SF30 Solicitation W912DR20Q0008 Tiogo Hamm Water Testing 1.10.20.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment is to extend the solicitation due date from 23 Dec 2019, 2:00 PM to 28 Jan 2020, 2:00 PM, EST. Also to include a revised Site Visit information in the Instructions to Offerors; a revised Performance Work Statment (PWS); and a revise the Request for Information (RFI) date. All other terms and instructions of the original solicitation remain the same.

1. CONTRACT ID CODE PAGE OF PAGES

1 31

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 10-Jan-2020

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912DR20Q0008

X 9B. DATED (SEE ITEM 11)

10-Dec-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

10-Jan-2020

CODE

USACE BALTIMORE

2 HOPKINS PLAZA

BALTIMORE MD

W912DR 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912DR20Q0008

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been modified:

INSTRUCTIONS TO OFFERORS

INSTRUCTIONS TO OFFERORS

The Government will award a contract resulting from this solicitation to the responsible Offerer whose offer conforming to the solicitation, will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate offers:

Offer shall submit technical proposals addressing the Evaluation Factors 1 and 2 identified in paragraph below.

Offers will be evaluated for acceptability, but not ranked using the non-cost/price factors.

This procurement is being conducted utilizing a Lowest Price Technically Acceptable (LPTA) source selection process in accordance with FAR 15.101-2. Award will be made on the basis of the lowest evaluated price of proposal meeting or exceeding the acceptability standards for non-cost factors. Responsibility determination will be made in accordance with FAR 9.1, “Contract Qualifications”. Note: that offers that are not Technically Acceptable cannot be selected for award, regardless of Price.

Site Visit: A Pre-bid SiteVisit will be provided for all potential offerors willing to provide an offer.

All potential offerers shall contact Stephen Sporer at (570) 835-5281, to schedule the site visit. All site visits will take place on January 14 & 15, 2020, at 9:00am EST.

Location: Tioga-Hammond & Cowanesque Lakes Ives Run Recreation Area 144 Stephenhouse Lane Tioga Pa 16946

Request for Information (RFI): Offers shall submit RFI/questions to Contract Specialist Tiffany Pimble via email at: tiffany.m.pimble@usace.army.mil. Question shall be submitted by January 21, 2019 at 2:00pm EST.

EVALUATION CRITERIA:

Factor 2. TECHNICAL:

A. Technical Requirements: This information consists of the offeror’s intended approach to executing the contract.

The submission for this section shall not exceed 5 pages in length, excluding resumes.

1. Equipment plan: The proposed equipment list should only include the equipment which will be used on this contract. Equipment listed should be identified for use on roadways. Include size, make, model, and ownership (owned or rented) of equipment.

2. Staffing plan: The proposed staffing plan shall include both numbers of personnel proposed and position titles.

Resumes for proposed key personnel, consisting of experience and other pertinent information, inclusive of superintendents, quality control inspectors, and foremen must also be submitted.

mailto:tiffany.m.pimble@usace.army.mil

3. Capabilities plan: The proposed capabilities should include adequate documentation to illustrate the Offeror’s capabilities to successful complete the work identified within the solicitation.

B. Evaluation Criteria: The Government will check Offeror’s equipment, staffing and capabilities plans for each project for completeness and reasonableness. A complete and reasonable equipment, staffing and capabilities plan will receive an Acceptable rating. Incomplete or unreasonable plans will receive a rating of Unacceptable.

Government will evaluate the clarity and strength of the overall organization and how well it is organized and structured to execute the entire scope of work. The Government will evaluate the capability of the firm to execute the project. The Government will evaluate the Contractor’s resources to determine if it has the capability to self-perform the required amount of the project, in accordance with public policy to assure adequate interest in and supervision of all work.

Factor 2. PAST PERFORMANCE:

A. Technical Requirements: The offeror shall demonstrate recent, relevant experience on similar projects. If the offeror is a joint venture, each firm shall demonstrate experience. Submit at least 3 detailed examples of relevant work that are currently well underway or performed within the past 10 years. Work experience shall be demonstrated for at least 3 years.

B. Evaluation Criteria: The Government will evaluate how well the Offeror demonstrated their recent (within three years of the issue date of the RFQ), relevant experience with similar projects. If the Offeror is a joint venture, each entity must demonstrate qualifying experience comparable to its role on the project. The Government reserves the right to verify the experience record of cited projects or other recent projects or to interview owners or references.

The Government reserves the right to check any or all cited references to verify supplied information. A rating of Unacceptable will be given to an Offeror who cannot demonstrate a history of recent, relevant experience. The Government will consider extent of recent experience, degree of relevance of such experience to this project, demonstrated familiarity with similar sites and local conditions. Some examples of relevancy to this project may include, but not be limited to: (1) Number, size, type work, location; (2) Dates (completion within last 10 years);

and (3) Firm's role and extent of work self-performed (subcontracting out all work is an examples of less relevant experience).

Factor 3. PRICE:

Price will be evaluated by utilization of price analysis. Offerors shall complete the Bidding Schedule by filling out the pricing data blanks in the solicitation. This submission item is not rated. Award will be made for the lowest-price, technically acceptable offer. The lowest-price will be evaluated for the sum of the contract.

Evaluation Factors for Award:

Factor 1 – Technical Acceptability of the item offered to meet the Government requirements Factor 2 – Past Performance Factor 3 – Cost/Price

Factors 1 and 2 will be evaluated as “Acceptable or Unacceptable.” The Government intends to make a single award to the lowest price technically acceptable offer. To receive an overall acceptable rating and be eligible for award, the offer must be technically acceptable for Factors 1, and 2.

Factor 1 – Technical Acceptability: To be technically acceptable, the Offer must provide information as specified in the attached Statement of Work (SOW) and Instructions to Offers. This includes: equipment, staffing and capablity plans. Each submittal will be evaluated to ensure requirements are met. The responsiveness and quality of information shall also be considered in evaluating technical acceptability.

Technical Rating Table A-1. Technical Acceptability

Rating Description

Acceptable Proposal clearly meets the minimum requirements of the RFQ (Request for Quotation)

Unacceptable Proposal does not clearly meet the minimum requirements of the RFQ

Factor 2 – Past Performance: An acceptable rating is required to be considered for award.

The Offer must provide information demonstrating that they have already successfully performed as a prime contractor within the last three (3) years and (2) contracts of equal or greater complexity to this solicitation. Ensure correct phone numbers and email addresses are provided for the client point of contact.

If applicable, include performance recognition documents received within the last (3) years such as awards, award fee determinations, customer letters of commendation, and any other forms of performance recognition.

In addition to the above, the Government may review any other sources of information for evaluation past performance. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Retrieval System (PPIRS), including Contractor Performance Assessment Reporting System (CPARS), using all CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the Offers proposal, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (ESRS), and any other known sources not provided by the Offer.

While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offer.

Past Performance Rating

Table A-2. Past Performance Evaluation Ratings Rating Description

Acceptable Based on the Offers performance record, the Government has a reasonable expectation that the Offer will successfully perform the required effort, or the Offers performance record is unknown.

Unacceptable Based on the Offers performance record, the Government has no reasonable expectation that the Offer will be able to successfully perform the required effort.

Neutral No past performance submitted.*

*Note: In the case of an Offer without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the Offer may not be evaluated favorably or unfavorably on past performance. Therefore, the Offer shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “neutral”.

Factor 3 – Price: Offers shall insert proposed pricing for all line items listed on the Bid/Price Schedule. The Government will evaluate quotes for award purposes by adding the total CLINs prices to ensure that pricing is not unbalanced. Offerors must complete all line items in the price schedule to be considered for award. Quotes providing partial pricing shall be considered non-responsive.

Please complete the Questionnaire below:

USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0)

CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information

Firm Name: CAGE Code:

Address: DUNs Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information

Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: Firm Fixed Price Cost Reimbursement Other (Please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy):

Explain Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine

How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information

Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: Past performance refers to the quality of recent project experience from the customer’s perspective.

The Offeror shall arrange for the reference customer point of contact for two projects to fill out the Questionnaire and return directly to Contract Specialist, Tiffany Pimble, tiffany.m.pimble@usace.army.mil.

The questionnaires must be forwarded directly by the references. References should list the solicitation number in the “Subject Line” of the email. The Government will not release the questionnaire forms to the Offeror at any time in order for the Government to solicit candid, unbiased responses and comments. If an offer can not provide Past Performance Questionnaires, Two (2) References from previously completed jobs must be submitted. All references will include a point of contact and phone numbers. These references must be relevant to the work which will be performed in this contract and listed in the Statement Of Work and/or Performance Work Statement. References must be recent within the past three (3) years.

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit.

The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds some to the Government’s/Owner’s benefit.

The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets minimum contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract.

There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory

Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable

No information or did not apply to your contract Rating will be neither positive nor negative.

TO BE COMPLETED BY CLIENT

EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY:

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards specified for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E

VG

S

M

U

N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes;

responsiveness to administrative reports, businesslike and communication)

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer? E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/ PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force?

E VG S M U N

b) Ability to hire, apply, and retain a qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U N

g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes E VG S M U N

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program) E VG S M U N

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST

REFLECTS

a) Ability to meet the terms and conditions within the contractually agreed price(s)? E VG S M U N

b) Contractor proposed innovative alternative methods/processes that reduced E VG S M U N cost, improved maintainability or other factors that benefited the client

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports/budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

d) Is the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section. Yes

No

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

Yes

f) Have there been any indications that the contractor has had any financial problems? If yes, please explain below. Yes

6. SAFETY/SECURITY

a) To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues?

(Includes: following the users rules, regulations, and requirements regarding housekeeping, safety, correction of noted deficiencies, etc.)

b) Contractor complied with all security requirements for the project and personnel security requirements.

E E

VG

VG

S S

M M

U U

N N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues).

b) Compliance with contractual terms/provisions (explain if specific issues) E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below) Yes No

d) In summary, provide an overall rating for the work performed by this contractor. E VG S M U N

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (please attach additional pages if necessary):

5. COST/FINANCIAL MANAGEMENT

PERFORMANCE WORK STATEMENT

Performance Work Statement

Revised

Water Testing Services, Tioga-Hammond & Cowanesque Lakes, Tioga, Pennsylvania

1. Introduction: The Tioga-Hammond and Cowanesque Lakes Project is located in Tioga County in North Central Pennsylvania, South of Corning, NY and North of Williamsport, PA.

The project incorporates multiple recreation areas and facilities. The contractor shall provide all labor, materials and equipment necessary to provide pick up and testing of drinking water, influent waste water, and effluent waste water for the period specified in this Firm Fixed Contract.

This is a Firm Fixed Price Contract. The government will specify an estimated quantity for the contractor to use as a guide and for bidding purposes. The purpose of this testing is to comply with Pennsylvania Department of Environmental Protection set forth for drinking water and waste water treatment.

The COR will oversee all of the technical aspects of this work. A pre-bid site visit will be provided for all potential contractors willing to provide pricing. Stephen Spore: (570) 835-5281. (See Instructions to Offerors)

2. Background: The person or company that undertakes this contract (contractor) shall provide all necessary labor, materials, supplies, equipment, fuel, vehicles, management, and quality control for water testing services at the Tioga-Hammond & Cowanesque Lakes.

3. General Requirements: Tioga-Hammond & Cowanesque Lakes Project / Government has a requirement for water testing to protect the public and environmental resources.

Non-personal Services. The government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor’s responsibility to notify the Procuring Contracting Officer (PCO) immediately.

3.1 Period of Performance:

The contract period will consist of one (1) base year and four (4) option years. The beginning and ending dates are as follow:

Base Year Date of contract award – Date of Award to December 31, 2020 Option Year 1 January 1, 2021 – December 31, 2021 Option Year 2 January 1, 2022 – December 31, 2022 Option Year 3 January 1, 2023 – December 31, 2023 Option Year 4 January 1, 2024 – December 31, 2024

3.2. Site Security. All personnel working on this project will be required to follow all security and access rules and regulations (i.e., physical access and/or network access requirements) as set forth by the US Government in order to gain access to the USACE offices and/or systems to perform work assignments and/or for the delivery of equipment.

3.2.1 All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

3.2.2. Keys or security codes to access gated or secured project facilities will be provided by the Government for execution of this contract. These keys are to be used exclusively for completing the duties prescribed in this contract. Any use of Government keys for other than the performance of this contract is strictly prohibited. Making duplicate keys is prohibited. Such improprieties shall include recommending the termination of the employee(s) and possible default of the contractor. Any loss of keys will be reported to the Contracting Officer Representative (COR) within 24 hours. If keys are lost or cannot be returned at the end of the contract period, the Government shall deduct $300 per key from the Contractor’s final invoice.

3.2.3. Employees:

3.2.3.1. All contractor employees working on this contract shall be citizens of the United States of America, be an alien who has been lawfully admitted for permanent residence as evidenced by an Alien Registration Receipt Card, Form 1-151, or present other evidence from the INS that employment will not affect his/her immigration status.

3.2.3.2. All persons hired by the contractor during the course of the contract shall be at least 18 years of age and shall possess a valid state driver’s license. The contractor shall insure that the COR is able to communicate in the English language.

3.2.3.3. The contractor and all contract employees shall be subject to the rules and regulations provided in Title 36 of the Code of Federal Regulations, Section 327, during the performance of the contract.

3.2.3.4. The contractor and employees shall not use or be under the influence of drugs or alcohol at any time while performing the obligations of this contract. During an on duty status, the contractor and contractor representatives must hold themselves to the standard of acceptable behavior expected of the public and to all rules and regulations governing Corps property and facilities. Unacceptable behavior, deemed so by the COR, that brings discredit to the Government or the contractor may be grounds for barring the employee(s) from access to Federal property or termination of the contract.

3.2.3.5. All Contractor and Employees, including subcontractors who are not in possession of the appropriate security clearance or access privileges, shall be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas inside the gated areas of the dam and spillway.

3.2.3.6. The Contractor shall pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor shall ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates shall be provided to the COR no later than 14 business days after the initial contract award.

3.2.3.7. Identification of Contractor and Employees: The employee identification which must be worn while performing the task associated with this contract, will be in the form of a permanently attached patch, logo, or company name on the breast pocket or left shoulder reflecting company identification. All vehicles and equipment shall also be easily identifiable with company name or logo at a minimum viewable from the passenger and driver side of the vehicle. Approved magnetic signs are acceptable.

3.3. Safety

3.3. The Government shall provide a “Safety and Health Requirements Manual”. The updated manual can be found at the following website: http://140.194.76.129/publications/eng-manuals/em385-1-1/2003_English/tohtm

3.3.1. The contractor shall provide the COR with a written accident prevention plan and activity hazard analysis plan no less than seven (7) days after contract award and government acceptance will occur before the Notice to Proceed is issued. The accident prevention plan will provide all the necessary information required by OSHA standards, and the Corps of Engineers Safety Manual, EM385-1-1 (http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf). All safety plans and activity hazard analysis shall be acceptable to the government before work commences.

3.3.2. The contractor shall abide by all OSHA Regulations and pertinent sections of the Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, and submit all reports required therein to the government.

3.3.3. Contractor shall designate an employee responsible for overall supervision of accident prevention activities.

Such duties shall include: assuring applicable safety requirements are incorporated in work methods, and inspecting the work to ensure that safety measures and instructions are actually applied.

3.3.4. The contractor shall observe all speed limits and other posted safety signs while operating vehicles and equipment. Trucks or other vehicles shall be operated in a safe manner and shall not be parked in unsafe positions.

At no time shall equipment be left on site when not in use. All machinery is to be mechanically sound, in good state of repair, and in compliance with all safety standards. Seat belts shall be worn at all times.

3.3.5. Equipment found to be unsafe will be removed from service until appropriate repairs and/or safeguards are instituted. All applicable safety regulations as set forth by OSHA standards, and the Corps of Engineers Safety Manual, EM385-1-1 will be required. All injuries to employees or recreational users and all damages to property, Government or private, shall be reported immediately to the COR.

3.3.6. The contractor shall observe all speed limits and other posted safety signs while operating vehicles and equipment. Trucks or other vehicles shall be operated in a safe manner and shall not be parked in unsafe positions.

3.4. Location of Work Performance

This contract defines the pickup locations for services that will be in areas located at the Tioga-Hammond & Cowanesque Lakes Project.

Administration Office Tioga-Hammond & Cowanesque Lakes Project 710 Ives Run Lane Tioga PA 16946

3.5. Quantities

3.5.1. All quantities listed as part of this contract are estimates and may vary. Variations of 5% or less in the estimated quantities shall not be justification for modification of the contract or request for additional payment.

3.6. Payment

3.6.1. Payment for services under this contract will be processed upon receipt of an invoice summarizing completed activities. No payment will be made for services not provided in accordance with the standards of this PWS. All invoices shall include:

• Contractor name and address, exactly as it appears on the contract

• Contract number

• Date of invoice submission

• Actual dates of work performed noted on each invoice

• Invoice number http://140.194.76.129/publications/eng-manuals/em385-1-1/2003_English/tohtm

• Unit Cost

• Invoice total

• Labor Hours

3.6.2. Incorrect invoices will be returned to the Contractor for correction before processing payment. Corrected invoices shall be re-dated to reflect the new submission date.

3.6.3. Invoices shall be submitted via post-mail or in person to the following addresses for payment. Should changes occur to the mailing addresses, the Contractor shall be notified of the current recipient. Invoices will be processed electronically for payment.

VIA Post Mail:

U.S. Army Corps of Engineers Tioga-Hammond & Cowanesque Lakes Project ATTN: Steve Sporer 710 Ives Run Lane Tioga PA 16946

Invoices shall also be emailed to ALL of the following:

Stephen.p.sporer@usace.army.mil Lisa.a.mosser@usace.army.mil Molly.a.wilson@usace.army.mil Chris.heichel@usace.army.mil Lamar.w.taylor@usace.army.mil

3.7. Insurance

3.71. Contractor shall provide insurance as required in Clause 52.228-5 “Required Insurance”. Within 7 days of contract pre-work conference, the Contractor shall furnish to the COR a current certificate or written statement of insurance requirements of the contract. Policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in policies adversely affecting the interests of the Government in such insurance shall not be effective for such period as may be prescribed by the Laws of the State in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

3.8. Inspections and Quality Control Surveillance Plan

3.8.1. Inspections: The government will utilize a Quality Assurance Surveillance Plan (QASP) to ensure the contractor’s quality control procedures are in place and working. The government is responsible for Quality Assurance to ensure the contractor’s Quality Control procedures are working.

3.8.2. Quality Control. The Contractor is responsible for establishing and maintaining adequate quality control to insure satisfactory performance of contract work in accordance with specifications.

3.8.2.1. Quality Control Plan. The Contractor shall submit for the COR’s approval, a written detailed Quality Control Plan. This plan shall indicate in detail, an inspection system covering all work performed under this contract. A cover letter identifying the Contractor or Company name, address, phone number, email (if applicable), Contract number and current year shall accompany the plan. This plan shall be submitted within 7 days of the pre-work conference. A signed letter of certification which references the contract and current year and states if the original plan remains current (or lists changes if applicable) is acceptable following the base year pre-work conference. All plans, or subsequent revisions, shall be acceptable to government BEFORE work commences. This plan shall include, at minimum, the following items.

3.8.2.1.1. QC DESIGNATION. The Contractor shall provide a signed letter to the COR designating the name(s) of the Contractor’s QC(s) who shall be physically present on site with authority and power to conduct all overall mailto:Stephen.p.sporer@usace.army.mil mailto:Lisa.a.mosser@usace.army.mil mailto:Molly.a.wilson@usace.army.mil mailto:Chris.heichel@usace.army.mil mailto:Lamar.w.taylor@usace.army.mil management, coordination, and supervision whenever work specified herein is being performed. This letter shall also include the QC(s) schedule(s) of work and contact information.

3.8.2.1.2. INSPECTION SCHEDULE. The Contractor shall provide a schedule which identifies the frequency of Quality Control inspections.

3.8.2.1.3. INSPECTION REPORT. The Contractor shall provide a reporting form that shall be completed upon each QC inspection. This form shall include, at minimum, the following information: QC name, contract number, date, weather, time in/out of each area, a list of items to be inspected, defects/problems, and safety violations. Copy of reports shall be provided to the COR upon request.

3.8.2.1.4. COMMUNICATION PLAN. The Contractor shall provide a communication plan which demonstrates the Contractor’s ability to maintain communications between Contract Employees and the COR during times when services under this contract are being performed. This plan shall include contact phone numbers and email addresses used, and/or identification of alternate method of communication. Although the government does not endorse any product or service provider, cellular communication using area providers (Verizon and AT&T for highest quality reception) is recommended to meet this requirement. The contractor shall designate a QC representative who shall meet bi-weekly in person or by telephone with the COR to discuss any issues with the execution of the contract.

3.8.2.1.5. SERVICE PROCEDURE. The Contractor shall provide for the contract employee’s use, service procedures for each type of facility. This plan shall include a sequence of actions that shall result in meeting contract requirements at that type of facility. Itemized plans in checklist or bullet format are acceptable.

3.8.2.1.6. TRAINING PROGRAM. The Contractor shall provide a summary of employee training requirements and methods. This program shall demonstrate that sufficient training methods shall be provided to all Contract Employees, to allow them to meet all requirements of this contract. Verification of a trainee’s ability to successfully provide service is needed to adequately meet this requirement.

3.8.2.1.7. TRAINING RECORD. The Contractor shall provide an itemized training record for all Contract Employees which demonstrates either successful or unsuccessful completion of the training program. Although part of the Quality Control Plan, completed training records may follow submission/approval of the plan, and within three (3) days of the Contract Employee’s start date.

3.8.2.1.8. SERVICE SCHEDULE. The Contractor shall provide service schedules. Dates, days, times and locations and services shall be clearly identified. This schedule shall meet the specifications of this contract, minimize inconveniences to the public, while also promoting efficiency and with diligence.

3.8.2.1.8.1. VARIATION. Should services be provided outside of the schedule the Contractor shall notify the Government of any variations exceeding 24 hours. Failure to meet this requirement is considered a deficiency and repeated cases may result in default.

3.8.2.1.9. EQUIPMENT AND MATERIAL INVENTORY. The Contractor shall provide an inventory of all equipment and materials to be used during the course of providing services under this contract. SDS shall accompany any applicable agents or materials. Equipment and materials which do not appear on this list shall not be permitted on the project or in the service of this contract.

3.8.2.1.10. REVISIONS. The Contractor shall provide notification of any changes, additions or any other modification of this plan for COR approval BEFORE incorporating said revision into the performance of services under this contract.

3.9. Deductions and Default

3.9.1. All work shall be performed in an orderly manner as directed in the contract. If services are found to be defective in workmanship or otherwise not in conformance with the specifications and requirements, the government will have the right to reject such service. If time permits, the work shall then be re-performed in accordance with contract specifications without additional cost to the Government.

3.9.2. Damage to Government facilities should be avoided. Any damage to Government facilities deemed to have been caused by contractor negligence will be, (1) corrected in a timely fashion by the contractor; (2) Corrected by Government forces or another contractor and deducted from the contractor pay estimate; or (3) settled in an appropriate and timely fashion through the contractor’s insurance carrier.

3.9.3. Default of the contract will be considered for various reasons relating to non-performance of the contractual specifications. Following is a partial listing of reasons for which default may be considered.

a. Repetitive (more than 3) pay deductions for non-performance

b. Any Safety violations

c. Any abuse of security privileges

d. Any occurrence of more than $10,000 damage to Government or private property

3.10. COR and designated Quality Assurance Evaluators Shall inspect all Services performed by the Contractor under this contract through the final reports and provide feedback and acknowledgement of acceptance by the customer of the deliverables.

4. Performance Requirements:

4.1 Pre-Work Conference: The contractor is required to attend a pre-work conference before any work period begins. The following items shall be submitted at least 7 days before the work Conference: Accident prevention plan, Quality control plan, Schedule of equipment inspections, insurance, safety requirements. At this meeting the contractor identifies the QC inspector and all parties discuss the roles and responsibilities of the contract. NTP will not be issued until the deliverables are accepted by the government.

4.2. The contractor shall provide all necessary labor, materials, supplies, equipment, fuel, vehicles, management, and quality control for collection, transportation, and testing of drinking water and waste water at public use and administrative areas of the Tioga-Hammond and Cowanesque Lakes Project per the designated schedule. This will include pickup up of samples at the Ives Run Administrative Complex, testing samples, providing sample bottles, custody forms, reports, and invoices.

4.3 The contractor will be required to maintain proper certification for testing and reporting of Water and Waste Water samples as defined by Pennsylvania Department of Environmental Protection (PA DEP).

4.4 Water test results will be reported within 48 hours to PA DEP through automated reporting programs such as DWELR with electronic (Email) reporting to the appointed Contract Officer Representatives (COR) and designated personnel listed in section 3.6.3 within 48 hours of completed results. Hard copies of the results will be mailed to the Tioga-Hammond & Cowanesque Lakes Project Office located at 710 Ives Run Lane, Tioga, PA 16946, Attention:

Water Sewer Operator.

4.5. Contractor is responsible for proper disposal of sample water and sample containers.

4.6. Pickup of samples will occur at the Ives Run Administrative Complex between the hours of 0700 and 1500 hours on designated TBD. A copy of the Chain of Custody or type of test form will be left for each sample taken.

The contractor will be responsible for providing new sample bottles with chain of custody or type of test to be performed forms. The contractor will be responsible for providing new sample bottles with chain of custody or type of test to be performed forms.

Anticipated Schedule of Pickups

December-April: 2nd Tuesday May-August: Weekly on Tuesdays September-October: 1st, 2nd & 3rd Tuesdays

November: 2nd Tuesday

*Months with 5 Tuesdays will include pickups for that week

4.7. Extra Tests. In addition to the schedule of testing, contractor shall supply additional tests from testing requirements list as needed as extra or unscheduled (retests). Tests will be picked up either on Tuesdays, Thursdays, or will be delivered to an agreed upon designated drop off location.

4.8. Required Tests include:

Each Influent Waste Water sample will be tested for Biochemical Oxygen Demand (BOD), Phosphorous, and Total Suspended Solids (TSS)

Each Effluent Waste Water sample will be tested for Ammonia Nitrogen, Carbonaceous Biochemical Oxygen Demand for 5 Days (C-Bod 5), TSS, Phosphorous, and Fecal Coliform.

Drinking Water samples will be tested for Total Coliform.

Beach Samples will be tested for E-Coli levels.

4.9. GENERAL

4.9.1. The contractor is required to attend a pre-work conference prior to beginning work for each contract year.

The date will be mutually agreed upon each year by the contractor and the government.

4.9.2. The contractor shall comply with any and all Pennsylvania licensing and certification requirements.

4.19.3. The contractor shall maintain an on-site representative, designated in writing, with the authority to address daily issues concerning the contract. This person will interact directly with the Contracting Officer’s Representative in matters relating to the day to day administration of the contract. The contractor shall meet with the COR as needed to resolve any problems with the testing and to review the work schedule.

4.9.4. The contractor shall not drive vehicles or equipment off designated roadways to accomplish work.

Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO), or an Administrative Contracting Officer (ACO), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

4.10 CONTRACTOR PROVIDED MATERIALS AND RESPONSIBILITIES

4.10.1 The Contractor shall provide all fuel, materials, equipment, and transportation equipment required to perform the services of this contract. All equipment will conform to State and Federal licensing and safety regulations. The government will not furnish any type of transportation, pay transportation related expenses, or pay mileage.

Operations Project Manager:

Tioga-Hammond & Cowanesque Lakes Project Robert Schnell 710 Ives Run Lane Tioga PA 16946

(570) 835-0101 Robert.j.schnell@usace.army.mil

Exhibit 1, Performance Requirements Summary Exhibit 2, Deliverables

Technical Exhibits

Performance Objective The contractor shall furnish all labor, materials, and equipment necessary to perform Water Testing services for the Tioga-Hammond & Cowanesque Lakes Project in Tioga County, Pennsylvania in accordance with the specifications contained herein.

Standard Performance Threshold Method of Surveillance

PRS # 1.

The contractor shall provide an Accident Prevention Plan.

The contractor shall follow the standard established in EM 385- 1-1.

Submission shall be within 10 days of contract award and any discrepancies shall be corrected within 3 business days, with no work being accomplished until the Plan is in accordance with EM 385-1-1.

The Government will perform a random sampling review of the Accident Prevention Plan to ensure it meets the requirements set forth in EM 385-1-1.

PRS#2

The Contractor shall comply with all safety requirements.

The contractor shall follow the standard established in PWS and EM 385-1-1.

The maximum safety violations documented are no more than 5 violations.

The Government will document safety violations during compliance meetings.

PRS # 3

The Contractor shall follow the service schedule.

The contractor shall follow the standard established in

PWS.

The minimum acceptable level of performance is a schedule that meets all the requirements set forth in

PWS.

The Government will insure schedule is followed and make changes as established in

PWS.

PRS # 4

The contractor shall provide a Quality Control Plan.

The contractor shall follow the standard established in PWS Section.

The minimum acceptable level of performance is the contractor shall submit a Quality Control Plan 14 days prior to the pre-work conference.

The Government will perform a random sampling review of the Quality Control Plan to ensure it meets the requirements set forth in PWS Section 3.7.2.1 (100% Inspection)

PRS #5

The Contractor shall procure and maintain insurance.

The contractor shall follow the standard established in

PWS

The minimum acceptable level of performance is insurance certificate meeting all the requirements set forth in PWS shall be submitted at the pre-work meeting.

The Government will perform a review of insurance to ensure it meets the requirements set forth in PWS

PRS #6

The Contractor shall not fail to adhere to contract specifications.

The contractor shall follow the standard established in

PWS.

The maximum documented failure to re-perform is 5 times.

The Government will document request corrective actions for failure of specifications.

PRS#7

The Contractor shall not fail to re- perform services.

The contractor shall follow the standard established in

PWS.

The maximum documented failure to re-perform is no…