I.B.08.03_Solicitation_Amendment_W912DR19Q0047-001.pdf

W912DR19Q0047

SEE ADDENDUM

(No Collect Calls)

W912DR19Q0047 08-Apr-2019

b. TELEPHONE NUMBER

410-962-4978

8. OFFER DUE DATE/LOCAL TIME

11:00 AM 22 Apr 2019

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912DR9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MATEAUS FLOURNOY

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

U.S. ARMY CORPS OF ENGINEERS, BALTIMORE

2 HOPKINS PLAZA

03-G-04

BALTIMORE MD 21201

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: 410-962-0874

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$7,500,000

NAICS:

561730

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF81

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 30 - BLOCK 14 CONTINUATION PAGE

INSTRUCTIONS FOR OFFERORS

Instructions For Offerors

1. Offers shall be prepared in accordance with these instructions, providing all required information in the specified format. Official submission will be documented in accordance with the date and time stamp of the email submission.

2. Proposals shall be submitted via email ONLY to Maddy Flournoy at

Mateaus.Flournoy@usace.army.mil no later than due date listed in Box 8 of Solicitation.

3. The Government will honor Requests for Information (RFI) regarding this procurement.

Should the Offeror choose to submit questions, they must be submitted by email to Maddy

Flournoy at Mateaus.Flournoy@usace.army.mil no later than 11:00AM EST on 16 April

2019. This will allow responses to be posted on FBO prior to solicitation closing. Questions may not be accepted after the cutoff date/time above.

4. To schedule a site visit, prospective bidders are advised to contact Mr. Bill Donnellan at

(304)355-2346 or by email at Bill.M.Donnellan@usace.army.mil to register for one.

5. System for Award Management Registration – By submission of a quote, the Offeror acknowledges the requirement that prospective awardee must be registered in the System for

Award Management (SAM) database prior to award, during performance, and through final payment of any contract resulting from this proposal. Lack of registration in the SAM database will make an Offeror ineligible for award. Offerors and contractors may obtain information on registration and annual confirmation requirements by calling 1-888-227-2423, or at http://www.sam.gov.

6. Submission Criteria – The offer will be evaluated to ensure all items are provided:

a. Cover Letter on Offeror’s letterhead. Letter shall summarize the pricing total and include Offeror specific details such as CAGE Code, Tax ID#, and DUNS #. Letter shall be signed by the representative managing the account.

b. Capability Statement. The proposed capabilities should include adequate documentation to illustrate the Offeror’s capabilities to successfully complete the work identified within the solicitation.

c. Two (2) Past Performance references for similar projects. Projects must have been completed within the previous five (5) years, and/or

d. Two (2) Past Performance Questionnaires below or references.

e. Bid Schedule – Government template provided.

mailto:Bill.M.Donnellan@usace.army.mil http://www.sam.gov/

7. Evaluation Criteria rating – The Government will award a firm-fixed price (FFP) contract to the responsible Offeror whose offer conforms to the requirements as stated in this request for quotation (RFQ).

The award will be made using the Lowest Priced Technically Acceptable (LPTA) method based on three (3) evaluation factors – technical, past performance, and price. The

Government intends to evaluate quotes and make award without questions to Offerors.

Therefore, the Offeror's initial quote should contain the Offeror's best terms from a technical and cost standpoint. Unclear quotes may not result in questions for clarifications. Offers with an omission or unclear quote may be judged to mean the contractor does not fully understand the requirements or understand what it takes to meet the requirements, regardless of the proposed cost/price, and will be rated unacceptable. In that case, the Offeror may be found unacceptable, and ineligible for award.

The Government reserves the right to ask questions of Offerors if the Contracting Officer determines them to be necessary.

a. Technical – To be technically acceptable, the Offeror must provide information as specified in the attached Scope of Work and in the above Submission Criteria. Each submittal will be evaluated to ensure requirements are met. The responsiveness and quality of information delivered by the Technical Service Department contacts provided shall also be considered in evaluating technical acceptability.

Table A-1. Technical Acceptability

Rating Description

Acceptable

Proposal clearly meets the minimum requirements of the RFQ (Request for

Quotation)

Unacceptable Proposal does not clearly meet the minimum requirements of the RFQ

b. Past Performance – Past performance refers to the quality of recent project experience from the customer’s perspective. The Offeror shall arrange for the reference customer point of contact for three projects to fill out the Questionnaire (Form PPQ-0 attached below) and return directly to Maddy Flournoy, Contract Specialist, e-mail at mateaus.flournoy@usace.army.mil. The questionnaires must be forwarded directly by the references. The Government will not release the questionnaire forms to the Offeror at any time, in order for the Government to solicit candid, unbiased responses and comments. Two (2) references from previously completed jobs must be submitted and include a point of contact and phone numbers. These references must be relevant to the work which will be performed in this contract. Relevant work is defined as landscaping or grounds maintenance service. References must be recent within the past 5 years.

Past Performance will be evaluated utilizing the information provided by the Contractor, the Past Performance Questionnaires and three (3) references and by checking other sources such as the Contractor Performance Assessment Reporting System (CPARS).

Any Offeror who has demonstrated satisfactory past performance will be considered eligible for award. Any Offeror who demonstrated unsatisfactory past performance will not be considered eligible for award. If the Government does not obtain past performance information for the projects identified by the Offeror and cannot establish a past performance record for the Offeror through other sources, or if the Offeror has no past performance record and cannot tie significant, relevant experience of key personnel proposed for this project to cited experience, past performance will be evaluated acceptable, unacceptable or neutral.

RATING DESCRIPTION

ACCEPTABLE

Past performance references and /or PPQ has satisfactory ratings and clearly meets the minimum requirements of the solicitation.

UNACCEPTABLE

Past performance references and/ or PPQ has unsatisfactory ratings and clearly does not meet the minimum requirements of the solicitation.

NEUTRAL No past performance submitted

c. Price – Price will be evaluated in accordance with FAR 15.402. The government may require additional pricing information to assist in determining the extent to which the price is fair and reasonableness and the pricing information shall be provide if requested.

The Government will evaluate quotes for award purposes by adding the total of all CLIN prices to ensure that pricing is not unbalanced.

Interested Offerors shall submit a complete price schedule with all line items must be priced. Quotes providing partial pricing shall be considered non-responsive.

USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0)

CONTRACT INFORMATION (Contractor to complete Blocks 1- 4)

1. Contractor Information

Firm Name: CAGE Code:

Address: DUNs Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain)

Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information

Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: Firm Fixed Price Cost Reimbursement Other (Please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy):

Explain Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine

How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information

Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the

Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds some to the

Government’s/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the

Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets minimum contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per

DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than

Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the

Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not

Applicable

No information or did not apply to your contract

Rating will be neither positive nor negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY:

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards specified for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance

E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

E VG S M U N

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff

(including the ability to successfully resolve disagreements/disputes;

responsiveness to administrative reports, businesslike and communication)

E VG S M U N

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/ PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force?

E VG S M U N

b) Ability to hire, apply, and retain a qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U N

g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes

E VG S M U N

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agreed price(s)?

E VG S M U N

b) Contractor proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

E VG S M U N

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports/budget variance reports, compliance

E VG S M U N

with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

d) Is the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

Yes No

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

Yes No

f) Have there been any indications that the contractor has had any financial problems? If yes, please explain below.

Yes No

6. SAFETY/SECURITY

a) To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues?

(Includes: following the users rules, regulations, and requirements regarding housekeeping, safety, correction of noted deficiencies, etc.)

E VG S M U N

b) Contractor complied with all security requirements for the project and personnel security requirements.

E VG S M U N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations

(including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues).

E VG S M U N

b) Compliance with contractual terms/provisions (explain if specific issues) E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below) Yes No

d) In summary, provide an overall rating for the work performed by this contractor.

E VG S M U N

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (please attach additional pages if necessary):

BID SCHEDULE

Jennings Randolph Lake Herbicide Treatment Bid Schedule

ITEM NO

SUPPLIES/SERVICES

QUANITY

UNIT

AMOUNT

0001 Base Year 5/1/2019 – 4/30/2020

Dam area upstream and downstream.

1,060,233 sq. ft. 24.3 acres

1 Job $

0002 Dike area upstream and downstream

146.342 sq. ft. 3.44 acres

1 Job $

0003 Stilling basin

65,715 sq. ft. 1.51 acres

Howell Run Picnic Area

Below Split Rail fence

28,109 sq. ft. 0.65 acres

1 Job $

0005 Robert W. Craig Campground

Overflow Parking lot

45,984 sq. ft. 1.10 acres

1 Job $

0006 West Virginia Overlook

Below Retaining wall

10,080 sq. ft. 0.23 acres

1 Job $

0007 Mountain Meadow Overlook

50 feet Below overlook

17,473 sq. ft. 0.40 acres

SSunset Trail Overlook

1 Job $

0008 Sunset Trail Overlook

50 feet Below overlook

4,038 sq. ft. 0.10 acres

1 Job $

0009 Howell Run Boat Launch

25,515 sq. ft. 0.59 acres

1 Job $

0010 Maryland Overlook

Parking lot #1

5,974 sq. ft. 0.20 acres

40 WV and 14 MD Drop

Culverts.

4,320 sq. ft 0.09 acres

NET AMT

1001 Option Year #1 5/1/2020 – 4/30/2021

Dam area upstream and

1002 Dike area upstream and downstream

146.342 sq. ft. 3.44 acres

1 Job $

1003 Stilling basin

65,715 sq. ft. 1.51 acres

28,109 sq. ft. 0.65 acres

1 Job $

1005 Robert W. Craig Campground

Overflow Parking lot

45,984 sq. ft. 1.10 acres

1 Job $

1006 West Virginia Overlook

Below Retaining wall

10,080 sq. ft. 0.23 acres

1 Job $

1007 Mountain Meadow Overlook

50 feet Below overlook

17,473 sq. ft. 0.40 acres

SSunset Trail Overlook

1 Job $

1008 Sunset Trail Overlook

50 feet Below overlook

4,038 sq. ft. 0.10 acres

1 Job $

1009 Howell Run Boat Launch

25,515 sq. ft. 0.59 acres

1 Job $

1010 Maryland Overlook

Parking lot #1

5,974 sq. ft. 0.20 acres

4,320 sq. ft. 0.09 acres

2001 Option Year #2 5/1/2021 – 4/30/2022

Dam area upstream and

2002 Dike area upstream and downstream

146.342 sq. ft. 3.44 acres

1 Job $

2003 Stilling basin

65,715 sq. ft. 1.51 acres

28,109 sq. ft. 0.65 acres

1 Job $

2005 Robert W. Craig Campground

Overflow Parking lot

45,984 sq. ft. 1.10 acres

1 Job $

2006 West Virginia Overlook

Below Retaining wall

10,080 sq. ft. 0.23 acres

1 Job $

2007 Mountain Meadow Overlook

50 feet Below overlook

17,473 sq. ft. 0.40 acres

SSunset Trail Overlook

1 Job $

2008 Sunset Trail Overlook

50 feet Below overlook

4,038 sq. ft. 0.10 acres

1 Job $

2009 Howell Run Boat Launch

25,515 sq. ft. 0.59 acres

1 Job $

2010 Maryland Overlook

Parking lot #1

5,974 sq. ft. 0.20 acres

3001 Option Year #3 5/1/2022 – 4/30/2023

Dam area upstream and

3002 Dike area upstream and downstream

146.342 sq. ft. 3.44 acres

1 Job $

3003 Stilling basin

65,715 sq. ft. 1.51 acres

28,109 sq. ft. 0.65 acres

1 Job $

3005 Robert W. Craig Campground

Overflow Parking lot

45,984 sq. ft. 1.10 acres

1 Job $

3006 West Virginia Overlook

Below Retaining wall

10,080 sq. ft. 0.23 acres

1 Job $

3007 Mountain Meadow Overlook

50 feet Below overlook

17,473 sq. ft. 0.40 acres

SSunset Trail Overlook

1 Job $

3008 Sunset Trail Overlook

50 feet Below overlook

4,038 sq. ft. 0.10 acres

1 Job $

3009 Howell Run Boat Launch

25,515 sq. ft. 0.59 acres

1 Job $

3010 Maryland Overlook

Parking lot #1

5,974 sq. ft. 0.20 acres

4001 Option Year #4 5/1/2023 – 4/30/2024

Dam area upstream and

4002 Dike area upstream and downstream

146.342 sq. ft. 3.44 acres

1 Job $

4003 Stilling basin

65,715 sq. ft. 1.51 acres

28,109 sq. ft. 0.65 acres

1 Job $

4005 Robert W. Craig Campground

Overflow Parking lot

45,984 sq. ft. 1.10 acres

1 Job $

4006 West Virginia Overlook

Below Retaining wall

10,080 sq. ft. 0.23 acres

1 Job $

4007 Mountain Meadow Overlook

50 feet Below overlook

17,473 sq. ft. 0.40 acres

SSunset Trail Overlook

1 Job $

4008 Sunset Trail Overlook

50 feet Below overlook

4,038 sq. ft. 0.10 acres

1 Job $

4009 Howell Run Boat Launch

25,515 sq. ft. 0.59 acres

1 Job $

4010 Maryland Overlook

Parking lot #1

5,974 sq. ft. 0.20 acres

Total Amount = Base Year Amount + All Option Year Amounts =

NOTE: All line items must be quoted or your bid submission will be considered nonresponsive and unacceptable.

PERFORMANCE WORK STATEMENT

Herbicide Treatment for Jennings Randolph Lake Project

The Contractor shall provide all management, supervision, labor, materials, tools and equipment necessary to provide herbicide application services at the Jennings Randolph Lake Project in accordance with the below clause entitled performance work statement

Pricing is in accordance with scope of work and specifications. The proposal submitted by the

Contractor shall be a detailed proposal comprised of a breakdown of labor, material, quantities, equipment and costs. This breakdown shall also be required for any subcontractors.

1.0 INTRODUCTION.

Jennings Randolph Lake Project, Baltimore District, U. S. Army Corps of Engineers will issue a

Purchase Order for herbicide treatment at both Flood Risk Management and recreational areas within the project.

The Jennings Randolph Lake Project is located on the upper reaches of the North Branch of the

Potomac River near Elk Garden, WV about eight miles upstream of the confluence of the

Potomac with the Savage River. The project is operated for water quality improvement, water supply, flood control and recreation. The dam impounds a lake of 952 surface acres and controls a drainage area of 263 square miles on the border between Garrett County, Maryland and

Mineral County, West Virginia. The full recreation lake has a surface area of 952 acres, a shoreline of 13 ½ miles, and extends upstream from the dam a distance of 5 ½ miles. The project covers a total area of 4,500 acres, 2,700 in Maryland and 1,800 in West Virginia. The project has seven developed recreation areas in both West Virginia and Maryland including two boat launches, a picnic area, beach area, two scenic overlooks and a campground. Annual visitation is in the range of 100,000 visitors per year, most of which occurs between Memorial and Labor Day.

The contractor will be performing duties at recreation areas and non-public use areas located throughout the Jennings Randolph Lake Project. Services are required to meet the continuous and reoccurring demand for herbicidal treatment during periods of growth of invasive species on the project. Areas requiring herbicide treatment include: on the Jennings Randolph Lake

Dam, upstream and downstream, the Dike area, upstream and downstream, Stilling Basin, Howell Run Picnic Area, Robert W. Craig overflow parking area, below the West Virginia overlook retaining wall, below the Mountain Meadow overlook, below the Sunset Trail overlook, Maryland overlook #1 parking lot, and outlets of 40 culverts on the West Virginia side of the project and outlets of 14 culverts on the Maryland side of the project. Refer to

Map Appendix for details of each area outside of the culverts.

2.0 PERIOD OF PERFORMANCE

2.1. The period of performance for this purchase order shall be for total of 1 base year and 4 option years beginning on 1 May of each year and concluding on 30 April of each year.

2.2. Services provided under this purchase order must occur during designated time periods.

The Contractor may apply herbicides only between 8:00 am and 3:00 pm Monday through Friday, excluding holidays, unless otherwise specified by the Operations

Manager, Jennings Randolph Lake.

2.3. Pricing will be based in accordance with scope of work and specifications.

3.1. SPRAY TREATMENTS

3.2. Contractor Capability. The contractor will furnish all labor, equipment, materials, and quality assurances necessary to apply herbicides to unwanted vegetation at the Jennings

Randolph Lake Project, Baltimore District, US Army Corps of Engineers in accordance with the specifications contained herein. Under a typical year approximately 1-2 calls are placed to spray varying square footage.

3.3. Contract Area. Approximately 1,409,463 square feet is designated as the maximum treated area for each call ordered. During each call ordered a pre-spray inspection will be performed by the Government to determine the percentage of each site to be treated.

See Appendix A for a detail map of each area. A post application documentation form, to be provided by the Government, will be submitted for each area treated within 7 days after application and list target species. Only the actual square footage treated as ordered by the Government will be included in the Contractor’s Invoice for payment.

Areas listed in the inventory represent the maximum possible to be treated in each site and may be reduced or eliminated per treatment as necessary based on the amount of live vegetation present, fund availability, and to accomplish mission objectives.

3.4. The Contractor shall select applicable herbicides based on vegetation to be eradicated or prevented, toxicity, environmental concerns, and sites to be treated. When selecting herbicides, the Contractor will take into consideration that the herbicide will be used in recreation areas frequented by the public, that a fresh water lake and streams are in close proximity, and that desirable vegetation may exist in very close proximity to the designated spray site.

3.5. The formulated herbicide will be applied to achieve thorough, even coverage (but not to the point of run-off) on all areas to be treated within the specified spray areas.

Application methods should thoroughly wet any live green vegetation (not to the point of runoff) to ensure the eradication of unwanted vegetative growth. In addition, spray methods shall establish and maintain a uniform symmetrical line at the outside edge of all application areas.

3.6. After the prescribed amount of time as indicated by the chemical label, the treatment must result in a 95% percent mortality of live vegetation within the treatment area. It shall be the responsibility of the Contractor to apply another (one or more) follow-up treatments or a spot type treatment, at no additional charge to the Corps, to achieve 95% kill of selected plants within the Project Area.

3.7. Equipment utilized in the herbicide treatments may include: a boom ground sprayer attached to a vehicle, a back pack type ground sprayer, or a vehicle mounted tank, hose, and hand gun type system. Use of spray vehicles off designated roadways is subject to the approval of the Manager, Jennings Randolph Lake.

3.8. The Contractor will provide the Operations Manager a schedule outlining the order of sprayings including the dates and estimated times for all herbicide applications at least one week (five days) prior to beginning treatment. The schedule will be complete for all spraying for that application period. The Contractor will contact the Jennings Randolph

Lake office at least twenty-four (24) hours prior to any and all intended herbicide applications, requesting approval to proceed. Applications will be in accordance with the submitted schedule. Variations from the schedule in excess of one day must be approved before work can continue. The schedule shall be resubmitted when variations of more than two days occur. This schedule will be used in part to provide a fair and accurate inspection of herbicide application.

3.9. The contractor will not apply herbicides during periods of inclement weather, or under any conditions where even coverage cannot be obtained, or where excess spray drift or run off may occur. The manager or his designated representative may, based on independent judgment, halt work based on inappropriate weather.

3.10. The contractor may not fill pesticide tanks from any Corps body of water or Corps water source without prior inspection and approval of filling hoses, valves, (check valves required) and pumps by the Manager Jennings Randolph Lake or his designated representative.

3.11. Before cleaning of any equipment on project lands, the contractor must contact the

Operations Manager, Jennings Randolph Lake for approval.

3.12. All work will be subject to the inspection of Corps representatives as well as inspectors with other appropriate Federal agencies, the Maryland and WV Departments of

Environmental Management. No portions of this contract shall negate the applicability or requirements of any State Laws or regulations pertaining to Pesticide Management.

3.13. The contractor and all contractor employees shall be subject to the rules and regulations provided in Title 36, Code of Federal Regulations, Part 327, during the performance of this contract. A copy of these provisions will be provided by the Government.

3.14. Any work performed outside the scope of this contract must be negotiated in advance.

Failure to acquire advance approval will result in the contractor NOT being compensated for the work performed outside the scope.

4.1. CONTRACTOR PROVIDED MATERIALS AND RESPONSIBILITIES

4.2. The contractor will furnish all labor, equipment, materials, and quality assurances necessary to apply herbicides to unwanted vegetation at the Jennings Randolph Lake

Project, Baltimore District, US Army Corps of Engineers in accordance with the specifications contained herein.

4.3. There must be at least one contractor employee with current applicator certification/license on site during any and all applications. That employee must possess a current MD and WV Commercial Applicators Pesticide License under the appropriate category for which treatment is taking place. A copy of the licenses must be furnished to the Operations Project Manager, Jennings Randolph Lake two (2) weeks prior to the commencement of work in any contract year.

4.4. The contractor will furnish the Jennings Randolph Lake office copies of the current herbicide labels and Safety Data Sheets (SDS) at least one week (seven days) prior to the application of each herbicide utilized in the treatment. The Government will allow the use of only non-restricted chemicals.

4.5. The contractor is responsible for the calibration of his equipment and the application methods in order to achieve the specified rates of application.

4.6. The Contractor shall coordinate the locations for mixing and preparing herbicides with the Manager or his representative. A spill containment system will be properly used during all mixing operations on Government property and shall be approved by the

Manager or his representative. The Contractor shall notify the Manager, Jennings

Randolph Lake immediately of any non-contained herbicide or insecticide spill and take appropriate action to mitigate the spill and decontaminate the site.

5.1. SAFETY

5.2. The Government shall provide a “Safety and Health Requirements Manual”. The updated manual can be found at the following website:

http://140.194.76.129/publications/eng-manuals/em385-1-1/2003_English/toc.htm

The Contractor and Contract Employees will meet all applicable requirements of Corps of Engineers Manual EM 385-1-1 dated 15 September 2008 entitled “Safety and Health

Requirements Manual” (website location http://140.194.76.129/publications/eng-manuals/em385-1-1/2003_Arabic/toc.html), OSHA Regulations, and all State and Local safety codes while in performance of this contract.

http://140.194.76.129/publications/eng-manuals/em385-1-1/2003_English/toc.htm http://140.194.76.129/publications/eng-

5.3. Accident Prevention Plan. The Contractor shall develop and submit a written detailed

Accident Prevention plan. This plan must indicate in detail the general policies and procedures for safe operation in the accomplishment of this contract. A cover letter identifying the Contractor or Company name, address, phone number, email (if applicable), Contract number and current year will accompany the plan. The plan shall show how the Contractor intends to perform all services in full compliance with the safety requirements set forth in EM 385-1-1, Appendix A. This plan will be submitted no less than fourteen (14) days prior to the beginning of the Contractor’s first spray treatment. A signed letter of certification which references the contract and current year and states if the original plan remains current (or lists changes if applicable) is acceptable following the base year of applications. All plans, or subsequent revisions, must be acceptable to government before the work commences.

5.4. Safety Officer. The Contractor shall designate a Contract Employee to be responsible for overall supervision of accident prevention activities. Such duties shall include assuring applicable safety requirements are incorporated in work methods, and inspecting the work to ensure that safety measures are in action.

5.5. Reporting. The Contractor shall maintain an accurate record of, and report to the COR exposure data. All accidents resulting in death, traumatic injury, occupational disease, and damage to property, materials, supplies and equipment incident to work performed under this contract will be documented. All accidents shall be reported within 24 hours of the occurrence. All accidents resulting in death or injury requiring medical attention shall be reported immediately.

5.6. The Contractor shall observe all speed limits and other posted traffic signs in the operation of vehicles and equipment. Trucks or other vehicles will be operated in a safe manner and will not be parked in unsafe positions.

5.7. The Contractor will exercise care and safety in the application of herbicides, taking necessary precautions to avoid contamination of the water, damage to private property, damage to government property (excluding the target areas defined within this contact) and injuries to the contractor, government employees, and the public. The Contractor must post warning signs at a minimum of one hundred (100) feet around the perimeter of the spray areas. Warning signs must be visible and legible to the naked eye for at least fifty (50) feet. If the site is accessible in only one direction, one sign shall be sufficient.

Sign wording and format shall be approved by the Operations Manager, Jennings

Randolph Lake

5.8. Contractors must comply with any and all parts of the current labels for all chemicals used, as well as all applicable Federal, State, and Local regulations pertaining to the storage, handling, application, record keeping, licensing, equipment, and insurance required for these particular pesticides and applications.

The Contractor will not store herbicides on site.

1. Any vehicle used to store or transport pesticides must have locking storage compartments.

2. All unused pesticides and containers must be disposed of in accordance with all federal, state, and local regulations.

7.0. SECURITY

Access and General Protection/Security Policy and Procedures.

a. All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency

Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity

Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

Will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

b. All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

Pre-screen candidates using E-Verify Program.

c. The Contractor must pre-screen Candidates using the E-verify Program

(http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award." *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility

Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

8.1. PERSONNEL

8.2. Contractor Personnel. A list of all employees required to satisfactorily perform the requirements of this contract shall be furnished by the Contractor. The Contractor shall provide adequate supervision of his/her employees to insure compliance with contract specifications.

8.3. Requirements. All Contract Employees must meet the following requirements prior to starting and during the performance of this contract.

U.S. citizen: Contract Employees must be citizens of the United States of

America, be an alien under lawful admittance for permanent residence as evidenced by an Alien Registration Receipt Card (Form 1-151), or be able to present other INS evidence that employment will not affect his/her immigration status.

Age: Contract Employees must be at least 18 years of age.

Driver’s License: Contract Employees must possess a valid State driver’s License

General Contract Employees must be in good health. The contractor shall insure on-site representative(s) ability to communicate in the English language.

8.4. Misconduct. The Government reserves the right to dismiss Contract Employees or terminate the contract for failure (single or repetitive) to meet any of the requirements and standards contained herein; or which causes discredit to the

Government or Contractor, as determined by the COR.

8.5. Behavior. The Contractor and Contract employees will hold themselves to the standard of acceptable behavior expected of the public and to all rules and regulations for Government property and facilities, while on project lands and/or in performance of Contract duties. The COR reserves the right to deem any behavior not addressed herein as unacceptable.

8.6. Drugs and Alcohol. Contract Employees shall not use or be under the influence of drugs or alcohol at any time while in the performance of the contract.

8.7. Government Personnel. Government Employees may be in close proximity to the Contractor’s designated area of work. The Contractor shall cooperate fully with all Government Employees and shall not impede the work of others in any way.

9.1. INSURANCE REQUIREMENTS.

9.2. Insurance Clause. Contractor shall provide insurance as required in Clause 52.228-

4001 “Required Insurance”.

9.3. Documentation. Prior to start of contract work, the Contractor shall furnish to the

COR a current certificate or written statement of insurance requirements of the contract. Policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in policies adversely affecting the interests of the Government in such insurance shall not be effective for such period as may be prescribed by the Laws of the State in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer. Additionally, said policies shall list the Government as additionally insured.

At least 5 days prior to the commencement of work, the contractor shall furnish to the

Contracting officer a certificate or written statement of the above required insurance.

The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in policies adversely affecting that cancellation, or any material change in policies adversely affecting the interests of the

Government in such insurance shall not be effective for such period as may be prescribed by the Laws of the State in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

10.1. INSPECTIONS, DEDUCTIONS AND DEFAULT.

10.2. Inspections. All work shall be performed in an orderly fashion consistent with the specifications as outlined in this contract. The success of the treatments shall be determined through field inspection and approval by the COR. The COR shall inspect the treated areas after treatment has had time to show results. Inspections will be accomplished by Government personnel using a sampling method of inspection of 100% of the application area. After the prescribed amount of time as indicated by the chemical label, the treatment must result in a 95% percent mortality of live vegetation within the treatment area. It shall be the responsibility of the contractor to apply another (one or more) follow-up treatments or a spot type treatment to include a dye solution to indicate coverage of the sprayed area, at no additional charge to the

Corps, to achieve 95% kill of selected plants with in the Project Area.

10.3. Deficiencies. If any of the services, in any measure, do not conform with contract requirements the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount.

When defects in services cannot be corrected by re-performance, the Government may require the Contractor to take necessary action to ensure that future performance conforms to contract requirements, at no increase in contract amount.

10.4. Deductions. If the Contractor fails to correct defects by re-performance and/or take the necessary action to ensure future performance in conformity with contract requirements in a timely fashion the Government may, by contract or otherwise, perform the services and charge to the Contractor any cost incurred by the

Government that is directly related to the performance of such service. These charges will be deducted from the Contractor’s next invoice (FAR52.246-4). The

Contractor shall be provided an itemized breakdown of each deduction made.

10.4.1. The Contractor shall be responsible for repairing or replacing damaged property to the satisfaction of the COR due to Contractor negligence. Repairs or replacement of damaged property must be made within seven days or less of the incident (as determined by the COR) or, with the prior approval of the

COR, the Government will make all necessary repairs or replacement of damaged property and all costs associated with said repairs or replacement will be deducted from the next invoice received from the Contractor.

10.4.2. Default of the Purchase order shall be considered for various reasons relating to nonperformance of the contractual specifications. Following is a partial listing of reasons for which default may be considered:

Repetitive failure to adhere to contract specifications

Repetitive safety violations

Excessive cases of damage to Government or private property

Excessive cases of substantiated public complaint.

11.1. INVOICES AND PAYMENT

The Contractor will be paid only for work accomplished and performed in accordance with the specifications and the requirements of the Purchase order call. The Contractor’s administrative time to accomplish work, including estimates and time spent traveling to and from the job site and for the purpose of transporting personnel, equipment, materials, and supplies or other items to the job site will not be considered as work for payment under this contract.

Payment will be made after acceptance of the work by the Government. Work includes all contractual requirements including supporting documents. Payments for herbicide treatments will be based only on the percentage of actual square footage treated during each application. For areas that have been reduced or eliminated, the percentage of square footage not treated will be exempted from payment for that spray treatment according to the line item bid.

11.2. Invoices. The Contractor shall submit itemized invoices no sooner than 5 days from the completion of the total herbicide activity and no later than 15 days from the completion of the total herbicide activity. The invoice shall accurately reflect work completed. Each invoice at a minimum shall contain the following information:

Contractor name and address, exactly as it appears on purchase order

Date of invoice submission

Total Square Footage Treated

Unit Cost

Invoice total

11.3. Corrections. Incorrect invoices will be returned to the Contractor for correction before processing payment. Corrected invoices shall be re-dated to reflect the new submission date.

Remittance.

(a) Original invoices for services performed under the purchase order will be submitted for review and certification to the:

U.S. Army Corps of Engineers

Jennings Randolph Lake Project

ATTN: Operations Project Manager

P.O. Box 247

Elk Garden, WV 26717

Payment will be submitted by the Jennings Randolph Lake office to the USACE

Finance Center in Millington, TN.

APPENDIX A

QASP

QUALITY ASSURANCE

SURVEILLANCE PLAN

JENNINGS RANDOLPH LAKE

Herbicide Contract

PURPOSE: The government will periodically evaluate the contractor’s performance by appointing a representative(s) to monitor performance to ensure services are received.

ROLES AND RESPONSIBILITIES: The government representatives will evaluate the contractor’s performance through intermittent on-site inspections of the contractor's quality control program and periodic inspections. The government will also investigate complaints from visiting public as they are received. The government representatives are as follows:

a. Contracting Officer (KO) - Corps of Engineers employee vested with the authority to approve, modify and issue this contract.

b. Contracting Specialist (CS) – Corps of Engineers employee vested with authority to ensure that the stipulations of the contract are being met.

c. Contracting Officer's Representative (COR) - The person designated by the Contracting Officer as responsible for ensuring performance of all necessary actions for effective contracting, ensuring compliance with the terms of the contract, for quality assurance guidance and to ensure that contract quality requirements, specifications, standards, and thresholds are defined, practical, enforceable, necessary, and verifiable and safeguarding interests of the United States in its contractual relationships. Maintain liaison and direct communication with the Contractor. The

COR evaluates and documents contractor performance in accordance with the QASP and contract specifications. The COR notifies the Contracting Specialist and Contracting Officer of any significant performance deficiencies.

PROCEDURES:

Inspecti…