W912DR20Q0021.docx

W912DR20Q0021

Section SF 1449 - CONTINUATION SHEET

INSTRUCTIONS TO OFFERORS

Please see block 8. Any questions concerning this solicitation must be submit Request for Information (RFIs) by e-mail only to mark.r.andrews@usace.army.mil no later than 13 February 2020 at 11:00 AM (EST). All questions and answers will be published to FBO thru an amendment to the solicitation.

Proposals can be submitted via e-mail to Mark Ryan Andrews, Contract Specialist at e-mail mark.r.andrews@usace.army.mil, Contracting Division, Services and Supplies Branch.

A site visit is scheduled for 2/11/2020 at 10:00 am. The address for the site visit is 1700 Jennings Randolph Lane, Elk Garden, West Virginia, 26717. Please contact Bill Donnellan at 304 355-2346 with any questions regarding the location.

By submission of a proposal, the Proposal acknowledges the requirement that prospective awardee must have an active registration in the SAM database prior to award, during performance, and through final payment of any contract resulting from this proposal. Lack of active registration in the SAM database will make an Offeror ineligible for award. Offerors and contractors may obtain information on registration and annual confirmation requirements by calling 1-888-227-2423, or at: http://www.sam.gov.

Interested Oferors shall submit a complete price schedule and provide past performance information as stated below in the “Evaluation Criteria.” All line items must be priced. Proposals providing partial pricing shall be considered non-responsive.

EVALUATION CRITERIA:

1. TECHNICAL:

The offer will be evaluated to ensure all the items below are provided:

Capability Statement: This capability statement shall address the following (not to exceed 10 pages):

· Include a listing of current grounds keeping equipment that will allow for the completion of the requirements listed in the PWS (performance work statement).

· Example(s) of current Accident Prevention Plans.

· Example(s) of current Maintenance Plans showing details of how schedules, employee training, and employee safety training has been developed.

· Business license and insurance. Provide copies of insurance documents and business licenses/credentials to operate in the State of West Virginia and Maryland and/or ability to obtain to include detailed timeline.

· Communication system. Provide a description of the Contractor’s communication system (i.e., cell phone, computer, etc.) and capability of real time communication with staff and the designated on-site representative.

· Provide description of Quality Control Program and sample documentation.

2. PAST PERFORMANCE:

Contractors shall submit two (2) past performance references, with the attached Past Performance Questionnaire (PPQ) to complete including both the customer point of contact information and details of the work performed. Past performance information shall be recent (performance within the last three years) and relevant to this scope of work. The references are to return the completed PPQ directly to Mark Ryan Andrews at mark.r.andrews@usace.army.mil.

The apparent awardees past performance will be evaluated as part of the contractor responsibility determination to ensure the presence of an acceptable performance record in accordance with FAR 9.104-1.

Past performance information shall be obtained from any sources available to the Government to include, but not limited to, PPIRS or other databases; interviews with Program Managers, customers, and Contracting Officers; and references provided by the contractor.

3. PRICE

Price schedule must be filled out completely. All line items must be priced. Proposals providing partial pricing shall be considered non-responsive. Pricing shall not include any text or assumptions associated with the technical aspects of completing the work. Pricing shall be provided on a firm fixed basis.

EVALUATION CRITERIA RATING:

1. Technical

2. Past Performance

3. Price

Award will be made to the Offeror with the Lowest Price Technically Acceptable. Pricing will be evaluated in accordance with FAR 13.106-3. The government may require additional pricing information to assist in determining the extent to which the price is fair and reasonableness and the pricing information shall be provide if requested. The Government will evaluate proposals for award purposes by adding the total of all CLIN prices to ensure that pricing is not unbalanced. Offerors must complete all line items to be considered for award.

BASIS FOR AWARD:

Award will be based on lowest price, technically acceptable (LPTA). To qualify, the responsible contractor provides a proposal which conforms to the solicitation; is technically acceptable; has no negative past performance; and submits the lowest price.

The government shall evaluate offeror’s prices, and then evaluate the apparent lowest-priced proposal for acceptability under the technical factor. If the lowest-price proposal was evaluated as unacceptable, the agency shall then consider the acceptability of the next lowest-price proposal, continuing this process as necessary. Technical acceptability will be based on the offeror’s ability to meet the requirements of Performance Work Statement based on the provided capability statement. Past performance information shall be obtained from any sources available to the Government to include, but not limited to, past performance references provided by the contractor, PPIRS or other databases; interviews with Program Managers, customers, and Contracting Officers; and references provided by the contractor.

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

FOR

GROUNDS KEEPING SERVICES,

JENNINGS RANDOLPH LAKE PROJECT, WV

Jennings Randolph Lake is a U.S. Army Corp of Engineers reservoir project located on the upper reaches of the North Branch of the Potomac River near Elk Garden, WV about eight miles upstream of the confluence of the Potomac with the Savage River. The project is operated for water quality improvement, water supply, flood control and recreation. The dam impounds a lake of 952 surface acres and controls a drainage area of 263 square miles on the border between Garrett County, Maryland and Mineral County, West Virginia.

The project has six developed recreation areas in both West Virginia and Maryland including a boat launches, a picnic area, beach area, two overlooks and a campground. Annual visitation is in the range of 100,000 visitors per year, most of which occurs between Memorial and Labor Day.

1.0. GENERAL: The Contractor shall furnish all necessary tools, equipment, labor, materials and supplies required to keep the grounds, landscaping and shrubbery in a neat and orderly appearance at the public use facilities and administrative facilities of the United States Government at Jennings Randolph Lake.

1.1. Description of Facilities:

1.1.1. Robert W. Craig Campground and Access Road. The campground is accessible from West Virginia Route 46 via a two-lane blacktop roadway approximately one mile long. The campground complex, consists of 68 campsites, a comfort station, a bathhouse, an entrance station, a playground, four hiking trails (High Timber, HTT Connection Spur, Loggers Trail and Sunset), and a visitor parking area. Maintenance of Sunset Trail and Loggers Trail is part of this contract as a separate line item. Maintenance of the High Timber Trail and Connection Spur is part of the Spring Start Up section of this contract.

1.1.2. Sunset Trail. This is a 3-mile long hiking trail that runs from the entrance station at the campground down through the old quarry and back to the entrance station. There is also a spur trail from the campground that joins the main trail about ¼ of the way from the entrance station.

1.1.3. RWCC Pavilion/Recreation Area. This facility is on the knoll adjacent to the campground entrance station. It is comprised of a covered picnic pavilion, a parking area, a grassy play area, a basketball court, an open ball field, horse shoe pits, and a walkway with steps leading to the pavilion from the campground access road.

1.1.4. West Virginia Access Road. This is a two-lane asphalt roadway approximately two miles long leading from a triangular intersection with West Virginia Route 46 to the West Virginia Overlook and administrative facilities.

1.1.5. Howell Run Boat Launch. This facility consists of a 1/4–mile long two-lane asphalt roadway, a 60-space car and trailer parking area, a comfort station, and boat launching ramp.

1.1.6. Howell Run Picnic Area. This facility is accessible via a short entrance road from the West Virginia Access Road. The area consists of the entrance road, a 60-space parking lot, three picnic pavilions, a comfort station, sand volleyball court, two sets of horse shoe pits, and a playground and approximately 27 picnic tables and 11 grills.

1.1.7. West Virginia Overlook and Administrative Facilities and Trees and Shrubs. This area is comprised of the West Virginia Overlook, the Project Operations Managers Office, the Rangers’ offices, and the project’s maintenance shop.

1.1.8. Embankment Stakes/Stilling Basin. These areas are on the dike embankment and the area around the walls of the tunnel outlet below the dam.

1.1.9. Dike Paths. These are paths to the two weir ponds on the Maryland side.

1.1.10. Corps Boat Dock. This is the area in and around the floating dock below the West Virginia Overlook.

1.1.11. Helicopter Landing Areas. These areas consist of four open grassy spaces on each side of the emergency spillway that are used for occasional helicopter landing sites and/or materials storage areas.

1.1.12. Maryland Access Roads and Overlooks. These areas are comprised of two access roads; one leading to the upper overlook and the other going past the lower overlook and to the bridge over the railway tracks. The two overlooks consist of grassy parking areas and approximately three picnic tables overlooking the lake.

1.1.13. Shaw Beach. This area is comprised of swimming beach, playground, picnic tables, benches and restroom/changing facility.

1.1.14 Kalbaugh Pond. This area is comprised of about ¾ acres of turf around Kalbaugh Pond and fishing platform, together with parking area and road to the pond from main campground access road.

1.1.15 Connecting Trail-West Virginia Overlook to Shaw Beach. This area is comprised of the walking trail that connects the WV Overlook to Shaw Beach, and that includes a foot bridge where the trail meets the grounds of the beach area.

1.1.16. Loggers Trail. Beginning at the intersection of the Sunset Trail and High Timber Trail Spur mow and trim the Loggers Trail. The trail is approximately 3307 feet in length and 6 feet wide.

1.1.17 Archery Trail. The Archery course requiring mowing and trimming is approximately 300 feet in length and 6 feet wide.

1.1.18 Spring Start Up For details see under DESCRIPTION OF GROUNDSKEEPING SERVICES BY AREA

1.1.19 Winter Shut Down For details see under DESCRIPTION OF GROUNDSKEEPING SERVICES BY AREA

1.2. Services. Every effort has been made to fully and completely describe the specifics of the limits, locations, and type of service required for each area of service in the following paragraphs. However, there may be questions that may not arise until the contract is actually in progress. In this regard, offerors are advised that it is the intent of these specifications to require the contractor to provide ALL grounds keeping services for each area. The intent of this contract is to provide a neat and presentable appearance to the visiting public at each location, considering each location as a whole rather than the sum of its separate parts. No distinction is to be made between the relative importance or quality of any of the services. For example, an excellent mowing is of no value if the trim work is sloppy. The sloppiness is what stands out. Similarly, if the mowing and trimming are excellent but paper plates, cups, etc., have been mowed over rather than picked up beforehand, the resultant litter spoils the entire effect and negates the excellent mowing and trimming. Upon completion of work, there shall be no clippings or gravel on any paved or concrete surface.

Special care shall be exercised to avoid damaging trees, shrubs, private property, buildings, electrical boxes, or other facilities during the mowing or trimming operations. Replacement of trees or shrubs destroyed by mowing or trimming operations shall be required. Replacements shall be balled and burlapped nursery stock of a species approved by the Project Operations Manager and shall be planted in an approved fashion and location. The contractor shall protect from damage all existing facilities, buildings, fences, signs, etc. and will repair or restore any damage to such facilities, buildings, fences, signs, etc, resulting from the contractors failure to exercise reasonable care in the performance of work. If the contractor fails or refuses to repair any such damage promptly the contracting officer may have the necessary work performed and charge the cost thereof to the contractor. The contractor shall exercise extreme care in the vicinity of all parking areas and protect all recreation users from injury and their property from harm and/or damage. The contractor shall be responsible directly to the damaged party for any and all such claims for damage.

1.2.1. Mowing. Mowing shall be accomplished in such a manner as to provide a neat and uniform appearance. Grass shall be cut to a smooth appearance with a height not less than two inches and not greater than three inches. The contractor shall maintain mowing blades in a sharp condition that shall provide a clean even cut. The Contractor shall inspect the grounds before mowing. In areas of wet ground, the contractor will use small push type mowers or weed eaters. Mowing with heavier equipment will not be permitted when the ground is so wet or so dry that the mowing operations will cause wheel rutting or turf damage. Any damage caused by the contractor to the turf will be repaired immediately. The damaged area shall be filled in and leveled, seeded or planted, and maintained to conform to adjacent areas. If mowing is performed in the same area by more that one machine, the cutting heights of all machines shall be adjusted to ensure uniform length of cut grass. Each mower pass will overlap the previous pass so that no strips of uncut vegetation will result. Un-mowed strips, scalping, clumping of mowed grass or other deficiencies resulting in an unsightly end product will not be acceptable and the contractor shall be required to correct these deficiencies immediately at the direction of the Operations Project Manager or the COR. Visible thatch left after mowing will be removed to prevent an unsightly brown appearance and disposed of. Immediately after completion all grass clippings will be removed from all public and Corps access walkways.

1.2.2. Trimming. Trimming will be required around all obstructions to mowing including but not limited to: picnic tables, grills, fire rings, buildings, pavilions, sidewalks, benches, curb stops, trees, shrubbery, bulletin boards, guardrail posts, gates, inlet structures, ditches, signposts, playgrounds, lantern posts, refuse containers and fences. When trimming, care shall be taken not to damage the object, particularly plantings such as trees, shrubs and flowers. Trimmed areas will match and blend the surrounding grass in height. Visible thatch left after trimming will be removed to prevent an unsightly brown appearance and disposed of. Damage resulting from the contractor’s negligence will require repair or replacement at the contractor’s expense at the direction and discretion of the Operations Project Manager or the COR. Immediately after completion all trimmings will be removed from all public and Corps access walkways.

1.2.3. Trees and Shrubbery. In all areas except the Visitor Center and Administrative Facilities, trees and shrubbery are considered to be an integral part of the general grounds keeping requirements and their care will be a subsidiary obligation of the contractor EACH time the area is serviced. However, because of the significant amount of trees and shrubbery in the area of the Visitor Center and Administrative Facilities, a separate line item has been established to address this extensive area. Offerors are reminded that the requirements for care of trees and shrubbery in the Visitor Center and Administrative Facilities area apply likewise to the trees and shrubbery in other areas. Care of shrubs will involve pruning and trimming to uniform heights, weeding of mulch beds, removal or replenishment of old mulch, (mulch will be furnished by the Government from a stockpile on site), clean up, removal, and disposal of trimmings, edging of shrub beds, weeding and grubbing of shrub beds, flower beds, etc. Care of trees will only involve weeding of mulch beds, replacement of mulch and removal of dead trees or limbs. No formal tree pruning or tree surgery will be required. The contractor shall at all times maintain the edges of botanical growth along flower beds, sidewalks, driveways and curbs keeping edges neat and symmetrically trim.

1.2.4. Policing of Trash and Impediments. It will be the contractor’s responsibility to police the areas for loose trash BEFORE mowing and trimming to avoid detracting further from an already unsightly area by mowing over litter. Additionally, the contractor will be required to empty the residue from grills and fire rings as part of this preliminary policing activity. The contractor will deposit ashes, bottles, paper and other litter in approved receptacles. The contractor will also remove litter, leaves, mowing residue, small rocks, etc., from inlet grates to assure unobstructed flow of water. After completion of other grounds keeping activity and prior to leaving for the day the contractor will sweep post hydrant drain slabs, etc., free of clippings and other residue resulting from the grounds keeping service. Grass clippings and residue shall be immediately removed from all public and Corps access walkways and pavilions after mowing and trimming.

2.0. DESCRIPTION OF GROUNDSKEEPING SERVICES BY AREA

2.1. Robert W. Craig Campground

2.1.1. Access Road. From the intersection of the campground access road with West Virginia Route 46 (including flares and around the entrance sign) to the metal gate 500 feet from the entrance station – on the left going in, mow/trim from the edge of the roadway to the center of the ditch. Remove leaves, litter, debris, stones, and grass trimmings from inlet grates. Police ditch for bottles and trash and remove. On the right going in, mow/trim from the edge of the roadway to the guardrail plus one 20-inch cut behind the guardrail. Trim around guardrail posts, signposts, gates, etc. Police area for litter and remove. On both sides of the roadway trim overhanging limbs or brush to at least 20 feet above the roadway to assure an unobstructed view of signs and oncoming traffic. On both sides of the road maintain a six foot high drip edge from encroaching vegetation to the edge of the mowing limit. Quantity of 13 cuts.

2.2.2. Campground. From the metal gate 500 feet from the entrance station past the trailer sewage dump station, past the entrance station, through both loops of the camping area. Quantity of 13 cuts.

The following areas are SPECIFICALLY EXCLUDED from this area and are addressed separately: the Sunset hiking trails, RWCC pavilion/Recreation area and the fishing pond access path. All other areas available for public use will require grounds keeping services.

For the paved roadway portion between the entrance gate and the rear of the visitor parking area, grounds keeping will be required from and inclusive of the drainage ditch at the extreme left to the toe of the embankment on the right and everything between. Beginning at the rear of the visitor parking area and continuing along the paved roadway to the first campsite, grounds keeping will be required between, and inclusive of the drainage ditch on the left and 6 feet of mowed shoulder on the right. With the exception of the aforementioned exclusions and beginning with the first campsite, everything within the camping area proper will require grounds keeping services. (A typical campsite will be described for general guidance on services required, but offerors are strongly encouraged to visit the area prior to bidding to ascertain the full scope of work required).

For a typical campsite, police the site for trash and remove, remove ashes from the fire ring, mow the entire site including parking pad, ditches, etc., from the roadway to as close as possible to the wood line. Move the picnic table as necessary. Trim around the grill, lantern post, electrical boxes, water hydrant, and culvert mouth. No trimmings or grass clippings shall be in the playground wood chips, sandbox, and horse shoe pits. During the course of the recreational season, campsites may be occupied during the mowing cycle. Care should be given when cutting around occupied sites, and personal belongings. Communication with campsite guests to move obstructions to mowing will be done by the contractor to facilitate mowing. Remove clippings and residue from hydrant slab, grill, picnic table, and inlet drain. Repeat for next site.

Also mow within the fenced portion of the wastewater treatment facility behind the washhouse and a strip three feet wide on the outside of the fence. Trim around the fence and all obstructions. Remove leaves, litter, debris, stones, and grass trimmings from inlet grates. Weeding of play areas (by hand if necessary) will be a subsidiary obligation of the contractor. On both sides of the road and around all the campsites maintain a six foot high drip edge from encroaching vegetation to the edge of the mowing limit.

2.3. Sunset Trail. For its entire length mow and/or trim the pathway to provide a 6-foot wide walk area. Trim limbs and branches protruding into the pathway from the sides as well as eight feet above ground level overhead. Remove litter, limbs, branches, loose stones, and other impediments along the pathway. Mow the access path to the fishing pond and the rest area overlooking the dam. Move picnic tables and benches at the overlook as well as along the trail as necessary. On both sides of the trail maintain a 6-foot high drip edge from encroaching vegetation to the edge of the mowing limit. Quantity of 10 cuts.

2.4. Pavilion/Recreation Area. Mow one mower width outside the roadway access and parking area. Mow/trim the steps and pathway from the entrance station to the pavilion. Mow all around the outside of the pavilion to a distance of approximately 20 feet or to the established grass line, whichever is further away. Mow everything between the pavilion and the basketball court plus a distance of 20 feet outside the limits of both sides of the basketball court. On both sides of the road, parking area, and around the perimeter of the entire area maintain a 6-foot high drip edge from encroaching vegetation to the edge of the mowing limit. Quantity of 10 cuts.

2.5. West Virginia Access Road. Police entire length of the roadway, both sides, for bottles and trash. Mow and trim the guardrail enclosed triangular intersection area at the intersection with West Virginia Route 46. Clear stones and all debris from the grate over the intersection inlet. On the right side of the road beginning at the lower end of the concrete ditch and proceeding toward the Visitor Center, mow from the edge of the roadway to the ditch. Trim vegetation around all inlets and six inches above the full length of the concrete ditch to assure unobstructed flow of water. Trim around signposts and gates. Clear stones and all debris from all inlet grates. Remove all rocks and other debris from the ditch and remove material from behind the sediment dams. Be careful that none of this debris gets into the inlets. On the left side of the road, from the intersection with Route 46 to the Visitor Center, mow from the edge of the pavement to the guardrail plus one 20-inch cut behind the guardrail. Trim around guardrail posts, signposts and gates. Trim brush and overhanging limbs to at least 10 feet above the roadway to assure sign visibility. On both sides of the road maintain a six foot high drip edge from encroaching vegetation to the edge of the mowing limit. Quantity of 13 cuts.

2.6. Howell Run Boat Launch. On the right of the road from approximately 75 feet beyond the intersection with West Virginia Route 46 proceeding toward the launch ramp, mow from the edge of the roadway to the guardrail plus one 20-inch cut behind the guardrail. Trim around guardrail posts, signposts and gate. Trim brush and obstructions to assure sign visibility. On the left of the road from approximately 75 feet beyond the intersection with West Virginia Route 46 proceeding toward the entrance gate, mow from the edge of the roadway to the guardrail plus one 20-inch cut behind the guardrail. Trim around guardrail posts, signposts and gate. Beginning at the gate, on the left side proceeding toward the launch ramp, mow from the edge of the roadway to the near edge of the paved ditch. Trim around buildings, signposts, trees and shrubs, and along both edges of the entire length of the paved ditch. Sweep trimmings from sidewalks immediately after completion. Police entire area for trash and litter and remove. Mowing and trimming included the islands in the loops at the ramp and the parking lot. Trimming is also required six inches on the hill side of the concrete ditch from the entrance to the area down to the launch ramp to assure unobstructed flow of water in the ditch. On both sides of the road and around the perimeter of the entire area maintain a six foot high drip edge from encroaching vegetation to the edge of the mowing limit. Quantity of 13 cuts.

2.7. Howell Run Picnic Area. From the intersection with the West Virginia Access Road and proceeding toward the comfort station, on the right mow from the roadway and inclusive of the drainage ditch. Continue mowing along of this ditch until it daylights at the extreme north end of the picnic area. To the left of the roadway, parking lot, and grass ditch on the right, mow all grass to the rustic rail fence plus one 20-inch cut beyond the fence. Trim around all structures, trees, shrubs, picnic tables, grills, trash receptacles, curb stops, fence posts, bulletin boards, the playground, sandbox, etc. Keep shrubs trimmed and shrub beds weeded. Empty ashes from grills. Police area for litter and remove. Remove leaves, litter and stones from inlet grates. No trimmings or clippings shall be in the playground wood chips, sandbox and horse shoe pits. Sweep trimmings from pavilions and sidewalks immediately after completion. Weed playground area. Mow guardrail flares to provide sight distance when exiting the picnic area (all the way to the gate wall plus 50 feet beyond the wall on the left side, and 50 feet beyond the intersection on the right side). On both sides of the road and around the perimeter of the entire area maintain a six foot high drip edge from encroaching vegetation to the edge of the mowing limit. Quantity of 13 cuts.

2.8. Visitor Center and Administrative Facilities.

2.8.1. General Mowing and Trimming. Because it would be impractical to specify the exact limits of mowing and trimming in this congested and confined area, offerors are encouraged to view the actual site prior to making an offer. However, a general description of the area to be mowed includes all grass that has been previously mowed in the area between the toe of the hillside behind the facilities to the right hand curb of the access road/parking lot, plus from the left hand curb to the guardrail on the left side of the road and from the guardrail to one 20-inch cut below the shrubbery on the downhill side. Also included will be one 20-inch cut behind the retaining wall at the maintenance shop, the grassy area between the Visitor Center parking lot and the dam, the grassy area between the maintenance shop and the dam, and from the roadway to the three cable guardrail across from the maintenance shop, and behind this guardrail to the top of the lower retaining wall out to the edge of the dam. Trim around any and all obstructions including but not limited to trees, shrubs, retaining walls, buildings, curbs, gutters, sidewalks, guardrail posts, signposts, fencing, streetlights, gate structures, floodlights, transformers, telephone pedestals, antenna masts, etc. Police entire area for litter and trash. Remove leaves, rocks, and litter and grass trimmings from inlet grates. Sweep trimmings from sidewalks, roadways and parking areas immediately after completion. Neatness of overall services is paramount in the area of the Visitor Center and Administrative Facilities. On both sides of the road, parking areas, and around the perimeter of the entire area maintain a six foot high drip edge from encroaching vegetation to the edge of the mowing limit. Quantity of 13 cuts.

2.9. Trimming of Shrubbery. Trimming and weeding of shrubbery, flower beds and other plantings is considered to be a subsidiary obligation of the contractor under the general mowing and trimming requirements for all other areas. However, because of the extensive planting in the area of the visitor center and project offices, three or four times per year a significant separate effort will have to be made to assure that the plantings in this area look their best at all times. For this reason, a separate line item has been established. Quantity of 4 cuts.

Sweep and remove trimmings from sidewalks, roadways and parking areas immediately after completion. Formal care of trees and shrubs will require removal or replenishment of old mulch, weeding and grubbing of shrub beds, flower beds, replacing mulch (mulch will be furnished by the Government from a stockpile on site), pruning and trimming, edging of beds, clean-up of trimmings, leaves and other litter. The Contractor shall at all times maintain the edges of botanical growth along flower beds, sidewalks, driveways and curbs keeping edges neat and symmetrically trim.

2.10. Embankment Stakes and Stilling Basin Area. There are several stakes placed at various locations in the vicinity of the dike that must be kept clear of weeds and brush. Mow or trim an area 6-foot in diameter around each stake. Similarly, the area from the road to the back wall of the tunnel outlet and one mower width alongside each wall must be mowed to provide unobstructed access to the structure. Quantity of 5 cuts.

2.11. Dike Paths. Mow parking areas and paths to the weir structures to a width of 6 feet. On both sides of the path maintain a 6-foot high drip edge from encroaching vegetation to the edge of the mowing limit. Quantity of 9 cuts.

2.12. Corps Boat Dock. Mow the 30’ x 40’ parking area and all existing mowed areas around tie lines and anchors to allow access to both the dock and the adjustment ropes. Quantity of 10 cuts.

2.13. Helicopter Landing Areas. Mow all grass between the center of the roadway and the edge of heavy brush to the center of the ditch in the area on the northeast side of the spillway. Trim around all guardrail posts and other obstructions including stockpiles of stone, sand, wood chips, pipe, etc. Trim lakeside edge of high grass around rocks beyond last mower pass. Quantity of 9 cuts.

2.14. Maryland Access Roads and Overlooks. For the access roads, mow from both edges of the roadway and inclusive of the drainage ditch or to the guardrail plus one 20-inch cut behind the guardrail, whichever applies. This includes the roadway across the top of the dike. Trim around all gates, signposts, guardrail posts, trees and shrubs. Remove rocks and litter from inlet grates. Police entire area for trash and litter and remove. Trim overhanging limbs or brush (no higher than 10 feet above the roadway) to assure unobstructed view of signs and oncoming traffic. For the overlook areas, mow all grass from the edges of the roadway to the guardrail or rustic fence plus one 20-inch cut behind the fence or guardrail, or to the center of the ditch, whichever applies. Trim around bulletin boards, curb stops, signposts, guardrail posts, fence posts, trash receptacles, tree and shrubs. Trim landscaped shrubs on downhill side of Overlook #2 to uniform height not to exceed 3 feet. Weed shrub beds as necessary. On both sides of the road and around the perimeter of the entire area maintain a six foot high drip edge from encroaching vegetation to the edge of the mowing limit. Quantity of 13 cuts.

2.15. Shaw Beach. A roughly triangular section is to be mowed bounded by the edge of WV access road beginning 150’ north of the gate entrance to the edge of the beach access road, the beach access road edge to the riprap filled drainage ditch and 150’ north of the entrance gate along the tree line to the beginning of the riprap drainage ditch. The guardrail from the WV access road to the south end of the parking lot is to be mowed/trimmed from the roadway to 20” outside the guardrail. The grassy area between the beach access road to the crown vetch line on the lakeside is to be mowed. The area between the parking lot and the lakeside riprap is to be mowed. The section containing the comfort/changing station and the playground equipment will be mowed to the upward sloping drainage line and continue along the upper tree line and downward north to the trash receptacle. The grass shall be cut from the sand perimeter sidewalk uphill for a distance of 20’. All trash in the beach area shall be picked up and deposited in the trash dumpster provided. Trim around all structures, large rocks, trees, shrubs, picnic tables, benches, trash receptacles, curb stops, sidewalks, signposts, bulletin boards, the playground, etc. No trimmings or grass clippings shall be on the beach sand and playground wood chips. Police area for litter and remove. Remove leaves, litter and stones from inlet grates. Sweep trimmings from all sidewalks immediately after completion. Weed playground area. On both sides of the road and around the perimeter of the entire area maintain a six foot high drip edge from encroaching vegetation to the edge of the mowing limit. Quantity of 13 cuts.

2.16. Kalbaugh Pond. For turf area of approximately ¾ acre, mow and trim turf around the Kalbaugh pond, fish platform, accessible parking spaces and access drive. Remove litter, limbs, branches, loose stones and other impediments before mowing and trimming. Trim around all structures, large rocks, trees, shrubs, benches, trash receptacles, curb stops, sidewalks, signposts, brochure box, etc. Cut vegetation along the water edge to maintain a height no higher than 2 feet. Quantity of 10 cuts.

2.17. Connecting Trail – RWCC to Kalbaugh Pond. Mow and trim the connecting trail starting behind the camp store in the front loop of the campground down to the Kalbaugh pond. The trail is approximately 800 feet in length and 9 feet wide. Remove litter, limbs, branches, loose stones and other impediments before mowing and trimming. On both sides of the trail for the entire area maintain a six foot high drip edge from encroaching vegetation to the edge of the mowing limit. Quantity of 10 cuts.

2.18. Connecting Trail-West Virginia Overlook to Shaw Beach. Mow and trim the connecting trail from the lower end of the Shaw beach starting from the wooden bridge to the entrance to the West Virginia Overlook. The trail is approximately 600 feet in length and 3 feet wide. Trim around and under the wooden foot bridge. Remove litter, limbs, branches, loose stones and other impediments before mowing and trimming. On both sides of the trail for the entire area maintain a six foot high drip edge from encroaching vegetation to the edge of the mowing limit. Quantity of 10 cuts.

2.19. Loggers Trail. Beginning at the intersection of the Sunset Trail and High Timber Trail Spur mow and trim the Loggers Trail. The trail is approximately 3307 feet in length and 6 feet wide. Remove litter, limbs, branches, loose stones and other impediments before mowing and trimming. On both sides of the trail for the entire area maintain a six foot high drip edge from encroaching vegetation to the edge of the mowing limit. Quantity of 10 cuts.

2.20 Archery Trail. The Archery course requiring mowing and trimming is approximately 300 feet in length and 6 feet wide. Beginning at the entrance to the trail mow and trim to the practice target and then to and including target number 1. Remove litter, limbs, branches, loose stones and other impediments before mowing and trimming. On both sides of the trail for the entire area maintain a six foot high drip edge from encroaching vegetation to the edge of the mowing limit. Trim around all structures, large rocks, trees, shrubs, picnic table, honor vault, archery practice target, bulletin boards, 3D target insuring no damage, etc. Police area for litter and remove. Quantity of 10 cuts.

2.21 SPRING START UP. All areas shall be prepared for spring start up. The Scope of Work shall include but is not limited to the following: Quantity of 1.

2.21a. Leaf Removal. Remove all leaves from and around all areas such as ditches, campsites, sidewalks, buildings, parking lots, roadways, shoulders, driveways, drainage structures, curbing, post hydrant pads and drains, sewage systems, dumpsters throughout Robert W. Craig Campground, Robert W. Campground Access Road, Howell Run Boat Launch, Howell Run Picnic Area, West Virginia Access Road, West Virginia Overlook , Shaw Beach, Maryland Side Access Roads and Overlooks, Sunset Trail, Loggers Trail, High Timber Trail, High Timber Trail Connection Spur, 3D Archery Course, Lakeside Trail, Songbird Trail, and around the entire Operations Area.

2.21b Robert W. Craig Campground. Cut and remove all down trees/branches and twigs from and around all areas such as ditches, campsites, sidewalks, buildings, parking lots, roadways, shoulders, driveways, drainage structures, curbing, post hydrant pads and drains, sewage systems and dumpsters.

2.21c Roadways and Pavements. All roadways and pavement shall be swept clean throughout the Robert W. Craig Campground, Robert W. Campground Access Road, Howell Run Picnic Area, Howell Run Boat Launch, West Virginia Access Road, West Virginia Overlook, Shaw Beach, Operations Area and the Maryland Side Access Roads and Overlooks to include the cleaning of all ditches, drainage paths, drainage structures, concrete sidewalks and gutters. Also included in this is cleanup of both the deck and sidewalk areas of both the Spillway Bridge and the Railroad Bridge.

2.21d. Campsite Fire Rings. All campsite fire rings and grills located throughout the Robert W. Craig Campground and Howell Run Picnic Areas shall be cleaned.

2.21e. Disposal. Trees, limbs, branches, leaves, gravel and dirt shall be disposed of at a location approved by the COR.

2.21f. Howell Run Boat Launch. Clean all gravel from the entrance area of the facility and include 50 ft. down the hill. Clean out the entire length of the concrete paved ditch. Remove all material, litter and growth within the ditch and inlet grates from the entrance to the area down to the launch ramp.

2.21g. Cut a 6-foot wide path to and around the chlorinator house.

2.21 h. Cut and remove brush/trees/shrubs below beach window from WV Access road. Removal shall allow unobstructive views in each designated area. Site visit is required to review designated cut lines prior to commencement of work. All items cut will be of a length to lay flat on the ground and not pile up off the ground.

Approximate area of each is as follows: Contractor is responsible for verification of all measurements.

Beach Window. 2,750 square yards

2.21i. Trail work to include removal of all leaves on the established trail for a width of 6 feet, removal of downed trees, limbs and branches. Approximate length of each trail. Contractor is responsible for verification of all measurements. On both sides of the trail for the entire area maintain a six foot high drip edge from encroaching vegetation to the edge of the trail. Initial mowing of the RWCC Scenic Overlook Trail 50 yards - Grass shall be cut to a smooth appearance with a height not less than two inches and not greater than three inches. Repair drainage areas that are greater than 4 inches in depth to reduce water retention. Plans shall be subject to COR approval. Material supplied by the Government.

High Timber Trail ¾ mile.

High Timber Connection Spur ½ mile Loggers Trail 0.6 miles Sunset Trail 1.8 miles 3D Archery Trail 1 mile Lakeside Trail 1 mile Song bird Trail ½ mile.

RWCC Scenic Overlook Trail 50 yards

2.22 WINTER SHUT DOWN. Areas shall be prepared for winter shut down. The scope of work shall include, but is not limited to the following items and shall be performed after 31 October and completed by Thanksgiving: Quantity of 1.

2.22a. Clean up and remove all leaves from curbs and gutters, driveways, around buildings and landscape bedding at the entire Operations Area to include the Shop, Ranger's office, Operations Project Manager's Office and West Virginia Overlook Area.

2.22b. Cut a 6-foot wide path to and around the chlorinator house.

2.22c. Clean out and remove debris at the Howell Run Boat Launch to include all debris located downstream of the concrete paved ditch and outfall area, the concrete paved launch ramp to include a 50-foot area from center of ramp around the entire perimeter of the ramp. Within the perimeter all trees/shrubs/brush shall be cut and removed.

2.22d. Clean out and remove debris, gravel, silt and trim over hanging growth from both concrete ditches on the Maryland Side to include opening up the outfall areas to assure proper drainage.

2.22e. Remove debris along the entire lake shoreline from the Intake Tower Bridge to the right/upstream retaining wall of the SPILLWAY APPROACH CHANNEL, including the entire upstream face of the DAM between elevations 1420 and 1500 msl. Only wood debris/etc. having a diameter greater than two (2.0) inches shall be gathered and piled in designated locations below normal conservation pool level and burned in place. Debris consisting of plastic, rubber, steel, aerosol cans, propane or other similar fuel containers shall be collected and hauled offsite and disposed of at the Contractor's expense in accordance with State and Local laws and regulations. Contractor is responsible for obtaining all required burn permits from West Virginia and Maryland Department of Natural Resources. A copy of all permits will be provided to and approved by the COR prior to commencement of any burning operations. Contractor shall notify the proper authorities prior to any burning operations as per the burn permit instructions. Fuel used to ignite burn piles shall first be approved by the COR prior to any burning operations.

3.0 CONTRACTOR CAPABILITY REQUIREMENTS

3.1. The contractor shall furnish sufficient labor, equipment, transportation equipment, and supplies required to perform all work required by the contract. Materials, equipment and supplies furnished by the contractor will be subject to the approval of the Operations Project Manager. All equipment shall conform to State and Government licensing and safety regulations. Any variation must be approved by the COR All equipment shall meet industry standards and OSHA requirements and be regularly inspected and maintained by the Contractor to ensure safe and efficient operation. The contractor shall immediately remove from government property any vehicles and/or equipment leaking any oil, gasoline, other vehicle or equipment fluids, or lacking safety features. Contract personnel observed by the Corps to be performing contract work in an unsafe manner or having no pre-approved safety signs in place prior to work operations shall be immediately stopped. In view of performance considerations, the Contractor shall provide a dedicated team of workers for this contract. The government will not furnish any type of transportation, pay transportation related expenses, or pay mileage.

3.2. The contractor will be subject to extensive visitor contact while performing duties. All contractor employees will be clean and neat in appearance and wear appropriate clothing subject to the approval of the Operations Project Manager. Questions from visitors to contractor personnel regarding policy, rules, or management of the facilities will be referred to Park personnel.

3.3. All work shall be performed in an orderly and workmanlike manner and shall meet the approval of the Operations Project Manager. If services are found to be deficient in workmanship or otherwise unacceptable, the Government reserves the right to reject such services and require that the work be performed again at no additional cost to the Government. Payment for unsatisfactory work will be withheld until the work is satisfactorily completed.

3.4. The contractor and employees shall not use or be under the influence of drugs or alcohol at any time while performing the obligations of this contract or giving the public the appearance of same. During an on duty status, the contractor and contractor representatives must hold themselves to the standard of acceptable behavior expected of the public and to all rules and regulations governing Corps property and facilities. Unacceptable behavior, deemed so by the Project Operations Manger, that brings discredit to the Government or the contractor may be grounds for termination of the contract.

3.5. The contractor or employees shall not carry or possess firearms or weapons in the park or maintain them in their vehicles or work areas while in a duty status.

3.6. Prospective offerors are encouraged to visit and inspect the actual locations and areas to be serviced and to discuss the contract requirements with the Operations Project Manager prior to submitting a bid. The actual limits of these areas will be defined during the pre-bid and pre-work conferences.

3.7. The contractor shall exercise extreme care in the vicinity of all parking areas and protect all recreation users and Corps employees from injury and their property from harm and/or damage. The contractor shall be responsible directly to the damaged party for any and all such claims for damage. The contractor shall notify the COR immediately of any damage to Government and private property and/or injury to any person resulting from his/her operations. In the event that an accident or an injury should occur on Government lands, the contractor shall immediately notify the appropriate local emergency service organization and the COR. The contractor shall make a written report of each incident. These reports shall include, but not be limited to, date, location, nature of the injury or accident, authorities notified, and the action taken, if any. Sketches, drawings, and/or photographs will be utilized as needed, and all information shall be forwarded to the COR within one working day of the incident.

3.8. The contractor and his/her employees will turn in all articles found on public lands to the nearest Park Ranger, or the Administration Building during the crew’s normal driving routine.

3.9. Should inclement weather or other circumstances delay the completion of a mowing cycle; the contractor shall contact the Project Operations Manager immediately to determine the portion of the cycle which may be salvaged and to obtain the Operations Manager’s priorities as to mowing areas. No payment will be made to the contractor for uncompleted work due to rain or other circumstances either within or outside the contractor’s control. Areas partially mowed will be paid on a percent-completed basis. The government shall estimate percentage completed.

3.10. The Contractor will submit an Accident Prevention Plan to the COR prior to work start. Plans must be approved prior to start of work.

4.0 PRE-WORK MEETING.

4.1. The contractor will attend a Pre-Work meeting no later than ten working days after the initial date of the award of the contract, and the third or fourth week of January for each subsequent option year.

4.2. During the Pre-Work meeting the contractor shall provide:

4.2.1 Quality Control Plan to include, but not limited to, the method that the contractor will employ to complete and document successful completion of employee training in regards to knowledge of the contract specifications and safety.

4.2.2 Maintenance Plan to include, but not limited to, showing a detailed lawn mowing schedule that reflects the proposed frequency for meeting the requirements of the contract. Schedule must be approved prior to start of work.

4.2.3. Detailed plan as to the personnel to be used and the time frame to perform the service.

4.2.4. Communication method that will be utilized for contacting crews while performing their job.

4.2.4. Letter designating the on-site representative with phone number.

4.2.5. Accident Prevention Plan. Plans must be approved prior to start of work.

4.2.6. Current Certificate of Insurance to be provided to the Contracting Officer.

5.0. CONTRACT MANAGEMENT/QUALITY CONTROL/ON SITE REPRESENTATIVE

5.1. The contractor shall maintain an on-site representative, designated in writing, with…