W912DR21Q0027 Tioga-Hammond and Cowanesque Lakes Bat Survey Solicitation.pdf

SEE ADDENDUM

(No Collect Calls)

W912DR21Q0027 16-Feb-2021

b. TELEPHONE NUMBER

410-962-9430

8. OFFER DUE DATE/LOCAL TIME

09:00 AM 01 Mar 2021

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912DR9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

RYAN DALE R FERNANDEZ

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USACE, BALTIMORE

2 HOPKINS PLAZA

BALTIMORE MD 21201

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: 410-962-0175 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$16,500,000

NAICS:

541620

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF84

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912DR21Q0027

Section SF 30 - BLOCK 14 CONTINUATION PAGE

INSTRUCTION TO OFFERORS

Quotes shall be submitted via e-mail only to ryandale.r.fernandez@usace.army.mil.

Questions concerning this solicitation must be submitted by email no later than 24 February 2021 at 9:00 AM EST.

This will allow responses to be posted on BETASAM prior to solicitation closing. Email:

ryandale.r.fernandez@usace.army.mil.

SUBMISSION REQUIREMENTS

The Government will award a firm-fixed-price (FFP) contract to the responsible offeror whose offer conforms to the requirements as stated in this request for quotation (RFQ). The award will be made based on the following three

(3) evaluation factors: Technical, Past Performance, and Price.

The Government intends to evaluate quotes and make award without questions to offerors. Therefore, the offeror's initial quote should contain the offeror's best terms from a Technical and Price standpoint. Unclear quotes may not result in questions for clarifications. Offers with an omission or unclear quote may be judged to mean the offeror does not fully understand the requirements or understand what it takes to meet the requirements, regardless of the proposed price, and will be rated unacceptable. In that case, the offeror may be found unacceptable and ineligible for award. The Government reserves the right to ask questions of offerors if the Contracting Officer determines them to be necessary. In order to be considered for award, all items labeled “MUST” are required. Include a cover letter on offeror’s letterhead, and information such as Cage Code, Tax ID#, and DUNS #. Letter shall be signed by the representative managing the account

Evaluation Criteria Factors/Ratings:

Factor I Technical –

The offer will be evaluated and MUST ensure all the items below are provided. This information consists of the offeror’s intended approach to executing the contract. The submission for this section shall not exceed 5 pages in length, excluding resumes.

Equipment Plan: The proposed equipment list should only include the equipment which will be used on this contract. Equipment listed should be identified for use on roadways. Include size, make, model, and ownership (owned or rented) of equipment.

Staffing Plan: The proposed staffing plan shall include both numbers of personnel proposed and position titles. Resumes for proposed key personnel, consisting of experience and other pertinent information, inclusive of superintendents, quality control inspectors, and foremen must also be submitted.

Capabilities Plan: The proposed capabilities should include adequate documentation to illustrate the

Offeror’s capabilities to successful complete the work identified within the solicitation.

The Government will evaluate the offeror’s equipment, staffing, and capabilities plans for acceptability. A complete and reasonable equipment, staffing and capabilities plan will receive an Acceptable rating. Incomplete or unreasonable plans, or missing any plans will receive a rating of Unacceptable. The Government will evaluate the clarity and strength of the overall organization and how well it is organized and structured to execute the entire scope of work. The Government will evaluate the capability of the firm to execute the project. The Government will evaluate the offeror’s resources to determine if it has the capability to self-perform the requirements of the project, in accordance with public policy to assure adequate interest in and supervision of all work.

RATING DESCRIPTION

ACCEPTABLE

Offer clearly meets the minimum requirements of the solicitation with the Equipment Plan, Staffing Plan, and Capabilities Plan submitted.

UNACCEPTABLE

Offer does not clearly meet the minimum requirements of the solicitation and/or neither the Equipment Plan, Staffing Plan, or Capabilities Plan were submitted.

Factor II Past Performance –

The offer will be evaluated and MUST demonstrate recent, relevant experience on similar projects. If the offeror is a joint venture, each firm shall demonstrate experience.

Submit at least three detailed examples of relevant projects that are currently well underway or performed within the past 10 years. Work experience shall be demonstrated for at least 5 years.

Each project shall include a reference and/or Past Performance Questionnaire. The offeror shall arrange for the reference point of contact to complete the questionnaire and return directly to Ryan Fernandez, Contract Specialist, by email at ryandale.r.fernandez@usace.army.mil. The questionnaires shall be emailed directly from the references. The Government will not release the questionnaire forms to the offeror at any time, in order for the Government to solicit candid, unbiased responses and comments.

The Government will evaluate how well the offeror demonstrated their recent (within five years of the issue date of the RFQ), relevant experience with similar projects. If the offeror is a joint venture, each entity must demonstrate qualifying experience comparable to its role on the project. The Government reserves the right to verify the experience record of cited projects or other recent projects or to interview owners or references. The Government reserves the right to check any or all cited references to verify supplied information. A rating of Unacceptable will be given to an offeror who cannot demonstrate a history of recent, relevant experience. The Government will consider extent of recent experience, degree of relevance of such experience to this project, demonstrated familiarity with similar sites and local conditions. Some examples of relevancy to this project may include, but not be limited to: (1) number, size, type work, location; (2) dates (completion within last 10 years); and (3) firm's role and extent of work self-performed (subcontracting out all work is an example of less relevant experience).

RATING DESCRIPTION

ACCEPTABLE

Past performance references and /or PPQ has satisfactory ratings, and meets the minimum requirements of the solicitation with three detailed examples of relevant projects submitted.

UNACCEPTABLE

Past performance references and/ or PPQ has unsatisfactory ratings, or does not meet the minimum requirements of the solicitation with three detailed examples of relevant projects submitted.

NEUTRAL No past performance submitted.

Factor III Price –

Price will be evaluated in accordance with FAR 13.106-3(a). The Government may require additional pricing information to assist in determining the extent to which the price is fair and reasonable, and the pricing information shall be provide if requested. The Government will evaluate quotes for award purposes by adding the total of all CLIN prices to ensure that pricing is not unbalanced.

All line items must be priced. Quotes providing partial pricing may be considered non-responsive.

⦁ Bid Schedule – Completed Government template MUST be provided.

NAVFAC/USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0) CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm Name: CAGE Code:

Address: DUNs Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: Firm Fixed Price Cost Reimbursement Other (Please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy):

Explain Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: Past performance refers to the quality of recent project experience from the customer’s perspective. The offeror shall arrange for the reference point of contact to complete the questionnaire and return directly to Ryan Fernandez, Contract Specialist, by email at ryandale.r.fernandez@usace.army.mil. The questionnaire shall be emailed directly by the references. The Government will not release the questionnaire forms to the Offeror at any time, in order for the Government to solicit candid, unbiased responses and comments.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds some to the Government’s/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets minimum contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable

No information or did not apply to your contract

Rating will be neither positive nor negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY:

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards specified for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance

E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

E VG S M U N

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes;

responsiveness to administrative reports, businesslike and communication)

E VG S M U N

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/ PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force?

E VG S M U N

b) Ability to hire, apply, and retain a qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U N

g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes

E VG S M U N

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agreed price(s)?

E VG S M U N

b) Contractor proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

E VG S M U N

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports/budget variance reports, compliance

E VG S M U N

with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

d) Is the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

Yes No

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

Yes No

f) Have there been any indications that the contractor has had any financial problems? If yes, please explain below.

Yes No

6. SAFETY/SECURITY

a) To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues?

(Includes: following the users rules, regulations, and requirements regarding housekeeping, safety, correction of noted deficiencies, etc.)

E VG S M U N

b) Contractor complied with all security requirements for the project and personnel security requirements.

E VG S M U N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues).

E VG S M U N

b) Compliance with contractual terms/provisions (explain if specific issues) E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below) Yes No

d) In summary, provide an overall rating for the work performed by this contractor.

E VG S M U N

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (please attach additional pages if necessary).

BID SCHEDULE

BAT SURVEYS

TIOGA-HAMMOND & COWANESQUE LAKES

U.S. ARMY CORPS OF ENGINEERS

BID SHEET

Bat Surveys per the performance work statement for the following:

Tioga-Hammond: 10 MAR 2021 – 31 DEC 2021

Line Item Number

Description Quantity Unit Unit Price Total

0001 Task #1. Deliverables. 1 Each

Number

0002 Task #2. Three (3) Survey Sites: # 4, 5, and 6. 1,633 Acres

Number

Description Quantity Unit Unit Price Total

Task #3. Seven (7) Survey Sites: # 1, 2, 3, 7, 8, 9, and 10. 3,763 Acres

Cowanesque: 10 MAR 2021 – 31 DEC 2021

Number

0004 Task #4. Six (6) Survey Sites # 1, 2, 3, 4, 5, and 6. 1,455 Acres

PERFORMANCE WORK STATEMENT

Performance Work Statement For USACE Baltimore District

Tioga-Hammond Lakes Project Bat Surveys

1. Introduction: The Tioga-Hammond & Cowanesque Lakes Project is located in Tioga County in North Central Pennsylvania, South of Corning, NY and North of Williamsport, PA. This is a non-personal services contract to provide for a Firm-Fixed Price order for Bat Survey services at the Project. Contract bids will be evaluated by past performance history.

2. Background: The contractor shall be responsible for and provide management, planning, supervision, labor, equipment and maintenance thereof, materials and supplies necessary to provide Bat Surveys at the Tioga-Hammond & Cowanesque Lakes Project for the period specified in this contract. Locations of facilities under this order are located throughout the project. Areas are designated in Attachment/Technical Exhibit 1. (Tioga-Hammond & Cowanesque) as a separate cover.

3. General Requirements: The Baltimore District, Tioga-Hammond & Cowanesque Lakes Project is home to numerous wildlife species and has a requirement to be aware of present species. All work will take place within the Tioga-Hammond & Cowanesque Lakes Project boundaries.

Non-personal Services. The government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to or prepare work schedules for individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor’s responsibility to notify the Contracting Officer (KO) immediately.

3.1 Period of Performance: The contract will begin 1 March 2021 or upon award and end December 31, 2021 in accordance with bat species standard survey seasons per the United States Fish & Wildlife Service (USFWS) Survey Guidelines Appendix C. The beginning and ending dates are as follows:

3.2 Site Security. All personnel working on this project will be required to follow all security and access rules and regulations (i.e. physical access and/or network access requirements) as set forth by the US Government in order to gain access to the USACE offices and/or systems to perform work assignments and/or for the delivery of equipment.

The Government shall provide a form that the Contractor must complete in order for employees to receive keys to access Project facilities. These keys are to be used exclusively for executing necessary functions to complete the duties prescribed in this contract. Any use of these keys for other than the performance of this contract is strictly prohibited. Such improprieties shall include recommending the termination of the employee(s). Any loss of keys will be reported to the Government within 24 hours.

Failure to do so may result in the contractor accepting the burden of reestablishing the integrity of the Tioga-Hammond & Cowanesque Lakes lock and key system.

Access and General Protection/Security Policy and Procedures: All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks or background investigation and to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

Will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas: All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

Pre-screen candidates using E-Verify Program: The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 10 business days after the initial contract award.

Suspicious Activity Reporting Training: The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 10 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

3.3 Location of Work Performance. Locations of facilities under this order are located in multiple areas at the Tioga-Hammond & Cowanesque Lakes Projects. Areas are designated in Attachments/Exhibits.

3.4 Government. The Government shall inspect all services performed by the Contractor under this PWS through the final reports and provide feedback and acknowledgement of acceptance by the customer of the deliverables.

Requesting Unit Technical POC:

Molly A. Wilson (570) 835-0112

Email address: Molly.A.Wilson@usace.army.mil

4. Performance Requirements:

4.1 Purpose: The contractor shall be responsible for and provide management, planning, supervision, labor, equipment and maintenance thereof, materials and supplies necessary to perform Bat Survey data collection at the Tioga-Hammond & Cowanesque Lakes Project, Baltimore District, U.S. Army Corps of Engineers for the period specified in this contract by following the U.S. Fish and Wildlife Service (USFWS) Summer Survey Guidance. The USFWS Summery Survey Guidance can be found at the following website found below. Location of facilities are provided in the attached exhibits.

http://www.fws.gov/midwest/endangered/mammals/inba/inbasummersurveyguidance.ht ml

4.1.1. Scope of Work: Services include, but are not limited to, Bat Survey data collection and GIS shapefiles. The Contractor must bid all line items to be considered for award.

The Contractor will not perform Bat Surveys under any conditions where the surveys cannot be completed properly accordingly to USFWS Summer Survey Guidance. The Government, based on independent judgment, may halt work based on inappropriate weather.

The Contractor and all Contractor employees shall be subject to the rules and regulations provided in Title 36, Code of Federal Regulations, Part 327, during the performance of this contract. Upon request, a copy of these provisions can be provided by the Government.

Any work performed outside the scope of this contract must be negotiated in advance.

Failure to acquire advance approval will result in the Contractor not being compensated for the work performed outside the scope.

4.1.2. Work Task Description: The Contractor must bid all line items to be considered for award. Maps for each line item are available upon request.

4.1.2.1. Qualifications. The Contractor shall be considered qualified by the USFWS, Pennsylvania Field Office to have the skills and experiences to conduct these types of Bat Surveys.

4.1.2.2. Survey Guidance. The Contractor shall conduct acoustic Bat Surveys, following USFWS Summer Survey Guidance, specifically at a total of 10 survey sites for areas totaling 5,396 acres at Tioga-Hammond and 6 survey sites for Cowanesque areas totaling 1,445 acres. Maps of areas to be surveyed are attached in Technical/Exhibit 1 as a separate cover. Actual survey site locations shall be selected by the Contractor and approved by the Government to optimize bat detections. Species of interest include the Indiana Bat and Northern Long-Eared, but all bat species detected shall be recorded and included in the Contractor’s report.

4.1.2.3. Survey Sites. Survey sites shall be located within the area being surveyed and located as to optimize bat detections. The Contractor shall locate survey sites in forest cover types and conditions known to be preferred by bats. The Contractor shall use a GPS system to log each survey site and its exact latitude and longitude.

4.1.2.4. GIS Coverage Files. The Contractor will provide all GIS shapefiles that were created as part of the Bat Surveys to the Government. The shapefiles must be compatible with ArcGIS 10.3.1 and be provided in the projection of UTM zone 17, NAD 1927 or Pennsylvania State Plane, NAD 83 Pennsylvania South, feet.

4.1.2.5. Report of Findings. During computer/auto classification analysis, qualitative analysis of acoustic bat calls by a qualified individual for species classifications of interest (all myotis) is required. Individuals qualified to conduct qualitative analysis of acoustic bat calls have experience gathering known calls, identifying bat calls recorded in numerous habitat types, familiarity with the species likely to be encountered within the project area, multiple years of experience and must have stayed current with qualitative ID skills. A resume (or similar documentation) must be submitted along with report of findings for anyone making final qualitative identifications.

If an Indiana Bat or Northern Long-Eared Bat call is detected and verified at a survey site the Contractor shall assume presence for that forest management area and present this information as part of their report. The Contractor shall provide the Government and USFWS Field Office (FO) a comprehensive report “Tioga-Hammond & Cowanesque Lakes Bat Surveys 2020” in hard copy and electronic form. The report, at a minimum, shall include the following:

1. Habitat assessment for each survey area.

2. Explanation of any modifications from original survey plan (e.g., altered site locations).

3. Description of acoustic monitoring sites, survey dates, duration of survey, weather conditions, and a summary of findings.

4. Map identifying acoustic monitoring locations and a corresponding table including the GPS coordinates.

5. Full names of all personnel conducting acoustic surveys, including those that selected acoustic sites and deployed detectors, and include copies of state and federal permits (if applicable).

6. Full name and resume of individual(s) conducting qualitative acoustic analyses.

7. Table with information on acoustic monitoring and resulting data, including but not limited to: detector GPS coordinates, survey dates, survey hours.

8. Description of acoustic detector brand(s) and model(s) used, microphone type, use of weatherproofing, acoustic monitoring equipment settings (e.g., sensitivity, audio and data division ratios), deployment data (i.e., deployment site, habitat, date, time started, time stopped, orientation), and call analysis methods used.

9. Acoustic analysis software program output/summary results by site by night (i.e., number of calls detected, species composition, and maximum likelihood estimator (MLE) results).

10. Detailed analysis and results of any qualitative acoustic analysis conducted on those projects where a program(s) considered Indiana bat or northern long-eared bat presence likely, including justification for rejecting any program MLE results (if applicable).

11. Photographs of each acoustic site documenting the location of the detector, the orientation of the detector, and the detection cone (i.e., what the detector sampled).

12. A description of how proper functioning of bat detectors was verified.

13. Any other information, gathered during the Contractor’s work, requested by the Government or local USFWS FO.

USFWS FO: U.S. Fish & Wildlife Service Pennsylvania Field Office 315 South Allen Street, Suite 322 State College, PA 16801 Phone Number: (814) 234-4090 Fax Number: (814) 234-0748

4.1.3. Pre-work Conference. The Contractor is required to attend a pre-work conference prior to beginning work. The purpose of this meeting will be to review the contract, verify insurance and review the safety plan requirements. The meeting will be held at the Tioga-Hammond Lakes Visitor Information Center at a time that is mutually agreeable to the contractor and the Government.

4.1.4 Identification of Contractor Employees. All Contract employees shall wear Government approved, recognizable uniforms and identification insignia, with the Contractor name visibly displayed. Uniforms and/or other insignia will be subject to the approval of the Government. Employees must maintain acceptable levels of cleanliness and personal hygiene. All vehicles, when in use in the performance of the services under this contract, shall be marked on two (2) sides with the Contractor name and be readily identifiable. Approved magnetic signs are acceptable.

4.1.5. Safeguarding Government Property. The contractor will exercise care and safety in the operation of equipment, taking necessary precautions to avoid injuries to the Contractor and employees, government employees, and the public.

4.1.6. Communication. The Contractor shall communicate daily with the Government during all activities to determine specifically when and where current activities are taking place.

4.1.7. Work Hours. Work shall take place during the best suitable day and hours according to the USFWS Survey Guidelines and specialized expertise.

4.1.8. Compliance: All work conducted under this contract shall be performed in compliance with all county, state, and Federal laws and regulations.

4.1.9. Pre-Bid Tour. An official pre-bid tour will not be held, but potential bidders are permitted to view all of the work areas prior to bidding.

4.2 Management:

4.2.1. Management and Supervision. The Contractor shall appoint an On-Site Contract Manager/Quality Control Representative who shall make themselves available for a weekly performance meeting with the Government. A mutually agreeable time and date for the meetings shall be determined after award of the contract. The Contractor shall ensure that the On-site Contract Manager/Quality Control Supervisor has the capability to contact all crews during work hours through the use of cellular communications or other pre-approved method of reliable communications.

4.2.2. Contractor Quality Control (CQC). The Contractor is responsible for the quality of the work performed for this contract. Within 10 days of award, the Contractor shall provide a Quality Control Plan to include, but is not limited to, the following:

(1) Schedule of activities for all areas.

(2) Method the Contractor will employ to complete and document successful completion of employee training in regards to operation of all equipment, knowledge of the contract specifications and safety.

(3) Method that will be utilized for contacting crews while performing work.

(4) Letter designating the Contract Manager/Quality Control Representative.

4.2.2.1. The Contractor shall name an authorized On-site Contract Manager/Quality Control Representative whose responsibilities will include:

(1) Managing the day to day activities of the contract.

(2) Ensuring contract specifications are being met.

(3) Meeting on a bi-weekly basis with the Government Representative.

(4) Being available for notification during normal business hours defined as 8:00 AM to 4:00 PM. Available for notification for the purposes of this contract means that a responsible person within the Contractor’s organization shall be able to receive verbal/telephonic communications during that time frame and act upon that communication in a timely fashion.

(5) Serving as the point of contact between the On-Site Representative and the

Contractor for day-to-day activities. The On-site Contract Manager /Quality Control Representative MAY serve in a dual role as both quality assurance representative and equipment operator/laborer.

4.2.2.2. All work shall be subject to inspection and approval by the Government. All work shall be performed in an orderly fashion consistent with the specifications as outlined in this PWS. During the execution of the contract the Government’s representative will conduct inspections of all Bat Survey work to determine applicable performance requirements, as outlined in Section 4, are being met. The Contractor will provide a letter stating that all acoustic Bat Surveys have been completed in accordance with the contract requirements. Once the Government receives this letter a final inspection of will be documented and an evaluation of timeliness and efficiency will be performed at this time. Any deficiency in work shall be corrected at the Contractor’s expense. The Contractor will not be paid for any work not accepted by the On-Site Representative. The government will utilize a

Quality Assurance Surveillance Plan (QASP) to ensure the Contractor’s quality control procedures are in place and working. The government is responsible for Quality Assurance to ensure the Contractor’s Quality Control procedures are working.

4.2.3 Removal of Contractor’s Employees. The Contractor and employees must hold themselves to the standard of acceptable behavior expected of the public and to all rules and regulations governing Corps property and facilities. The Contractor and employees shall not use or be under the influence of drugs or alcohol at any time while performing the obligations under this contract or give the public the appearance of same. The Contractor or employees shall not carry or possess firearms or weapons or maintain them in their vehicles or work areas while in a duty status.

4.2.3.1. The Government reserves the right to have Contractor employees removed from the job site for repetitive occurrences of inappropriate behavior to include, but not limited to:

(1) Failure to wear the proper uniform or maintain personal hygiene.

(2) Use of vulgar language.

(3) Engaging in inappropriate actions towards other employees, Federal employees or members of the public.

4.2.4 Invoices. Contractor shall submit itemized invoices after each Bat Survey task is completed. Invoice shall accurately reflect work completed within the time frame as recorded on the invoice. They shall include the contract number, starting date, completion date, and description of Bat Surveys completed. Each invoice shall contain the following information:

• Contractor name and address (exactly as it appears on the contract)

• Contract number and call number

• Date of invoice submission

• Invoice number

• Line item billed

• Bat survey description completed

• Invoice totals by line item

4.2.4.1. Corrections. Incorrect invoices will be returned to the Contractor for correction before processing. Corrected invoice shall be re-dated to reflect the new submission date. Invoices will be processed electronically for payment.

4.2.4.2. Remittance. Invoices shall be submitted via post-mail and/or electronic mail to the following addresses for payment. Should changes occur to the mailing addresses the Contractor shall be notified.

VIA Post Mail: ATTN: Molly Wilson Email: Molly.A.Wilson@usace.army.mil

U.S. Army Corps of Engineers 710 Ives Run Lane Tioga PA 16946

VIA Post Mail: ATTN: Stephen Sporer Email: Stephen.P.Sporer@usace.army.mil

U.S. Army Corps of Engineers 710 Ives Run Lane Tioga, PA 16946

Contractual payment will be made within the timeframe allowed by federal law (currently 30 days after receipt of a properly completed invoice). Postage, envelope and reproduction costs are to be borne by the Contractor. NOTE: Contractors may perform approximately 60 days before receiving first contractual payment.

4.2.5. Accident Prevention. The contractor shall provide the Government with a written accident prevention plan, which includes a comprehensive Activity Hazard Analysis, at least one week (seven days) prior to commencement of work. The accident prevention plan will provide all the necessary information required by the U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1. This manual is available from the project office or on line at http://www.usace.army.mil/SafetyandOccupationalHealth/SafetyandHealthRequirement sManual.aspx. All plans must be approved by the government before work commences.

4.2.5.1. The Contractor shall, during the normal course of duties, exercise extreme care so as to protect all visitors and their property from injury, harm, and/or damage. The Contractor shall be liable for any and all such claims arising from negligence resulting from performance under this contract.

4.2.5.2. The contractor will comply with all applicable sections of the U.S. Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1. The contractor will provide all required safety and protective equipment as recommended and required by EM 385-1-1. Adherence to EM-385-1-1 does not preclude in any way the need to adhere to all applicable regulations as Occupational Safety and Health Administration, (OSHA). Contractor will be responsible for protecting the public from any hazards associated with implementation of contract. Requirements shall include but not be limited to wearing of personal protective equipment and good housekeeping.

4.2.5.3. The contractor will observe all speed limits and other posted traffic signs in the operation of vehicles and equipment. Vehicles will not be driven or parked in unsafe positions, or off designated service roadways or outside of designated parking areas, unless approved by the On-Site Representative. Operators of contractor vehicles or vehicles providing services under this contract will comply with all applicable local, State, and Federal Laws and Regulations including the utilization of seat belts. All vehicles shall be properly licensed, insured, and inspected in accordance with the state of registration and remain in a safe and proper running condition. In addition, vehicles utilized but not owned by the Contractor, shall be properly insured either by the Contractor or the vehicle owner to meet the requirements of the state of registration.

The Contractor shall ultimately be responsible for claims arising out of careless, negligent, or unsafe operation of vehicles and any resulting damage to personal or Government property.

4.2.5.4. The Contractor shall submit to the Government an accident exposure and experience report incident to this work, in accordance with EM 385-1-1. An exposure report shall include all Contractor employee work hours performed during the period.

The work hours shall include lost time accidents and equipment accidents, including motor vehicle accidents, over $2,000.00. The report shall be submitted NLT then the 5th of each month for the preceding month.

4.2.6. In accordance with the clause 52.228-5 Insurance – Work on a Government Installation, the Contractor shall procure and maintain during the entire period of his performance under this contract the following minimum insurance:

Coverage complying with state laws governing insurance requirements pertaining to Workmen’s Compensation and Employers” Liability Insurance.

Bodily injury liability insurance with minimum limits of $500,000 per occurrence shall be required on the comprehensive form of policy.

Automobile bodily injury and property damage liability with minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury liability; and $20,000 per occurrence for property damage liability shall be required.

The coverage required under Longshoremen and Harbor workers Compensation Act.

4.2.7. Submittals. The Contractor shall submit the following within 10 days of award:

Certificates of Insurance Employee/Job Title Listing and Training Record Proposed Identification of Contractor Vehicles Contractor Quality Control Plan List of Emergency Phone Numbers Accident Prevention Plan to Include Activity Hazard Analysis Survey Certifications

4.2.8. Deficiencies. Work which cannot be corrected in a timely fashion according to the specifications will be deducted from the appropriate contract line item. Deductions for partial work will be made on the basis of work accomplished and the estimated cost to complete the remaining work by hired contractor or government staff to include labor costs, supplies & materials, vehicle costs, and other associated costs.

4.2.9. Default. Default of the contract shall be considered for various reasons relating to nonperformance or adherence to contract specifications. Following is a partial listing of reasons for which default may be considered:

Repetitive pay deductions for non-performance.

Repetitive safety violations.

Abnormally high amounts of damage to Government facilities or private property.

Non-compliance with contract specifications.

5. Government Provided Materials

5.1. Upon request by the Contractor, the Government shall provide a “Safety and Health Requirements Manual”. The updated manual can be found at the following website:

http://www.usace.army.mil/SafetyandOccupationalHealth/SafetyandHealthRequirement sManual.aspx.

5.2 Keys will be provided to the Contractor by the Government for executing the duties of this contract per Section 3.2.

5.3 GIS/Maps Files: Upon request by the Contractor the Government will provide maps and/or GIS files to include, but not limited to aerial photography, topography, project boundary, project gates, project roads, and trail systems.

6. Attachment/Exhibit List:

6.1 Attachment/Technical Exhibit 1 – Maps of Work Locations – Under separate cover.

6.2 Attachment/Technical Exhibit 2 – Performance Requirements Summary

6.3 Attachment 3 – Deliverables

Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO), or an Administrative Contracting Officer (ACO)), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

END OF PERFORMANCE WORK SUMMARY

Attachment/Technical Exhibit 1.

Cowanesque Lake

SS #1 (206 Acres)

SS #2 (148 Acres)

SS #3 (281 Acres)

SS #4 (428 Acres)

SS #5 (329 Acres)

SS #6 (63 Acres)

Tioga-Hammond Lakes

SS #1 (1,249 Acres)

SS #2 (632 Acres)

SS #3 (510 Acres)

SS #4 (942 Acres)

SS #5 210 Acres)

SS #6 (217 Acres) (264 Acres)

SS #7 (77 Acres)

SS #8 (1,013 Acres)

SS #9 (132 Acres)

SS #10 (150 Acres)

6.2 Attachment/Technical Exhibit 2: Performance Requirements Summary

Required Services (Tasks)

Performance

Standards

Acceptable Quality Levels

Methods of

Surveillance

Incentive (Positive and/or Negative)

(Impact on Contractor Payments)

Report Submittals

Required reports/invoic es are submitted correctly within designated timeframe.

Required reports/ invoices are submitted correctly within designated timeframe 95% of the time.

100 % review of submittals

Full payment of invoice.

5% deduction from invoice for failure to meet the performance threshold.

Safety Maintained During Operations

No accidents or incidents due to contractor’s failure to take safety precautions.

No accidents or incidents due to contractor’s failure to take safety precautions.

Investigation of any incidents or accidents involving the contractor.

Full payment of invoice

5% deduction from invoice for safety violation.

Bat Surveys All Bat Surveys are conducted according to specifications

Perform Bat Surveys according to specifications and within established timeframes 100% of the time.

Visual inspections of surveys performed immediately after completion and again within next set of surveys.

Full payment of invoice.

Re-performance if 100% Bat Surveys are not accomplished.

GIS

Shapefiles

GIS

shapefiles are established according to specifications

Prepare GIS shapefiles according to specifications and within established timeframes 100% of the Time.

Visual inspections of shapefiles meeting specifications immediately after completion.

Full payment of invoice.

Re-performance if GIS shapefiles is not accomplished according to specifications.

6.3 Attachment 3, Deliverables

Deliverables Frequency # of Copies

Medium/Format Please submit email copy of all deliverables to the COR & KO (Microsoft Office version 2010 or newer)

Submit To

Accident Prevention Plan

Within 10 days of contract award.

1 Paper/Hard Copy and Email

ATTENTION: MOLLY WILSON

COR: (570-835-0112)

Molly.a.wilson@usace.army.mil

Quality Control Plan

Within 10 days of contract award.

1 Paper/Hard Copy and Email

ATTENTION: MOLLY WILSON

COR: (570-835-0112)

Molly.a.wilson@usace.army.mil

Inspection Report Within 10 days of contract award.

1 Paper/Hard Copy and Email

ATTENTION: MOLLY WILSON

COR: (570-835-0112)

Molly.a.wilson@usace.army.mil

Employee Training Record

Within 10…