A-14_Janitorial_-_Martinsburg,_WV_SOLICITATION.pdf

SEE ADDENDUM

(No Collect Calls)

W912DR-17-T-0044 07-Feb-2017

b. TELEPHONE NUMBER 8. OFFER DUE DATE/LOCAL TIME

02:00 PM 01 Mar 2017

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912DR9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

WOMEN-OWNED SMALL

BUSINESS (WOSB)

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

U.S. ARMY CORPS OF ENGINEERS, BALTIMORE

10 S. HOWARD STREET

ROOM 7000

BALTIMORE MD 21201

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: 410-962-2196 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

SIZE STANDARD:

$18.0 Million

NAICS:

561720

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF100

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 30 - BLOCK 14 CONTINUATION PAGE

INSTRUCTIONS TO OFFEROR

INSTRUCTION TO OFFERORS

Quotes can be submitted via e-mail at michael.j.getz@usace.army.mil or via mail to U.S. Army Corps of Engineers, Contracting Division, Simplified Acquisition Branch, ATTN: Michael Getz, 10 South Howard Street, 7th floor, Room 7200-D, Baltimore, MD 21201-2530.

All line items must be priced. Quotes providing partial pricing may be considered non-responsive.

OFFERS ON JANITORIALS SHOULD INCLUDE:

1. OFFEROR SHALL PROVIDE A QUOTE PER DAY, QUOTE PER MONTH OR QUOTE PER

QUARTER FOR EACH SERVICE ITEM OF THE “SCHEDULE OF JANITORIAL SERVICES

AND QUOTES”. PERCENTAGES (%) SHALL NOT BE ACCEPTED.

2. OFFEROR SHALL PROVIDE A QUOTE FOR CMR REPORTING, IF YOU ARE QUOTING

$0.00 THEN YOU MUST ENTER $0.00 AS THE UNIT PRICE.

3. FAILURE TO ABIDE BY ITEMS 1-2 ABOVE MAY RESULT IN QUOTE BEING CONSIDERED

NON-RESPONSIVE AND INELIGBLE FOR AWARD.

Evaluation Criteria rating:

1. Past performance-

RATING DESCRIPTION

ACCEPTABLE Past performance references and /or PPQ has satisfactory ratings and clearly meets the minimum requirements of the solicitation.

UNACCEPTABLE Past performance references and/ or PPQ has unsatisfactory ratings and clearly does not meet the minimum requirements of the solicitation.

NEUTRAL No past performance submitted

2. Price- Price will be evaluated in accordance with FAR 15.402. The government may require additional pricing information to assist in determining the extent to which the price is fair and reasonableness and the pricing information shall be provide if requested. The Government will evaluate quotes for award purposes by adding the total of all CLIN prices to ensure that pricing is not unbalanced.

NOTE: ALL UNACCEPTABLE RATING FOR PAST PERFORMANCES AND

REFERENCES WILL RESULT IN INELIGBLE FOR AWARD.

Questions concerning this solicitation must be submitted by email no later than 20-FEB-2017 at 11:00 AM EST. This will allow responses to be posted on FBO prior to solicitation closing.

Email: michael.j.getz@usace.army.mil

Site Visit - Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost or contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. Each location can be located online and a site visit coordinated with the station commander. Please bring valid photo identification and a copy of a solicitation for verification purposes to the site visit.

POC:

201 RETAIL COMMONS PKWY, UNITS C-12/C-14

John Ziolkowski @ 804‐774‐2878 (ARMY) Carrie Hall @ 937‐257‐1995 (AIR FORCE) GYSGT Edwards @ 304‐541‐0413 (MARINES)

9455 MIDDLETOWN MALL, SUITE 744

John Ziolkowski @ 804‐774‐2878 (ARMY) SSGT O'Hearshey @ 304‐541‐0413 (MARINES)

220 SOUTH WALKER STREET

John Ziolkowski @ 804‐774‐2878 (ARMY) SSGT O'Hearshey @ 301‐668‐2025 (MARINES)

PAST PERFORMANCE SUBMISSION: (See Attached Past Performance Questionnaire)

Submission Requirements: Past performance refers to the quality of recent project experience from the customer’s perspective. The Offeror shall arrange for the reference customer point of contact for two projects to fill out the Questionnaire and return to Michael Getz, Contract Specialist, e-mail at michael.j.getz@usace.army.mil. The questionnaires must be forwarded directly by the references. The Government will not release the questionnaire forms to the Offeror at any time, in order for the Government to solicit candid, unbiased responses and comments. Three (3) References from previously completed jobs must be submitted and include a point of contact and phone numbers. These references must be relevant to the work which will be performed in this contract. Relevant work is defined as emergency notification services. References must be recent within the past 3 years.

Evaluation Criteria: The Government will assess the degree of success of Offeror’s recent, relevant past performance. Owners/references will be asked to comment on items such as , timeliness, management of subcontractor work, including timely payment to subs or suppliers, safety, relations between customer and contractor, level of support for such things as correcting errors. Any offeror who has demonstrated satisfactory past performance will be considered eligible for award. Any offeror who demonstrated unsatisfactory past performance will not be considered eligible for award. If the Government does not obtain past performance information for the projects identified by the offeror and cannot establish a past performance record for the offeror through other sources, or if the offeror has no past performance record and cannot tie significant, relevant experience of key personnel proposed for this project to cited experience, past performance will be evaluated neither favorably nor unfavorably.

USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0) CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information

Firm Name: CAGE Code:

Address: DUNs Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain)

Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information

Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: Firm Fixed Price Cost Reimbursement Other (Please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy):

Explain Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine

How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information

Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: Past performance refers to the quality of recent project experience from the customer’s perspective. The Offeror shall arrange for the reference customer point of contact for two projects to fill out the Questionnaire and return directly to Michael Getz, Contract Specialist, e-mail at michael.j.getz@usace.army.mil. The questionnaires must be forwarded directly by the references. The Government will not release the questionnaire forms to the Offeror at any time, in order for the Government to solicit candid, unbiased responses and comments. Three (3) References from previously completed jobs must be submitted and include a point of contact and phone numbers.

These references must be relevant to the work which will be performed in this contract. Relevant work is defined as janitorial service.

References must be recent within the past 3 years.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit.

The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating.

Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds some to the Government’s/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets minimum contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract.

There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory

Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable

No information or did not apply to your contract Rating will be neither positive nor negative.

W912DR-17-T-0044

TO BE COMPLETED BY

CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST

REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY:

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards specified for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance

E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

E VG S M U N

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes;

responsiveness to administrative reports, businesslike and communication)

E VG S M U N

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/ PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force?

E VG S M U N

b) Ability to hire, apply, and retain a qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U N

g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes

E VG S M U N

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agreed price(s)?

E VG S M U N

b) Contractor proposed innovative alternative methods/processes that reduced E VG S M U N cost, improved maintainability or other factors that benefited the client

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports/budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

d) Is the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

Yes No

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

Yes No

f) Have there been any indications that the contractor has had any financial problems? If yes, please explain below.

Yes No

6. SAFETY/SECURITY

a) To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues?

(Includes: following the users rules, regulations, and requirements regarding housekeeping, safety, correction of noted deficiencies, etc.)

b) Contractor complied with all security requirements for the project and personnel security requirements.

E VG S M U N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues).

E VG S M U N

b) Compliance with contractual terms/provisions (explain if specific issues) E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below) Yes No

d) In summary, provide an overall rating for the work performed by this contractor.

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (please attach additional pages if necessary):

PRICE SCHEDULE

SCHEDULE OF JANITORIAL SERVICES

AND

REQUEST FOR QUOTES

Base Year - Location 1

(201 Retail Commons Parkway, Units C-12/ C-14, Martinsburg, WV 25403) (3500 S.F/ Mon/ Wed/ Fri)

1 APRIL 2017 – 31 MARCH 2018

Request for Quotes for the janitorial services described in the Janitorial Performance Work Statement and outlined in the quote below. Janitorial Contractor shall provide necessary labor, equipment, and supplies required to perform services. All cleaning procedures and treatments shall be accomplished in accordance with the manufacturer's directions and/or listed specifications and industry standards applicable to the Professional Cleaning and Restoration Industry.

The following table of services should be used as a guide and quote form in obtaining janitorial services for recruiting facilities in compliance with above guidance:

Service Item Description Standard $ Quote

Dusting Upon each contracted visit (per PWS)

Dust all surfaces, including: chairs, desks, cabinets, furniture, window sills, mini-blinds, base-boards, woodwork, HVAC vents, light fixture lens, or any surface where dust may collect and is clearly visible to eye

Dry dusting may be sufficient 2 times per week, however minimum once a week a damp/ chemical treated cloth dusting is required

Per day

Vacuuming

Vacuum all carpets and hard surfaced floors, upholstered furniture, window sills, restroom facilities, entryways, common areas, and storage closets to remove all dust, debris, cob webs and visible particles including edges of carpets and baseboards and spot clean stains as needed with chemical cleaner

Vacuum with a beater brush/crevice hose type machine with a filtration system which minimizes airborne dust particles, (ideally a hepa filter vacuum)

Walk Off Mats visit (per PWS)

Existing walk Off mats are an integral part of our maintenance system and should be placed at entrance, exits to prevent spread of soil and grime into facility and shall be vacuumed between replacement

Vacuum if carpeted, sweep/rinse if rubber

Trash Removal

Empty all trash/waste baskets from all offices, commons and restrooms, change liners and remove all trash from the facility for pick up in dumpster or provided service at the facility

Provide and replace daily plastic trash can liners and wash out and scour all waste baskets once monthly for smell control

Restrooms

Disinfect all restroom fixtures with a chemical disinfectant, clean and disinfect all floors, toilets and sinks so no encrustation or water rings are present, Clean with antibacterial disinfectant all hard surfaces, floors and fixtures and replace paper includes common area water fountain products, toilet supplies, soap etc. as needed

Common Area Hallways Rooms

- Carpet Upon each contracted visit (per PWS)

Vacuum carpeted areas and damp mop all ceramic tile, or vinyl tiles areas with an appropriate chemical cleaner.

All common areas must be cleaned to the same standards as production recruiting office space

Miscellaneous Cleaning Each contracted visit (per PWS)

Wash Windows (Once per month)

Includes removal of finger prints or smears on glass entrance doors in between window cleaning and surfaces that are highly noticeable including furniture or doors

Weather permitting (per PWS)

Use damp cloth with cleaner to remove smears, fingerprints, etc….

Chemical clean all windows to streak-free as weather permits, includes wiping off sills inside and outside, being careful not to damage blinds and safety window films which may be present

Monthly

High Dusting/Cleaning (per PWS)

Performed annually per PWS Includes overhead piping, ceiling areas. All dust lint, litter and soil shall be removed from all surfaces. Walls shall be free of dirt, smudges and markings. Ceilings free of cobwebs and loose dirt.

Annually

Common Area Hallways Rooms Vinyl Tile (where applicable)

Vinyl Tile floors require waxing buffed to high shine once a month

Buff and wax vinyl tiles floor ensuring that no wax buildup occurs. Must use appropriate cleaning material for vinyl flooring

Please place a check mark in the far right hand column by each item included in your quote.

Line Item 0001 (BASE YEAR) Location 1

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Per the Above Service Items Listed 12 MONTHS $___________ $___________

Please quote each item separately. Items listed, as three times per week are the normal cleaning items. In the event of a no-show by the cleaning contractor the normal cleaning daily items may be deducted from any amounts due and owing under this contract.

Estimated Total Amount Base Year for Line Item 0001 $_____________________

AND

REQUEST FOR QUOTES

Base Year - Location 2 (9455 Middletown Mall, Suite 744, Fairmont, WV 26554)

(2028 S.F/ Tue/ Thur)

1 APRIL 2017 – 31 MARCH 2018

Request for Quotes for the janitorial services described in the Janitorial Performance Work Statement and outlined in the quote below. Janitorial Contractor shall provide necessary labor, equipment, and supplies required to perform services. All cleaning procedures and treatments shall be accomplished in accordance with the manufacturer's directions and/or listed specifications and industry standards applicable to the Professional Cleaning and Restoration Industry.

The following table of services should be used as a guide and quote form in obtaining janitorial services for

Service Item Description Standard $ Quote mini-blinds, base-boards, woodwork, HVAC vents, light fixture lens, or any surface where dust may collect and is clearly visible to eye

Dry dusting may be sufficient 2 times per week, however minimum once a week a damp/ chemical treated cloth dusting is required sills, restroom facilities, entryways, common areas, and storage closets to remove all dust, debris, cob webs and visible particles including edges of carpets and baseboards and spot clean stains as needed with chemical cleaner

Vacuum with a beater brush/crevice hose type machine with a filtration system which minimizes airborne dust particles, (ideally a hepa filter vacuum) visit (per PWS)

Existing walk Off mats are an integral part of our maintenance system and should be placed at entrance, exits to prevent spread of soil and grime into facility and shall be vacuumed between replacement

Vacuum if carpeted, sweep/rinse if rubber liners and remove all trash from the facility for pick up in dumpster or provided service at the facility

Provide and replace daily plastic trash can liners and wash out and scour all waste baskets once monthly for smell control all floors, toilets and sinks so no encrustation or water rings are present, includes common area water fountain

Clean with antibacterial disinfectant all hard surfaces, floors and fixtures and replace paper products, toilet supplies, soap etc. as needed

- Carpet Upon each contracted visit (per PWS)

Vacuum carpeted areas and damp mop all ceramic tile, or vinyl tiles areas with an appropriate chemical cleaner.

All common areas must be cleaned to the same standards as production recruiting office space

Each contracted visit (per PWS) between window cleaning and surfaces weather permits, includes wiping off sills inside and outside, being careful not to damage blinds and safety window films which may be present

(per PWS)

Performed annually per PWS Includes overhead piping, ceiling areas. All dust lint, litter and soil shall be removed from all surfaces. Walls shall be free of dirt, smudges and markings. Ceilings free of cobwebs and loose dirt.

Vinyl Tile (where applicable)

Vinyl Tile floors require waxing buffed to high shine once a month

Buff and wax vinyl tiles floor ensuring that no wax buildup occurs. Must use appropriate cleaning material for vinyl flooring

Line Item 0002 (BASE YEAR) Location 2

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Per the Above Service Items Listed 12 MONTHS $___________ $___________

Please quote each item separately. Items listed, as two times per week are the normal cleaning items. In the event of a no-show by the cleaning contractor the normal cleaning daily items may be deducted from any

Estimated Total Amount Base Year for Line Item 0002 $_____________________

REQUEST FOR QUOTES

Base Year - Location 3 (220 South Walker Street, Princeton, WV 24740)

(1500 S.F/ Tue/ Thur) 1 April 2017 – 31 March 2018

Request for Quotes for the janitorial services described in the Janitorial Performance Work Statement and outlined in the quote below. Janitorial Contractor shall provide necessary labor, equipment, and supplies required to perform services. All cleaning procedures and treatments shall be accomplished in accordance with the manufacturer's directions and/or listed specifications and industry standards applicable to the Professional Cleaning and Restoration Industry.

The following table of services should be used as a guide and quote form in obtaining janitorial services for

Service Item Description Standard $ Quote mini-blinds, base-boards, woodwork, HVAC vents, light fixture lens, or any surface where dust may collect and is clearly visible to eye

Dry dusting may be sufficient 2 times per week, however minimum once a week a damp/ chemical treated cloth dusting is required sills, restroom facilities, entryways, common areas, and storage closets to remove all dust, debris, cob webs and visible particles including edges of carpets and baseboards and spot clean stains as needed with chemical cleaner

Vacuum with a beater brush/crevice hose type machine with a filtration system which minimizes airborne dust particles, (ideally a hepa filter vacuum) visit (per PWS)

Existing walk Off mats are an integral part of our maintenance system and should be placed at entrance, exits to prevent spread of soil and grime into facility and shall be vacuumed between replacement

Vacuum if carpeted, sweep/rinse if rubber liners and remove all trash from the facility for pick up in dumpster or provided service at the facility

Provide and replace daily plastic trash can liners and wash out and scour all waste baskets once monthly for smell control all floors, toilets and sinks so no encrustation or water rings are present, includes common area water fountain

Clean with antibacterial disinfectant all hard surfaces, floors and fixtures and replace paper products, toilet supplies, soap etc. as needed

- Carpet Upon each contracted visit (per PWS)

Vacuum carpeted areas and damp mop all ceramic tile, or vinyl tiles areas with an appropriate chemical cleaner.

All common areas must be cleaned to the same standards as production recruiting office space

Each contracted visit (per PWS) between window cleaning and surfaces weather permits, includes wiping off sills inside and outside, being careful not to damage blinds and safety window films which may be present

(per PWS)

Performed annually per PWS Includes overhead piping, ceiling areas. All dust lint, litter and soil shall be removed from all surfaces. Walls shall be free of dirt, smudges and markings. Ceilings free of cobwebs and loose dirt.

Vinyl Tile (where applicable)

Vinyl Tile floors require waxing buffed to high shine once a month

Buff and wax vinyl tiles floor ensuring that no wax buildup occurs. Must use appropriate cleaning material for vinyl flooring

Line Item 0003 (BASE YEAR) Location 3

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Per the Above Service Items Listed 12 MONTHS $___________ $___________

Please quote each item separately. Items listed, as two times per week are the normal cleaning items. In the event of a no-show by the cleaning contractor the normal cleaning daily items may be deducted from any amounts due and owing under this contract.

Line Item 0004 (BASE YEAR)

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

CMR Reporting IAW – Performance Work Schedule 1 ANNUAL $___________ $___________

Estimated Total Amount Base Year for Line Items 0003 & 0004 $_____________________

REQUEST FOR QUOTES

Option Period - Location 1

(201 Retail Commons Parkway, Units C-12/ C-14, Martinsburg, WV 25403) (3500 S.F/ Mon/ Wed/ Fri)

1 APRIL 2018 – 31 MARCH 2019

Request for Quotes for the janitorial services described in the Janitorial Performance Work Statement and outlined in the quote below. Janitorial Contractor shall provide necessary labor, equipment, and supplies required to perform services. All cleaning procedures and treatments shall be accomplished in accordance with the manufacturer's directions and/or listed specifications and industry standards applicable to the Professional Cleaning and Restoration Industry.

The following table of services should be used as a guide and quote form in obtaining janitorial services for

Service Item Description Standard $ Quote mini-blinds, base-boards, woodwork, HVAC vents, light fixture lens, or any surface where dust may collect and is clearly visible to eye

Dry dusting may be sufficient 2 times per week, however minimum once a week a damp/ chemical treated cloth dusting is required sills, restroom facilities, entryways, common areas, and storage closets to remove all dust, debris, cob webs and visible particles including edges of carpets and baseboards and spot clean stains as needed with chemical cleaner

Vacuum with a beater brush/crevice hose type machine with a filtration system which minimizes airborne dust particles, (ideally a hepa filter vacuum) visit (per PWS)

Existing walk Off mats are an integral part of our maintenance system and should be placed at entrance, exits to prevent spread of soil and grime into facility and shall be vacuumed between replacement

Vacuum if carpeted, sweep/rinse if rubber liners and remove all trash from the facility for pick up in dumpster or provided service at the facility

Provide and replace daily plastic trash can liners and wash out and scour all waste baskets once monthly for smell control all floors, toilets and sinks so no encrustation or water rings are present, includes common area water fountain

Clean with antibacterial disinfectant all hard surfaces, floors and fixtures and replace paper products, toilet supplies, soap etc. as needed

- Carpet Upon each contracted visit (per PWS)

Vacuum carpeted areas and damp mop all ceramic tile, or vinyl tiles areas with an appropriate chemical cleaner.

All common areas must be cleaned to the same standards as production recruiting office space

Each contracted visit (per PWS) between window cleaning and surfaces weather permits, includes wiping off sills inside and outside, being careful not to damage blinds and safety window films which may be present

(per PWS)

Performed annually per PWS Includes overhead piping, ceiling areas. All dust lint, litter and soil shall be removed from all surfaces. Walls shall be free of dirt, smudges and markings. Ceilings free of cobwebs and loose dirt.

Vinyl Tile (where applicable)

Vinyl Tile floors require waxing buffed to high shine once a month

Buff and wax vinyl tiles floor ensuring that no wax buildup occurs. Must use appropriate cleaning material for vinyl flooring

Line Item 1001 (OPTION PERIOD 1) Location 1

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Per the Above Service Items Listed 12 MONTHS $___________ $___________

Please quote each item separately. Items listed, as three times per week are the normal cleaning items. In the event of a no-show by the cleaning contractor the normal cleaning daily items may be deducted from any

Estimated Total Amount Option Year for Line Item 1001 $_____________________

REQUEST FOR QUOTES

Option Period - Location 2

(9455 Middletown Mall, Suite 744, Fairmont, WV 26554) (2028 S.F/ Tue/ Thur)

1 APRIL 2018 – 31 MARCH 2019

Request for Quotes for the janitorial services described in the Janitorial Performance Work Statement and outlined in the quote below. Janitorial Contractor shall provide necessary labor, equipment, and supplies required to perform services. All cleaning procedures and treatments shall be accomplished in accordance with the manufacturer's directions and/or listed specifications and industry standards applicable to the Professional Cleaning and Restoration Industry.

The following table of services should be used as a guide and quote form in obtaining janitorial services for

Service Item Description Standard $ Quote mini-blinds, base-boards, woodwork, HVAC vents, light fixture lens, or any surface where dust may collect and is clearly visible to eye

Dry dusting may be sufficient 2 times per week, however minimum once a week a damp/ chemical treated cloth dusting is required sills, restroom facilities, entryways, common areas, and storage closets to remove all dust, debris, cob webs and visible particles including edges of carpets and baseboards and spot clean stains as needed with chemical cleaner

Vacuum with a beater brush/crevice hose type machine with a filtration system which minimizes airborne dust particles, (ideally a hepa filter vacuum) visit (per PWS)

Existing walk Off mats are an integral part of our maintenance system and should be placed at entrance, exits to prevent spread of soil and grime into facility and shall be vacuumed between replacement

Vacuum if carpeted, sweep/rinse if rubber liners and remove all trash from the facility for pick up in dumpster or provided service at the facility

Provide and replace daily plastic trash can liners and wash out and scour all waste baskets once monthly for smell control all floors, toilets and sinks so no encrustation or water rings are present, includes common area water fountain

Clean with antibacterial disinfectant all hard surfaces, floors and fixtures and replace paper products, toilet supplies, soap etc. as needed

- Carpet Upon each contracted visit (per PWS)

Vacuum carpeted areas and damp mop all ceramic tile, or vinyl tiles areas with an appropriate chemical cleaner.

All common areas must be cleaned to the same standards as production recruiting office space

Each contracted visit (per PWS) between window cleaning and surfaces weather permits, includes wiping off sills inside and outside, being careful not to damage blinds and safety window films which may be present

(per PWS)

Performed annually per PWS Includes overhead piping, ceiling areas. All dust lint, litter and soil shall be removed from all surfaces. Walls shall be free of dirt, smudges and markings. Ceilings free of cobwebs and loose dirt.

Vinyl Tile (where applicable)

Vinyl Tile floors require waxing buffed to high shine once a month

Buff and wax vinyl tiles floor ensuring that no wax buildup occurs. Must use appropriate cleaning material for vinyl flooring

Line Item 1002 (OPTION PERIOD 1) Location 2

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Per the Above Service Items Listed 12 MONTHS $___________ $___________

Please quote each item separately. Items listed, as two times per week are the normal cleaning items. In the event of a no-show by the cleaning contractor the normal cleaning daily items may be deducted from any

Estimated Total Amount Option Year for Line Item 1002 $_____________________

REQUEST FOR QUOTES

Option Period - Location 3

(220 South Walker Street, Princeton, WV 24740) (1500 S.F/ Tue/ Thur)

1 April 2018 – 31 March 2019

Request for Quotes for the janitorial services described in the Janitorial Performance Work Statement and outlined in the quote below. Janitorial Contractor shall provide necessary labor, equipment, and supplies required to perform services. All cleaning procedures and treatments shall be accomplished in accordance with the manufacturer's directions and/or listed specifications and industry standards applicable to the Professional Cleaning and Restoration Industry.

The following table of services should be used as a guide and quote form in obtaining janitorial services for

Service Item Description Standard $ Quote mini-blinds, base-boards, woodwork, HVAC vents, light fixture lens, or any surface where dust may collect and is clearly visible to eye

Dry dusting may be sufficient 2 times per week, however minimum once a week a damp/ chemical treated cloth dusting is required sills, restroom facilities, entryways, common areas, and storage closets to remove all dust, debris, cob webs and visible particles including edges of carpets and baseboards and spot clean stains as needed with chemical cleaner

Vacuum with a beater brush/crevice hose type machine with a filtration system which minimizes airborne dust particles, (ideally a hepa filter vacuum) visit (per PWS)

Existing walk Off mats are an integral part of our maintenance system and should be placed at entrance, exits to prevent spread of soil and grime into facility and shall be vacuumed between replacement

Vacuum if carpeted, sweep/rinse if rubber liners and remove all trash from the facility for pick up in dumpster or provided service at the facility

Provide and replace daily plastic trash can liners and wash out and scour all waste baskets once monthly for smell control all floors, toilets and sinks so no encrustation or water rings are present, includes common area water fountain

Clean with antibacterial disinfectant all hard surfaces, floors and fixtures and replace paper products, toilet supplies, soap etc. as needed

- Carpet Upon each contracted visit (per PWS)

Vacuum carpeted areas and damp mop all ceramic tile, or vinyl tiles areas with an appropriate chemical cleaner.

All common areas must be cleaned to the same standards as production recruiting office space

Each contracted visit (per PWS) between window cleaning and surfaces weather permits, includes wiping off sills inside and outside, being careful not to damage blinds and safety window films which may be present

(per PWS)

Performed annually per PWS Includes overhead piping, ceiling areas. All dust lint, litter and soil shall be removed from all surfaces. Walls shall be free of dirt, smudges and markings. Ceilings free of cobwebs and loose dirt.

Vinyl Tile (where applicable)

Vinyl Tile floors require waxing buffed to high shine once a month

Buff and wax vinyl tiles floor ensuring that no wax buildup occurs. Must use appropriate cleaning material for vinyl flooring

Line Item 1003 (OPTION PERIOD 1) Location 3

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Per the Above Service Items Listed 12 MONTHS $___________ $___________

Please quote each item separately. Items listed, as two times per week are the normal cleaning items. In the event of a no-show by the cleaning contractor the normal cleaning daily items may be deducted from any

Line Item 1004 (OPTION PERIOD 1)

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

CMR Reporting IAW – Performance Work Schedule 1 ANNUAL $___________ $___________

Estimated Total Amount Option Year for Line Items 1003 & 1004 $_____________________

PERFORMANCE WORK STATEMENT

JANITORIAL SERVICES

Performance of Work Statement (PWS) (Government's minimum acceptable standards for janitorial services)

1 April 2017

SCOPE OF WORK: The Contractor shall provide all management, supervision, inspections, personnel, equipment, tools, supplies, materials, transportation and other items necessary to perform janitorial services as described in the schedule of janitorial services for the U. S. Army Corps of Engineers leased space. Janitorial service applies to all designated spaces, including, but not limited to, halls, restrooms, offices, work areas, entranceways, lobbies, common areas, test room areas and storage room areas.

1. QUALITY CONTROL: The Contractor shall establish a complete Quality Control Program (QCP) for the performance requirements of this contract and shall provide a written copy of same to the Real Estate POC no later than 30 calendar days after contract award. The Contractor will maintain the QCP throughout the contract performance; at any time upon verbal or written request, shall provide a copy to the Real Estate POC for review. The QCP shall include, as a minimum, the following:

1.1 An inspection system covering all work tasks stated in the contract to include supplies. Said inspection system shall include a Janitorial Service Checklist (enclosed) for cleaning personnel to fill out each time a space is cleaned and posted in an inconspicuous place where it will be accessible to recruiters on site (such as on the back of the janitorial closet door). It shall specify areas to be cleaned and inspected on a ‘per cleaning’ basis and satisfaction of compliance by recruiters on site.

1.2 The Contractor shall maintain adequate records of all inspections made on cleaning personnel to indicate, at a minimum, the nature (when, where, what) and number of inspections they made;

the name of the inspector; the number, location, type of deficiencies found, and the corrective action taken for deficiencies.

1.3 A method of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable. The Contractor shall use process control procedures and quality data analysis techniques.

1.4 Corrective action procedures for deficiencies and measures to prevent recurrence. The corrective actions shall address the deficiency and an action plan to prevent future deficiencies.

Additional inspection(s) are not considered a corrective action. The QCP shall be evaluated for adequacy and changed or updated by the Contractor as a part of all corrective actions by the Contractor.

2. PERFORMANCE EVALUATION MEETINGS: The Contractor shall meet with the MSR as often as determined necessary by the Real Estate POC or its designated representative. A mutual effort will be made to resolve any and all problems identified.

3. CERTIFICATION OF SERVICES: Once a month (the first working day) the Contractor shall post in each building or working area, at a location predetermined by the MSR or Real Estate POC, an inspection form. The form shall show the building number and building area, all services performed during the month (daily, weekly, monthly, or quarterly) and space for the Contractor to initial to indicate that service was performed that day. Additionally, space shall be provided for the Contractor’s supervisor to make periodic general comments concerning services performed and a space for each MSR on site and the Contractor’s supervisor to sign acceptance of the job performed that month. Sample Janitorial Services Checklist enclosed. These forms shall be retained by the Contractor and a copy provided to the Real Estate POC. The forms shall be received by the Real Estate POC within 5 working days from the end of the month for which services are being provided.

4. PERFORMANCE CRITERIA: Acceptable and unacceptable contract performance will be determined between the MSR on site and the Contractor doing the cleaning on site. When the Contractor’s performance is considered to be unsatisfactory, a report shall be made to the USACE POC. The USACE POC will require the Contractor to explain, in writing, the cause of the discrepancy, and corrective action to obtain an acceptable level(s), and corrective action to preclude a recurring incidence of the problem. The Contractor may not be paid for that portion of performance determined to be unsatisfactory by the USACE POC. The staff shall have the ability to read, write, speak and understand the English language. All Contracted employees shall be able to physically complete the cleaning tasks as described in this PWS.

5. PAYMENT DEDUCTION: The Contractor's performance will be compared to Industry Standards or by Standards set forth by the “Institute of Inspection, Cleaning and Restoration Certification (IICRC). If the performance in any required service is unsatisfactory, and poor performance is clearly the fault of the Contractor, monthly payments to the Contractor may be reduced by the Contracting Officer as deemed appropriate per bid sheet. Deductions may also be taken by the Government for defective individual services not satisfactorily performed and/or not performed. Deductions may be applied for no-shows for scheduled appointment times on the basis of daily bid items. In the event of continued unsatisfactory performance with documentation of three (3) incidents within a 6 month period where correction and time to cure have been given, the entire cleaning contract may be terminated and Contractor barred from any further bidding of Government Contracts per FAR 9.406(a)(1).

6. IDENTIFICATION OF CONTRACTOR OR PERSONNEL AT GOVERNMENT

FACILITIES: All Contractors, subcontractors, or personnel working at or in any Federally- Controlled facility shall be identified by a Photo ID issued by the Department of Homeland Security, Police Agency or other approved Government/County agency which shows the individual’s photograph, home address, telephone number and status as a citizen of the United States. Said I.D.

shall be worn in a conspicuous place and be made available for inspection, upon request by the MSR, or Real Estate POC. In addition the Contractor shall be required to provide an identification card which includes the name of the company, a clear legible employee photograph at least 1 by 1 ¼ inches, the employee's name, signature, date of birth, hair and eye color, height and weight, and the signature, date and phone number of the company representative issuing the card. Said identification shall be worn in a conspicuous place and be made available for inspection upon request by the MSR, or Real Estate POC. If feasible, the required identification cards can be combined into one.

7. BACKGROUND INVESTIGATIONS: All contractors, subcontractors, or personnel working at or in any Federally-controlled facility shall have a background check investigation and an identification card. The cost of criminal history checks shall be the responsibility of the contractor for all contract employees and sub-contract employees. Requests for criminal history checks shall be accomplished prior to work being accomplished.

7.1 Local Background Checks. Most, if not all police agencies can provide an individual a document, commonly called a “Letter of Good Conduct,” that indicates whether they have a criminal record in a particular jurisdiction. An individual could go to the Police department in the town/county where they reside and simply request the document.

7.2 Other Background Checks. There are many private companies that conduct pre-employment criminal background checks for employers. This type of check requires the full name of the applicant and address. In some locations a signed release is also required from the applicant.

7.3 Non-US Citizen. The Department of Homeland Security has a pilot program that employers can join, at no fee, that allows them to conduct a social security verification check and immigration check on an alien employee. This program is currently available to employers in several States to include New York. For more information, please contact the Department of Homeland Security Systematic Alien Verification for Entitlements Program at 1-888-464-4210.

8. DEFINITIONS: As used throughout this document, the following terms shall have the meaning set forth below. Additional definitions are in FAR 52.202-1, DEFINITIONS, in Section I or common sense considerations and industry standards.

8.1 Where "as shown", "as indicated", "as detailed", or words of similar import are used, it shall be understood that reference is made to this specification and the drawings, if any, accompanying this specification unless stated otherwise.

8.2 Where "as directed," "as required," "as permitted," "approval," "acceptance," or words of similar import are used, it shall be understood that direction, requirement, permission, approval, or acceptance of the Real Estate POC is intended unless stated otherwise.

8.3 Contractor. The term “Contractor”, as used herein, refers to both the prime Contractor and any subcontractors or personnel. The prime Contractor shall ensure that his/her subcontractors comply with the provisions of this contract.

8.4 Real Estate POC.