nixdorf - Invoice

U.S. Army Corps of Engineers

710 Ives Run Lane

Tioga PA 16946

If submitting invoices electronically, please send invoice to ALL emails listed below:

James.s.nixdorf@usace.army.mil

Brandon.p.dubble@usace.army.mil

Stephen.p.sporer@usace.army.mil

Nicholas.r.hansrote@usace.army.mil

Contractual payment will be made within the timeframe allowed by federal law (currently 30 days after receipt of a properly completed invoice). Postage, envelope and reproduction costs are to be borne by the Contractor. NOTE:

Contractors may perform approximately 60 days before receiving first contractual payment.

G5. POC. The POC/COR shall inspect all services performed by the Contractor under this PWS through the final reports and provide feedback and acknowledgement of acceptance by the customer of the deliverables.

Requesting Unit Technical POC/COR:

Brandon Dubble at (570) 835-0127

Email address: brandon.p.dubble@usace.army.mil

Section H – Special Contract Requirements: OPSEC, insurance, and other contractor requirements not related to the

PWS/scope of work

H1. Site Security. All personnel working on this project will be required to follow all security and access rules and regulations (i.e., physical access and/or network access requirements) as set forth by the US Government to gain access to the USACE offices and/or systems to perform work assignments and/or for the delivery of equipment.

The Government shall provide a form that the Contractor must complete in order for employees to receive keys to access Project facilities. These keys are to be used exclusively for executing necessary functions to complete the duties prescribed in this contract. Any use of these keys for other than the performance of this contract is strictly prohibited. Making duplicate keys is prohibited. Such improprieties shall include recommending the termination of the employee(s) and possible default of the contractor. Any loss of keys will be reported to the Contracting Officer

Representative (COR) within 24 hours. If keys are lost or cannot be returned at the end of the contract period shall deduct from the final invoice the amount required to reestablish the integrity of the Tioga-Hammond & Cowanesque

Lakes lock and key system (minimum $300).

Access and General Protection/Security Policy and Procedures: All contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). Only individuals employed by the contractor are permitted access to installations or facilities. The contractor shall also provide all information required for background checks or background investigation and meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security

Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

Will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas: All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

Pre-screen candidates using E-Verify Program: The Contractor must pre-screen Candidates using the E-verify

Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The

Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

Suspicious Activity Reporting Training: The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

H2.. In accordance with the clause 52.228-5 Insurance – Work on a Government Installation, the Contractor shall procure and maintain during the entire period…