Solicitation Amendment 0001 JRL Vault Pumping Svcs W912DR22Q0007.pdf

PDF 689 KB Posted Dec 17, 2021

Attached to: Jennings Randolph Lake Vault Pumping Services
Solicitation number: W912DR22Q0007
Issued by: Department of the Army Corps of Engineers Engineering District Baltimore

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File	Type	Posted
SAM Award Notice for W912DR22Q0007 JRL Vault Pumping Services.pdf	PDF	Feb 4, 2022
Solicitation Amendment 0002 JRL Vault Pumping Svcs W912DR22Q0007.pdf	PDF	Dec 21, 2021
Attachment I. JRL Vault Pumping Svs Wage Determination.pdf	PDF	Dec 9, 2021
Solicitation JRL Vault Pumping Services W912DR22Q0007.pdf	PDF	Dec 9, 2021

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AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this modification is to answ er Request for Information (RFI) questions. Please see the summary of changes for details.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 12

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 16-Dec-2021

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912DR22Q0007

X 9B. DATED (SEE ITEM 11)

09-Dec-2021

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

15-Dec-2021

CODE

USACE, BALTIMORE

2 HOPKINS PLAZA

BALTIMORE MD 21201

W912DR 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912DR22Q0007

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PERFORAMCE WORK STATEMENT VAULT PUMPING

JENNINGS RANDOLPH LAKE

Revised: 15 December 2021

ARTICLE NO. 1 – GENERAL

1. A. The contractor shall furnish all necessary labor and equipment necessary for removal and disposal off site of raw sewage contained in various vault latrines at the public use areas and administrative facilities at Jennings Randolph Lake.

ARTICLE NO. 2 - CONTRACTOR CAPABILITY REQUIREMENTS

2.A. The contractor shall furnish all necessary labor and equipment necessary for removal and disposal off site of raw sewage contained in various vault latrines at the public use areas and administrative facilities at Jennings Randolph Lake in accordance with all applicable laws, rules and regulations governing disposal of waste products.

2.B. The Contractor shall supply one handicap accessible Port-A-John to be placed near the picnic pavilion located in the Robert w. Craig campground. Contractor shall coordinate placement of the Port-A-John with the project staff. The Port-A-John shall be cleaned and serviced at the beginning of each month beginning in May – September for a total of 5 services.

3.B. Response Time: Every attempt will be made to maximize service request lead time. In most instances, lead time would be approximately two to three days. Occasionally, emergency requests will be made for service within a two-hour time frame to avoid closing a recreation area or restroom, including weekends and holidays. The contractor must be able to supply a minimum of 4 port-a-johns (handicap accessible or regular) in an emergency within a two-hour time frame when requested on a 24/7 basis.

4.B. Availability: A phone number must be provided that can be used on a 24/7 basis, and recording devices assigned to this number must be checked on a regular basis. Attempts will be made to have vaults pumped prior to a holiday (Memorial Day, July 4th, Labor Day) weekend and immediately afterwards if needed.

5.B. Truck Capability Requirements: The Contractor must have two haul trucks to bid on this contract. Contractor ‘s main haul truck must have a minimum 6,000- 5,000 gallon capacity to minimize excessive trips in the timely removal of raw sewage. The second truck must have a minimum 2000-gallon capacity. Based on the size of the largest vault, two trucks may be required in order not to shut down a recreation area.

6.B. Miscellaneous Requirements: No contractor will enter any vaults without meeting all confined space requirements specified by the Corps of Engineers. Invoices for payment must be submitted immediately after each service is rendered.

ARTICLE NO. 3 - SAFETY REQUIREMENTS

3.A. The contractor will be subject to extensive visitor contact while performing duties. All contractor employees shall be clean and neat in appearance and wear appropriate clothing subject to the approval of the Operations Project Manager. Questions from visitors to contractor personnel regarding policy or management of the facilities shall be referred to Park personnel.

3.B. The Contractor and Employees shall not use or be under the influence of drugs or alcohol at any time while performing the obligations of this contract or giving the public the appearance of same. During an on duty status, the Contractor and contractor representatives must hold themselves to the standard of acceptable behavior expected of the public and to all rules and regulations governing Corps property and facilities. Unacceptable behavior deemed so by the Project Operations Manager, that brings discredit to the Government or the contractor may be grounds for termination of the contract.

3.C. Special care must be exercised to avoid damaging any facility and the contractor will repair or restore any damage to said facilities (buildings, signposts, trees, shrubbery, roadways, etc.) resulting from the contractor's failure to exercise reasonable care in the performance of the work. If the contractor fails or refuses to repair any such damage promptly, the Operations Project Manager may have the work performed by others and charge the cost thereof to the contractor. The contractor will exercise extreme care to protect all visitors from injury and their property from harm and/or damage.

3.D. The Contractor or employees shall not carry or possess firearms or weapons in the park or maintain them in their vehicles or work areas while in a duty status.

3.E. All work shall be performed in an orderly and workmanlike manner and shall meet the approval of the Operations Project Manager. If services are found to be deficient in workmanship or otherwise unacceptable, the Government reserves the right to reject such services and require that the work be performed again at no additional cost to the Government.

3.F. All equipment and vehicles shall comply with all applicable local, state, and federal laws and regulations.

3.G. Prospective bidders are required to attend a mandatory pre bid site meeting to qualify to bid on this contract and inspect the actual locations of the facilities prior to submitting a bid.

3.H. Visitor safety is just as much a concern as any other feature of the work. The contractor will exercise extraordinary caution and extreme care to assure that vault content removal operations do not endanger the visiting public.

3.I. The contractor is responsible for cleaning any spills of waste from the site immediately

Security/Anti-Terrorism

A. All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

B. All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

C. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award." *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

Pre-Work Meeting

1. The Contractor will attend a Pre-work meeting no later than ten (10) working days after the initial year of the award of the contract, and the third (3rd) or fourth (4th) week of January for each subsequent award year.

2 During the pre-work meeting the Contractor shall provide an Accident Prevention Plan to include, but not limited to, the following:

1. Method that the Contractor will employ to complete and document successful completion of employee training regarding knowledge of the contract specifications and safety.

2. Accident Prevention Plan. Plans must be approved prior to start of work.

5. Current Certificate of Insurance.

Inspections

1. Selection of Facilities for Inspection: Any and all facilities are subject to daily Government inspection at any given time. At a minimum, a random sampling of 10% of the facilities can be expected based on random sampling procedures. At a maximum, 100% of the facilities can be inspected.

Basis of Payment

a) Payment shall be made on a monthly basis unless otherwise authorized by the Operations Project Manager.

2. The contractor shall submit itemized invoices on a monthly basis based on work completed. Invoice shall accurately reflect work completed within the time frame as recorded on the invoice. Incorrect invoices will be returned to the Contractor for correction before processing. Invoices will be processed electronically for payment.

3. Invoices for payment are to be submitted to:

Operations Project Manager Jennings Randolph Lake P.O. Box 247 Elk Garden, West Virginia 26717 Telephone (304) 355-2346

4. Bids will be submitted on the quote sheet. Due to the vagaries of visitation and the opening/closing dates subject to change due to weather, construction, or circumstances beyond the Government control, the estimated frequency and estimated number of services for each facility will be subject to significant variation. However, prospective bidders are advised that no adjustment in contract unit prices will be considered for deviations of less than 50% above or below the estimated number of services shown in the Unit Price Schedule.

Contract Period

1. This contract shall begin in January 2022 or the date of contract award, whichever is later, and shall end on December 31, 2022, both dates inclusive, unless terminated sooner under the provisions of this contract.

2. In addition to the period set forth above, the Government may elect to renew the contract in yearly increments not to exceed a total of four additional increments. If the Government elects to renew the contract, the same contract conditions and contract unit prices will prevail in the renewal period as in the initial period. The option for renewal of any (or none) of the additional periods is solely at the discretion of the Government and the contractor shall make no claim for any reason as a result of the Government exercising or failing to exercise this option.

3. The period of service for Option Year 1, if exercised, shall be from January 01, 2023 through December 31, 2023.

4. The period of service for Option Year 2, if exercised, shall be from January 01, 2024 through December 31, 2024.

5. The period of service for Option Year 3, if exercised, shall be from January 01, 2025 through December 31, 2025.

6. The period of service for Option Year 4, if exercised, shall be from January 01, 2026 through December 31, 2026.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been added by full text:

Request for Information Answers for JRL Vault Pumping Services W912DR22Q0007 Q1. How much is pumped annually (average in the last 3 – 4 years)?

A1. The number of pumping’s listed per vault on the quote sheet is based on historical averages as to how often each vault needs pumped during a recreation season.

Q2. How often is each location pumped (average in the last 3 – 4 years)?

A2. Historically it can be every two weeks Q3 How often do you pump on Holidays and after hours (average in the last 3 – 4 years)?

A3. We pump each vault in the recreation areas each holiday. After hours pumping’s do occur in an emergency. It happens 3-4 times each recreation season.

Q4. How many loads per week (average in the last 3 – 4 years)?

A4. That is based on the size of truck the vendor has in order to estimate the number of loads per week. On average each area is pumped every two weeks. The larger the truck the fewer loads.

Q5. How strict is the 2-hour time frame? I ask because we might be out doing another pumping when called.

A5. This can be critical to ensure a recreation facility is not closed to the public for more than 2 hours.

Q6. We do not have a truck that will haul 5000 gallons per load. We have a truck that will haul 3000 and a truck that will haul 1200 gallons. Will this be a problem?

A6. This can be a problem to ensure a recreation restroom is not closed and unavailable to the public to use for more than two hours.

Q7. 3.G says that you must attend the pre bid meeting to be considered for award. However on page 59 – Quoters are urged to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Can you please provide clarification IF you must be attend to be awarded the meeting?

A7. The site visit is required. A second site visit is scheduled for 10:00 AM EST 20 December 2021 add an additional opportunity to attend.

Q8. From the site visit folks that attended were asking if there is a requirement for a 6,000-gallon truck?

A8. The PWS has been update to reflect the requirement for a $5,000 gallon truck.

The following have been modified:

Instructions To Offereors A. BID ITEMS: This solicitation will result in one award

B. LENGTH OF CONTRACT: Awards will be for 2022 season plus up to four (4) renewal options for 2023, 2024, 2025 and 2026. The decision to exercise renewal options will be made by the Government, not by the Contractor. There is no guarantee to the Contractor that a renewal option will be exercised, and the Contractor cannot withdraw from the contract at his/her discretion, but is committed to perform services for any renewal option year(s) which the Government chooses to exercise.

C. MATH ERRORS: Vendor's attention is directed to FAR Clause 52.214.5000, wherein are procedures for correction of Arithmetic Discrepancies.

D. SERVICE CONTRACT ACT WAGE RATES: Existing wage rates apply and are attached.

E. SITE VISIT: Quoters are urged required to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Site Visit: 11:00 AM EST on December 14, 2021

Additional Site Visit: 10:00 AM EST on December 20,2021

Location:

Jennings Randolph Lake, P.O. Box 247 Elk Garden, WV, 26717 Telephone (304) 355-2346

F. SUBCONTRACTING: The Government will not award the contract to a bidder who intends to sub-contract the work to another party. It is our intent that a bidder be an integral part of the workforce throughout the entire performance period of the contract.

G. REQUIRED INSURANCE, BOND, & LICENSES: After award, the Contractor shall furnish proof of all required insurance, bonding (for attendants), and valid driver's license(s) to the Contracting Officer or his representative, before starting work. This is normally accomplished at the Pre-Work Conference, and is not required prior to bidding. Proof of insurance may be in the form of a copy of the insurance policy, or binder issued by the insurer.

H. SAM REGISTRATION: By submission of a quote, the Offeror acknowledges the requirement that prospective awardee must be registered in the System for Award Management (SAM) database prior to award, during performance, and through final payment of any contract resulting from this proposal. Lack of registration in the SAM database will make an Offeror ineligible for award. Offerors and contractors may obtain information on registration and annual confirmation requirements by calling 1-888-227-2423, or at:

http://www.sam.gov.

I. QUOTER’S TELEPHONE NUMBER: For the purpose of pre-award evaluation, persons submitting quotes must provide a telephone number at which they can be contracted for a period of not less than one (1) week following the closing date of this solicitation. Quotes from persons who cannot be contacted by telephone over a two-day period during normal office hours (8 a.m. through 4 p.m., within the one-week period following quote closing, will be considered non-responsive and removed from further consideration. QUOTER MAY BE

CONTACTED AT (____) _____-______.

J. QUOTE SUBMISSION: Original, signed quotes may be e-mailed so as to be received by the quote due date and time. Quotes received after the due date and time will be deemed “nonresponsive” and will not be considered for award. Deliver your quote to Keilow King, Contract Specialist:

Email: keilow.k.king@usace.army.mil

(a) The following documentation must be submitted with your quote for evaluation.

1. Schedule of prices on company letterhead to include: lump sum quotation with unit prices required for specifically selected work, total price, prompt payment terms, remittance address, tax identification number, DUNS number, and Cage Code.

2. All amendments must be acknowledged.

3. Representations and Certifications.

4. One copy of quote (electronic).

5. Past Performance References.

(b) Question(s) Submission: Interested offerors may submit any questions concerning this RFQ by email to Keilow King at keilow.k.king@usace.army.mil no later than 16 December 2021

11:00AM (EST).

(c) Proposal Submission: Proposals must be submitted by email to Keilow King at keilow.k.king@usace.army.mil by the 23 December 2021 11:00 AM (EST). Include a complete price schedule (template below) followed by a price breakdown to allow for a detailed evaluation.

Jennings Randolph Lake Refuse Quote Sheet

The Contractor, as an independent Contractor and not as an agent of the government, shall furnish all labor, supervision, equipment, and supplies to complete process as defined in performance Work Statement.

Appendix A

Contractor Itemized Cost Estimate

Base Year

Location Description Size (gallons) # Pumpings Each Total $

Robert W. Craig Campground Front Loop Washhouse 6,000 8 $_______ $_______

Robert W. Craig Campground Back Loop Vault #1 2,000 11 $_______ $_______

Robert W. Craig Campground Back Loop Vault #2 2,000 10 $_______ $_______

Robert W. Craig Campground Back Loop Vault #3 2,000 4 $_______ $_______

Robert W. Craig Campground Park Attendant Vault #1 2,000 1 $_______ $_______

Robert W. Craig Campground Park Attendant Vault #2 2,000 1 $_______ $_______

Robert W. Craig Campground Entrance Station 1,500 4 $_______ $_______

Robert W. Craig Campground Trailer Dump Station 10,000 6 $_______ $_______

Robert W. Craig Campground Port - A - John n/a 5 $_______ $_______

Shaw Beach Restroom Vault #1 3,000 7 $_______ $_______

Shaw Beach Restroom Vault #2 3,000 7 $_______ $_______

Howell Run Picnic Area Restroom 4,000 5 $_______ $_______

Howell Run Boat Launch Restroom 3,500 7 $_______ $_______

Admin Office Operations Septic Tank 2,241 1 $_______ $_______

Total $_______

Option Year 1