B.08.02_W912DR19Q0086_FILE_COPY_OF_BASIC_RFQ.pdf

PDF 855 KB Posted Aug 2, 2019

Attached to: HVAC MAINTENANCE, USAFCC, PA AREA
Solicitation number: W912DR19Q0086
Issued by: Department of the Army Corps of Engineers Engineering District Baltimore

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SEE ADDENDUM

(No Collect Calls)

W912DR19Q0086 02-Aug-2019

b. TELEPHONE NUMBER

410-962-0972

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 14 Aug 2019

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912DR9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JOSEPHINE E BARAN

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

U.S. ARMY CORPS OF ENGINEERS, BALTIMORE

2 HOPKINS PLAZA

BALTIMORE MD 21201

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W912DR 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

REAL ESTATE DIVISION

SHANEKE T. WALTERS

MILITARY PROJECTS SUPPORT BRANCH

2 HOPKINS PLAZA

ROOM 05

BALTIMORE MD 21201

TEL: 410-962-0774 FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$15,000,000

NAICS:

238220

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF147

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912DR19Q0086

Section SF 1449 - CONTINUATION SHEET

INSTRUCTIONS TO OFFERORS

This solicitation will result in a firm fixed price purchase order.

Questions concerning this solicitation must be submitted in writing by e-mail only to Josephine.E.Baran@usace.army.mil no later than 3:00 PM EST, Wednesday, 07 August 2019. This will allow responses to be posted on FBO prior to solicitation closing.

Quotes shall be submitted via e-mail to Josephine.E.Baran@usace.army.mil

Quotes submitted shall also incorporate the following requirements:

1) Cover letter on offeror’s letterhead, signed by an authorized representative of the company (print name, position title) under signature. Include in the cover letter:

A. A summary of the pricing total.

B. Offeror’s CAGE Code from System for Award Management (SAM).

C. Include the contact information, phone number, and contract information (if any) for the two references (clients) that the offeror sent the enclosed PPQ-0, Past Performance Questionnaire to. The Government reserves the right to verify the experience record of the cited projects; other recent projects, or to interview owners or references.

Site Visit

Site Visit – In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Each location can be located online and a site visit coordinated with the station commander. Please bring valid photo identification and a copy of the solicitation for verification purposes to the site visit. If you are having difficulty with arranging a site visit, contact Shaneke Walters, e-mail Shaneke.T.Walters@usace.army.mil

EVALUATION AND BASIS OF AWARD

Technical:

A. Submission Requirements:

(1) Submit the state or local license(s), whichever applies, for Heating, Ventilation and Air Conditioning for the state that work will be performed (e.g. Pennsylvania Department of Labor & Industry);

(2) Submit EPA Section 608 HVAC certification(s);

(3) Submit resumes for proposed key personnel consisting of experience and other pertinent information, inclusive of superintendents, quality control inspectors, and foremen.

B. Evaluation Criteria: The Government will evaluate (1) the state or local license(s), whichever applies, submitted for Heating, Ventilation and Air Conditioning for the state that work will be performed (e.g. Pennsylvania Department of Labor & Industry); (2) the submitted EPA Section 608 HVAC certification(s). (3) The Government will evaluate the submitted resumes for proposed key personnel consisting of experience and other pertinent information, inclusive of superintendents, quality control inspectors, and foremen. The Government reserves the right to verify the information submitted. The Government will evaluate the capability of the firm to execute the project.

Complete and reasonable submissions will receive an acceptable rating. Incomplete or unreasonable submissions will receive an unacceptable rating.

Evaluation Criteria rating:

1. Technical

RATING DESCRIPTION

ACCEPTABLE As indicated under “B. Evaluation Criteria” immediately above and clearly meets the minimum requirements of the solicitation. The Government has a reasonable expectation that the contractor can successfully perform the contract.

UNACCEPTABLE As indicated under “B. Evaluation Criteria” immediately above and clearly does not meet the minimum requirements of the solicitation. The Government does not have a reasonable expectation that the contractor can successfully perform the contract.

Past Performance

A. Submission Requirements: Past performance refers to the quality of recent relevant project experience from the customer’s perspective. Subcontracting out all work is an example of less relevant experience. The Offeror shall arrange for the reference customer point of contact for two projects that are recently completed within the past 5 years to fill out the enclosed PPQ-0, NAVFAC/USACE PAST PERFORMANCE QUESTIONNAIRE and return directly to POC Josephine Baran, Purchasing Agent e-mail at Josephine.E.Baran@usace.army.mil. The questionnaires must be forwarded directly by the references to the Government POC. The Government will not release the questionnaire forms to the Offeror at any time, in order for the Government to solicit candid, unbiased responses and comments. These references must be relevant to the work contemplated by this solicitation.

B. Evaluation Criteria: The Government will assess the degree of success of Offeror’s recent, relevant past performance (e.g. including, but not limited to client submission of the completed PPQ-0; telephone interviews with offeror furnished references, agency performance databases, or personal knowledge. Any offeror who has demonstrated satisfactory past performance will be considered eligible for award (Acceptable). Any offeror who demonstrated unsatisfactory past performance will not be considered eligible for award (Unacceptable). If the Government does not obtain past performance information for the projects identified by the offeror and cannot establish a past performance record for the offeror through other sources, or if the offeror has no past performance record and cannot tie significant, relevant experience of key personnel proposed for this project to cited experience, past performance will be evaluated neither favorably nor unfavorably(Neutral). The Government reserves the right to verify the experience record of cited projects; other recent projects, or to interview owners or references.

Evaluation Criteria rating:

Past Performance

RATING DESCRIPTION

ACCEPTABLE As identified in “B Evaluation Criteria” immediately above and clearly meets the minimum requirements of the solicitation.

NEUTRAL No past performance PPQ-0 received on behalf of the offeror and/or the Government cannot establish a past performance record through other sources; offeror has no past performance record.

UNACCEPTABLE As identified in “B Evaluation Criteria” immediately above and clearly does not meet the minimum requirements of the solicitation.

2. Price

All items must be priced for the base year and option year (e.g. offeror shall provide a quote for the eCMRA reporting. If you are quoting $0.00, then you must enter $0.00 as the unit price and extended amount). Quotes providing partial pricing may be considered non-responsive and ineligible for award. Price will be evaluated in accordance with FAR 15.402. The government may require additional pricing information to assist in determining the extent to which the price is fair and reasonable and the pricing information shall be provided if requested. The Government will evaluate quotes for award purposes by adding the total of all CLIN prices to ensure that pricing is not unbalanced.

BASIS FOR AWARD

Award based on lowest price, technically acceptable (LPTA). To qualify, the responsible contractor provides a quote which conforms to the solicitation; is technically acceptable; has no negative past performance; and submits the lowest price.

PPQ-0 PAST PERFORMANCE QUESTIO

PAST PEFORMANCE SUBMISSION: (See Attached Past Performance Questionnaire)

Submission Requirements: Past performance refers to the quality of recent project experience from the customer’s perspective. The Offeror shall arrange for the reference customer point of contact for two projects to fill out the Questionnaire and return directly to Josephine Baran, Purchasing Agent, e-mail at Josephine.E.Baran@usace.army.mil. The questionnaires must be forwarded directly by the references.

The Government will not release the questionnaire forms to the Offeror at any time, in order for the Government to solicit candid, unbiased responses and comments. Two References from previously completed jobs must be submitted and include a point of contact and phone numbers. These references must be relevant to the work which will be performed in this contract. Relevant work is defined as HVAC services. References must be recent within the past 5 years.

Evaluation Criteria: The Government will assess the degree of success of Offeror’s recent, relevant past performance. Owners/references will be asked to comment on items such as quality of HVAC services, timeliness, management of subcontractor work, including timely payment to subs or suppliers, safety, relations between customer and contractor, level of support for such things as correcting errors. Any offeror who has demonstrated satisfactory past performance will be considered eligible for award. Any offeror who demonstrated unsatisfactory past performance will not be considered eligible for award. If the Government does not obtain past performance information for the projects identified by the offeror and cannot establish a past performance record for the offeror through other sources, or if the offeror has no past performance record and cannot tie significant, relevant experience of key personnel proposed for this project to cited experience, past performance will be evaluated neither favorably nor unfavorably.

NAVFAC/USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0) CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm Name: CAGE Code:

Address: DUNs Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: Firm Fixed Price Cost Reimbursement Other (Please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy):

Explain Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: Past performance refers to the quality of recent project experience from the customer’s perspective. The Offeror shall arrange for the reference customer point of contact for two projects to fill out the Questionnaire and return directly to Josephine Baran, Purchasing Agent, e-mail at Josephine.E.Baran@usace.army.mil. The questionnaires must be forwarded directly by the references. The

Government will not release the questionnaire forms to the Offeror at any time, in order for the Government to solicit candid, unbiased responses and comments. Two References from previously completed jobs must be submitted and include a point of contact and phone numbers. These references must be relevant to the work which will be performed in this contract. Relevant work is defined as HVAC services. References must be recent within the past 5 years.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds some to the Government’s/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets minimum contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable

No information or did not apply to your contract

Rating will be neither positive nor negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY:

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards specified for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance

E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

E VG S M U N

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes;

responsiveness to administrative reports, businesslike and communication)

E VG S M U N

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/ PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force?

E VG S M U N

b) Ability to hire, apply, and retain a qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U N

g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes

E VG S M U N

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agreed price(s)?

E VG S M U N

b) Contractor proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

E VG S M U N

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports/budget variance reports, compliance

E VG S M U N

with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

d) Is the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

Yes No

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

Yes No

f) Have there been any indications that the contractor has had any financial problems? If yes, please explain below.

Yes No

6. SAFETY/SECURITY

a) To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues?

(Includes: following the users rules, regulations, and requirements regarding housekeeping, safety, correction of noted deficiencies, etc.)

E VG S M U N

b) Contractor complied with all security requirements for the project and personnel security requirements.

E VG S M U N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues).

E VG S M U N

b) Compliance with contractual terms/provisions (explain if specific issues) E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below) Yes No

d) In summary, provide an overall rating for the work performed by this contractor.

E VG S M U N

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (please attach additional pages if necessary):

QASP

PERFORMANCE-BASED QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) FOR

HVAC MAINTENANCE SERVICES AT

US ARMED FORCES RECRUITING OFFICES

SERVICES BY NAB REAL ESTATE

1. INTRODUCTION

This Performance-Based Quality Assurance Surveillance Plan (QASP) has been developed pursuant to the requirements of the Performance Work Statement (PWS) for Contract No. (TBD)- All HVAC Maintenance Service Contracts for the US Armed Forces Recruiting Offices. This plan sets forth procedures and guidelines that the USACE will use in evaluating the technical and safety performance of the Contractor. A copy of the Performance Metrics is furnished in the PWS so that the Contractor will be aware of the methods that the Government will employ in evaluating their performance on this contract.

2. PURPOSE OF QASP

The QASP is intended to accomplish the following:

a. Define the roles and responsibilities of participating Government officials;

b. Define the types of work to be performed with required end results;

c. Document the evaluation methods that will be employed by the Government in assessing the contractors performance;

d. Provide the Surveillance Activity Checklist and Corrective Action Request (CAR) forms that will be used by the Government in documenting and evaluating the Contractor’s performance and

e. Describe the process of performance documentation.

f. Outline quality assurance procedures to be employed by the Government during performance of this task order to confirm that the site characterization is conducted utilizing proper procedures and in accordance with the approved work and safety plans.

3. ROLES AND RESPONSIBILITIES OF PARTICIPATING GOVERNMENT OFFICIALS

The USACE Project Manager G. Dellphine Jackson:

Responsible for overall project direction, including technical, contracting and customer-related issues.

Reviews vouchers and make recommendations to the Contracting Officer for payment action based on completion of designated milestones.

Reports problems or discrepancies to the Contracting Officer as soon as possible.

Oversees the implementation of the QASP.

Reviews contractor submittals.

Schedules and provides labor codes and funding for all surveillance activities with the appropriate USACE

Supervisor (Safety Group, Engineering Branch, etc.)

Initiates periodic contractor evaluation in the Contractor Performance Assessment Reporting System

(CPARS).

Project Manager may use the below Contracting Officer Representative to assist in these tasks.

The USACE Contracting Officer Representative: Gloria Hawkins

Responsible for reporting all findings (to include successes, as well as problems and discrepancies) to the USACE Project Manager and Contracting Officer as soon as possible.

Ensures contractor complies with the work plans and safety plans through random and continuous surveillance activities while in the field.

Provides quality assurance oversight to ensure the customer’s requirements are met or exceeded and helps to ensure schedules are maintained.

Provides input to the contractor’s past performance evaluation in the Contractor Performance Assessment Reporting System (CPARS).

COR may appoint a Technical Monitor ™ in accordance with the CENAB Standard 18504 to assist with these duties.

Technical Monitors: Malcolm Brooks Sherry Johnson

The USACE Lead Engineer (NOT APPLICABLE)

Participates in preparation of SOW/ PWS to ensure that Technical requirements are adequately addressed.

Participates in proposal review.

Coordinates reviews of contractor submittals for compliance with contract requirements.

Coordinates reviews of contractor submittals for compliance with USACE safety requirements and those related procedures described in the work plan Conducts or Supports other surveillance activities as required by the project team.

Supports all on-site QA activities.

Develops the final Quality Assurance Report.

The USACE Contracting Officer TO BE DETERMINED

Monitors contract performance.

Maintains central repository for all QA tasks required for payment.

Issues all acceptable/ rejection statements.

Has obligation authority for the Government.

Directs the contractor as necessary.

Issues modification to the contract.

The USACE Contract Specialist Josephine Baran

Advertise solicitation in accordance with processed purchase request Review bid proposals.

Establishes the contract for contracting officer obligation.

The USACE Safety Specialist: (NOT APPLICABLE)

Participates in preparation of SOW/ PWS to ensure that Safety requirements are adequately addressed.

Conducts reviews of contactor submittals for compliance with USACE safety requirements.

Performs periodic inspections of contractor compliance with USACE safety requirements and those-related procedures described in the work plan.

Makes unscheduled, periodic site visits as part of the Government surveillance.

Conducts or Supports other surveillance activities as required by the project team.

Supports on-site QA activities.

The USACE Invoice Processing Team Charlayne Johnson/Carlos Scott/Rosalind Hodge

Reviews vouchers and makes recommendations to the Contracting Officer for payment.

Reports problems or discrepancies to the Contracting Officer as soon as possible.

The USACE Property Administrator (NOT APPLICABLE)

Performs periodic inspections to ensure Contractor Acquired Property, Government Furnished property, and Government Furnished Equipment is being properly accounted for, maintained, and controlled in accordance with DoD requirements.

Conducts surveillance or property received and properly disposed of to ensure accurate tracking.

Conducts periodic reviews of contractor’s property control system.

Handles all lost/ damaged/ destruction (LDD) of property reports and recommends liability, when necessary.

Report all findings to the Contracting Officer.

4. METHODOLOGIES TO BE USED TO MONITOR THE CONTRACTOR’S PERFORMANCE

Even though the Government, through its CORs located on site with the contractor, will be monitoring the contractor’s performance on a continuous basis, the volume of tasks performed by the contractor makes technical inspections of every task and step impractical. Accordingly, USACE will use Performance Metrics listed in the Performance Work Statement as the basis for monitoring the contractor’s performance under this contract. The contractor’s performance will be evaluated by the Contracting Officer using the Performance Metrics listed in

CPARS.

Quality Assurance Surveillance Activities In general, the work will be evaluated in terms of how well the requirements of the task order are satisfied, the extent to which the work performed follows the approach found in the contractor’s technical proposal, clarity of documentation, and timeliness of scheduled task accomplishment. At the discretion of the COR or the Contracting Officer or Specialist, other government officials approved by the Contracting Officer or Specialist may be asked to evaluate a particular deliverable or set of deliverables. Quality Assurance included but is not limited to the following:

Certified Heating, Ventilation and Air Conditioning Specialist, certified in the state of award shall perform the following 4 times per year at scheduled times: Inspects motors and all parts; clean & lubricate as required, inspect safety and electrical components, making necessary corrections, check for leaks, replace filters and drive belts, as required and calibrate or adjust controls.

5. QUALITY ASSURANCE REPORTING FORMS

The forms used to document surveillance activities include Contractor’s Progress Report (Appendix F of CENAB Standard 18504.0) and/ or Memorandums for Record. Nonconformance will be documented on a Corrective Action Request (CAR); Non-conformances are documented at the discretion of the person conducting the surveillance activity, but should be fair and reasonable. Each CAR will be annotated as a Critical nonconformance, Major nonconformance, or Minor conformance. CARs will be provided to the Contracting Officer for distribution to the contractor. The contractor will be required to correct explosives safety issues immediately. All other CARs will provide a reasonable suspense date for the contractor to review and take appropriate action, usually 10 calendar days. The contractor is required to provide written response to all CARs.

Completed forms will be consolidated and provided to the Contracting Officer at the end of each month for that month’s surveillance activities. These forms, when completed, will document the contractor’s compliance with contract requirements and completion of milestone activities. The contracting officer will evaluate contractor performance using the definitions contained in the CPARS and the metrics identified in the PWS.

PERFORMANCE WORK STATEMENT

SERVICE AND MAINTENANCE CONTRACT FOR HVAC

ARMED FORCES CAREER CENTERS, PENNSYLVANIA

Contractor shall provide all labor, material, and equipment necessary to provide HVAC maintenance and inspection services at various U.S. Armed Forces Career Centers identified in the bid schedule; All HVAC procedures and treatments shall be accomplished in accordance with the manufacturer’s directions and/or listed specifications and industry standards applicable to the Heating, Ventilation and Cooling Industry.

EPA regulations (40 CFR Part 82, Subpart F) under Section 608 of the Clean Air Act require that technicians who maintain, service, repair, or dispose of equipment that could release ozone depleting refrigerants into the atmosphere must be certified. Effective 01 Jan 2018, this requirement also applies to appliances containing most substitute refrigerants, including HFC’s.

Work to be performed by a certified Heating, Ventilation and Air Conditioning Specialist licensed in the state of the award 4 times (quarterly – e.g. April, July, October, and December) per year. If service is not performed, the amount for the service will be deducted from the amount owed on contract for maintenance and inspection services as liquidated damages.

EMERGENCY CALLS: Service shall also include response to emergency calls. Wherein any other items above general maintenance covered in this contract shall be estimated and presented to a Corps of Engineers, Real Estate Division, Recruiting Program Representative.

Contractor performing the work shall coordinate a time convenient to all affected services to allow the work to be performed efficiently and in a timely manner. Access to all offices shall require a two-week advance notice from the contractor of his/her intent and need to access the facility.

Scheduled maintenance shall be performed quarterly as follows:

1. Spring AC Startup and Maintenance - Mid March Inspect motors and all parts Clean & Lubricate as required Inspect safety & electrical components making necessary corrections Check for leaks Clean and Lubricate as required Replace filters and drive belts as required Oiling Calibrate or adjust controls

2. Cooling Season -1 Inspection per Season- Mid June Inspect motors and all parts Clean & Lubricate as required Inspect safety & electrical components making necessary corrections Check for leaks Clean and Lubricate as required Replace filters and drive belts as required

3. Fall Heat Startup and Maintenance- Mid September

Inspect safety & electrical components making necessary corrections Check for leaks Clean and Lubricate as required Replace filters and drive belts as required

4. Heating Season- 1 Inspection per Season – Mid December

Clean & Lubricate as required Inspect safety & electrical components making necessary corrections Check for leaks Clean and Lubricate as required Replace filters and drive belts as required

Quality Assurance Metrics

Security:

Performance Objective

Performance

Standard

Quality Level

Methods of Inspection and

Frequency

Remedy

Schedule.

The contractor shall conduct tasking within the maintenance and inspection schedule provided in the Performance Work Statement (PWS).

PWS is performed without causing programmatic delay to the Government or violating the schedule provided in the PWS.

Satisfactory:

Performance and products meet the standard with few exceptions, resulting in minimal delays.

Marginal: Performance and products result in moderate delay or impact to programs.

Unsatisfactory:

Performance and products result in unacceptable (the Government may incur additional costs) delay or impact to programs.

Each category will be evaluated upon deliverable submissions according the scope.

Inspections will be based upon Government teammates’ evaluation reports, verified customer complaints or 100% inspection method through the performance period.

The overall performance rating will be assigned by the Contracting Officer’s Representative (COR).

Contractor teammates input and customer input/ surveys may also be considered at the discretion of the COR.

The contractor shall develop a plan for recovery.

Continuous review until performance is satisfactory or better.

Elevate to higher level of contract management if actions fail to result in improvement.

If the acceptable scheduling level falls below Satisfactory, payments may be affected, and/or a Cure Notice and/or Show Cause Letter may be issued which may result in contract termination.

All contractor and all associated sub-contractors employees shall comply with applicable facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet access requirements. Contractor workforce must comply with all personal identity verification requirements as directed by the facility local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at facility change, the Government may require changes in contractor security matters or processes. Contractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-ill) and Terrorist Screening Database (TSDB) (Army Directive 2014-05).

All contract employees, including subcontractor employees will be escorted by a Military Service Representative.

The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Contractor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

CMRA Statement:

(1) ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING

APPLICATION (eCMRA) REPORTING

The contractor shall ensure ALL contractor labor hours including subcontractor, at all levels/tiers, labor hours required for the performance of services provided under this contract are reported via a secure data collection site.

The contractor and all subcontractors, at all levels/tiers, providing direct labor under this contract shall report complete and accurate data for the labor executed during the period of performance during each Government fiscal year (FY), which runs from October 1 to September 30. The Contractor shall input the data into the appropriate eCMRA reporting tool, which can be accessed via a secure web site at https://www.ecmra.mil/. There are four separate eCMRA tools: Army, Air Force, Navy and All Other Defense Components. The appropriate eCMRA reporting tool to use is determined by the requiring activity being supported (e.g., if DISA awards a contract for an Air Force requiring activity, the contractor shall load the required reporting data in the “Department of Air Force CMRA” tool). While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. The contractor shall completely fill in all required data fields. The contractor shall enter initial data into the appropriate eCMRA tool to establish the basic contract record no later than 15 working days after receipt of contract award or contract modification incorporating this clause. The contractor shall notify the COR when the basic contract record has been established in the appropriate eCMRA tool.

For the purposes of this contract, the appropriate eCMRA reporting tool to use is Department of Army CMRA tool.

eCMRA User Manuals and Frequently Asked Questions (FAQs) are available at http://www.ecmra.mil/

Contractors may direct technical questions to the eCMRA help desk at usaf.pentagon.saf-aq.mbx.cmra-help-desk-dod@mail.mil Billing Instructions:

Contractor shall submit invoices quarterly following the scheduled maintenance and inspection services identifying the contract line item that reflects contract work performance.

Contractor shall identify the payment amount for each contract line item included in the invoice.

Please submit invoices to RE-MilRectg@usace.army.mil or via fax to 410-962-4922.

Technical POC is Ms. Gloria Hawkins at Gloria.s.hawkins@usace.army.mil.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 4 Quarter

BASE YEAR, 09/01/2019-08/31/2020

FFP

Provide HVAC service and maintenance in accordance with the enclosed performance work statement at U.S. Armed Forces Career Center, 1822 Stefko Blvd., Bethlehem, PA 18017. Office is approximately 3,975 square feet.

FOB: Destination

NET AMT

0002 4 Quarter

BASE YEAR, 09/01/2019-08/31/2020

FFP

Provide HVAC service and maintenance in accordance with the enclosed performance work statement at U.S. Armed Forces Career Center, 848 E. Main Street, Ephrata, PA 17522. Office is approximately 1,220 square feet.

0003 4 Quarter

BASE YEAR, 09/01/2019-08/31/2020

FFP

Provide HVAC service and maintenance in accordance with the enclosed performance work statement at U.S. Armed Forces Career Center, Plank RD Commons, 2770 Old Rte 720, Suites B34/35, Altoona, Pa 16601. Office is approximately 3,130 square feet.

0004 4 Quarter

BASE YEAR, 09/01/2019-08/31/2020

FFP

Provide HVAC service and maintenance in accordance with the enclosed performance work statement at U.S. Armed Forces Career Center, Village Square Shopping Center, 70 Commerce Dr #76, Wyomissing, PA 19610. Office is approximately 1,550 square feet.

0005 4 Quarter

BASE YEAR, 09/01/2019-08/31/2020

FFP

Provide HVAC service and maintenance in accordance with the enclosed performance work statement at U.S. Armed Forces Career Center, 993 W. County Line Road, Hatboro, Pa 19040. Office is approximately 2,000 square feet.

0006 4 Quarter

BASE YEAR, 09/01/2019-08/31/2020

FFP

Provide HVAC service and maintenance in accordance with the enclosed performance work statement at U.S. Armed Forces Career Center, 110 Wallace Avenue, Downingtown, PA 19335. Office is approximately1,068 square feet.

0007 4 Quarter

BASE YEAR, 09/01/2019-08/31/2020

FFP

Provide HVAC service and maintenance in accordance with the enclosed performance work statement at U.S. Armed Forces Career Center, 1600 North Broad Street, Philadelphia, Pa 19121. Office is approximately 1,068 square feet.

0008 4 Quarter

BASE YEAR, 09/01/2019-08/31/2020

FFP

Provide HVAC service and maintenance in accordance with the enclosed performance work statement at U.S. Armed Forces Career Center, 18471 Smock Hwy, Suite 102, Meadville, PA 16335. Office is approximately 2,625 square feet.

0009 4 Quarter

BASE YEAR, 09/01/2019 - 08/31/2020

FFP

Provide HVAC service and maintenance in accordance with the enclosed performance work statement at U.S. Armed Forces Career Center, 4850 McKnight Road, Storeroom B, Pittsburgh, PA 15237. Office is approximately 3,700 square feet.

0010 4 Quarter

BASE YEAR, 09/01/2019 - 08/31/2020

FFP

Provide HVAC service and maintenance in accordance with the enclosed performance work statement at U.S. Armed Forces Career Center, 5476 Campbell's Run Road, Pittsburgh, PA 15202. Office is approximately 1,200 square feet.

0011 4 Quarter

BASE YEAR, 09/01/2019 - 08/31/2020

FFP

Provide HVAC service and maintenance in accordance with the enclosed performance work statement at U.S. Armed Forces Career Center, 2329 Cottman Avenue, Space 18, Philadelphia, PA 19149. Office is approximately 3,750 square

0012 4 Quarter

BASE YEAR, 09/01/2019 - 08/31/2020

FFP

Provide HVAC service and maintenance in accordance with the enclosed performance work statement at U.S. Armed Forces Career Center, 204 East Calder Way, State College, PA 16801. Office is approximately 900 square feet.

0013 4 Quarter

BASE YEAR, 09/01/2019 - 08/31/2020

FFP

Provide HVAC service and maintenance in accordance with the enclosed performance work statement at U.S. Armed Forces Career Center, 508 N. Oxford Valley Road, Langhorne,PA 19047. Office is approximately 3,490 square feet.

1001 4 Quarter

OPTION OPTION YEAR 1, 9/01/2020 - 08/31/2021

FFP

1002 4 Quarter

OPTION OPTION YEAR 1, 09/01/2020 - 08/31/2021

FFP

1003 4 Quarter

OPTION OPTION YEAR 1, 09/01/2020 - 08/31/2021

FFP

1004 4 Quarter

OPTION OPTION YEAR 1, 09/01/2020 - 08/31/2021

FFP

1005 4 Quarter

OPTION OPTION YEAR 1, 09/01/2020-08/31/2021

FFP

Provide HVAC service and maintenance in accordance with the enclosed performance work statement at U.S. Armed Forces Career Center, 993 W. County Line Road, Hatboro, PA 19040. Office is approximately 2,000 square feet.

1006 4 Quarter

OPTION OPTION YEAR 1, 09/01/2020-08/31/2021

FFP

1007 4 Quarter

OPTION OPTION YEAR 1, 09/01/2020-08/31/2021

FFP

1008 4 Quarter

OPTION OPTION YEAR 1, 09/01/2020-08/31/2021

FFP

1009 4 Quarter

OPTION OPTION YEAR 1, 09/01/2020 - 08/31/2021

FFP

1010 4 Quarter

OPTION OPTION YEAR 1, 09/01/2020 - 08/31/2021

FFP

1011 4 Quarter

OPTION OPTION YEAR 1, 09/01/2020 - 08/31/2021

FFP

1012 4 Quarter

OPTION OPTION YEAR 1, 09/01/2020 - 08/31/2021

FFP

1013 4 Quarter

OPTION OPTION YEAR 1, 09/01/2020 - 08/31/2021

FFP

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 0005 Destination Government Destination Government 0006 Destination Government Destination Government 0007 Destination Government Destination Government 0008 Destination Government Destination Government 0009 Destination Government Destination Government 0010 Destination Government Destination Government 0011 Destination Government Destination Government 0012 Destination Government Destination Government 0013 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government 1003 Destination Government Destination Government 1004 Destination Government Destination Government 1005 Destination Government Destination Government 1006 Destination Government Destination Government 1007 Destination Government Destination Government 1008 Destination Government Destination Government 1009 Destination Government Destination Government 1010 Destination Government Destination Government 1011 Destination Government Destination Government 1012 Destination Government Destination Government 1013 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-SEP-2019 TO

31-AUG-2020

N/A REAL ESTATE DIVISION

SHANEKE T. WALTERS

MILITARY PROJECTS SUPPORT BRANCH

2 HOPKINS PLAZA

ROOM 05

BALTIMORE MD 21201

410-962-0774

W912DR

0002 POP 01-SEP-2019 TO

31-AUG-2020