W912DR19Q0039_Amendment_01.pdf

PDF 164 KB Posted Apr 3, 2019

Attached to: Janitorial Services at Five (5) Armed Forces Career Centers for USACE Baltimore District located in Maryland
Solicitation number: W912DR19Q0039
Issued by: Department of the Army Corps of Engineers Engineering District Baltimore

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W912DR19Q0039 Amendment 01 RFI responses and new location addition

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I.B.08.02__Solicitation_W912DR19Q0039_Janitorial_Services.pdf	PDF	Mar 22, 2019

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W912DR19Q0039

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to include a bid schedule for Location 6 1220 C East Joppa Road, Tow son, MD 21286, include request for information (RFI) responses, change the submission of invoices point of contact information and to extend the response date to 12 April 2019 at 11:00 a.m. (EST). No further questions w ill be accepted. All other terms remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

1 16

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 03-Apr-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912DR19Q0039

X 9B. DATED (SEE ITEM 11)

22-Mar-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

03-Apr-2019

CODE

U.S. ARMY CORPS OF ENGINEERS, BALTIMORE

2 HOPKINS PLAZA

03-G-04

BALTIMORE MD 21201

W912DR 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

LOCATION 6 BID SCHEDULE

SCHEDULE OF JANITORIAL SERVICES

AND

REQUEST FOR QUOTES

Base Year - Location 6

(1220C EAST JOPPA ROAD, TOWSON, MD 21286)

(5069 S.F/MON/WED/FRI)

DATE OF AWARD – 31 MARCH 2020

Request for Quotes for the janitorial services described in the Janitorial Performance Work Statement and outlined in the quote below. Janitorial Contractor shall provide necessary labor, equipment, and supplies required to perform services. All cleaning procedures and treatments shall be accomplished in accordance with the manufacturer's directions and/or listed specifications and industry standards applicable to the Professional Cleaning and Restoration Industry.

The following table of services should be used as a guide and quote form in obtaining janitorial services for recruiting facilities in compliance with above guidance:

SCHEDULE OF JANITORIAL SERVICES

Service Item Description Standard $ Quote

Dusting Upon each contracted visit (per PWS)

Dust all surfaces, including: chairs, desks, cabinets, furniture, window sills, mini-blinds, base-boards, woodwork, HVAC vents, light fixture lens, or any surface where dust may collect and is clearly visible to eye

Dry dusting may be sufficient 2 times per week, however minimum once a week a damp/ chemical treated cloth dusting is required

Per day

Vacuuming

Vacuum all carpets and hard surfaced floors, upholstered furniture, window sills, restroom facilities, entryways, common areas, and storage closets to remove all dust, debris, cob webs and visible particles including edges of carpets and baseboards and spot clean stains as needed with chemical cleaner

Vacuum with a beater brush/crevice hose type machine with a filtration system which minimizes airborne dust particles, (ideally a hepa filter vacuum)

Walk Off Mats visit (per PWS)

Existing walk Off mats are an integral part of our maintenance system and should be placed at entrance, exits to prevent spread of soil and grime into facility and shall be vacuumed between replacement

Vacuum if carpeted, sweep/rinse if rubber

Trash Removal

Empty all trash/waste baskets from all offices, commons and restrooms, change liners and remove all trash from the facility for pick up in dumpster or provided service at the facility

Provide and replace daily plastic trash can liners and wash out and scour all waste baskets once monthly for smell control

Restrooms

Disinfect all restroom fixtures with a chemical disinfectant, clean and disinfect all floors, toilets and sinks so no encrustation or water rings are present, includes common area water fountain

Clean with antibacterial disinfectant all hard surfaces, floors and fixtures and replace paper products, toilet supplies, soap etc. as needed

Common Area Hallways Rooms

- Carpet Upon each contracted visit (per PWS)

Vacuum carpeted areas and damp mop all ceramic tile, or vinyl tiles areas with an appropriate chemical cleaner.

All common areas must be cleaned to the same standards as production recruiting office space

Miscellaneous Cleaning Each contracted visit (per PWS)

Wash Windows (Once per month)

Includes removal of finger prints or smears on glass entrance doors in between window cleaning and surfaces that are highly noticeable including furniture or doors

Weather permitting (per PWS)

Use damp cloth with cleaner to remove smears, fingerprints, etc….

Chemical clean all windows to streak-free as weather permits, includes wiping off sills inside and outside, being careful not to damage blinds and safety window films which may be present

Monthly

High Dusting/Cleaning (per PWS)

Performed annually per PWS Includes overhead piping, ceiling areas. All dust lint, litter and soil shall be removed from all surfaces. Walls shall be free of dirt, smudges and markings. Ceilings free of cobwebs and loose dirt.

Annually

Vinyl Tile (where applicable)

Vinyl Tile floors require waxing buffed to high shine once a month

Buff and wax vinyl tiles floor ensuring that no wax buildup occurs. Must use appropriate cleaning material for vinyl flooring

Please place a check mark in the far right hand column by each item included in your quote.

Line Item 0007 (BASE YEAR) Location 6

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Per the Above Service Items Listed 12 MONTHS $___________ $___________

Please quote each item separately. Items listed, as three times per week are the normal cleaning items. If a cleaning day is missed these individual items will be deducted from the amount owed on contract for cleaning as liquidated damages. In the event of a no-show by the cleaning contractor the normal cleaning daily items may be deducted from any amounts due and owing under this contract.

Estimated Total Amount Base Year for Line Item 0007 $_____________________

AND

REQUEST FOR QUOTES

Option Period 1- Location 6

(1220C EAST JOPPA ROAD, TOWSON, MD 21286)

(5069 S.F/MON/WED/FRI)

The following table of services should be used as a guide and quote form in obtaining janitorial services for

Service Item Description Standard $ Quote mini-blinds, base-boards, woodwork, HVAC vents, light fixture lens, or any surface where dust may collect and is clearly visible to eye

Dry dusting may be sufficient 2 times per week, however minimum once a week a damp/ chemical treated cloth dusting is required sills, restroom facilities, entryways, common areas, and storage closets to remove all dust, debris, cob webs and visible particles including edges of carpets and baseboards and spot clean stains as needed with chemical cleaner

Vacuum with a beater brush/crevice hose type machine with a filtration system which minimizes airborne dust particles, (ideally a hepa filter vacuum) visit (per PWS)

Vacuum if carpeted, sweep/rinse if rubber liners and remove all trash from the facility for pick up in dumpster or provided service at the facility

Provide and replace daily plastic trash can liners and wash out and scour all waste baskets once monthly for smell control

Restrooms Disinfect all restroom fixtures with a

Clean with antibacterial disinfectant all hard all floors, toilets and sinks so no encrustation or water rings are present, includes common area water fountain surfaces, floors and fixtures and replace paper products, toilet supplies, soap etc. as needed

Hallways Rooms

- Carpet Upon each contracted visit (per PWS)

Vacuum carpeted areas and damp mop all ceramic tile, or vinyl tiles areas with an appropriate chemical cleaner.

All common areas must be cleaned to the same standards as production recruiting office space

Each contracted visit (per PWS) between window cleaning and surfaces weather permits, includes wiping off sills inside and outside, being careful not to damage blinds and safety window films which may be present

(per PWS)

Vinyl Tile (where applicable)

Vinyl Tile floors require waxing buffed to high shine once a month

Buff and wax vinyl tiles floor ensuring that no wax buildup occurs. Must use appropriate cleaning material for vinyl flooring

Line Item 1007 (OPTION YEAR) Location 6

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Per the Above Service Items Listed 12 MONTHS $___________ $___________

Estimated Total Amount Option Year for Line Item 1007 $_____________________

RFI

Request for Information Janitorial Services for the Armed Forces Recruiting Stations

Maryland locations

Q1. What is the annual cost awarded to the contractor for each of the five armed forces career centers?

A1. Glen Burnie, MD-$5.252 Owings, Mills, MD- new location Baltimore, MD-3,648 Towson, MD-5,252 Catonsville, MD-5,640

Q2. Who was awarded the previous contract and what was the amount of the total award?

A2. 17-P-0045- PRESTIGE- $24,000; 17-P-0051- HENRY PERRY- $31,792

Q3. Did the SOW change from the previous award?

A3. No

Q4. Can you give us the number of personnel per office?

A4. Not privy to that info

Q5. Is there a pre-site visit?

A5. Site visits are furnished upon request.

Q6. How much supplies were use in each location, per day, week, month?

A6. NA

Q7. What was the cost of supplies for each location per day, week, month?

A7. NA

Q8. What is the name of the previous contractor, contract number, and the award amount?

A8. 17-P-0045- PRESTIGE- $24,000; 17-P-0051- HENRY PERRY- $31,792

Q9. Will there be proper storage for supplies on locations?

A9. YES

Q10. Do you supply Quality Assurance Surveillance Plan Checklist?

A10. Please refer to the solicitation for the QASP checklist

Q11. What was the cost of paper and soap products per location on a weekly, monthly, yearly basis?

A11. NA

Q12. Please provide a copy of the bid tabulations form the last time these two (2) jobs referenced were bid.

A12. NA

The following have been modified:

LOCATION 1 BID SCHEDULE

SCHEDULE OF JANITORIAL SERVICES

AND

REQUEST FOR QUOTES

Base Year - Location 1

(SOUTHDALE SHOPPING CTR, 54 A MOUNTAIN RD, GLEN BURNIE, MD 21060)

(3700 S.F/MON/WED/FRI)

The following table of services should be used as a guide and quote form in obtaining janitorial services for

Service Item Description Standard $ Quote mini-blinds, base-boards, woodwork, HVAC vents, light fixture lens, or any surface where dust may collect and is clearly visible to eye

Vacuum with a beater brush/crevice hose type machine with a filtration system which minimizes airborne dust particles, (ideally a hepa filter vacuum) visit (per PWS)

Vacuum if carpeted, sweep/rinse if rubber liners and remove all trash from the facility for pick up in dumpster or provided service at the facility

Provide and replace daily plastic trash can liners and wash out and scour all waste baskets once monthly for smell control all floors, toilets and sinks so no encrustation or water rings are present, includes common area water fountain

Clean with antibacterial disinfectant all hard surfaces, floors and fixtures and replace paper products, toilet supplies, soap etc. as needed

- Carpet Upon each contracted visit (per PWS)

Vacuum carpeted areas and damp mop all ceramic tile, or vinyl tiles areas with an appropriate chemical cleaner.

All common areas must be cleaned to the same standards as production recruiting office space

(per PWS)

Vinyl Tile (where applicable)

Vinyl Tile floors require waxing buffed to high shine once a month

Buff and wax vinyl tiles floor ensuring that no wax buildup occurs. Must use appropriate cleaning material for vinyl flooring

Line Item 0001 (BASE YEAR) Location 1

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Per the Above Service Items Listed 12 MONTHS $___________ $___________

Estimated Total Amount Base Year for Line Items 0001 $_____________________

REQUEST FOR QUOTES

Option Period 1 - Location 1

(SOUTHDALE SHOPPING CTR, 54 A MOUNTAIN RD, GLEN BURNIE, MD 21060)

(3700 S.F/MON/WED/FRI)

1 APRIL 2020 – 31 MARCH 2021

The following table of services should be used as a guide and quote form in obtaining janitorial services for

Service Item Description Standard $ Quote mini-blinds, base-boards, woodwork, HVAC vents, light fixture lens, or any surface where dust may collect and is clearly visible to eye

Vacuum with a beater brush/crevice hose type machine with a filtration system which minimizes airborne dust particles, (ideally a hepa filter vacuum) visit (per PWS)

Vacuum if carpeted, sweep/rinse if rubber liners and remove all trash from the facility for pick up in dumpster or provided service at the facility

Clean with antibacterial disinfectant all hard surfaces, floors and fixtures and replace paper products, toilet supplies, soap etc. as needed

- Carpet Upon each contracted visit (per PWS)

Vacuum carpeted areas and damp mop all ceramic tile, or vinyl tiles areas with an appropriate chemical cleaner.

All common areas must be cleaned to the same standards as production recruiting office space

(per PWS)

Vinyl Tile (where applicable)

Vinyl Tile floors require waxing buffed to high shine once a month

Buff and wax vinyl tiles floor ensuring that no wax buildup occurs. Must use appropriate cleaning material for vinyl flooring

Line Item 1001 (OPTION YEAR) Location 1

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Per the Above Service Items Listed 12 MONTHS $___________ $___________

Estimated Total Amount Option Year for Line Items 1001 $_____________________

LOCATION 5 BID SCHEDULE

AND

REQUEST FOR QUOTES

Base Year - Location 5

(5439 BALTIMORE NATIONAL PIKE, CATONSVILLE, MD 21228)

(4800 S.F/MON/WED/FRI)

AWARD DATE – 31 MARCH 2020

The following table of services should be used as a guide and quote form in obtaining janitorial services for

Service Item Description Standard $ Quote mini-blinds, base-boards, woodwork, HVAC vents, light fixture lens, or any surface where dust may collect and is clearly visible to eye

Vacuum with a beater brush/crevice hose type machine with a filtration system which minimizes airborne dust particles, (ideally a hepa filter vacuum) visit (per PWS)

Vacuum if carpeted, sweep/rinse if rubber liners and remove all trash from the facility for pick up in dumpster or provided service at the facility

Clean with antibacterial disinfectant all hard surfaces, floors and fixtures and replace paper products, toilet supplies, soap etc. as needed

Hallways Rooms

- Carpet Upon each contracted visit (per PWS)

Vacuum carpeted areas and damp mop all ceramic tile, or vinyl tiles areas with an appropriate chemical cleaner.

All common areas must be cleaned to the same standards as production recruiting office space

(per PWS)

Vinyl Tile (where applicable)

Vinyl Tile floors require waxing buffed to high shine once a month

Buff and wax vinyl tiles floor ensuring that no wax buildup occurs. Must use appropriate cleaning material for vinyl flooring

Line Item 0005 (BASE YEAR) Location 5

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Per the Above Service Items Listed 12 MONTHS $___________ $___________

Estimated Total Amount Base Year for Line Item 0005 $_____________________

Line Item 0006 (BASE YEAR) All Locations

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

CMR Reporting IAW – Performance Work Schedule 1 ANNUALLY $___________ $___________

REQUEST FOR QUOTES

Option Period 1 - Location 5

(5439 BALTIMORE NATIONAL PIKE, CATONSVILLE, MD 21228)

(4800 S.F/MON/WED/FRI)

1 APRIL 2020 – 31 MARCH 2021

The following table of services should be used as a guide and quote form in obtaining janitorial services for

Service Item Description Standard $ Quote mini-blinds, base-boards, woodwork, HVAC vents, light fixture lens, or any surface where dust may collect and is clearly visible to eye

Vacuum with a beater brush/crevice hose type machine with a filtration system which minimizes airborne dust particles, (ideally a hepa filter vacuum) visit (per PWS)

Vacuum if carpeted, sweep/rinse if rubber liners and remove all trash from the facility for pick up in dumpster or provided service at the facility

Clean with antibacterial disinfectant all hard surfaces, floors and fixtures and replace paper products, toilet supplies, soap etc. as needed

Hallways Rooms

- Carpet Upon each contracted visit (per PWS)

Vacuum carpeted areas and damp mop all ceramic tile, or vinyl tiles areas with an appropriate chemical cleaner.

All common areas must be cleaned to the same standards as production recruiting office space

(per PWS)

Vinyl Tile (where applicable)

Vinyl Tile floors require waxing buffed to high shine once a month

Buff and wax vinyl tiles floor ensuring that no wax buildup occurs. Must use appropriate cleaning material for vinyl flooring

Line Item 1005 (OPTION YEAR) Location 5

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Per the Above Service Items Listed 12 MONTHS $___________ $___________

Estimated Total Amount Option Year for Line Item 1005 $_____________________

Line Item 1006 (OPTION YEAR) All Locations

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

CMR Reporting IAW – Performance Work Schedule 1 ANNUALLY $___________ $___________

SUBMISSION OF INVOICES

Invoices shall be submitted via post-mail and/or electronic mail to the following addresses for payment. Should changes occur to the mailing addresses the Contractor shall be notified of the correct recipient. Invoices will be processed electronically for payment.

(a) Original invoices for services performed under the contract will be submitted to and payment will be made by:

USACE Finance Center Attn: Disbursing 5722 Integrity Drive Millington, TN 38054-5005

(b) One copy of all invoices shall be forwarded to the following for review and certification:

CENAB-REM

Attn: Shaneke Walters 2 Hopkins Plaza Baltimore, MD 21201 RE-MilRectg@usace.army.mil

(End of Summary of Changes) mailto:RE-MilRectg@usace.army.mil

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