A-10__Solicitation_Amendment_02.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

W912DR17Q0025 DOCUMENT SHREDDING SERVICES: The purpose of this amendment is to answ er RFI Questions, and to include a revised Performance Work Statement, revised Price Schedule and the change the proposal due date to 28 Jul 2017, 2:pm Est.. all other terms and conditions remain unchanged.

Technical POC Delroy Miller 410 962-2022 Contracting POC Phil James 410 962-2281

1. CONTRACT ID CODE PAGE OF PAGES

J 1 12

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 24-Jul-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912DR17Q0025

X 9B. DATED (SEE ITEM 11)

07-Jul-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

24-Jul-2017

CODE

USACE, BALTIMORE DISTRICT

10 S. HOWARD ST

ROOM 7000

BALTIMORE MD 21201

W912DR 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912DR17Q0025

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

PRICE SCHEDULE

Revised Bid Schedule (v1)

BID SCHEDULE OF DOCUMENT SHREDDING SERVICES

AND

REQUEST FOR QUOTES

Base Year plus Option Years 1, 2, and 3 (10 S. Howard St., Baltimore MD 21230)

Request for Quote for document shredding services described in the Document Shredding Services Performance Work Statement and outlined in the quote below. Contractor shall furnish all necessary labor, equipment, supplies, transportation, and supervision to provide document shredding services at the City Crescent Building (CCB), located at 10 S. Howard Street/ Baltimore, MD 21203-1715 with Base Year contract from date contract is awarded thru 18 March 2018 with Option Years 1, 2 and 3 service to be transferred and performed in 2 Hopkins Plaza (2HP), Baltimore, MD 21203.

SCHEDULE OF DOCUMENT SHREDDING SERVICES

Line Item 0001 (BASE YEAR)

QTY UNIT PRICE TOTAL AMT

22 EA. LOCKABLE SHRED CONSOLE BIN BOXES 22 __________ $___________

Listed Services from above.

Line Item 0002 (BASE YEAR)

QTY UNIT TOTAL AMT

16 EA. LOCKABLE PORTABLE SHRED TRASH CANS 16 EACH $___________

Listed Services from above.

Line Item 0003 (BASE YEAR)

PRICE/CAN QTY UNIT TOTAL AMT

SHRED CONTENTS IN TRASH CANS $ _______ x 16 EACH $___________ Listed Services from above.

Total Amount for Base Year (Line Items 0001, 0002, & 0003) $ ________

Line Item 1001 (OPTION YEAR 1)

QTY UNIT TOTAL AMT

22 EA. LOCKABLE SHRED BIN BOXES 22 EACH $___________

Listed Services from above.

Line Item 1002 (OPTION YEAR 1)

QTY UNIT TOTAL AMT

10 EA. LOCKABLE PORTABLE SHRED TRASH CANS 10 EACH $___________

Listed Services from above.

Line Item 1003 (OPTION YEAR 1)

PRICE/CAN QTY UNIT TOTAL AMT

SHRED CONTENTS IN TRASH CANS $ _______ x 10 EACH $___________

Total Amount for OptionYear (Line Items 1001 1002 & 1003) $ ________ Line Item 2001 (OPTION YEAR 2)

QTY UNIT TOTAL AMT

22 EA. LOCKABLE SHRED BIN BOXES 22 EACH $___________

Listed Services from above.

Line Item 2002 (OPTION YEAR 2)

QTY UNIT TOTAL AMT

10 EA. LOCKABLE PORTABLE TRASH CANS 10 EACH $___________

Listed Services from above.

Line Item 2003 (OPTION YEAR 2)

PRICE/CAN QTY UNIT TOTAL AMT

SHRED CONTENTS IN TRASH CANS $ _______ x 10 EACH $___________

Total Amount for Option Year (Line Items 2001, 2002 & 2003) $ ________

Line Item 3001 (OPTION YEAR 3)

QTY UNIT TOTAL AMT

22 EA. LOCKABLE SHRED BIN BOXES 22 EACH $___________

Listed Services from above.

Line Item 3002 (OPTION YEAR 3)

QTY UNIT TOTAL AMT

10 EA. LOCKABLE PORTABLE TRASH CANS 10 EACH $___________

Listed Services from above.

Line Item 3003 (OPTION YEAR 3)

PRICE/CAN QTY UNIT TOTAL AMT

SHRED CONTENTS IN TRASH CANS $ _______ x 10 EACH $___________

Total Amount for Option Year (Line Items 3001, 3002 & 3003) $ ________

Total Amount for Base & Option Years 1,2,3 $_______________________

RFI QUESTIONS

10 South Howard & 2 Hopkins Place Shredding Service RFI Questions W912DR17Q0025

Q1. Is there a current incumbent? If there is who is it?

A1. This is a new requirement.

Q2. What was the last winning bid?

A2. See A1

Q3. How many FTE's were / expected to be used for this effort?

A3. Contractor’s choice.

Q4. Are we required to purchase / provide shredders or just the bins?

A4. See paragraphs 2.1 and 2.6, revised PWS, v1.

Q5. We did not see a CLIN for personnel direct labor. For our pricing, are we incorporating our fully burdened direct labor rate on top of the pricing for the bins, or is this a separate CLIN?

A5. The burdened direct labor rate should be incorporated into pricing.

Q6. Who is the current vendor?

A6. See A1

Q7. What is the contract award number of the last contract awarded?

A7. See A1

Q8. Has a contractor performed similar work to this for the government in the past?

A8. See A1

Q9. If available, please provide the incumbent contract number.

A9. See A1

Q10. If you are unable to provide a contract number, is it safe to assume this is a new requirement for the government?

A10. See A1

Q11. Please confirm that as of February 28, 2018 the service intervals will be reduced from two (2) days a week to one (1) day a week per Mr. Miller’s instructions during the tour.

A11. See paragraphs 1 and 5.

Q12. Please confirm whether or not the solicitation will be amended to require NAID AAA Certified vendors to participate. I have provided information on NAID. It is unusual not to have this requirement for a government RFQ related to confidential information.

A12. See paragraph 7, revised PWS (v1).

Q13. Please confirm what size cut the shredding vendor is required to provide. The standard NAID cut is 2.25’ long X 5/8th’s of an inch wide. There is a more secure cut that is 5/8th’s of an inch square or smaller. I have attached a photo of both cuts.

A13. See revised statement of work.

Vendors to provide cross cut secure cut that is 5/8th’s of an inch square or smaller. See paragraph 7, revised PWS, v1.

Q14. Please confirm that the selected shredding vendor is permitted to exit the 10 Howard Street entrance to load the shred bins into the on-site shred truck.

A14. Shredding vendor is permitted from Cider Aly Street, in order to access loading dock area of the CCB. See paragraph 4.2, Revised PWS, v1.

Q15. Please confirm that the selected shredding vendor is permitted to exit the 2 Hopkins Plaza building at the front entrance to load their shred trucks. (The standard height of on-site shred trucks is 13’3” high. The entrance at 2 Hopkins Plaza’s loading dock is only 11’ tall and the exit is only 12’7” tall.

A15. See paragraph 4.3, revised PWS, v1.

Q16. Please confirm how many square feet the US Army currently occupies at 10 Howard St (spread out over 6 floors) and how many square feet you intend to occupy at 2 Hopkins Plaza spread out over 10 floors. (We like to look at the average square feet currently serviced by the number and type of on-site bins versus the number expected in the new facility)

A16. This Information is not required for this solicitation

Q17. Please confirm how many total employees currently occupy 10 Howard Street. (If this is confidential supplying a range would be OK.

A17. This Information is not required for this solicitation

Q18. Regarding 10 South Howard Street, a concern was brought up wherein it appeared that the only way to get the 325 pound full 96 gallon bins down to ground level for shredding at the loading dock was via a staircase with five + steps. Question: is there a safer means of transporting full bins to the shredding area other than down the staircase at the loading dock?

A18. See paragraphs 2 and 6, revised PWS, v1.

Q19. Please confirm that the vendor will be escorted to all consoles and bins?

A19. See paragraphs 2.3 and 2.4, revised PWS, v1, Q20. It was mentioned during the tour, that the vendor will place their equipment at agreed upon locations and that if equipment (i.e. bins) are moved, then it will be USACE’s responsibility to return the bins to the vendor for shredding. Please confirm.

A20. See paragraphs 2.3 and 2.4, revised PWS, v1.

Q21. Is NAID AAA Certification required as a component of this solicitation?

A21. See revised PWS, v1, paragraph 7.

Q22. It was requested during the tour, that USACE request prices for both purge shredding and scheduled shredding.

A22. See revised PWS, v1, paragraph 2.6.

Q23. Wherein it was noted that the ramp into 2 Hopkins Place had a clearance of 11 feet, but shred trucks typically have a height of at least 12 feet, 6 inches. Please explain how we would access the shredding location?

A23. See revised PWS, v1, paragraph 4.3

Q24. At the2 Hopkins Plaza shredding location, is there a ramp or do we have the same question as Q18 above.

A24. Shredding truck will be parked in front of the lobby space along the front access. See paragraph 4.3, revised PWS, v1.

Q25. What will be the service frequency at 2 Hopkins Plaza?

A25. See paragraphs 4, revised PWS, v1.

Q26. What will be the number of consoles and bins at 2 Hopkins Plaza?

A26. See revised paragraphs 2.2, revised PWS, v1.

The following have been modified:

PERFORMANCE WORK STATEMENT

24 JULY 2017

REVISED PERFORMANCE WORK STATEMENT

DOCUMENT SHREDDING SERVICES

(City Crescent Building, 10 S. Howard St., Baltimore MD 21230)

U.S. ARMY CORPS OF ENGINEERS, BALTIMORE DISTRICT

1. INTRODUCTION

The U.S. Army Corps of Engineers (USACE) has a requirement for Shredding Document services at the City Crescent Building (CCB), located at 10 S. Howard Street/ Baltimore, MD 21203-1715 with Base Year contract from date contract is awarded thru 18 March 2018 with Option Years 1, 2 and 3 service to be transferred and performed in 2 Hopkins Plaza (2HP), Baltimore, MD 21203. Option year 1 shall be from 19 March 2018 thru 18 March 2019; Option year 2 shall be from 19 March 2019 thru 18 March 2020; Option year 3 shall be from 19 March 2020 thru 18 March 2021. The documents to be shredded are “for official use only” (FOUO) and may contain personally identifiable information (PII) and other sensitive but unclassified information. These documents must be destroyed in a manner that will prevent disclosure. Refer to AR 380-5 or DoD 5105.21-M-1.

2. SCOPE OF WORK

The Contractor shall furnish all required labor and equipment necessary to provide services specified herein:

2.1 Shed Document Contractor shall provide at a minimum 22 each lockable shred bin boxes (~80-100 lbs. capacity) and at a minimum 16 each lockable portable shred trash cans (~350/ 94 gal capacity) at the CCB for base year contract.

2.2 Shed Document Contractor shall provide at a minimum 22 each lockable shred console bin boxes (~80-100 lbs. capacity) and at a minimum 10 each lockable portable shred trash cans (~350/ 94 gal capacity) at 2HP option year 1. Option year’s 2 and 3 quantity of console bin boxes and portable shred trash cans shall be reevaluated.

2.3 Shed Document Contractor shall be responsible for coordinating with the logistic management office point of contact at USACE in order to determine floors to be cleared twice every week and number of console bin boxes that are ready to be shredded during designated dates at CCB and 2HP. Shed contractor’s representative shall place the console bin boxes at agreed upon locations and be required to be escorted on each required floor in order to retrieve shred insert bags from console bin boxes located in designated areas.

2.4 During Option years 1, 2 and 3, Shed Document Contractor shall be responsible for coordinating with the logistic management office point of contact at USACE in order to determine floors to be cleared once every week and number of insert bags from console bin boxes that are ready to be shredded during designated dates at 2HP. Shed contractor’s representative shall be required to be escorted on each required floor in order to retrieve shred insert bags from console bin boxes located in designated areas.

2.5 Shed Document Contractor, upon completion of base year contract, shall account for and remove from CCB all placed console bin boxes from their company and transfer to the 2HP for the commencement of option years 1, 2, and 3 to be shredded on the premises in designated area of USACE property (see paragraph 5, this PWS).

2.6 Shed Document Contractor shall consolidate shred documents from each console bin boxes on a weekly basis. Contractor shall collect contents contained within each insert bag of console bin boxes and place within trash cans. Contractor shall shred fully loaded trash cans per visit.

3. Shredding Capacity: Required - lockable shred console bin boxes (~80-100 lbs. capacity) and lockable portable shred trash cans (~350 lbs/ 94 gal capacity).

4. Hours of Shredding and Frequency of Shredding: Shredding services must be provided during hours when offices are staffed with civilian personnel to witness the destruction.

4.1 At the CCB site, base year, shredding services shall be

twice every week on a specific schedule (example: Every Wednesdays and Fridays), until 18 March 2018. All shredding must start and end between the hours 0800-1200 or 1300-1600 by coordination with the USACE LMO representative.

USACE LMO representative to be determined (TBD) upon award of contract and notice to proceed (NTP).

4.2 At the CCB, base year, shred contractor’s truck will be

permitted to access the rear of the CCB from Cider Aly Street in order to stage equipment at the loading dock area.

4.3 At the 2HP, option years 1, 2, and 3, all shredding must start and end between the hours of 0800-1200. Shredding truck shall park on the street in front of the building for easy access to and from the lobby area and to retrieve portable shred trash cans. Shredding services shall be once every week, either a Tuesday, Wednesday or Thursday for the duration of 1 hour. A one hour time slot should be confirmed for the morning before noon and occur the same hour each week with regularity.

5. Contractor Provided Equipment:

5.1 Contractor shall provide at CCB, 16 each Lockable 96 gallons capacity container trash cans and 22 each 80 pounds capacity secure and tamperproof with self-closing lock shred console bin boxes that is a neutral color tone Melamine material finish conducive for office setting. This requirement shall include all equipment necessary to shred documents, remove console bin boxes and trash contents to and from building loading dock and any equipment required to lower trash cans from loading docks.

5.2 Contractor shall provide at 2HP, 10 each Lockable 96

gallons capacity container trash cans and 22 each 80 pounds capacity secure and tamperproof with self-closing lock shred console bin boxes that is a neutral color tone Melamine material finish conducive for office setting. This requirement shall include all equipment necessary to shred documents, remove console bin boxes and trash contents to and from build loading dock and any equipment required to lower trash cans from loading docks.

5.3 Option year’s 2 and 3 quantity of console bin boxes and portable shred trash cans shall be reevaluated.

6. Shredding Standards: All documents must be handled and destroyed in a manner which would prevent unauthorized disclosure. All documents shall be cross cut at 5/8th’s of an inch square or smaller secure and a certificate of destruction stating that all documents have been destroyed. Refer to AR 380-5 or DoD 5105.21-M-1.

7. Security Requirements:

7.1 All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks or background investigation and to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

7.2 Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

7.3 The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The contractor must ensure that the Candidate has two valid forms of

Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible candidates must be provided to the COR no later than 3 business days after the initial contract award.

8. Period of Performance. This contract will consist a base year with three option years.

9. Technical Point of Contact (POC): POC is Delroy E. Miller, Jr. Facilities Specialist, email: Delroy.e.miller@usace.army.mil or Phone number: 410.371.1535.

9.1 The Tech Rep shall coordinate the schedule, approve submittals, inspect work, monitor progress, accept completed work, and review invoices. Tech Rep has the authority to direct the Contractor to stop performance of work if unsafe work conditions are observed.

9.2 The Tech Rep will provide no supervision to Contractor personnel. The Tech Rep is not empowered to make any commitments or changes which affect the contract price or other items and conditions. Any such proposed changes must be brought to the immediate attention of the KO for action. The acceptance of any changes by the Contractor without specific approval and written consent of the KO shall be at the Contractor’s risk.

9.3 The Technical POC is:

Name: Delroy E. Miller, Jr.

Title: Facilities Specialist Address: 10 S. Howard Street, Baltimore, MD 21203 Desk Phone: 410.962.4091 Cell Phone: 410.371.1535 E-mail: delroy.e.miller@usace.army.mil and dl-cenab-lo@usace.army.mil

10. Invoice. Payment for services under this contract will be processed upon receipt of monthly invoice. No payment will be made for services not provided. All services provided during a shredding period will be invoiced for that period. All invoices shall include:

• Contractor name and address, exactly as it appears on the contract

• Contract number

• Date of invoice submission

• Invoice number

• Unit Cost

• Invoice total

10.1 Incorrect invoices will be returned to the Contractor for correction before processing payment. Corrected invoices shall be re-dated to reflect the new submission date.

mailto:Delroy.e.miller@usace.army.mil mailto:delroy.e.miller@usace.army.mil mailto:dl-cenab-lo@usace.army.mil

10.2 Invoices shall be submitted via post-mail and/or electronic mail to the following addresses for payment. If changes occur to the mailing addresses the Contractor shall be notified of the correct recipient. Invoices will be processed electronically for payment.

VIA Post Mail: U.S. Army Corps of Engineers 10 S. Howard Street/ ATTN: Facilities Specialist USACE-Baltimore District P.O. Box 1715 Baltimore, MD 21203-1715

VIA Electronic Mail: delroy.e.miller@usace.army.mil and dl-cenab-lo@usace.army.mil

11. Deduction. In the event the contractor fails to provide any of the services specified in this Performance Work Statement, the contractor will not be reimbursed for services that were not performed.

12. MANPOWER REPORTING. Scope. The following sets forth contractual requirements for reporting of contractor labor work year equivalents (also called Contractor Man-year Equivalents (CMEs)) in support of the Army, pursuant to 10 U.S.C.129a, 10 U.S.C.2461(g), Section 343 of P.L.106-65, and 32 CFR 668.

Reporting shall be accomplished electronically by direct contractor submission to the secure Army Web Site: https://cmra.army.mil. Information on the background, purposes, and significance of this reporting requirement, and the 32 CFR 668 Final Rule as published in the Federal Register, can be found at this Web Site. In addition, a Help Desk function, detailed instructions on what and how to report, FAQs, and a site demonstration are available. The Army’s objective is to collect as much significant CME data as possible to allow accurate reporting to Congress and for effective Army planning. The reporting data elements should not be viewed as an "all or nothing" requirement. Even partial reporting, e.g., direct labor hours, appropriation data, place of performance, Army customer, etc., will be helpful.

mailto:delroy.e.miller@usace.army.mil mailto:dl-cenab-lo@usace.army.mil

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 25-Jul-2017 02:00 PM to 28-Jul-2017 02:00 PM.

(End of Summary of Changes)