W912DR-17-T-0056.pdf

SEE ADDENDUM

(No Collect Calls)

W912DR-17-T-0056 06-Jun-2017

b. TELEPHONE NUMBER

410-962-4978

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 20 Jun 2017

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912DR9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

IAN WEISS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

U.S. ARMY CORPS OF ENGINEERS, BALTIMORE

10 S. HOWARD STREET

ROOM 7000

BALTIMORE MD 21201

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: 410-962-2196 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

7.0 Million

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

X

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF86

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 30 - BLOCK 14 CONTINUATION PAGE

INSTRUCTIONS TO OFFERORS

This is a RFQ (Request for Quote) for a Firm Fixed Price award, and the award will be evaluated with the Lowest Price Technically Acceptable (LPTA) selection method. . Quotes can be submitted via e‐mail at Ian.Weiss@usace.army.mil, faxed to (410)‐962‐2001, ATTN: Ian Weiss or mail to U.S. Army Corps of Engineers, Contracting Division, Simplified Acquisition Team, ATTN: Ian Weiss, 10 South Howard Street, 7th floor, Room 7000, Baltimore, MD 21201‐2530.

Questions concerning this solicitation must be submitted by email ONLY email:

Ian.Weiss@usace.army.mil No later than 2PM, EST, 15 June 2017

Proposals shall incorporate the following requirements:

1. Cover letter on offeror’s letterhead, summarizing the pricing total and signed by the representative managing the account. Include the offeror’s CAGE Code, TAX ID #, and DUNS #.

2. Proposal shall include Bid Schedule, using the Government provided template, and Past Performance Questionnaires if provided directly to the offeror.

3. Proposals shall include a general list of equipment to be used by number and type (04 2 stroke gas weed trimmers, 05 gas riding lawnmowers, etc).

4. Please mark the proposals with the Project Name, bidder name, and date of submission.

Solicitation or inquiries to end users or other personnel regarding this project are not permitted. Please direct any inquiries regarding this acquisition via email to Ian.Weiss@usace.army.mil Evaluation Criteria rating:

1. Past performance-

RATING DESCRIPTION

ACCEPTABLE Past performance references and /or PPQ has satisfactory ratings and clearly meets the minimum requirements of the solicitation.

UNACCEPTABLE Past performance references and/ or PPQ has unsatisfactory ratings and clearly does not meet the minimum requirements of the solicitation.

NEUTRAL No past performance submitted

2. Price- Price will be evaluated in accordance with FAR 15.402. The government may require additional pricing information to assist in determining the extent to which the price is fair and reasonable and the pricing information shall be provided if requested. The Government will evaluate quotes for award purposes by adding the total of all CLIN prices. The Government will evaluate CLIN prices to ensure that pricing is not unbalanced and may not award if pricing is unbalanced.

NOTE: ALL UNACCEPTABLE RATING FOR PAST PERFORMANCES WILL RESULT IN

INELIGABILITY FOR AWARD.

SITE VISIT

(a) An organized site visit has been scheduled for ‐ Site visit to be scheduled for Wednesday, 14 June 2017, 9 am EST. In the event of inclement weather, the USACE reserves the right to change the date and or time of the site visit with 24 hours' notice. Any change in date or time will be published as a solicitation modification on www.FBO.Gov.

(b) Participants will meet at –

Tioga-Hammond & Cowanesque Lakes Project 710 Ives Run Lane Tioga PA 16946

PAST PERFORMANCE SUBMISSION: (See Attached Past Performance Questionnaire)

Submission Requirements: Past performance refers to the quality of recent project experience from the customer’s perspective. The Offeror shall arrange for the reference customer point of contact for two (2) projects to fill out the Questionnaire and return to Ian Weiss, Contract Specialist, and e-mail Ian.Weiss@usace.army.mil. The questionnaires must be forwarded directly by the references.

Ensure the reference is clearly marked for the applicable Offeror at submission. The Government will not release the questionnaire forms to the Offeror at any time, in order for the Government to solicit candid, unbiased responses and comments. Two (2) references from previously completed jobs must be submitted and include a point of contact and phone numbers. These references must be relevant to the work which will be performed in this contract. Relevant work is defined as lawn /grounds care of a similar size and scope. References must be recent within the past three (3) years, and need not be Government references.

Evaluation Criteria: The Government will assess the degree of success of Offeror’s recent, relevant past performance. Owners/references will be asked to comment on items such as, timeliness, management of subcontractor work, including timely payment to subs or suppliers, safety, relations between customer and contractor, level of support for such things as correcting errors. Any offeror who has demonstrated satisfactory past performance will be considered eligible for award. Any offeror who demonstrated unsatisfactory past performance will not be considered eligible for award. If the Government does not obtain past performance information for the projects identified by the offeror and cannot establish a past performance record for the offeror through other sources, or if the offeror has no past performance record and cannot tie significant, relevant experience of key personnel proposed for this project to cited experience, past performance will be evaluated neither favorably nor unfavorably. If a given section is not applicable, please indicate as such.

USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0) CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information

Firm Name: CAGE Code:

Address: DUNs Number: Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information

Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: Firm Fixed Price Cost Reimbursement Other (Please specify): Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy): Actual Completion Date (mm/dd/yy): Explain Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine

How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information

Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: Past performance refers to the quality of recent project experience from the customer’s perspective. The Offeror shall arrange for the reference customer point of contact for two (2) projects to fill out the Questionnaire and return directly to Ian Weiss, Contract Specialist, e-mail at Ian.Weiss@usace.army.mil. The questionnaires must be forwarded directly by the references. Ensure the reference is clearly marked for the applicable Offeror when submitted. The Government will not release the questionnaire forms to the Offeror at any time, in order for the Government to solicit candid, unbiased responses and comments. Two (2) references from previously completed jobs must be submitted and include a point of contact and phone numbers. These references must be relevant to the work which will be performed in this contract. Relevant work is defined as lawn /grounds care of a similar size and scope. References must be recent within the past three (3) years, and need not be Government references.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit.

The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating.

Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds some to the Government’s/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets minimum contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract.

There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory

Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable

No information or did not apply to your contract Rating will be neither positive nor negative.

W912DR-17-T-0056

TO BE COMPLETED BY

CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST

REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY:

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards specified for technical performance

E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes;

responsiveness to administrative reports, businesslike and communication)

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/ PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force?

b) Ability to hire, apply, and retain a qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U N

g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agreed price(s)?

b) Contractor proposed innovative alternative methods/processes that reduced E VG S M U N cost, improved maintainability or other factors that benefited the client

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports/budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

d) Is the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

Yes No

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

f) Have there been any indications that the contractor has had any financial problems? If yes, please explain below.

6. SAFETY/SECURITY

a) To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues?

(Includes: following the users rules, regulations, and requirements regarding housekeeping, safety, correction of noted deficiencies, etc.)

b) Contractor complied with all security requirements for the project and personnel security requirements.

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues).

b) Compliance with contractual terms/provisions (explain if specific issues) E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below) Yes No

d) In summary, provide an overall rating for the work performed by this contractor.

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (please attach additional pages if necessary):

PRICING SCHEDULE

BASE Period Date of contract award – 31 March 2018

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Tioga/Hammond Recreation Area MOWING SERVICES

FFP

Recreation Area MOWING SERVICES

1,401.60 Acres X $__________ $__________

Tioga/Hammond Dam/Levee/Conduit FRM. MOWING SERVICES

FFP

Dam/Levee/Conduit MOWING SERVICES

954.08 Acres X $__________ $__________

Cowanesque Recreation Area MOWING SERVICES

FFP

Recreation Area MOWING SERVICES

395.68 Acres X $__________ $__________

Cowanesque Dam FRM MOWING SERVICES

FFP

Dam/Levee/Conduit MOWING SERVICES

417.6 Acres X $__________ $__________

Base Period Total $_________

OPTION PERIOD 1 01 April 2018 – 31 March 2019

Tioga/Hammond Recreation Area MOWING SERVICES

FFP

Recreation Area MOWING SERVICES

1,401.60 Acres X $__________ $__________

Tioga/Hammond Dam/Levee/Conduit FRM. MOWING SERVICES

FFP

Dam/Levee/Conduit MOWING SERVICES

954.08 Acres X $__________ $__________

Cowanesque Recreation Area MOWING SERVICES

FFP

Recreation Area MOWING SERVICES

395.68 Acres X $__________ $__________

Cowanesque Dam FRM MOWING SERVICES

FFP

OPTION Period 1 Total $_________

OPTION PERIOD 2 01 April 2019 – 31 March 2020

Tioga/Hammond Recreation Area MOWING SERVICES

FFP

Recreation Area MOWING SERVICES

1,401.60 Acres X $__________ $__________

Tioga/Hammond Dam/Levee/Conduit FRM. MOWING SERVICES

FFP

954.08 Acres X $__________ $__________

Cowanesque Recreation Area MOWING SERVICES

FFP

395.68 Acres X $__________ $__________

Cowanesque Dam FRM MOWING SERVICES

FFP

OPTION Period 2 Total $_________

OPTION PERIOD 3 01 April 2020 – 31 March 2021

Tioga/Hammond Recreation Area MOWING SERVICES

FFP

Recreation Area MOWING SERVICES

1,401.60 Acres X $__________ $__________

Tioga/Hammond Dam/Levee/Conduit FRM. MOWING SERVICES

FFP

954.08 Acres X $__________ $__________

Cowanesque Recreation Area MOWING SERVICES

FFP

395.68 Acres X $__________ $__________

Cowanesque Dam FRM MOWING SERVICES

FFP

OPTION Period 3 Total $_________

OPTION PERIOD 4 01 April 2021 – 31 March 2022

Tioga/Hammond Recreation Area MOWING SERVICES

FFP

Recreation Area MOWING SERVICES

1,401.60 Acres X $__________ $__________

Tioga/Hammond Dam/Levee/Conduit FRM. MOWING SERVICES

FFP

Dam/Levee/Conduit MOWING SERVICES-

954.08 Acres X $__________ $__________

Cowanesque Recreation Area MOWING SERVICES

FFP

Recreation Area MOWING SERVICES

395.68 Acres X $__________ $__________

Cowanesque Dam FRM MOWING SERVICES

FFP

OPTION Period 1 Total $_________

Base Period + Option 1 + Option 2 + Option 3 + Option 4 = Grant Total $______________

PERFORMANCE WORK STATEMENT

Performance Work Statement (PWS) for USACE Baltimore District

Tioga-Hammond & Cowanesque Lakes Project Maintenance Mowing

February 2017

Technical POC Nate Slingerland

570-835-0108 Nathaniel.c.Slingerland@usace.army.mil

OPM

Robert Schnell 570-835-0101

Robert.J.Schnell@usace.army.mil

Performance Work Statement for USACE Baltimore District

Mowing

1. Introduction: The Tioga-Hammond & Cowanesque Lakes Project is located in Tioga

County in North Central Pennsylvania, just south of Corning, NY and north of Williamsport, PA.

The project incorporates three lakes (Tioga, Hammond, and Cowanesque) and a levee system (Mansfield). Mowing services will be required on dams, levees, along roadways, and developed recreation areas.

This is a Firm Fixed Price Contract. The government will specify an estimated quantity for the contractor to use as a guide and for bidding purposes. The government will issue and fund an order for mowing services at the beginning of each contract year. It is possible based on weather and other factors that not all mowing on the yearly order will be required in the contract year.

2. Background: The person or company that undertakes this contract (contractor) shall provide all necessary labor, materials, supplies, equipment, fuel, vehicles, management, and quality control for mowing services at the Tioga-Hammond & Cowanesque Lakes Project for areas designated on the attached chart and maps.

3. General Requirements: Tioga-Hammond & Cowanesque Lakes Project / Government has a requirement for mowing to maintain recreation and flood risk management areas.

Non-personal Services. The government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor’s responsibility to notify the Procuring Contracting Officer (PCO) immediately.

3.1 Period of Performance:

The contract period will consist of one (1) base year and four (4) option years. The beginning and ending dates are as follow:

Base Year Date of contract award – 31 March 2018 Option Year 1 01 April 2018 – 31 March 2019 Option Year 2 01 April 2019 – 31 March 2020 Option Year 3 01 April 2020 – 31 March 2021 Option Year 4 01 April 2021 – 31 March 2022

3.2. Site Security. All personnel working on this project will be required to follow all security and access rules and regulations (i.e., physical access and/or network access requirements) as set forth by the US Government in order to gain access to the USACE offices and/or systems to perform work assignments and/or for the delivery of equipment.

3.2.1 All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

3.2.2. Keys or security codes to access gated or secured project facilities will be provided by the Government for execution of this contract. These keys are to be used exclusively for completing the duties prescribed in this contract. Any use of Government keys for other than the performance of this contract is strictly prohibited. Making duplicate keys is prohibited. A response to any such improprieties shall include shall include recommending the termination of the employee(s) and possible default of the contractor. Any loss of keys will be reported to the Contracting Officer Representative (COR) within 24 hours. If keys are lost or cannot be returned at the end of the contract period, the Government shall deduct $300 per key from the Contractor’s final invoice.

3.2.3. Keys or security will not be issued to provide access to highly secure areas located at the dam. The contractor must provide a list of employees and drivers’ licenses of those who will work behind locked gates at the dam at least 30 days prior to performing work. The contractor must schedule access a minimum of one week in advance to these secure and restricted areas with the COR.

3.2.4. Employees:

3.2.4.1. All contractor employees working on this contract shall be citizens of the United States of America, be an alien who has been lawfully admitted for permanent residence as evidenced by an Alien Registration Receipt Card, Form 1-151, or present other evidence from the INS that employment will not affect his/her immigration status.

3.2.4.2. All persons hired by the contractor during the course of the contract shall be at least 18 years of age and shall possess a valid state driver’s license. The contractor shall insure that the on-site representative is able to communicate in the English language.

3.2.4.3. The contractor and all contract employees shall be subject to the rules and regulations provided in Title 36 of the Code of Federal Regulations, Section 327, during the performance of the contract.

3.2.4.4. The contractor and employees shall not use or be under the influence of drugs or alcohol at any time while performing the obligations of this contract. During an on duty status, the contractor and contractor representatives must hold themselves to the standard of acceptable behavior expected of the public and to all rules and regulations governing Corps property and facilities. Unacceptable behavior, deemed so by the COR, that brings discredit to the Government or the contractor may be grounds for barring the employee(s) from access to Federal property or termination of the contract.

3.2.4.5. All Contractor and Employees, including subcontractors who are not in possession of the appropriate security clearance or access privileges, shall be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas inside the gated areas of the dam and spillway.

3.2.4.6. The Contractor shall pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor shall ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates shall be provided to the COR no later than 14 business days after the initial contract award.

3.2.4.7. Identification of Contractor and Employees: The employee identification which must be worn while performing the task associated with this contract, will be in the form of a patch, logo, or company name on the breast pocket or left shoulder reflecting company identification. All vehicles and equipment shall also be easily identifiable with company name or logo.

3.3. Safety

3.3a. The Government shall provide a “Safety and Health Requirements Manual”. The updated manual can be found at the following website:

http://140.194.76.129/publications/eng-manuals/em385-1-1/2003_English/tohtm

3.3.1. The contractor shall provide the COR with a written accident prevention plan and activity hazard analysis plan no less than fourteen (14) days after contract award and government acceptance will occur before the Notice to Proceed is issued. The accident prevention plan will provide all the necessary information required by OSHA standards, and the Corps of Engineers SafetyManual,EM385-1-1 (http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385- 1-1.pdf). All safety plans shall be acceptable to the government before work commences.

3.3.2. The contractor shall abide by all OSHA Regulations and pertinent sections of the Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, and submit all reports required therein to the government.

3.3.3. Contractor shall designate an employee responsible for overall supervision of accident prevention activities. Such duties shall include: assuring applicable safety requirements are incorporated in work methods, and inspecting the work to ensure that safety measures and instructions are actually applied.

3.3.4. All tractors and lawn mowing equipment will meet the seat belt and Roll Over Protection Structure requirements identified by their manufacturer, OSHA standards, and the Corps of Engineers Safety Manual, EM385-1-1. All machinery is to be mechanically sound, in good state of repair, and in compliance with all safety standards. When mowing slopes of 10 degrees or greater, rollover protection is required. Slopes should not be mowed when the ground is soft or the grass is wet. Mowing at the dams and levee will require equipment designed to be operated on slopes typically found at these locations.

The contractor is responsible for selecting the proper equipment and must be able to show that his/her equipment is rated for the slopes being mowed on the embankments of the dams and levee. Seat belts shall be worn at all times.

3.3.5. Equipment to be used at Tioga-Hammond & Cowanesque Lakes by the contractor will be inspected by Government personnel at the work site prior to the start of each contract year. Any additional or replacement equipment will be inspected by Government personnel before being placed into service. The Government shall be given a minimum on 24 hours’ notice when additional or replacement equipment will be utilized so that inspections may be scheduled. All machinery is to be mechanically sound, in good state of repair, and in compliance with all safety standards. Mower guards are not to be removed from mowing equipment or made inoperable at any time. The Government reserves the right to re-inspect any equipment at any time in the course of the contract.

3.3.6. Equipment found to be unsafe will be removed from service until appropriate repairs and/or safeguards are instituted. All applicable safety regulations as set forth by OSHA standards, and the Corps of Engineers Safety Manual, EM385-1-1 will be required. All injuries to employees or recreational users and all damages to property, Government or private, shall be reported immediately to the COR.

3.3.7. The contractor shall observe all speed limits and other posted safety signs while operating vehicles and equipment. Trucks or other vehicles shall be operated in a safe manner and shall not be parked in unsafe positions.

3.4. Location of Work Performance

This contract defines the mowing services that will be areas located at the Tioga-Hammond & Cowanesque Lakes Project, primary configuration of equipment will take place at the address listed below.

710 Ives Run Lane

3.5. Quantities

3.5.1. All quantities listed as part of this contract are estimates and may vary. Variations of 5% or less in the estimated quantities shall not be justification for modification of the contract or request for additional payment.

3.6. Payment

3.6.1. Payment for services under this contract will be processed upon receipt of an invoice summarizing completed activities. No payment will be made for services not provided in accordance with the standards of this PWS. All invoices shall include:

Contractor name and address, exactly as it appears on the contract Contract number Date of invoice submission Invoice number Unit Cost Invoice total Labor Hours

3.6.2. Incorrect invoices will be returned to the Contractor for correction before processing payment. Corrected invoices shall be re-dated to reflect the new submission date.

3.6.3. Invoices shall be submitted via post-mail or in person to the following addresses for payment. Should changes occur to the mailing addresses the Contractor shall be notified of the correct recipient. Invoices will be processed electronically for payment.

VIA Post Mail: U.S. Army Corps of Engineers

ATTN: Nate Slingerland 710 Ives Run Lane

3.7. Insurance

3.71. Contractor shall provide insurance as required in Clause 52.228-5 “Required Insurance”. Prior to start of contract work, the Contractor shall furnish to the COR a current certificate or written statement of insurance requirements of the contract. Policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in policies adversely affecting the interests of the Government in such insurance shall not be effective for such period as may be prescribed by the Laws of the State in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

3.8. Inspections and Quality Control Surveillance Plan

3.8.1. Inspections

3.8.1.1. All mowing areas will be randomly inspected by the government both in process and upon completion of mowing. Inspections will cover 65-75% of the projected work.

3.8.2. Quality Control. The Contractor is responsible for establishing and maintaining adequate quality control to insure satisfactory performance of contract work in accordance with specifications.

3.8.2.1. Quality Control Plan. The Contractor shall submit for the COR’s approval, a written detailed Quality Control Plan. This plan shall indicate in detail, an inspection system covering all work performed under this contract. A cover letter identifying the Contractor or Company name, address, phone number, email (if applicable), Contract number and current year shall accompany the plan. This plan shall be submitted no less than fourteen (14) days prior to each pre-work conference. A signed letter of certification which references the contract and current year and states if the original plan remains current (or lists changes if applicable) is acceptable following the base year pre-work conference. All plans, or subsequent revisions, shall be acceptable to government BEFORE work commences. This plan shall include, at minimum, the following items.

3.8.2.1.1. QC DESIGNATION. The Contractor shall provide a signed letter to the COR designating the name(s) of the Contractor’s QC(s) who shall be physically present on site with authority and power to conduct all overall management, coordination, and supervision whenever work specified herein is being performed.

This letter shall also include the QC(s) schedule(s) of work and contact information.

3.8.2.1.2. INSPECTION SCHEDULE. The Contractor shall provide a schedule which identifies the frequency of Quality Control inspections.

3.8.2.1.3. INSPECTION REPORT. The Contractor shall provide a reporting form that shall be completed upon each QC inspection. This form shall include, at minimum, the following information: QC name, contract number, date, weather, time in/out of each area, a list of items to be inspected, defects/problems, and safety violations. Copy of reports shall be provided to the COR upon request.

3.8.2.1.4. COMMUNICATION PLAN. The Contractor shall provide a communication plan which demonstrates the Contractor’s ability to maintain communications between Contract Employees and the COR during times when services under this contract are being performed. This plan shall include contact phone numbers and email addresses used, and/or identification of alternate method of communication. Although the government does not endorse any product or service provider, cellular communication using area providers (Verizon and AT&T for highest quality reception) is recommended to meet this requirement.

3.8.2.1.5. SERVICE PROCEDURE. The Contractor shall provide for the contract employee’s use, service procedures for each type of facility. This plan shall include a sequence of actions that shall result in meeting contract requirements at that type of facility. Itemized plans in checklist or bullet format are acceptable.

3.8.2.1.6. TRAINING PROGRAM. The Contractor shall provide a summary of employee training requirements and methods. This program shall demonstrate that sufficient training methods shall be provided to all Contract Employees, to allow them to meet all requirements of this contract. Verification of a trainee’s ability to successfully provide service is needed to adequately meet this requirement.

3.8.2.1.7. TRAINING RECORD. The Contractor shall provide an itemized training record for all Contract Employees which demonstrates either successful or unsuccessful completion of the training program. Although part of the Quality Control Plan, completed training records may follow submission/approval of the plan, and within three (3) days of the Contract Employee’s start date.

3.8.2.1.8. SERVICE SCHEDULE. The Contractor shall provide service schedules.

Dates, days, times and locations and services shall be clearly identified. This schedule shall meet the specifications of this contract, minimize inconveniences to the public, while also promoting efficiency and with diligence.

3.8.2.1.8.1. VARIATION. Should services be provided outside of the schedule the Contractor shall notify the Government of any variations exceeding 24 hrs. Failure to meet this requirement is considered a deficiency and repeated cases may result in default.

3.8.2.1.9. EQUIPMENT AND MATERIAL INVENTORY. The Contractor shall provide an inventory of all equipment and materials to be used during the course of providing services under this contract. SDS shall accompany any applicable cleaning agents or materials. Equipment and materials which do not appear on this list shall not be permitted on the project or in the service of this contract.

3.8.2.1.10. REVISIONS The Contractor shall provide notification of any changes, additions or any other modification of this plan for COR approval BEFORE incorporating said revision into the performance of services under this contract.

3.9. Deductions and Default

3.9.1. All work shall be performed in an orderly manner as directed in the contract. If services are found to be defective in workmanship or otherwise not in conformance with the specifications and requirements, the government will have the right to reject such service. If time permits, the work shall then be re-performed in accordance with contract specifications without additional cost to the Government.

3.9.2. Damage to Government facilities should be avoided. Any damage to Government facilities deemed to have been caused by contractor negligence will be, (1) corrected in a timely fashion by the contractor; (2) Corrected by Government forces or another contractor and deducted from the contractor pay estimate; or (3) settled in an appropriate and timely fashion through the contractor’s insurance carrier.

3.9.3. Default of the contract will be considered for various reasons relating to non-performance of the contractual specifications. Following is a partial listing of reasons for which default may be considered.

a. Repetitive (more than 3) pay deductions for non-performance

b. Any Safety violations

c. Any abuse of security privileges

d. Any occurrence of more than $10,000 damage to Government or private property

3.10. COR Shall inspect all Services performed by the Contractor under this contract through the final reports and provide feedback and acknowledgement of acceptance by the customer of the deliverables.

4. Performance Requirements:

4.1. Notice to Proceed (NTP): Activities defined within the scope of work shall commence within fifteen (15) days following the receipt of Notice to Proceed.

4.1a Pre-Work Conference: The contractor is required to attend a pre-work conference before any work period begins. The following items shall be submitted at least 5 days before the work Conference: Accident prevention plan, Quality control plan, Schedule of equipment inspections, insurance, safety requirements. At this meeting the contractor identifies the QC inspector and all parties discuss the roles and responsibilities of the contract. NTP will not be issued until the deliverables are accepted by the government.

4.2 The contractor shall provide all necessary labor, materials, supplies, equipment, fuel, vehicles, management, and quality control for the mowing services at the Tioga-Hammond & Cowanesque Lakes Project for areas designated on the attached maps identified as Attachment C. Mowing and trimming of individual recreation areas shall be performed in one continual operation. A schedule defining the order of areas to be mowed will be provided to the COR at least 1 week prior to the start of each mowing cycle.

4.3 The schedule for mowing services is defined below and on the schedule identified as Attachment A. The schedule provided reflects the anticipated mowing cycles required. The Government reserves the right to adjust the schedule based upon the effect of local weather and water conditions on grass growth. Notification of schedule adjustments will be in writing at least three (3) working days prior to the beginning of a mowing cycle and a new schedule for other adjusted dates will be provided.

4.4 The contractor shall monitor weather conditions and schedule services in a manner that the grounds standards are met. Should inclement weather or other circumstances delay the onset or the completion of mowing requirements, the contractor shall contact the COR to determine the priorities of mowing areas or rescheduling possibilities. In most circumstances the government will prefer rescheduling to complete the work.

4.5 Mowing services:

4.5.1 Recreation and Campground Mowing is generally performed in developed recreation areas as identified on the attached maps in Attachment B. Grass shall be cut to a smooth appearance to a height of 3 inches. Trimming around buildings, sidewalks, landscape timbers, steps, signs, etc. will be required. All trimming around directional, informational, traffic control and other signs will be flared where applicable to provide appropriate viewing upon approach according to the Corps of Engineers sign standards (http://140.194.76.129/publications/eng-pamphlets/ep310-1-6a/s-2.pdf). Weed trimmers may be used but care shall be taken to avoid damage to trees, shrubs, sign posts, etc. as described Section 4.7.2. Metal cording shall not be used.

4.5.1a The recreation and campground mowing should occur once a week beginning the first full week of May to July 4th weekend. Then every other week for a total of no more than 16 mowings.

4.5.1b Recreation mowing shall occur Monday-Friday 8:00 am to 6:00 pm (excluding federal holidays) and beaches shall be mowed before 11:00 am. No campsite area or picnic shelter shall be mowed while actively in use. This may require the contractor to return to the site at a later time to complete the mowing.

4.5.1c When mowing near campsites or recreating public or facilities, contractor shall take care to ensure that grass discharge is directed safely away from those items. All grass under picnic tables, around trees, shrubs signs, fire rings, fences, walks, guardrails etc. shall be mowed and neatly trimmed. Picnic tables may be moved but must be moved back to their original location after mowing is completed. All fenced areas or guardrail areas shall be mowed inside and out so a minimum of one mowers width of mowing is completed on the outside. Areas inaccessible to mowers shall be string trimmed to a minimum of three feet around the fencing and guardrails.

4.5.1d Campground Mowing hours are between 9:00 am and 4:00 pm Monday through Friday (excluding federal holidays). Any exceptions shall be approved by the COR 24 hours in advance due only to special circumstances.

4.5.1e Mowing of specific areas shall be completed to include trimming, before the contractor moves to the next location.

4.5.2 Dam and Levee type mowing shall be mowed to a height of 3–5 inches at any time the grass reaches a height of 12 inches. Mowing shall be performed as needed from April through November, which in past years has been an average of 8 times per season. Exact start date will be determined to coincide with the beginning of the growing season (late April). Any place where the area being mowed meets the rip rap it will be cut or trimmed up to the rip rap. Mowing may commence Mon – Sun during hours of daylight

4.5.3 The contractor is responsible for picking up all sticks, litter, driftwood, cans, plastics, rocks, etc. in the mowing areas.

a. Under no circumstances shall visible thatch be allowed to remain on the designated beach use areas following mowing activities. Thatch shall be collected and removed prior to the contractor’s departure from the beach area. Visible thatch left after mowing in other areas shall be removed or spread to prevent an unsightly brown appearance. All thatch that is raked or removed shall be disposed of on site in areas designated at the start of every mowing season.

b. All acreages listed as a part of this contract (Attachment B) are estimates and include acreages for mowing road berms or walking trail berms. All berms that cannot be cut with mowers will be cut with string trimmers to no less than 48 inches on each side of access roads and walking trail or to the outer edge of the accepted ditch line, whichever is greater, throughout the recreation areas and includes trimming around signs and guard rails where appropriate.

4.6 GENERAL

4.6.1 A flail, sickle bar or rotary type mower may be used for mowing as appropriate.

Tractor mounted and other rotary type mowers shall be equipped with operable guards, safety chains, or other protective devices to prevent flying stones, sticks, etc. from striking persons and/or damaging property. These types of safety devices must be used at all times. Mowers shall have slides or wheels which will prevent tearing or plowing into turf;

tractors shall be operated in a manner that will prevent their wheels from tearing turf on turns. Each mower pass shall overlap the previous pass so that no strips or patches of uncut vegetation shall result.

4.6.2 Special care shall be exercised to avoid damaging trees, shrubs, private property, buildings, or other facilities during the mowing or trimming operations. The contractor shall repair or have repaired any damage to government property resulting from the contractor’s failure to exercise reasonable care in the performance of work. If the contractor fails or refuses to repair any such damage within 7 days the contracting officer may have the necessary repairs performed and charge the cost thereof to the Contractor. The contractor shall exercise extreme care in the vicinity of all parking areas and protect all recreation users from injury and their property from harm and/or damage. The contractor shall coordinate directly with the claimant to resolve such private claims for damage.

4.6.3 The contractor shall remove ALL grass clippings from paved roadways, pedestrian ways, sidewalks, and parking lots resulting from mowing activities prior to departing the specific recreation area. All litter within the mowing limits will be picked up by the contractor before mowing and deposited in dumpsters provided at the project.

4.6.4 The contractor shall maintain an on-site representative, designated in writing, with the authority to address daily issues concerning the contract. This person will interact directly with the Contracting Officer’s Representative in matters relating to the day to day administration of the contract. The contractor shall meet with the COR as needed to resolve any problems with the past mowing cycles and to review the work schedule for the future cycle.

4.7 CONTRACTOR PROVIDED MATERIALS AND RESPONSIBILITIES

4.7.1 The Contractor shall provide all fuel, mowing, trimming, and transportation equipment required to perform the services of this contract. All equipment will conform to State and Federal licensing and safety regulations. The government will not furnish any type of transportation, pay transportation related expenses, or pay mileage.

5. Attachment/Technical Exhibit List:

5.1 Attachment A Acreage Information

5.2 Attachment B Mowing Maps

5.3

TECHNICAL EXHIBITS:

Exhibit 1, Performance Requirements Summary Exhibit 2, Deliverables

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement.