W912DR-16-T-0037.pdf

PDF 508 KB Posted May 17, 2016

Attached to: HVAC services at four (4) U. S. Armed Forces Recruiting Station in West Virginia for the U. S. Army Corps of Engineers, Baltimore District, Real Estate Division
Solicitation number: W912DR-16-T-0037
Issued by: Department of the Army Corps of Engineers Engineering District Baltimore

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SEE ADDENDUM

(No Collect Calls)

W912DR-16-T-0037 16-May-2016

b. TELEPHONE NUMBER

410-962-2841

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 27 May 2016

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912DR9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JACQUELINE HENDERSON

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX WOMEN-OWNED SMALL

BUSINESS (WOSB)

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

U.S.ARMY CORPS OF ENGINEERS, BALTIMORE

10 S. HOWARD STREET

ROOM 7000

BALTIMORE MD 21201

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: 410-962-2197 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

SIZE STANDARD:

$15.0

NAICS:

238220

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

INSTRUCTION TO OFFERORS

Award will be made to the offeror with the Lowest Priced Technically Acceptable (LPTA) proposal.

Quotes can be submitted via e-mail to Jackie Henderson, Purchasing Agent at email:

jackie.e.henderson@usace.army.mil or fax at (410)-962-2001, ATTN: Jackie Henderson or also via mail to U.S. Army Corps of Engineers, Contracting Division, Simplified Acquisition Team, ATTN: Jackie Henderson, 10 South Howard Street, 7th floor, Room 7000, Baltimore, MD 21201-2530.

The Offeror shall submit the quote and two (2) past performances on projects that are similar to the scope of work in this solicitation.

Questions concerning this solicitation must be submitted in writing by email only to jackie.e.henderson@usace.army.mil no later than 23 May 2016 at 3:00 PM EST. This will allow responses to be posted on FBO prior to solicitation closing.

Must complete all line items to be considered for award. All line items must be priced.

Partial pricing shall be considered non-responsive.

Site Visit

A scheduled site visit will be held for this action during the following period: Tuesday May 17, 2016 through Monday May 23, 2016 from 10:00 AM until 3:00 PM.

Prospective bidders are advised to contact any one of the following point of contacts should they wish to visit the project before bidding:

Army - Barboursville and Charleston - Janet Tackett- janet.l.tackett.civ@mail.mil- 614-693- Bridgeport - Major Jeremiah Dearing - jeremiah.l.dearing.mil@mail.mil- 804-774-2846

Air Force - Barboursville and Charleston - Carrie Hall - carrie.hall.2@us.af.mil - 937-257-1995

Navy -All - Lawrence Wellington - lawrence.wellington@navy.mil- 614-693-3051

Marines - David Boerst - david.boerst@marines.usmc.mil-717-770-8110 Sergeant Miguel Velasquez - Miguel.velasquez@marines.usmc.mil- 304-302-0537 Ext 314

In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Please bring valid photo identification and a copy of the solicitation for verification purposes.

mailto:jackie.e.henderson@usace.army.mil mailto:janet.l.tackett.civ@mail.mil mailto:jeremiah.l.dearing.mil@mail.mil mailto:carrie.hall.2@us.af.mi mailto:lawrence.wellington@navy.mil mailto:david.boerst@marines.usmc.mil mailto:Miguel.velasquez@marines.usmc.mil

PAST PEFORMANCE SUBMISSION: (See Attached Past Performance Questionnaire)

Submission Requirements: Past performance refers to the quality of recent project experience from the customer’s perspective. The Offeror shall arrange for the reference customer point of contact for two projects to fill out the Questionnaire and return directly to Jackie Henderson, Contract Specialist, e-mail at jackie.e.henderson@usace.army.mil. The questionnaires must be forwarded directly by the references. The Government will not release the questionnaire forms to the Offeror at any time, in order for the Government to solicit candid, unbiased responses and comments. Two References from previously completed jobs must be submitted and include a point of contact and phone numbers. These references must be relevant to the work which will be performed in this contract. Relevant work is defined as HVAC services. References must be recent within the past 3 years.

Evaluation Criteria: The Government will assess the degree of success of Offeror’s recent, relevant past performance. Owners/references will be asked to comment on items such as quality of janitorial services, timeliness, management of subcontractor work, including timely payment to subs or suppliers, safety, relations between customer and contractor, level of support for such things as correcting errors. Any offeror who has demonstrated satisfactory past performance will be considered eligible for award. Any offeror who demonstrated unsatisfactory past performance will not be considered eligible for award. If the Government does not obtain past performance information for the projects identified by the offeror and cannot establish a past performance record for the offeror through other sources, or if the offeror has no past performance record and cannot tie significant, relevant experience of key personnel proposed for this project to cited experience, past performance will be evaluated neither favorably nor unfavorably.

NAVFAC/USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0)

CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm Name: CAGE Code:

Address: DUNs Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: Firm Fixed Price Cost Reimbursement Other (Please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy):

Explain Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: Past performance refers to the quality of recent project experience from the customer’s perspective. The Offeror shall arrange for the reference customer point of contact for two projects to fill out the Questionnaire and return directly to Jackie Henderson, Contract Specialist, e-mail at Jackie.e.henderson@usace.army.mil. The questionnaires must be forwarded directly by the references. The Government will not release the questionnaire forms to the Offeror at any time, in order for the Government to solicit candid, unbiased responses and comments. Two References from previously completed jobs must be submitted and include a point of contact and phone numbers. These references must be relevant to the work which will be performed in this contract. Relevant work is defined as HVAC services. References must be recent within the past 3 years.

mailto:Jackie.e.henderson@usace.army.mil

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating.

Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds some to the Government’s/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets minimum contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract.

There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable No information or did not apply to your contract Rating will be neither positive nor negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY:

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards specified for technical performance

E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes;

responsiveness to administrative reports, businesslike and communication)

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/ PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force?

b) Ability to hire, apply, and retain a qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U N

g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agreed E VG S M U N price(s)?

b) Contractor proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports/budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

d) Is the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

Yes No

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

f) Have there been any indications that the contractor has had any financial problems? If yes, please explain below.

6. SAFETY/SECURITY

a) To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues?

(Includes: following the users rules, regulations, and requirements regarding housekeeping, safety, correction of noted deficiencies, etc.)

b) Contractor complied with all security requirements for the project and personnel security requirements.

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues).

b) Compliance with contractual terms/provisions (explain if specific issues) E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below) Yes No

d) In summary, provide an overall rating for the work performed by this contractor.

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (please attach additional pages if necessary):

PRICING SCHEDULE

SCHEDULE OF HVAC SERVICES – BASE YEAR

AND

REQUEST FOR BIDS

Location 1 (Southridge Center, Corridor G, 1000 Parkway Rd Lot 16, Charleston, WV 25303)

(2000 S.F/ Quarterly) Award of Contract – 31 March 2017

Request for bid proposals for the HVAC services described in the HVAC Performance Work Schedule and outlined in the bid proposal below. HVAC Contractor shall provide necessary labor, equipment, and supplies required to perform services. All HVAC procedures and treatments shall be accomplished in accordance with the manufacturer's directions and/or listed specifications and industry standards applicable to the Heating, Ventilation and Cooling Industry.

The following table of services should be used as a guide and bid form in obtaining janitorial services for recruiting facilities in compliance with above guidance:

SCHEDULE OF HVAC SERVICES AND BIDS

Service Item Description $ Bid

Spring AC Start Up and Maintenance- Mid April

Inspect motors and all parts, clean and lubricate as required, Inspect safety and electrical components making necessary corrections, check for leaks, clean and lubricate as required, calibrate or adjust controls.

Bid per quarter

Cooling Season – 1 Inspection per Season

Please quote each item separately. Items listed, as four times per year are the normal cleaning items. If maintenance is not performed, the amount for the cleaning will be deducted from the amount owed on contract for maintenance as liquidated damages.

SUPPLIES/SERVICES EST. QUANTITY UNIT UNIT PRICE AMOUNT

Line Item 0002 (Base Year) Location 1 CMR Reporting 1 EACH $ __________ $ ___________ IAW – Performance Work Statement Section 14

Estimated Total Amount Base Year for Line Items 0001 & 0002 $_____________________

AND

REQUEST FOR BIDS

Location 2

(Huntington Mall, One Mall Road, Unit 400, Barboursville, WV 25504) (2512 S.F/ Quarterly) and supplies required to perform services. All HVAC procedures and treatments shall be accomplished in accordance with the manufacturer's directions and/or listed specifications and industry standards applicable to the Heating, Ventilation and Cooling Industry.

The following table of services should be used as a guide and bid form in obtaining janitorial services

Service Item Description $ Bid

Spring AC Start Up and Maintenance- Mid April

Inspect motors and all parts, clean and lubricate as required, Inspect safety and electrical components making necessary corrections, check

Line Item 0003 (Base Year) Location 2 Per the Above Service Items 4 QUARTERS $___________ $___________ Listed

SUPPLIES/SERVICES EST. QUANTITY UNIT UNIT PRICE AMOUNT

Line Item 0004 (Base Year) Location 2 CMR Reporting 1 EACH $ __________ $ ___________

Estimated Total Amount Base Year for Line Items 0003 & 0004 $_____________________

REQUEST FOR BIDS

Location 3

(Meadowbrook Mall, 2399 Meadowbrook Rd, Unit 180, Bridgeport, WV 26330) (3163 S.F/ Quarterly) and supplies required to perform services. All HVAC procedures and treatments shall be accomplished in accordance with the manufacturer's directions and/or listed specifications and industry standards applicable to the Heating, Ventilation and Cooling Industry.

The following table of services should be used as a guide and bid form in obtaining janitorial services

Service Item Description $ Bid

Spring AC Start Up and Maintenance- Mid April

Inspect motors and all parts, clean and lubricate as required, Inspect

Line Item 0005 (Base Year) Location 3 Per the Above Service Items 4 QUARTERS $___________ $___________ Listed

SUPPLIES/SERVICES EST. QUANTITY UNIT UNIT PRICE AMOUNT

Line Item 0006 (Base Year) Location 3 CMR Reporting 1 EACH $ __________ $ ___________

Estimated Total Amount Base Year for Line Items 0005 & 0006 $_____________________

REQUEST FOR BIDS

Location 4

(Gateway Commons, 259-3 Gateway Blvd, Lewisburg, WV 24901) (1200 S.F/ Quarterly) and supplies required to perform services. All HVAC procedures and treatments shall be accomplished in accordance with the manufacturer's directions and/or listed specifications and industry standards applicable to the Heating, Ventilation and Cooling Industry.

The following table of services should be used as a guide and bid form in obtaining janitorial services

Service Item Description $ Bid

Spring AC Start Up and Maintenance- Mid April

Inspect motors and all parts, clean and lubricate as required, Inspect

Line Item 0007 (Base Year) Location 4 Per the Above Service Items 4 QUARTERS $___________ $___________ Listed

SUPPLIES/SERVICES EST. QUANTITY UNIT UNIT PRICE AMOUNT

Line Item 0008 (Base Year) Location 4 CMR Reporting 1 EACH $ __________ $ ___________

Estimated Total Amount Base Year for Line Items 0007 & 0008 $_____________________

STATEMENT OF WORK

Statement of Work for Service and Maintenance Contract for HVAC, Armed Forces

Recruiting Stations West Virginia locations

Work to be performed by a certified Heating, Ventilation and Air Conditioning Specialist licensed in the state of the award 4 times per year. Schedule as follows:

1. Spring AC Startup and Maintenance - Mid March Inspect motors and all parts Clean & Lubricate as required Inspect safety & electrical components making necessary corrections Check for leaks Clean and Lubricate as required Replace filters and drive belts as required Calibrate or adjust controls

2. Cooling Season -1 Inspection per Season- Mid June

Clean & Lubricate as required Inspect safety & electrical components making necessary corrections Check for leaks Clean and Lubricate as required

3. Fall Heat Startup and Maintenance- Mid September

Inspect safety & electrical components making necessary corrections Check for leaks Clean and Lubricate as required

4. Heating Season- 1 Inspection per Season – Mid December

Clean & Lubricate as required Inspect safety & electrical components making necessary corrections Check for leaks

Clean and Lubricate as required

W912DR-16-T-0037

CMRA Statement:

MANPOWER REPORTING: (a) Scope. The following sets forth contractual requirements for reporting of contractor labor work year equivalents (also called Contractor Man-year Equivalents (CMEs)) in support ofthe Army, pursuant to 10 U.S.C.129a, 10 U.S.C.2461(g), Section 343 of P.L.106-65, and 32 CFR 668. Reporting shall be accomplished electronically by direct contractor submission to the secure Army Web Site: https://cmra.army.mil. Information on the background, purposes, and significance of this reporting requirement, and the 32 CFR 668 Final Rule as published in the Federal Register, can be found at this Web Site. In addition, a Help Desk function, detailed instructions on what and how to report, FAQs, and a site demonstration are available. The Army's objective is to collect as much significant CME data as possible to allow accurate reporting to Congress and for effective Army planning. The reporting data elements should not be viewed as an "all or nothing" requirement. Even partial reporting, e.g., direct labor hours, appropriation data, place of performance, Army customer, etc., will be helpful.

Billing Instructions:

Contracor shall submit monthly invoices prior to the 8th of each month, identifying the contract line item that reasonably reflect contract work performance. Contractor shall identify the payment amount for each contract line item included in the invoice. Please submit invoices to Ms. Dell Jackson at dell.jackson@usace.army.mil or via fax to 410-962-4922.

Technical POC is Ms. Dell Jackson at dell.jackson@usace.army.mil or via fax to 410-962-4922.

QASP

PERFORMANCE-BASED QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) FOR

HVAC MAINTENANCE SERVICES AT

US ARMED FORCES RECRUITING OFFICES

SERVICES BY NAB REAL ESTATE

1. INTRODUCTION

This Performance-Based Quality Assurance Surveillance Plan (QASP) has been developed pursuant to the requirements of the Performance Work Statement (PWS) for Contract No. (TBD)- All HVAC Maintenance Service Contracts for the US Armed Forces Recruiting Offices. This plan sets forth procedures and guidelines that the USACE will use in evaluating the technical and safety performance of the Contractor. A copy of the Performance Metrics is furnished in the PWS so that the Contractor will be aware of the methods that the Government will employ in evaluating their performance on this contract.

2. PURPOSE OF QASP

The QASP is intended to accomplish the following:

a. Define the roles and responsibilities of participating Government officials;

b. Define the types of work to be performed with required end results;

c. Document the evaluation methods that will be employed by the Government in assessing the contractors performance;

d. Provide the Surveillance Activity Checklist and Corrective Action Request (CAR) forms that will be used by the Government in documenting and evaluating the Contractor’s performance and

e. Describe the process of performance documentation.

f. Outline quality assurance procedures to be employed by the Government during performance of this task order to confirm that the site characterization is conducted utilizing proper procedures and in accordance with the approved work and safety plans.

3. ROLES AND RESPONSIBILITIES OF PARTICIPATING GOVERNMENT OFFICIALS

The USACE Project Manager G. Dellphine Jackson:

• Responsible for overall project direction, including technical, contracting and customer-related issues.

• Reviews vouchers and make recommendations to the Contracting Officer for payment action based on completion of designated milestones.

• Reports problems or discrepancies to the Contracting Officer as soon as possible.

• Oversees the implementation of the QASP.

• Reviews contractor submittals.

• Schedules and provides labor codes and funding for all surveillance activities with the appropriate

USACE Supervisor (Safety Group, Engineering Branch, etc.)

• Initiates periodic contractor evaluation in the Contractor Performance Assessment Reporting System (CPARS).

• Project Manager may use the below Contracting Officer Representative to assist in these tasks.

The USACE Contracting Officer Representative G. Dellphine Jackson and Technical Monitors: Joanna Wright, Johnita Jackson, Malcolm Brooks, Barbara Harris, Gloria Hawkins, Sherry Johnson

• Responsible for reporting all findings (to include successes, as well as problems and discrepancies) to the USACE Project Manager and Contracting Officer as soon as possible.

• Ensures contractor complies with the work plans and safety plans through random and continuous surveillance activities while in the field.

• Provides quality assurance oversight to ensure the customer’s requirements are met or exceeded and helps to ensure schedules are maintained.

• Provides input to the contractor’s past performance evaluation in the Contractor Performance Assessment Reporting System (CPARS).

• COR may appoint a Technical Monitor ™ in accordance with the CENAB Standard 18504 to assist with these duties.

The USACE Lead Engineer (NOT APPLICABLE)

• Participates in preparation of SOW/ PWS to ensure that Technical requirements are adequately addressed.

• Participates in proposal review.

• Coordinates reviews of contractor submittals for compliance with contract requirements.

• Coordinates reviews of contractor submittals for compliance with USACE safety requirements.

• Coordinates reviews of contractor submittals for compliance with USACE safety requirements and those related procedures described in the work plan

• Conducts or Supports other surveillance activities as required by the project team.

• Supports all on-site QA activities.

• Develops the final Quality Assurance Report.

The USACE Contracting Officer Colette Day

• Monitors contact performance.

• Maintains central repository for all QA tasks required for payment.

• Issues all acceptable/ rejection statements.

• Has obligation authority for the Government.

• Directs the contractor as necessary.

• Issues modification to the contract.

The USACE Contract Specialist

• Monitors contract performance.

• Maintains central repository for all QA tasks required for payment.

• Issues all acceptance/ rejection statements.

The USACE Safety Specialist: (NOT APPLICABLE)

• Participates in preparation of SOW/ PWS to ensure that Safety requirements are adequately addressed.

• Conducts reviews of contactor submittals for compliance with USACE safety requirements.

• Performs periodic inspections of contractor compliance with USACE safety requirements and those-related procedures described in the work plan.

• Makes unscheduled, periodic site visits as part of the Government surveillance.

• Conducts or Supports other surveillance activities as required by the project team.

• Supports on-site QA activities.

The USACE Invoice Processing Team Deborah Bubp/Charlayne Johnson

• Reviews vouchers and makes recommendations to the Contracting Officer for payment.

• Reports problems or discrepancies to the Contracting Officer as soon as possible.

The USACE Property Administrator (NOT APPLICABLE)

• Performs periodic inspections to ensure Contractor Acquired Property, Government Furnished property, and Government Furnished Equipment is being properly accounted for, maintained, and controlled in accordance with DoD requirements.

• Conducts surveillance or property received and properly disposed of to ensure accurate tracking.

• Conducts periodic reviews of contractor’s property control system.

• Handles all lost/ damaged/ destruction (LDD) of property reports and recommends liability, when necessary.

• Report all findings to the Contracting Officer.

4. METHODOLOGIES TO BE USED TO MONITOR THE CONTRACTOR’S PERFORMANCE

Even though the Government, through its CORs located on sight with the contractor, will be monitoring the contractor’s performance on a continuous basis, the volume of tasks performed by the contractor makes technical inspections of every task and step impractical. Accordingly, USACE will use Surveillance Activity Table (Attachment A) as the basis for monitoring the contractor’s performance under this contract. The contractor’s performance will be evaluated by the Contracting Officer using the Performing Metrics listed in CPARS.

Quality Assurance Surveillance Activities In general, the work will be evaluated in terms of how well the requirements of the task order are satisfied, the extent to which the work performed follows the approach found in the contractor’s technical proposal, clarity of documentation, and timeliness of scheduled task accomplishment. At the discretion of the COR or the Contracting Officer or Specialist, other government officials approved by the Contracting Officer or Specialist may be asked to evaluate a particular deliverable or set of deliverables. Quality Assurance included but is not limited to the following:

Certified Heating, Ventilation and Air Conditioning Specialist, certified in the state of award shall perform the following 4 times per year at scheduled times: Inspects motors and all parts;

clean & lubricate as required, inspect safety and electrical components (making necessary corrections, check for leaks, replace filters and drive belts, as required and calibrate or adjust controls.

5. QUALITY ASSURANCE REPORTING FORMS

The forms used to document surveillance activities include Contractor’s Progress Report (Appendix F of CENAB Standard 18504.0) and/ or Memorandums for Record. Nonconformance will be documented on a Corrective Action Request (CAR); Non-conformances are documented at the discretion of the person conducting the surveillance activity, but should be fair and reasonable. Each CAR will be annotated as a Critical nonconformance, Major nonconformance, or Minor conformance. CARs will be provided to the Contracting Officer for distribution to the contractor. The contractor will be required to correct explosives safety issues immediately. All other CARs will provide a reasonable suspense date for the contractor to review and take appropriate action, usually 10 calendar days. The contractor is required to provide written response to all CARs.

Completed forms will be consolidated and provided to the Contracting Officer at the end of each month for that month’s surveillance activities. These forms, when completed, will document the contractor’s compliance with contract requirements and completion of milestone activities. The contracting officer will evaluate contractor performance using the definitions contained in the CPARS and the metrics identified in this PWS.

OPSEC

2. Access and General Protection/Security Policy and Procedures.

"All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes."

4. Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say Something).

"The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training."

13. Will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

"All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas."

15. Pre-screen candidates using E-Verify Program.

"The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award." *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

http://www.uscis.gov/e-verify)

PRIMARY CONTRACTING OFFICER

"The primary Contracting Officer for this action is Colette Day, however, any Contracting Officer holding the appropriate warrant authority in the Baltimore District can serve as the Contracting Officer for this contract.

Also, please note that any time the primary KO changes, it will be incorporated into the contract via unilateral modification to the contract."

SUBMISSION OF INVOICES

(a) Original invoices for services performed under the contract will be submitted to and payment will be made by:

USACE Finance Center Attn: Disbursing 5722 Integrity Drive Millington, TN 38054-5005

(b) One copy of all invoices shall be forwarded to the following for review and certification:

USACE Baltimore District Attn: Dell Jackson 10 S. Howard St., Room 7600 Baltimore, MD 21201

Dell.Jackson@usace.army.mil

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

CLAUSES INCORPORATED BY REFERENCE

52.208-9 Contractor Use of Mandatory Sources of Supply or Services MAY 2014 52.209-6 Protecting the Government's Interest When Subcontracting

With Contractors Debarred, Suspended, or Proposed for Debarment

OCT 2015

mailto:Dell.Jackson@usace.army.mil

52.212-1 Instructions to Offerors--Commercial Items OCT 2015 52.212-4 Contract Terms and Conditions--Commercial Items MAY 2015 52.219-4 Notice of Price Evaluation Preference for HUBZone Small

Business Concerns

OCT 2014

52.222-41 Service Contract Labor Standards MAY 2014 52.222-50 Combating Trafficking in Persons MAR 2015 52.222-55 Minimum Wages Under Executive Order 13658 DEC 2015 52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011 52.229-3 Federal, State And Local Taxes FEB 2013 52.232-18 Availability Of Funds APR 1984 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.233-3 Protest After Award AUG 1996 52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

52.237-3 Continuity Of Services JAN 1991 52.244-6 Subcontracts for Commercial Items FEB 2016 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or

Hazardous Materials

SEP 2014

252.223-7008 Prohibition of Hexavalent Chromium JUN 2013 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.232-7010 Levies on Contract Payments DEC 2006 252.247-7023 Transportation of Supplies by Sea APR 2014

CLAUSES INCORPORATED BY FULL TEXT

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (APR 2016)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.acquisition.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (r) of this provision.

(a) Definitions. As used in this provision --

“Economically disadvantaged women-owned small business (EDWOSB) Concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

"Forced or indentured child labor" means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

http://www.acquisition.gov/

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service codes (PSCs) 1000-9999, except--

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate--

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

Sensitive technology--

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically--

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

Service-disabled veteran-owned small business concern--

(1) Means a small business concern--

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

"Small business concern" means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and size standards in this solicitation.

Small disadvantaged business concern, consistent with 13 CFR 124.1002, means a small business concern under the size standard applicable to the acquisition, that--

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by--

(i) One or more socially disadvantaged (as defined at 13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding $750,000 after taking into account the applicable exclusions set forth at 13 CFR 124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

Subsidiary means an entity in which more than 50 percent of the entity is owned--

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

Successor means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger). The term “successor” does not include new offices/divisions of the same company or a company that only changes its name.

The extent of the…

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